Ss. Francis & John Strategic Planning Committee

Transcription

1 Ss. Francis & John Strategic Planning Committee Town Hall Meeting April 28, 2015

2 2 Agenda Update on Debt Reduction Update on One in Faith in Mission Expansion/Facilities Committee Report Questions

3 Saint Francis and John Catholic Parish Debt Report Summary December 31, Church Debt a. Original Debt: $138, [2007, 3.75%] b. Current Debt (Classified as Old Payroll ): $37,950 c. Estimated Annual Principle & Interest: $37,455 d. Estimated Projected Payoff at current rate: March School Debt a. Original Debt to Diocese i. Note #1 $213, [10/2010, 3.75%] ii. Note #2 $174, [6/2011, 3.75%] iii. Note #3 $53, [6/2013, 0%] b. Current Debt to Diocese i. Note #1 (Notes Payable): $71,728 ii. Note #2 (Old Payroll): $53,657 iii. Note #3 (21 Pay Payroll): $42,035 c. Total School Debt: $167,420 d. Estimated Annual Principle & Interest: $96,545 e. Estimated Payoff at current rate: Dec Total Debt a. Current Total Debt: $205,370 b. Total Estimated Annual Principle & Interest: $134, One in Faith and Mission a. 5 Year Obligation $162,000 3

4 Saint Francis and John Catholic Parish Debt Report Summary April 17, Church Debt a. Original Debt: $138, [2007, 3.75%] b. Current Debt (Classified as Old Payroll ): $27,843 (REDUCED $10,107) c. Estimated Annual Principle & Interest: $37,455 d. Estimated Projected Payoff at current rate: March School Debt a. Original Debt to Diocese i. Note #1 $213, [10/2010, 3.75%] ii. Note #2 $174, [6/2011, 3.75%] iii. Note #3 $53, [6/2013, 0%] b. Current Debt to Diocese i. Note #1 (Notes Payable): $55,611 (reduced $16,117) ii. Note #2 (Old Payroll): $37,952 (reduced $15,705) iii. Note #3 (21 Pay Payroll): $35,765 (reduced $6,270) c. Total School Debt: $129,328 (reduced $38,092) d. Estimated Annual Principle & Interest: $96,545 e. Estimated Payoff at current rate: Dec Total Debt a. Current Total Debt: $157,171 (reduced $48,199) b. Total Estimated Annual Principle & Interest: $134, Debt Reduction Efforts a. Total Amount Collected as of 4/17/15: $50,307 b. No gifts restricted to OIFAM or Debt Reduction 5. One in Faith and Mission a. 5 Year Obligation $162,000 4

5 5 Debt Reduction Highlights Total Gifts to Debt Reduction/OIFAM Over $50,000 in less than 3 months. No gifts have been specifically restricted to OIFAM or Debt Reduction. This is a great start in a short period of time. This is a year long effort covering all of Participation is a low % of families but there is a great opportunity to accomplish our goal. Now is the time to show you support our goal by your contributions.

6 6 Development Subcommittee Brent Mayer Purpose Funds: One in Faith & Mission Tuition Assistance Priest Retirement Seminarian Formation Fr. Beiting Appalachian Mission Center

7 7 Expansion/Facilities Committee

8 8 Expansion/Facilities Committee Basis for Study Tasked with developing a plan to address current and future facility needs. Look at what we have now. St. John Property Double Saints Property St. Francis Property Look at other Properties Cardome Centre may once again be an option

9 9 Expansion/Facilities Committee Next Steps Collect and record data on existing properties. Requested permission to tour Cardome Centre. Requested the Diocese do an observational study on the viability of Cardome Centre. Contract with CMW to do a preliminary study of Cardome Centre.

10 10 Expansion/Facilities Committee Next Steps Use memo from the Lexington Diocese to establish base line for addressing operational and facility concerns. Develop spreadsheet for capturing data for comparison of properties.

11 Expansion/Facilities Committee: What If? YOU had to choose? Would you pick A, B, C or D? A B C D Estimated Project / Renovation Cost $ 4,210,000 $ 4,290,000 $ 7,100,000 $ 3,253,000 15% recommended Contingency $ 631,500 $ 643,500 $ 1,065,000 $ 487,950 Total Budget for Probable Costs $ 4,841,500 $ 4,933,500 $ 8,165,000 $ 3,740,950 The details might surprise you So let s get going! 11

12 Expansion/Facilities Committee St. John Catholic Church & School Built in 1895 St. John Church is the current and primary site for the Catholic community in Scott Co., KY. There are strong ties for many families to the church and school. 12

13 Expansion/Facilities Committee St. Francis de Sales Church St. Francis is one of the oldest churches in Kentucky west of the Allegheny's. The church is historic. The church is held in high esteem by members of this parish family. Currently being utilized by both the Ss. Francis & John community and the Latin Community. 13

14 Expansion/Facilities Committee St. Francis Cemetery St. Francis Cemetery is the only Catholic Cemetery in Scott County, KY. We as a faith community are responsible for the upkeep and care of the cemetery 14

15 Expansion/Facilities Committee Double Saints Property Proposed building site 50 Acres of prime farm land 15

16 Expansion/Facilities Committee Cardome Centre Discussions have been on going about a potential opportunity to acquire this historic property. Much interest on behalf of members of our parish and some city officials. There are some hurdles that will need to be overcome. 16

17 Expansion/Facilities Committee What we Know Issues: Usability / Adaptability Square Footage St. John St. Francis Double Saints Cardome Bldg 1 - Church / Sanctuary 2,064 3, ,895 Bldg 2 - Parish Office / Trimbur Hall 2,268 1, ,882 Bldg 3 - Main School / Caretaker House 2,646 2, ,040 Bldg 4-3rd / 4th Grade trailer 1, ,830 Bldg 5 - Benedict House 3, ,548 Bldg 6 - Mary House 3, Bldg7-5h / 8th Grade trailer 1, Bldg 8 -Other Bossy Barn not included Total Estimate sq footage 17,322 6, ,195 Existing/Proposed Chapel sqft 2,064 3,280 12,000 3,859 Steps/Ramp / Accessibility Steps/Ramp Steps/Ramp Steps/Ramp Elevator Acreage

18 Expansion/Facilities Committee What we Know Issues: Usability / Adaptability St. John St. Francis Double Saints Cardome Where would school be located? 5 buildings 2 Buildings 2 Buildings Bldgs 2, 3 & Red Brick Barn Classroom size(s) Media Center 12,990 1,200 1,200 10,960 Art Room 1,200 1,200 Music Room 1,100 1,100 Science Lab 1,600 1,600 Cafeteria 1,400 3,200 3,200 School Office Indoor Recreation / Gym - 9,800 9,800 3,548 Total est sq footage requirement for school 14,990 19,500 19,500 15,108 Parish Hall / Gathering Room(s) Undercroft Trimbur Hall Parish Life Ctr Sanctuary Square Footage 1,400 1,200 DNA 3,859 18

19 Expansion/Facilities Committee What we Know St. John St. Francis Double Saints Cardome Issues: Financials (Current) Both Churches, TrimburHall, Parish Office, Fr House Current (Elect, gas, water & trash) $ 22, $ 2, $ 60, School -Current (Elect, gas, water & trash) $ 26, Current Phone / Data Expenses $ 10, $ - $ - $ - Current Rental Expenses $ 7, DNA Current Operational Costs (Physical) $ 402, $ - $ - $ - Current MaintCosts (physical) -Repairs and Maintenance $ 20, Incl in St. John $'s Current Equipment & fuel costs (mowers, gas, diesel, etc) $ - DNA DNA Total Current Annual Costs $ 490, $ 2, $ - $ 60,

20 Expansion/Facilities Committee What we Know Issues: Financials (ProjectedCosts to Build) St. John St. Francis Double Saints Cardome Proj Costs to build New Church $ - $ - $ 3,000,000 $ 3,000,000 Proj Costs to build New School w/kitchen $ 3,200,000 $ 3,500,000 $ 4,100,000 $ - Total ProjectedCostto build new church & School $ 3,200,000 $ 3,500,000 $ 7,100,000 $ 3,000,000 20

21 Expansion/Facilities Committee What we Know Issues: Financials (Projected Operational Costs) St. John St. Francis Double Saints Cardome ProjExpenses (Elect, gas, water, trash) $ 50,000 DNA $ 89,000 $ 99,600 Projected Phone / Data Expense $ 10,500 $ 10,500 $ 10,500 $ 10,500 Projected Rental Expenses $ 7,800 $ - $ - $ - Projected Operational Costs (Physical) $ 402,594 $ 402,594 $ 402,594 $ 402,594 ProjMaintCosts (physical) -Day to Day $ 30,000 $ 10,000 $ 25,000 $ 54,000 Proj Equip & fuel costs (mowers, gas, diesel, etc) $ 5,000 DNA $ 18,000 $ 18,000 Total Projected Annual Operational Costs $ 505,894 $ 423,094 $ 545,094 $ 584,694 21

22 Expansion/Facilities Committee What we Know St. John St. Francis Double Saints Cardome Issues: Personnel Costs Pastor Fixed Fixed Fixed Fixed Parish Adminstrator $ - $ - $ - $ - Parish Secretary $ - $ - $ - $ - School Principal $ - $ - $ - $ - School Secretary $ - $ - $ - $ - Teachers $ - $ - $ - $ - Facility Manager $ - $ - $ 66,000 $ 66,000 Grounds/Maint. person $ - $ 21,000 $ 21,000 $ 21,000 Total Personnel costs $ 790,436 $ 811,436 $ 877,436 $ 877,436 22

23 Expansion/Facilities Committee What we Know Issues: Renovation Costs St. John St. Francis Double Saints Cardome Bldg Description Structural Repair $ 910,000 $ 600,000 $ - $ 81,000 Buildings 1 & 3 Roof / Gutters $ - $ 93,000 Building 1 Repointing exterior masonry $ - $ - Building 1 Costs Abatement of haz material Costs included $ - $ 15,000 Building 1 included in in above HVAC Removal/Replacement above $ - $ 680,000 All buildings number Electrical distribution number compliance $ - $ 852,000 All buildings Plumbing code updates (ADA Compliant) $ - $ 269,000 All buildings Sub Total for Renovation Costs $ 910,000 $ 600,000 $ - $ 1,990,000 23

24 Expansion/Facilities Committee What we Know St. John St. Francis Double Saints Cardome Bldg Description Issues: Renovation Usability Costs Liturgical furnishings $ - $ - $ 134,000 $ 134,000 All buildings New Kitchen Facilities $ - $ 254,000 All buildings Wall additions / removal $ - $ 655,000 All buildings Lighting $ - $ - Electrical Power $ - $ - Data lines $ - $ - New accessible toilet facilities $ - $ - New wall,ceiling & floor finishes $ - $ 220,000 All buildings New parking lot $ 100,000 $ 100,000 DNA DNA Sub Total for Usability Renovation Costs $ 100,000 $ 100,000 $ 134,000 $ 1,263,000 24

25 Expansion/Facilities Committee What we Know St. John St. Francis Double Saints Cardome Issues: Build / Renovate Estimated Project / Renovation Cost $ 4,210,000 $ 4,200,000 $ 7,100,000 $ 3,253,000 15% recommended Contingency $ 631,500 $ 630,000 $ 1,065,000 $ 487,950 Total Budget for Probable Costs $ 4,841,500 $ 4,830,000 $ 8,165,000 $ 3,740,950 25

26 Expansion/Facilities Committee Site Options Timing in Months Timing in Years 1 St.John a. Would require property acquisitions $ 450, b. Raze current school and two houses DNA c. Remove two trailer units DNA d. Raze acquired properties DNA e. Build new school, gym $ 3,200, f. Build parking Lot $ 100, g. Church expansion $ 910, Sub total $ 4,700, % Contengency fund $ 705, Total Est Cost of Option 1 $ 5,405,

27 Expansion/Facilities Committee Site Options Timing in Months Timing in Years 1 CardomeOpt 1: a. Complete Renovation of Bldg 1 $ 2,868, b Implement recommendation for Bldgs2 & 3. $ 370, Sub total$ 3,238, c. 15% Contengency fund $ 485, Total Est Cost of Option 1 $ 3,723,

28 Expansion/Facilities Committee Site Options Timing in Months Timing in Years 2 CardomeOpt 2: a. b c. Stabilize Bldg 1 for an estimated costs of $158,000 to $175,000 Implement recommendation for Bldgs2 & 3. Build new church behind Bldg1. (est $250/sqft X 12K) $ 175, $ 370, $ 3,000, Sub total$ 3,545, d. 15% Contengency fund $ 531, Total Est Cost of Option 2 $ 4,076,

29 Expansion/Facilities Committee Site Options 1 Cardome -Opt 1: Total Est Cost of Option 1 $ 3,723, Cardome-Opt 2: Total Est Cost of Option 2 $ 4,076, St.John Opt 1 Total Est Cost of Option 1 $ 5,405,

30 Expansion/Facilities Committee Existing Site Overview 11 adjacent properties on block Potential exists to purchase properties over time. St. John Property Option 1 Potential Site overview Acquire 1 additional property plus interior yardage Would require property owners consent Would require rezoning 30

31 Expansion/Facilities Committee St. John School Option 1 This is a site potential conceptual overlay. There are no current drawings or plans associated with this concept. Intended to generate ideas 31

32 Expansion/Facilities Committee St. John Church Option 1 This is a site potential conceptual overlay. There are no current drawings or plans associated with this concept. Intended to generate ideas 32

33 Expansion/Facilities Committee It should be noted that our parish is responsible for the upkeep and renovation of the church and property It has been estimated that renovation costs could be as high as $690,000 dollars St. Francis de Sales Church Much work needs to be done to the steeple and ceiling area below the steeple. 33

34 Expansion/Facilities Committee Double Saints Property Site Plan development as presented by CMW. 34

35 Double Saints Property Site Plan Phase development as presented by CMW. 35

36 Expansion/Facilities Committee Cardome Centre Evidence of water seepage within the walls on the right side of building 1 Source of intrusion has not been clearly determined. Suspect around second floor ledge or box guttering. 36

37 Expansion/Facilities Committee Cardome Centre Evidence of water seepage within the walls on the right side of building 1 Source of intrusion has not been clearly determined. Suspect around second floor ledge or box guttering. 37

38 Expansion/Facilities Committee Cardome Centre Picture of wall bowing outward on main floor of Building 1. 38

39 Expansion/Facilities Committee Picture of floor separation from wall on main floor front left side of main building looking down. Cardome Centre Picture of floor separation from wall on main floor front left side of main building looking upward. 39

40 40 Expansion/Facilities Committee - Summary Looked at properties currently owned by parish/diocese Included the diocese in the study Use diocesan concerns for baseline CMW performed a preliminary study on Cardome (Scope limited to identified issues) Began collecting data Several viable options have been identified

41 41 Expansion/Facilities Committee - Summary Solicit parish input (town hall meeting) Focus on collecting additional data Turn findings over to Finance Committee for additional scrutiny. Look at potential income streams (weekly collections, rental property, event rentals, etc.)

42 42 Expansion/Facilities Committee - Summary It is the hope of the Expansion/Facilities Committee that we have provided you with information and options to help you in understanding the scope of this undertaking. No decision has been made. No one direction has been established. Now is the time to let your thoughts and feelings be known.

43 43 Questions?

44 Ss. Francis & John Strategic Planning Committee Thank You for Your Time Town Hall Meeting April 28, 2015