Directions to Access Right Networks and QuickBooks Reports Annual Parish Financial Report, FY15-16

Transcription

1 Directions to Access Right Networks and QuickBooks Reports Annual Parish Financial Report, FY15-16 Right Networks Reports 1. Open Right Networks 2. Open the Diocese of Springfield Reports icon on the desktop. 3. Refresh the Report Center data so that it pulls the most up-to-date information a. Make sure that the QuickBooks company is closed (the Report Center will not update if QB is open) b. Go to the Utility section at the bottom of the Report Center page and select Refresh Report Data from QuickBooks 4. Generate the following three reports. See below for pictures of which reports to choose. Report examples are included in the next section. a. First, at the top of the Report Center, change the starting date to 07/01/2015 and the end date to 06/30/2016 1

2 1. Summary Level Statement of Financial Position vs Prior Year Report 2. Detail Level Functional Statement of Activities Report 3. Exception Level Chart of Account Exceptions Report i. Note that on the Chart of Account Exceptions, a red account indicates that the account is not part of the Standard Chart of Accounts (COA). Any red top-level-account (aka mainaccount) must be corrected by changing it to an appropriate sub-account on the COA. ii. Any red top-level-account will produce errors in the year-end report, and the Diocese will contact you to fix it. iii. Delete or Inactivate #12001 Undeposited Funds if it is not used. #14000 Undeposited Funds is the correct account. iv. Call Parish Financial Coordinator, Dara Bose, for assistance. 2

3 QuickBooks Reports 1. Diocesan Savings (Deposit & Loan System) QuickReports a. Go to Chart of Accounts b. Right click on account # Diocesan Savings c. Select QuickReports: # Diocesan Savings d. Change the start date to 07/01/2015 and the end date to 06/30/2016 e. Print Report f. Also run a QuickReport for any sub-account of # Diocesan Savings 2. Balance Sheet Standard a. Go to the toolbar and select Reports b. Select Company & Financial c. Select Balance Sheet Standard d. Change the as of date to 6/30/15 and 6/30/16, respectively 3

4 Example Parish - Example Report 1 Statement of Financial Position vs Prior Year As of 6/30/2016 6/30/2016 6/30/2015 Variance ($) Variance (%) Assets Bank Parish Operating Account 32,366 22,155 10,210 46% Total Bank 1 32,366 22,155 10,210 46% Diocesan Savings Parish Savings 482, ,731 (80,463) -14% Total Diocesan Savings 482, ,731 (80,463) -14% Accounts Receivable Custom Accounts Receivable 4,900 5,900 (1,000) -17% Total Accounts Receivable 4,900 5,900 (1,000) -17% Custom Assets 81,930-81,930 0% Total Assets 601, ,787 10,677 2% Liabilities and Net Assets Liabilities Payroll Liabilities Health Insurance Withholding % (b) Withholding (167) -100% Aflac Withholding % Total Payroll Liabilities % Diocesan Second Collections Peter's Pence % Pentecost (Retired Dio Priests) % Total Diocesan Second Collections % Mass Stipend Liability % Loans Payable Diocesan Loans % Total Loans Payable % Custom Liabilities % Total Liabilities % Net Assets Total Changes in Net Assets 10,146 9, % Opening Balance Equity 451, ,156-0% Retained Earnings 139, ,591 9,873 8% Total Net Assets 600, ,620 10,146 2% Total Liabilities and Net Assets 601, ,787 10,777 2% STATEMENT OF FINANCIAL POSITION VS PRIOR YEAR - Using data from QuickBooks as of 6/16/2016 4:50:11 AM - Page 1 of 1

5 Example Parish - Example Report 2 Functional Statement of Activities 7/1/2015-6/30/2016 Anything in this column must be fixed by being classed Unclassified 100 Parish Total Changes in Unrestricted Net Assets Income Regular Church Support Offertory - Envelopes - 206, , Offertory - Loose Collection - 11,460 11, Solemnity of Mary All Saints All Souls Immaculate Conception Christmas Collection - 5,710 5, ACSA Collection Cemetery Support Collection Building Fund Collection - 6,287 6, Total Regular Church Support - 231, , Other Sources of Revenue Stole Fees Religious Education Rental Income Bequests - 1,856 1, Votive Offerings Other Donations & Contributions Restricted Donations Miscellaneous Income Total Other Sources of Revenue - 4,003 4, Investment Income Interest from Diocese Savings - 3,537 3, Interest from Bank Accounts Total Investment Income - 3,551 3, Registration Fees - 7,930 7, Bulletin Income Fees - (10) (10) Parish Organization Income Other Income Custom Income - 27,465 27,465 Total Income - 275, ,224 Expense Payroll Expenses Salaries FUNCTIONAL STATEMENT OF ACTIVITIES - Using data from QuickBooks as of 6/16/2016 4:50:11 AM - Page 1 of 1

6 Example Parish - Example Report 2 Functional Statement of Activities 7/1/2015-6/30/2016 Anything in this column must be fixed by being classed Clergy Base Salary - 10,485 10, Extra Clergy Salary - 2,390 2, Administration/Staff Salary - 36,214 36, Household Salary - 2,996 2, Maintenance Salary Music/Liturgy Salary - 13,102 13, DRE/CRE Salary - 8,500 8, Salary - Other - 4,675 4, Total Salaries - 78,361 78, Fringe Benefits Employer FICA - 4,332 4, Lay Employee Health Insurance - 8,448 8, Workers' Comp Insurance - 2,061 2, Lay Employee Pension - 2,650 2, Clery Expense Allowance - 8,483 8, Clergy Professional Allowance - 2,222 2, CCIRP Clergy Health/Retirement Total Fringe Benefits - 28,194 28, Total Payroll Expenses - 106, , Contractual Services Payroll Processing - 1,566 1, Accounting Software Fees Lawn Service - 5,835 5, Custom Contractual Services Total Contractual Services - 7,996 7, Utilities Electric - 11,389 11, Gas - 4,750 4, Water/Sanitary Garbage - 1,054 1, Water - 1,457 1, Total Water/Sanitary - 2,511 2, Telephone - 3,664 3, Cable/TV - 1,247 1, Internet - 1,279 1, Total Utilities - 24,840 24, Insurance -Property & Liability - 19,132 19,132 FUNCTIONAL STATEMENT OF ACTIVITIES - Using data from QuickBooks as of 6/16/2016 4:50:11 AM - Page 1 of 1

7 Example Parish - Example Report 2 Functional Statement of Activities 7/1/2015-6/30/2016 Anything in this column must be fixed by being classed Repairs and Maintenance - 13,649 13, Equipment and Funiture - 10,030 10, Supplies Office Supplies - 4,019 4, Maintenance Supplies - 2,619 2, Household Supplies - 6,132 6, Altar & Ministry Supplies - 9,385 9, Choir and Music Supplies Classroom Supplies Textbooks - 2,724 2, Offertory Envelopes - 2,048 2, Computer & Technology Supplies - 1,578 1, Total Supplies - 28,890 28, Professional Fees Legal Fees Background Checks Non-Employee Musicians & Other Musician Services Household Services Custom Non-Employee Musicians & Other Total Non-Employee Musicians & Other Speakers, Retreats, Workshops - 1,320 1, Total Professional Fees - 1,835 1, Charitable Contributions Hospitality Expense - 6,753 6, Bulletin Expense Religious Education Expenses - 3,026 3, Parish Organization Expense Other Expenses Bank Fees - 1,836 1, Credit Card Fees Postage Printing Travel and Auto Expense Meetings and Conventions Marketing and Advertising Subscriptions - 1,066 1, Dues and Memberships FUNCTIONAL STATEMENT OF ACTIVITIES - Using data from QuickBooks as of 6/16/2016 4:50:11 AM - Page 1 of 1

8 Example Parish - Example Report 2 Functional Statement of Activities 7/1/2015-6/30/2016 Anything in this column must be fixed by being classed Leasing and Rentals Permits and Licesnses ACSA Net Expense - 11,665 11, Catholic Times Subscription Exp - 3,614 3, Interest Expense Other Miscellaneous Expenses Custom Other Expenses Total Other Expenses - 20,568 20,568 Custom Expense - 21,803 21,803 Total Expense - 265, ,078 Total Changes in Unrestricted Net Assets - 10,146 10,146 Total Changes in Net Assets - 10,146 10,146 FUNCTIONAL STATEMENT OF ACTIVITIES - Using data from QuickBooks as of 6/16/2016 4:50:11 AM - Page 1 of 1

9 Example Parish - Example Report 3 Chart of Account Exceptions 6/30/ :00:00 AM Instructions The table below displays your accounts as they appear in QuickBooks along with their corresponding standard account number. Accounts that mapped directly to the standard chart of accounts are shown in plain text. Accounts that mapped via parent accounts to the standard chart of accounts are shown in blue text. Accounts that could not be mapped to the standard chart of accounts are shown in red text. The "Gross Activity" for these accounts is the sum of absolute amounts of all transactions in the account in the given period - it is not the net total of the transactions in the accounts. Account Number Name Standard Account Number Gross Activity "Active" in QuickBooks Bank 1: Illinois State Bank $0.00 X Parish Operating Account $0.00 X Parish Savings Account $0.00 X School Account $ School Milk Fund $ Hot Lunch Account $ Payroll Account $0.00 X Cemetery Operating Account $0.00 X Cemetery Income Care Account $0.00 X Mass Stipend Account $0.00 X Bank $0.00 X Petty Cash $0.00 X Parish Petty Cash $0.00 X School Petty Cash $0.00 X Diocesan Savings $0.00 X Parish Savings $0.00 X Catholic Education Savings $0.00 X Accounts Receivable $0.00 X Tuition Receivable $0.00 X Other School Receivables $0.00 X Other Parish Receivables $0.00 X Inventory Asset $0.00 X Deposits with Foundation $0.00 X Undeposited Funds $0.00 X Prepaid Expense $0.00 X Fixed Assets $0.00 X Accounts Payable $0.00 X Parish $0.00 X CHART OF ACCOUNT EXCEPTIONS - Using data from QuickBooks as of 6/21/2016 1:35:35 PM - Page 1 of 1

10 Example Parish - Example Report 3 Chart of Account Exceptions 6/30/ :00:00 AM School $0.00 X Cemetery $0.00 X Mixed $0.00 X Credit Cards $0.00 X Credit Card $0.00 X Credit Card $0.00 X Credit Card $0.00 X Payroll Liabilities $0.00 X Health Insurance Withholding $0.00 X VTL Withholding $0.00 X (b) Withholding $0.00 X Aflac Withholding $0.00 X Federal Income Tax Withholding $0.00 X State Income Tax Withholding $0.00 X Social Security Withholding $0.00 X Medicare Withholding $0.00 X Garnishment Withholdings $0.00 X Tuition Withholding $0.00 X Other Payroll Withholdings $0.00 X Retiree Insurance $0.00 X Diocesan Second Collections $0.00 X Catholic Times $0.00 X Church in Latin America $0.00 X Peter's Pence $0.00 X Campaign for Human Development $0.00 X Retirement Fund for Religious $0.00 X Catholic Children's Home $0.00 X Church in Cen/Eastern Europe $0.00 X Catholic Charities $0.00 X Prop. of Faith/Mission Sunday $0.00 X Catholic Relief Services $0.00 X Operation Rice Bowl $0.00 X Holy Land $0.00 X Seminarians $0.00 X Catholic Home Mission Appeal $0.00 X Pentecost (Retired Dio Priests) $0.00 X Catholic Communication Campaign $0.00 X Missionary Co-op Appeal $0.00 X Holy Childhood $0.00 X Calvary Cemetery $0.00 X Other Special Collections $0.00 X CHART OF ACCOUNT EXCEPTIONS - Using data from QuickBooks as of 6/21/2016 1:35:35 PM - Page 1 of 1

11 Example Parish - Example Report 3 Chart of Account Exceptions 6/30/ :00:00 AM Mass Stipend Liability $0.00 X Deferred Income $ Deferred Tuition $ Deferred Fees $ Deferred Registration $ Other Deferred Income $ Loans Payable $0.00 X Diocesan Loans $0.00 X Other Loans $0.00 X Opening Balance Equity $0.00 X Retained Earnings $0.00 X Regular Church Support $0.00 X Offertory - Envelopes $0.00 X Electronic Giving $0.00 X Children's Offertory $0.00 X Offertory - Loose Collection $0.00 X Solemnity of Mary $0.00 X Ash Wednesday Collection $0.00 X Holy Thursday $0.00 X Easter Collection $0.00 X Assumption $0.00 X All Saints $0.00 X All Souls $0.00 X Thanksgiving Collection $0.00 X Immaculate Conception $0.00 X Christmas Collection $0.00 X ACSA Collection $0.00 X Cemetery Support Collection $0.00 X Building Fund - Bldg. Maint $0.00 X School Fund Collection $0.00 X Other Sources of Revenue $0.00 X Stole Fees $0.00 X Religious Education $0.00 X ACSA Refunds $0.00 X Capital Fund Drive $0.00 X Rental Income $0.00 X Bequests $0.00 X Support from other parishes $0.00 X Fundraisers $0.00 X Farm Income $0.00 X Votive Offerings $0.00 X CHART OF ACCOUNT EXCEPTIONS - Using data from QuickBooks as of 6/21/2016 1:35:35 PM - Page 1 of 1

12 Example Parish - Example Report 3 Chart of Account Exceptions 6/30/ :00:00 AM Other Donations & Contributions $0.00 X Restricted Donations $0.00 X Miscellaneous Income $0.00 X Investment Income $0.00 X Interest from Diocese Savings $0.00 X Interest from Foundation $0.00 X Interest from Bank Accounts $0.00 X Sale of Property $0.00 X Sale of Stocks/Other Securities $0.00 X Tuition Income $ Tuition Discounts $ Extended Care Income $ Registration Fees/PSR $0.00 X Book Fees $0.00 X Annual School Fund $ Grant Income $ Hot Lunch Sales $ Milk Sales $ Government Subsidies $ Vending Machine Sales $ Athletic Income $ Magic Match $ Class Trip Income $ Bulletin Income $0.00 X Fees $0.00 X Parish Organization Income $0.00 X Reimbursements $0.00 X Cemetery Lot Sales $ Cemetery Burial Fees $ Income Care Revenue $ Income Care Interest $ Cemetery Item Sales $ Other Income $0.00 X Cost of Goods Sold $0.00 X Payroll Expenses $0.00 X Salaries $0.00 X Clergy Base Salary $0.00 X Extra Clergy Salary $0.00 X Religious Clergy Salary $0.00 X Administration/Staff Salary $0.00 X Household Salary $0.00 X CHART OF ACCOUNT EXCEPTIONS - Using data from QuickBooks as of 6/21/2016 1:35:35 PM - Page 1 of 1

13 Example Parish - Example Report 3 Chart of Account Exceptions 6/30/ :00:00 AM Maintenance Salary $0.00 X Music/Liturgy Salary $0.00 X DRE/CRE Salary $0.00 X Pastoral Care Salary $0.00 X Religious Instructional Salary $0.00 X Lay Instructional Salary $0.00 X Substitute Teacher Salary $ Teacher Aides $ Athletic Salary $ Lunchroom Salary $ Before/After School Program $ Cemetery Salary $ Salary - Other $0.00 X Fringe Benefits $0.00 X Employer FICA $0.00 X Lay Employee Health Insurance $0.00 X Workers' Comp Insurance $0.00 X Unemployment Insurance $0.00 X Lay Employee Pension $0.00 X B Match $0.00 X Clery Expense Allowance $0.00 X Clergy Professional Allowance $0.00 X Clergy Moving Expense $0.00 X CCIRP Clergy Health/Retirement $0.00 X Contractual Services $0.00 X Pest Control $0.00 X Payroll Processing $0.00 X Cleaning Service $0.00 X Accounting Software Fees $0.00 X Tuition Processing Service $0.00 X Security System/Monitoring $0.00 X Lawn Service & Snow Removal $0.00 X Utilities $0.00 X Electric $0.00 X Gas $0.00 X Water/Sanitary $0.00 X Garbage $0.00 X Water $0.00 X Telephone $0.00 X Cable/TV $0.00 X Internet $0.00 X CHART OF ACCOUNT EXCEPTIONS - Using data from QuickBooks as of 6/21/2016 1:35:35 PM - Page 1 of 1

14 Example Parish - Example Report 3 Chart of Account Exceptions 6/30/ :00:00 AM Insurance -Property & Liability $0.00 X Insurance - Auto $0.00 X Repairs and Maintenance $0.00 X Equipment and Funiture $0.00 X Supplies $0.00 X Office Supplies $0.00 X Maintenance Supplies $0.00 X Household Supplies $0.00 X Altar & Ministry Supplies $0.00 X Choir and Music Supplies $0.00 X Classroom Supplies $0.00 X Textbooks $0.00 X Lunchroom Supplies $0.00 X Offertory Envelopes $0.00 X Computer & Technology Supplies $0.00 X Professional Fees $0.00 X Legal Fees $0.00 X Background Checks $0.00 X Non-Employee Musicians & Other $0.00 X Musician Services $0.00 X Household Services $0.00 X Speakers, Retreats, Workshops $0.00 X Construction Expenditure $0.00 X Real Estate Taxes $0.00 X Farm Expense $ Charitable Contributions $0.00 X Hospitality Expense $0.00 X Bulletin Expense $0.00 X Transportation Expense $0.00 X Support to Other Parishes $0.00 X Religious Education Expenses $0.00 X Parish Organization Expense $0.00 X Athletic Expense $ Annual School Fund Expense $ Library Expense $ Vending Machine Expense $ Hot Lunch Food Expense $ Milk Expense $ Magic Match Expense $ Class Trip Expense $ Diocesan Cemetery Assessment $0.00 X CHART OF ACCOUNT EXCEPTIONS - Using data from QuickBooks as of 6/21/2016 1:35:35 PM - Page 1 of 1

15 Example Parish - Example Report 3 Chart of Account Exceptions 6/30/ :00:00 AM Monument Expense $ Other Expenses $0.00 X Bank Fees $0.00 X Credit Card Fees $0.00 X Postage $0.00 X Printing $0.00 X Travel and Auto Expense $0.00 X Meetings and Conventions $0.00 X Marketing and Advertising $0.00 X Subscriptions $0.00 X Continuing Education $0.00 X Fundraiser Expense $0.00 X Dues and Memberships $0.00 X Leasing and Rentals $0.00 X Permits, Fees, and Licenses $0.00 X ACSA Net Expense $0.00 X Catholic Times Subscription Exp $0.00 X Interest Expense $0.00 X Bad Debt Expense $0.00 X Other Miscellaneous Expenses $0.00 X CHART OF ACCOUNT EXCEPTIONS - Using data from QuickBooks as of 6/21/2016 1:35:35 PM - Page 1 of 1