B O A R D S T A T U S R E P O R T MAY 23, Bid Opening May 24, B. Invitation for Bids. Dawn Avenue Stormwater Improvement Project

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1 B O A R D S T A T U S R E P O R T MAY 23, 2017 I. BIDS A. Invitation for Bids. Bear Creek Water Treatment Plant Laboratory Upgrades Bid Opening May 24, 2017 B. Invitation for Bids. Dawn Avenue Stormwater Improvement Project Bid Opening June 14, 2017 II. PURCHASING A. SURPLUS ITEMS SOLD ON GOVDEALS The following surplus items were sold on GovDeals: Veh # Ford F-250 Truck VIN#1FDNX21SX3EB32408 $1, Veh # Ford F-250 Truck VIN#1FTSX21596EC45501 $2, Veh # Ford F-800 Truck VIN#1FDYT84A9HVA54130 $3, Total $7, B. R. J. WOOD AND COMPANY $24, Purchase order issued to R. J. Wood and Company in the amount of $24, for professional engineering services for 8 Water Lines - Phase 2 Chestnut Log Subdivision Water Line Replacement. III. CONTRACTED PROJECT CONSTRUCTION A. 36-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $50, Adjusted Purchase Order (including C.O.) $50, Balance Remaining on Adjusted Contract Price $50, Page 1 of 10

2 B. 30-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $50, Adjusted Purchase Order (including C.O.) $50, Balance Remaining on Adjusted Contract Price $50, C. 20-Inch & 24-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $3,633, Adjusted Purchase Order (including C.O.) $3,633, Balance Remaining on Adjusted Contract Price $3,633, Lee Road Water and Sewer Line Relocation Project (Phase 2) Estimated Project Cost $3,583, Amount Paid to Date $ 26, Estimated Cost to Complete Project $3,557, % Paid of Estimated Cost to Date 1% % Overall Project Completed 1% GDOT s schedule for bidding this project is for mid-june 2017, and the estimated starting time of the water and sewer relocation work is July D. 16-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $50, Adjusted Purchase Order (including C.O.) $50, Balance Remaining on Adjusted Contract Price $50, Page 2 of 10

3 E. 12-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $35, Adjusted Purchase Order (including C.O.) $35, Balance Remaining on Adjusted Contract Price $35, F. 8-Inch Pipeline Construction (2016 Annual Contract) Contractor: RDJE, Inc. 679 Hwy. 29 South Newnan, GA Approved Purchase Order (Excluding C.O.) $160, Change Orders (C.O.) $ 39, Adjusted Purchase Order (including C.O.) $200, Approved Payments on Contract to Date $155, Balance Remaining on Adjusted Contract Price $ 45, Hwy. 78 at Mann Road Water Line Relocation Project Estimated Project Cost $165, Amount Paid to Date $155, Estimated Cost to Complete Project $ 10, % Paid of Estimated Cost to Date 94% % Overall Project Completed 99% WSA s planned water line relocation work on this project is complete, with the exception of punchlist items. GDOT s contractor is continuing work on the intersection improvement project, which may necessitate additional unexpected work on WSA s part. G. 8-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $35, Adjusted Purchase Order (including C.O.) $35, Balance Remaining on Adjusted Contract Price $35, Page 3 of 10

4 Page 4 of 10 H. 2-Inch Pipeline Construction Contractor: RDJE, Inc. 679 Hwy. 29 South Newnan, GA Approved Purchase Order (Excluding C.O.) $35, Adjusted Purchase Order (including C.O.) $35, Balance Remaining on Adjusted Contract Price $35, I. AMR/AMI System Project Contractor: Itron, Inc N. Molter Road Liberty Lake, WA Approved Contract Price (Excluding C.O.) $6,348, Change Orders (C.O.) $ 491, Adjusted Contract Price (including C.O.) $6,839, Approved Payments on Contract to Date $5,387, Balance Remaining on Adjusted Contract Price $1,452, % Paid on Contract to date 79% % Overall project completed 80% The read rate is 82.43% this month, which is down from 82.49% last month. Itron anticipates that our read rate should be 84% once the project is completed. This is 2% greater than their contractual obligation. Meter and endpoint installation crews have installed 28,700 meters and endpoints as of May 10, The crews began installation of the customer s side turn on/off valve on March 27, 2012 and have installed 23,842 valves to date. J. South Central Waste Water Treatment Plant Anoxic Basin Structural Improvements Contractor: Engineered Restorations. 225 Buford Drive Lawrenceville, GA Approved Contract Price (Excluding C.O.) $97, Adjusted Contract Price (including C.O.) $97, Approved Payments on Contract to Date $57, Balance Remaining on Adjusted Contract Price $40, % Paid on Contract to date 59%

5 % Overall project completed 100% This project is complete. K. Selman Drive and Bowden Street Sewer Line Rehabilitation Project Contractor: Site Engineering, Inc Best Friend Road Atlanta, GA Approved Purchase Order (Excluding C.O.) $162, Adjusted Purchase Order (including C.O.) $162, Approved Payments on Contract to Date $153, Balance Remaining on Adjusted Contract Price $ 8, % Paid on Contract to date 94% % Overall project completed 99% This project is complete, with the exception of punchlist items. L. Carmel Drive Stormwater Improvement Project Contractor: Georgia Development Partners, LLC 300 Galleria Parkway SE, Suite 310 Atlanta, GA Approved Purchase Order (Excluding C.O.) $ 93, Change Orders (C.O.) $ 6, Adjusted Purchase Order (including C.O.) $100, Approved Payments on Contract to Date $ 88, Balance Remaining on Adjusted Contract Price $ 11, % Paid on Contract to date 88% % Overall project completed 100% This project is complete. M. Sweetwater Creek Waste Water Treatment Plant Grit System Replacement Contractor: Willow Construction 3970 Flint Hill Road Approved Contract Price (Excluding C.O.) $59, Adjusted Contract Price (including C.O.) $59, Balance Remaining on Adjusted Contract Price $59, % Paid on Contract to date 0% % Overall project completed 0% This project includes the replacement of the grit removal system. Page 5 of 10

6 Page 6 of 10 WSA has ordered the replacement grit removal system, and delivery is anticipated by the end of May. The pre-construction meeting with the contractor will be scheduled closer to the time of equipment delivery, at which time the Notice to Proceed will be issued. The project is expected to be complete 60 days after the Notice to Proceed. N. Bottlebrush Drive Sewer Line Rehabilitation Project Contractor: RDJE, Inc. 679 Hwy. 29 South Newnan, GA Approved Purchase Order (Excluding C.O.) $196, Adjusted Purchase Order (including C.O.) $196, Balance Remaining on Adjusted Contract Price $196, % Paid on Contract to date 0% % Overall project completed 50% This project includes pipe bursting approximately 1,650-feet of 8-inch clay pipe, and replacing it with 12-inch HDPE pipe. Construction of the project is underway and expected to be complete by May 26, O. South Central Waste Water Treatment Plant Tertiary Treatment Covers Contractor: Vincent L. Fuggetta, Jr. L.L.C SE Gran Park Way Stuart, FL Approved Purchase Order (Excluding C.O.) $ 39, Adjusted Purchase Order (including C.O.) $ 39, Approved Payments on Contract to Date $ 39, Balance Remaining on Adjusted Contract Price $ % Paid on Contract to date 100% % Overall project completed 100% This project is complete. P. Christy Ridge Drive Stormwater Improvement Project Approved Purchase Order (Excluding C.O.) $203, Adjusted Purchase Order (including C.O.) $203,500.00

7 Balance Remaining on Adjusted Contract Price $203, % Paid on Contract to date 0% % Overall project completed 0% The Project includes the replacement of approximately 550 linear feet of storm drain pipe and associated structures under and along Christy Ridge Drive. The project was awarded on April 25, A preconstruction conference was held on May 17, This project is expected to be complete by August 25, Q. Dorsett Shoals Road Stormwater Improvement Project Approved Purchase Order (Excluding C.O.) $ 92, Adjusted Purchase Order (including C.O.) $ 92, Balance Remaining on Adjusted Contract Price $ 92, % Paid on Contract to date 0% % Overall project completed 0% The Project includes the replacement of approximately 120 linear feet of storm drain pipe and associated structures under Dorsett Shoals Road. The project was awarded on April 25, A preconstruction conference was held on May 17, This project is expected to be complete by August 25, IV. DIVISIONAL STATUS REPORTS A. Water Operations 1. One of the Water Operations Division s Fiscal Year 2017 goals is to maintain direct water treatment costs below $0.72 per 1,000 gallons. For Fiscal Year 2017 (through March 2017), direct cost was $0.64 per 1,000 gallons. 2. From April 17, to May 14, 2017, the Bear Creek Water Treatment Plant operated at 48% of its capacity. 3. Results from second quarter samples for disinfection byproducts have been received. Location running annual averages (LRAA) for both Trihalometahanes (THM) and Haloacetic Acids (HAA) are well below regulatory requirements. Page 7 of 10

8 B. Wastewater Operations 1. One of the Wastewater Operations Division s Fiscal Year 2017 goals is to maintain the average direct wastewater treatment costs below $1.70 per 1,000 gallons. For Fiscal Year 2017 (March 2017), the average direct costs were $1.72 per 1,000 gallons. C. Maintenance 1. During the period of April 11, 2017 to May 10, 2017, the Maintenance group completed 396 service orders (goal is 600). There are currently 457 open service orders in the work order system (goal is under 550) assigned to Maintenance. 2. The sewer crews responded to six sewer back-ups. All six were on the customer s side. No damages were reported. 3. The Leak Detection Crew surveyed 76,560 feet (monthly goal is 88,000 feet) of water line on Highway 78, Conners Road, Rosemont Subdivision, Highway 5, Strickland Street, Brightstar Road, and North Baggett Road. No leaks were found. 4. The I&I Crew inspected and mapped 155 manholes and smoke tested 33,177 feet of line. This crew also serviced 6 Air Release Valves (ARV). Currently, this crew is working in the Sweetwater Basin. Four easement encroachments were documented this month. To date, 588 encroachments have been identified and 247 have been closed out. 5. The TV Crew televised 2,199 feet of sanitary sewer in the Sweetwater Basin and surveyed 19,380 feet of line with the SLRat assessment tool. This crew also completed two sewer line repairs. 6. The Vac-con assigned to lift stations was used to pressure wash and vacuum 24 lift stations (goal is 30). 7. The Vac-con crew assigned to sanitary sewer mains was used to clean 5,039 feet of sewer lines in the Sweetwater Basin and assisted with one hydro excavation for the water crews. This crew also completed three sewer line repairs. 8. Right-of-way crews cleared 17,700 feet of right-of-way in the Sweetwater Basin. This crew also completed a road repair behind Dog River dam and repaired one sewer line. 9. The Grout Crew rehabbed 29 manholes in Southside basin and constructed a concrete pad at South Central Plant for the Tertiary Covers Project. Page 8 of 10

9 Page 9 of 10 D. Construction 1. All construction crews are continuing to install new meters for the AMR/AMI project. E. Stormwater 1. Per MS4 permit requirements, WSA submitted a Storm Water Management Plan (SWMP) to EPD on May 31, 2013, and resubmitted it to address EPD comments on October 30, On June 2, 2014, EPD submitted another round of comments. WSA addressed these comments and resubmitted the revised SWMP on September 26, On September 25, 2015, EPD submitted a third round of comments. WSA addressed these comments and resubmitted the revised SWMP on October 28, To comply with the permit within the stipulated 5-year permit term, WSA has started wet-weather sampling of storm outfalls within urban areas that discharge within 1 linear mile upstream of impaired streams. The new permit stipulates that each of these outfalls must be sampled once during the 5-year permit term. It is estimated that there are approximately 420 outfalls within this category, although WSA has reduced this number by designating representative sampling points to cover multiple outfalls. 2. WSA submitted grant applications to GEMA on October 28, 2016 on eight residential structures to determine if they qualify for grant funding. For properties that qualify, WSA will offer to purchase the properties based on their tax assessed values. If the property owners elect to sell, WSA will purchase the properties and demolish the structures to permanently remove them from the floodplain. GEMA is currently evaluating the grant applications. F. General Services 1. On April 27, 2017, the Human Resources Department participated in the Job Fair held at the County Courthouse. 2. On April 29 th, 65 Authority employees and family members participated in the Share House 5K walk/run. 3. A Lunch-n-Learn on Stress was held on April 24 th. The event was sponsored by Kaiser Permanente, and 50 employees attended. G. Public Relations 1. On April 24 th and April 25 th, students from the Mechanical Trade Institute toured the Sweetwater Creek Wastewater Treatment Plant. In total, approximately 40 students from the Institute attended the two tours. 2. On May 2 nd, the Authority hosted the spring Youth Leadership Douglas class for Water Resources Day. The students, all of whom are juniors, were treated to a multi-stop tour of WSA s facilities including the Dog River Dam, Bear

10 Creek Water Treatment Plant, and the South Central Wastewater Treatment Plant. 3. On May 4 th, Executive Director Gil Shearouse gave a presentation to the Georgia Association of Water Professional s Leadership Academy. The presentation discussed different styles and methods of leadership. 4. On May 5 th, Lab Analyst Tim Bridges participated in S.T.E.M. Day at Bill Arp Elementary School and presented different methods and tests WSA performs on its drinking water. 5. On May 5 th, WSA employees Bob Sabela and Tremayne Price provided the vac-con truck for Touch-a-Truck Day at South Douglas Elementary School. 6. On May 11 th, a group of 23 students from Lithia Springs High School s S.T.E.M. program toured the Bear Creek Water Treatment Plant. 7. On May 16 th, Maintenance Manager Chip Butts became a graduate of the 2017 Leadership Douglas class. 8. On May 17 th, a thank you breakfast was held in recognition of 25 of WSA s Community Heroes from the past year. Community Heroes are employees that have volunteered their time at one or more WSA sanctioned public education events that promote awareness of water, wastewater, and stormwater issues. H. Finance 1. On April 25 th, employees from the City of Cartersville visited our Administrative office to meet with the Billing/Customer Service personnel regarding our credit and collections policies and procedures. This was a great forum for networking and sharing of ideas. 2. The budget for the fiscal year starting July 1, 2017 and ending June 30, 2018 was reviewed at the Spring Workshop and was formally presented at the May 9 th board meeting. A public meeting was held on May 17, 2017 at 5:00 p.m. in the Board Room. The budget will be presented for adoption on June 13 th. The bylaws require the budget to be adopted by June 15 th. I. Dog River 1. From April 17 to May 14, 2017, the Recreational Complex had an attendance of 434 people (187 paying guests, 15 free admissions [<12 years old], 61 visits by season pass holders, and 171 drive through visitors). Page 10 of 10