B O A R D S T A T U S R E P O R T. August 22, 2017 A. ALLAN VIGIL FORD LINCOLN, INC $22, B. ALLAN VIGIL FORD LINCOLN, INC $24,465.

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1 B O A R D S T A T U S R E P O R T August 22, 2017 I. BIDS Nothing to Report II. PURCHASING A. ALLAN VIGIL FORD LINCOLN, INC $22, Purchase order issued to Allan Vigil Ford Lincoln, Inc. in the amount of $22, to purchase a 2018 Ford F-150 Regular Cab for the water maintenance department to replace Vehicle 629, a 2008 Ford Explorer. B. ALLAN VIGIL FORD LINCOLN, INC $24, Purchase order issued to Allan Vigil Ford Lincoln, Inc. in the amount of $24, to purchase a 2018 Ford F-150 Regular Cab for the inspectors department to replace Vehicle 623, a 2008 Ford F-250 C. 20/20 VISIONARY ENTERTAINMENT, LLC. $25, Purchase order issued to 20/20 Visionary Entertainment, LLC. in the amount of $25, for the communications plan overview for the Authority s public relations/education/outreach program. D. BADGER METER, INC. $29, Purchase order issued to Badger Meter, Inc. d/b/a National Meter and Automation in the amount of $29, to purchase 425 each RTR Register for M25 meter with 5ft Itron cable and connector. E. AMERICAN DEVELOPMENT CORPORATION, INC. $29, Purchase order issued to American Development Corporation, Inc. in the amount of $29, to purchase 21,600 pounds of Aquadene #7103 Blended Phosphate to maintain water quality and corrosion control at the Bear Creek Water Treatment Plant for one-year period from July 1, 2017 to June 30, Page 1 of 11

2 III. CONTRACTED PROJECT CONSTRUCTION A. 36-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $50, Adjusted Purchase Order (including C.O.) $50, Balance Remaining on Adjusted Contract Price $50, No projects at this time. B. 30-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $50, Adjusted Purchase Order (including C.O.) $50, Balance Remaining on Adjusted Contract Price $50, No projects at this time. C. 20-Inch & 24-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $3,633, Adjusted Purchase Order (including C.O.) $3,633, Balance Remaining on Adjusted Contract Price $3,633, Lee Road Water and Sewer Line Relocation Project (Phase 2) Estimated Project Cost $3,583, Amount Paid to Date $ 26, Estimated Cost to Complete Project $3,557, % Paid of Estimated Cost to Date 1% % Overall Project Completed 1% Page 2 of 11

3 GDOT s schedule for awarding this project has been delayed until mid-october The estimated starting time of the water and sewer relocation work is November D. 16-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $50, Adjusted Purchase Order (including C.O.) $50, Balance Remaining on Adjusted Contract Price $50, No projects at this time. E. 12-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $35, Adjusted Purchase Order (including C.O.) $35, Balance Remaining on Adjusted Contract Price $35, No projects at this time. F. 8-Inch Pipeline Construction (2016 Annual Contract) Contractor: RDJE, Inc. 679 Hwy. 29 South Newnan, GA Approved Purchase Order (Excluding C.O.) $160, Change Orders (C.O.) $ 50, Adjusted Purchase Order (including C.O.) $210, Approved Payments on Contract to Date $155, Balance Remaining on Adjusted Contract Price $ 55, Hwy. 78 at Mann Road Water Line Relocation Project Estimated Project Cost $175, Amount Paid to Date $175, Estimated Cost to Complete Project $175, % Paid of Estimated Cost to Date 100% % Overall Project Completed 100% Page 3 of 11

4 WSA s planned water line relocation work on this project is complete, with the exception of punchlist items. GDOT s contractor is continuing work on the intersection improvement project, which may necessitate additional unexpected work on WSA s part. G. 8-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $35, Adjusted Purchase Order (including C.O.) $35, Balance Remaining on Adjusted Contract Price $35, Hwy. 92 Phase 4 Water Line Relocation Project Estimated Project Cost $321, Amount Paid to Date $ 0.00 Estimated Cost to Complete Project $321, % Paid of Estimated Cost to Date 0% % Overall Project Completed 0% GDOT s schedule for awarding this project is mid-september The estimated starting time of the water line relocation work is November H. 2-Inch Pipeline Construction Contractor: RDJE, Inc. 679 Hwy. 29 South Newnan, GA Approved Purchase Order (Excluding C.O.) $111, Adjusted Purchase Order (including C.O.) $111, Balance Remaining on Adjusted Contract Price $111, Hwy. 92 Phase 4 Water Line Relocation Project Estimated Project Cost $76, Amount Paid to Date $ 0.00 Estimated Cost to Complete Project $76, % Paid of Estimated Cost to Date 0% % Overall Project Completed 0% Page 4 of 11

5 GDOT s schedule for awarding this project is mid-september The estimated starting time of the water line relocation work is November I. AMR/AMI System Project Contractor: Itron, Inc N. Molter Road Liberty Lake, WA Approved Contract Price (Excluding C.O.) $6,348, Change Orders (C.O.) $ 491, Adjusted Contract Price (including C.O.) $6,839, Approved Payments on Contract to Date $5,468, Balance Remaining on Adjusted Contract Price $1,371, % Paid on Contract to date 79% % Overall project completed 80% The read rate is % this month, which is up from 81.61% last month. Itron anticipates that our read rate should be 84% once the project is completed. This is 2% greater than their contractual obligation. Meter and endpoint installation crews have installed 29,842 meters and endpoints as of August 10, The crews began installation of the customer s side turn on/off valve on March 27, 2012 and have installed 24,984 valves to date. J. Sweetwater Creek Waste Water Treatment Plant Grit System Replacement Contractor: Willow Construction 3970 Flint Hill Road Approved Contract Price (Excluding C.O.) $59, Change Orders (C.O.) $12, Adjusted Contract Price (including C.O.) $72, Approved Payments on Contract to Date $40, Balance Remaining on Adjusted Contract Price $32, % Paid on Contract to date 56% % Overall project completed 60% This project includes the replacement of the grit removal system. WSA issued the contractor a change order to add replacement of the grit piping and pipe supports to the scope of work. The project is expected to be complete by September 15, Page 5 of 11

6 K. Christy Ridge Drive Stormwater Improvement Project Approved Purchase Order (Excluding C.O.) $203, Adjusted Purchase Order (including C.O.) $203, Approved Payments on Contract to Date $ 50, Balance Remaining on Adjusted Contract Price $153, % Paid on Contract to date 25% % Overall project completed 45% The Project includes the replacement of approximately 550 linear feet of storm drain pipe and associated structures under and along Christy Ridge Drive. Construction of the project is underway and is expected to be complete by August 25, L. Dorsett Shoals Road Stormwater Improvement Project Approved Purchase Order (Excluding C.O.) $ 92, Adjusted Purchase Order (including C.O.) $ 92, Balance Remaining on Adjusted Contract Price $ 92, % Paid on Contract to date 0% % Overall project completed 95% This project is complete, except for punch list items. M. Administration Building Exterior Lighting Improvements Contractor: Robinson Electrical Contractors, Inc. 125 Levi Patterson Road Waco, GA Approved Purchase Order (Excluding C.O.) $ 56, Adjusted Purchase Order (including C.O.) $ 56, Balance Remaining on Adjusted Contract Price $ 56, % Paid on Contract to date 0% % Overall project completed 5% Page 6 of 11

7 Page 7 of 11 The Project includes the replacement of parking lot light fixtures and poles and exterior building-mounted light fixtures at the Administration building. WSA has completed review of material submittals and materials have been ordered. This project is expected to be complete by September 11, N. South Central Waste Water Treatment Plant Administration Building HVAC Upgrades Contractor: Anchor Heating & Air Conditioning Co., Inc Adair Place Douglasville, GA Approved Purchase Order (Excluding C.O.) $ 84, Adjusted Purchase Order (including C.O.) $ 84, Balance Remaining on Adjusted Contract Price $ 84, % Paid on Contract to date 0% % Overall project completed 80% The Project includes installation and programming of an upgraded controls system to allow the HVAC to function to serve the laboratory and office sides of the administration building. New computer controls, air diffusers, and air controllers have been installed. This project is expected to be complete by September 1, O. Bear Creek Water Treatment Plant Laboratory Upgrades Contractor: Caliber 1 Construction, Inc. 110 West Montgomery Street Villa Rica, GA Approved Purchase Order (Excluding C.O.) $128, Adjusted Purchase Order (including C.O.) $128, Balance Remaining on Adjusted Contract Price $128, % Paid on Contract to date 0% % Overall project completed 5% The Project includes the replacement of casework, vent hood, plumbing, and drop ceiling inside the Bear Creek Laboratory. The Project contract provides for six months to procure cabinetry, which is currently underway, followed by 60 days for submittal review and 60 days for construction. The contractor has provided material submittals and they are under review by WSA.

8 This project is expected to be complete by May 8, P. Dawn Avenue Stormwater Improvement Project Contractor: Georgia Development Partners, LLC. 300 Galleria Parkway, Suite 310 Atlanta, GA Approved Purchase Order (Excluding C.O.) $412, Adjusted Purchase Order (including C.O.) $412, Balance Remaining on Adjusted Contract Price $412, % Paid on Contract to date 0% % Overall project completed 1% The project includes the replacement of approximately 1,350 linear feet of storm drain pipe and associated structures along Dawn Avenue. Construction of the project is underway. This project is expected to be complete by November 5, Q. Club Drive Phase II and Duncan Street Sewer Line Rehabilitation Project Contractor: RDJE, Inc. 679 Hwy. 29 South Newnan, GA Approved Purchase Order (Excluding C.O.) $206, Adjusted Purchase Order (including C.O.) $206, Balance Remaining on Adjusted Contract Price $206, % Paid on Contract to date 0% % Overall project completed 0% The project includes pipe bursting of approximately 1,940 linear feet of 8 concrete and clay sewer line and replacing it with HDPE pipe. WSA is working on scheduling a pre-construction meeting with the contractor, at which time the Notice to Proceed will be issued. This project is expected to be complete 60 days after issuance of Notice to Proceed. Page 8 of 11

9 IV. DIVISIONAL STATUS REPORTS A. Water Operations 1. One of the Water Operations Division s Fiscal Year 2017 goals is to maintain direct water treatment costs below $0.72 per 1,000 gallons. For Fiscal Year 2017 (through June 2017), direct cost was $0.64 per 1,000 gallons. 2. From July 17, to August 13, 2017, the Bear Creek Water Treatment Plant operated at 52% of its capacity. 3. Results from third quarter samples from disinfection byproduct have been received. Location running annual averages (LRAA) for both Trihalometahanes (THM) and Haloacetic Acids (HAA) remain below regulatory requirements. B. Wastewater Operations 1. One of the Wastewater Operations Division s Fiscal Year 2017 goals is to maintain the average direct wastewater treatment costs below $1.70 per 1,000 gallons. For Fiscal Year 2017 (through June 2017), the average direct costs were $1.72 per 1,000 gallons. 2. The Wastewater Operations Division recently reached 2 Years without a Lost Time Accident. C. Maintenance 1. During the period of July 11, 2017 to August 10, 2017, the Maintenance group completed 561 service orders (goal is 600). There are currently 502 open service orders in the work order system (goal is under 550) assigned to Maintenance. 2. The sewer crews responded to seven sewer back-ups. Five were on the customer s side and two were on WSA s side. No damages were reported. 3. The Leak Detection Crew surveyed 77,108 feet (monthly goal is 88,000 feet) of water line on Lee Road, Highway 78, West County Line Road, Mt. Vernon Road, and Chestnut Log. Five main line leaks and three service line leaks were found. All repairs have been made. 4. The I&I Crew inspected and mapped 94 manholes, smoke tested 7,484 feet of line in the Sweetwater Basin. Eleven clean outs were repaired and one violation was issued. Eleven easement encroachments were documented this month. To date, 602 encroachments have been identified and 381 have been closed out. 5. The TV Crew televised 3,821 feet of sanitary sewer in the Sweetwater Basin and surveyed 26,485 feet of line with the SLRat assessment tool. Page 9 of 11

10 6. The Vac-con assigned to lift stations was used to pressure wash and vacuum 16 lift stations (goal is 30). This crew also cleaned the chlorine contact chamber at Sweetwater Plant and assisted the water crews with 4 hydro excavations. 7. The Vac-con crew assigned to sanitary sewer mains was used to clean 8,891 feet of sewer lines in the Sweetwater Basin. This crew also assisted water crews with 3 hydro excavations. 8. Right-of-way crews cleared 12,900 feet of right-of-way in the Sweetwater Basin. Two sewer mains were repaired which had been damaged by contractors. This crew also relayed 150 of 4 force main at Concourse list station with ductile iron pipe and installed a by-pass connection. 9. The Grout Crew rehabbed 22 manholes in Sweetwater basin, sealed a leak at the Sweetwater plant chlorine contact chamber, and assisted water crews in completing landscaping. 10. The Valve and Hydrant Crew inspected and performed preventive maintenance on 235 fire hydrants (monthly goal is 117) and 170 valves (monthly goal is 130) during this period. Three fire hydrants were repaired. D. Construction 1. All construction crews are continuing to install new meters for the AMR/AMI project. E. Stormwater 1. Per MS4 permit requirements, WSA submitted a Storm Water Management Plan (SWMP) to EPD on May 31, 2013, and resubmitted it to address EPD comments on October 30, On June 2, 2014, EPD submitted another round of comments. WSA addressed these comments and resubmitted the revised SWMP on September 26, On September 25, 2015, EPD submitted a third round of comments. WSA addressed these comments and resubmitted the revised SWMP on October 28, To comply with the permit within the stipulated 5-year permit term, WSA has started wet-weather sampling of storm outfalls within urban areas that discharge within 1 linear mile upstream of impaired streams. The new permit stipulates that each of these outfalls must be sampled once during the 5-year permit term. It is estimated that there are approximately 420 outfalls within this category, although WSA has reduced this number by designating representative sampling points to cover multiple outfalls. 2. WSA submitted grant applications to GEMA on October 28, 2016 on eight residential structures to determine if they qualify for grant funding. For properties that qualify, WSA will offer to purchase the properties based on their tax assessed values. If the property owners elect to sell, WSA will purchase the Page 10 of 11

11 properties and demolish the structures to permanently remove them from the floodplain. GEMA is currently evaluating the grant applications. F. General Services 1. The Authority s benefits broker, ShawHankins, is in the process of getting quotes for health and dental coverages for 2018, which will be reviewed with the Board at an upcoming Work Session. The other insurance benefits offered by the Authority (life, AD&D, short/long-term disability) are in the final year of a price guarantee. 2. On August 31st, the final weigh-in for Mission Slimpossible II will take place and the top three teams will be announced. 3. On October 18th and 19th, all Authority employees will be attending a threehour class on diversity in the workplace. These classes will be conducted by Chrissy Marlowe from the Carl Vinson Institute of Government. G. Public Relations 1. On July 25 th, Communications Coordinator Lyndsey Sargent attended the Partners-In-Education kickoff breakfast. WSA will partner with Stewart Middle School and Lithia Springs High School for the school year. 2. Twenty Twenty Visionary, a metro-atlanta based consulting firm, has been hired to perform an assessment on WSA s communications plan. Three stakeholder meetings have been scheduled for August 28 th to speak to key groups of employees, management staff, and board members for input and ideas regarding community messaging and outreach. 3. Engineering manager Brian Keel has been selected to participate in the 2018 Leadership Douglas class, which kicked off on August 10 th. 4. Executive Director Gil Shearouse has been selected to head the Invest with Intention pillar of Douglas County s Community Strategic Plan. 5. At its annual meeting on August 15, 2017, the Douglas County Chamber of Commerce re-elected Executive Director Gil Shearouse to serve a three-year term on its Board of Directors. H. Finance 1. The Authority s FY 17 year end close out is continuing with the auditors scheduled for their onsite fieldwork during September 5-15, Page 11 of 11

12 I. Dog River 1. From June 19 to July 13, 2017, the Recreational Complex had an attendance of 356 people (137 paying guests, 23 free admissions [<12 years old], 29 visits by season pass holders, and 167 drive-through visitors). Page 12 of 11