Agenda Town of Mooresville Board of Commissioners July 7, :00 p.m. Mooresville Town Hall

Transcription

1 Agenda Town of Mooresville Board of Commissioners July 7, :00 p.m. Mooresville Town Hall 1. Public Comment 2. Call to Order Invocation Pledge of Allegiance 3. Employee Recognition Finance Department 4. Adjustments to the Agenda 5. Consent Agenda a. Consider approving the minutes of May 19, 2014, June 2, 2014, June 5, 2014, and June 16, b. Consider the following adjustments to the Town Tax Scroll for (pages 3-5) Releases $ Additions $28, Vehicles - $188, c. Consider authorizing the Mayor, Town Clerk and Professional Engineer to certify the Powell Mileage Statement and map for 2013/2014. d. Consider accepting with appreciation a donation of $30 from the Wells Fargo Community Support/United Way Campaign for general for use by the Mooresville Public Library. e. Consider a request from Public Works for the following asphalt purchases for their inhouse paving program: 1. Fieldstone Road from Heatherly Road to White Oaks Road - $39, Highland Ridge Road from Shearers Road to the end - $47,000 Funds are budgeted in the Powell Bill budget. f. Consider approving FY 2015 funding for the on-call agreements for transportation planning and engineering services as follows: 1. Ramey Kemp and Associates of Winston-Salem - $50, WSP USA Corp, Inc. of Mooresville - $50,000 g. Consider renewing the Linker Communications Services Inc. contract in the amount of $29,172 for consulting services for our radio system management and negotiations with cellular companies. The contract is payable in monthly installments beginning July 2014 through June Funds are available in the FY 15 budget. h. Consider renewing the Wireless Communications contract in the amount of $47,628 for the maintenance and service of the 800 Mhz radio system and the Police Department console equipment. Funds are available in the FY 15 budget. i. Consider a budget amendment in the amount of $55,029 and a request from the Police Department to create one (1) additional Police Officer I position (Pay Grade 349; $35,964- $56,245) for the specific purpose of over hiring. (page 6) j. Consider adopting a resolution endorsing and requesting $250,000 from the North Carolina House of Representatives for the construction of the Cornelius Road/Mazeppa Road Connector. (page 7) 1

2 k. Consider adopting a resolution endorsing and requesting $250,000 from the North Carolina Senate for the construction of the Cornelius Road/Mazeppa Road Connector. (page 8) l. Consider authorizing the Mayor to execute a Locally Administered Project Agreement between the Town and NCDOT for the Intersection Improvement Project at NC 150 and Talbert Road in an amount not to exceed $280,000. The Town s match is $70,000 and all costs that exceed the total estimated cost. This is a project for CMAQ federal funding and the total estimated cost of the project is $350,000. m. Consider Change Order 1 to the A & J Electrical Services in the amount of $2,736 for the electrical upgrade at Water Treatment Plant #1. Wiring and control configurations were discovered after demolition of the old wiring. This change order will increase the contract amount from $34,800 to $37,536. (page 9) n. Consider a request from Public Utilities to purchase water treatment chemicals in the amount of $90,000 for both water treatment plants. This amount should cover the chemical purchases needed for this fiscal year. Funds were approved in the budget. o. Consider a request from Public Utilities to renew the Utility Service, Inc. contract in the amount of $117,847 for the annual maintenance of our water storage tanks. Maintenance this year includes interior renovation and repairs to the Plaza and Race City tanks along with two washout inspections and four visual inspections. Funds were approved in the budget. p. Consider a request from Public Utilities for an agreement with Synagro in the amount of $55,000 for alum sludge removal at Water Treatment Plant #2. This amount will cover the removal of the sludge from the basin, drying and hauling the sludge to the landfill or the land applying it. Funds were approved in the budget. (pages 10-11) q. Consider a request from IT to renew the SHI agreement in the amount of $75, for the Town s annual licensing for all Microsoft products. Funds were approved in the budget. (pages 12-13) r. Consider approving a request from Public Utilities for the purchase and installation of 12 Rotork Electric Actuators for Water Treatment Plant #1 in the amount of $67, This is a sole source purchase since these actuators are the only ones that will work with the Pakscan Control System. Funds were approved in the budget. (pages 14-15) s. Consider renewing the Iredell County Area Transportation System agreement for the operation of Mooresville Main. This agreement will be automatically renewed for successive one-year terms unless terminated in writing by either party. (pages 16-20) 6. Financial Summary Report (page 21) 7. Manager s Report The Town of Mooresville wishes to make certain that all citizens have the opportunity to actively participate in their local government. If you have a disability and require accommodations to participate in a Board meeting, please contact the Town Clerk so that reasonable accommodations can be made. 2

3 Agenda Item No. 8 Craig Culberson, Senior Planner PUBLIC HEARING to consider a CONDITIONAL REZONING request from P.R. Parc. Public Hearing to consider a recommendation from the Mooresville Planning Board for a Conditional Rezoning request from P.R. Parc. The property located on Beam Drive is further referenced as Iredell County Map PIN s and The request is to rezone the property from R2 (Single Family Residential) to R5-C (Single Family Residential with Conditions). The Planning Board recommended approval of the request at the June 12, 2014 Planning Board meeting. Hold the Public Hearing Consider the Statement of Reasonableness Consider the Conditional Rezoning request Statement of Reasonableness Staff Analysis Maps and Site Plan Land Use Plan 5 min Staff Presentation 15 min Applicant Presentation 3 min Each Speaker 5 min Rebuttal by Applicant 3

4 Agenda Item No. 9 Erskine Smith, Town Manager PUBLIC HEARING to consider the Closing of an Unopened Right-of-Way. Public Hearing to consider the adoption of a Street Closing Order to close an unopened right-ofway between North Main Street and North Church Street Extension. The property has been posted and all adjoining property owners received a copy of the Resolution of Intent which notifies them of the public hearing. The public hearing has been properly advertised. Hold the Public Hearing Consider adopting the Street Closing Order Letter Street Closing Order Map 5 min Staff Presentation 15 min Applicant Presentation 3 min Each Speaker 5 min Rebuttal by Applicant 4

5 Agenda Item No. 10 Craig Culberson, Senior Planner PUBLIC HEARING to consider a TEXT AMENDMENT request from Angela Heider. Public Hearing to consider a recommendation from the Mooresville Planning Board for a Text Amendment to the Mooresville Zoning Ordinance. TA Chapter 5 Table of Allowed Uses The proposed text amendment would allow a school to be located within the HB (Highway Business) District subject to the issuance of a Conditional Use Permit by the Town Board of Commissioners. The applicant is requesting the change to the ordinance to allow for additional options for school facilities to locate in more commercialized areas. The change would allow for the option of a building to be either a stand-alone use or combined multi use; to be a shared facility with a school use and another compatible use. By making the request subject to a Conditional Use Permit, the Town Board will have the ability to consider each request individually. The Planning Board recommended approval of the request at the June 12, 2014 Planning Board meeting. Hold the Public Hearing Consider the Statement of Reasonableness Consider the Text Amendment to the Mooresville Zoning Ordinance Statement of Reasonableness Staff Analysis 5 min Staff Presentation 3 min Each Speaker 5

6 Agenda Item No. 11 Craig Culberson, Senior Planner PUBLIC HEARING to consider a TEXT AMENDMENT to the Mooresville Zoning Ordinance. Public Hearing to consider a recommendation from the Mooresville Planning Board for a Text Amendment to the Mooresville Zoning Ordinance. TA Chapter 13, Sections 2, Definitions The proposed text amendment will add Major Subdivisions and Minor Subdivisions definitions to Chapter 13, Section 2 to the Mooresville Zoning Ordinance. The Planning Board recommended approval of the request at the June 12, 2014 Planning Board meeting. Hold the Public Hearing Consider the Statement of Reasonableness Consider the Text Amendment to the Mooresville Zoning Ordinance Statement of Reasonableness Staff Analysis 5 min Staff Presentation 3 min Each Speaker 6

7 Agenda Item No. 12 Craig Culberson, Senior Planner PUBLIC HEARING to Consider the Adoption of an Amendment to the Cornelius Road Small Area Plan. Public Hearing to consider a recommendation from the Mooresville Planning Board for an Amendment to the Cornelius Road Small Area Plan. This plan designates preferred land uses along the proposed Cornelius Road Extension to Mazeppa Road and immediate vicinity of the corridor. Construction of the Cornelius Road Extension to Mazeppa Road is anticipated to commence in This proposed amendment to the Cornelius Road Small Area Plan proactively anticipates a land use transition over time from the existing rural and low density residential uses along the corridor to employment uses comprised of office, office/flex, and light industrial/flex uses following the extension of Cornelius Road to the intersection of Mazeppa Road. Hold the Public Hearing Consider adopting an amendment to the Cornelius Road Small Area Plan Staff Analysis Maps 5 min Staff Presentation 3 min Each Speaker 7

8 Agenda Item No. 13 John Finan, Director of Public Works Award of Contract Rolling Hills Road and Terrace Drive Resurfacing. Consider a request from Public Works to award a contract to Ferebee Corporation in the amount of $318, for the resurfacing of Rolling Hills Road and Terrace Drive. Funds are budgeted in the Powell Bill budget. Bids: Ferebee Corporation $318, Maymead $385, Blythe Construction No response Consider awarding a contract to Ferebee Corporation in the amount of $318, for the resurfacing of Rolling Hills Road and Terrace Drive None 8

9 Agenda Item No. 14 Ryan Rase, Deputy Town Manager Award of Contract 2014 Sewer Improvements Project. Consider awarding a Construction Contract to RJJ Construction LLC for an amount not to exceed $274, for the 2014 Sewer Improvements Project. The work will consist of replacing approximately 680 linear feet of 8-inch gravity sanitary sewer pipe on Cabarrus Avenue and 135 linear feet on Iredell Avenue Outfall and replacing MH This work will also consist of replacing approximately 340 linear feet of 12-inch gravity sanitary sewer pipe on Iredell Avenue Outfall. Five point repairs to be completed on East Wilson Avenue 8-inch sewer main and the installation of one new 4-foot diameter manhole. Lastly, this project consists of the installation of two steel H-Piles for replacing the existing sewer aerial crossing which will require the demolition of existing piers and anchors off of Hager Lake Road. Consider awarding a construction contract to RJJ Construction LLC for an amount not to exceed $274, for the 2014 Sewer Improvements Project Bid Sheet 9

10 Agenda Item No. 15 Barry McKinnon, Director of Public Utilities Award of Contract Proposed 36-inch Raw Water Line Project. Consider a request from Public Utilities to award a Design Contract to Piedmont Design Associates P.A. for an amount not to exceed $199,560 for the proposed 36-inch raw water line project. The work will consist of surveying and engineering approximately 21,470 linear feet of new 36-inch raw water line from the existing Town of Mooresville raw water intake to the new water treatment plant. The work will last approximately 240 days. Consider awarding a design contract to Piedmont Design Associates P.A. for an amount not to exceed $199,560 for the proposed 36-inch raw water line project None 10

11 Agenda Item No. 16 Jonathan Young, Senior Engineer Award of Contract Utility Cut Repair Program. Consider awarding a Construction Contract to Ray s Asphalt Paving LLC for an amount not to exceed $280,000 for the Utility Cut Repair Program. The work will consist of repairing utility cuts on various streets in the Town on an as needed basis. The work will last approximately 360 days. Consider awarding a construction contract to Ray s Asphalt Paving LLC for an amount not to exceed $280,000 for the Utility Cut Repair Program Bid Sheet 11

12 Agenda Item No. 17 Jonathan Young, Senior Engineer Change Order 1 Shop at Golf Course Project. Consider Change Order 1 to the Morlando Construction LLC contract in the amount of $76,120 for additional work on the shop at the golf course. This change order is a result of additional budget dollars in fiscal year 2015 to cover the cost of Alternate 1 as it was bid in the original contract. The contractor will also be given additional time to complete the work as part of this change order. This change order will increase the contract amount from $667,245 to $743,365. Consider Change Order 1 to the Morlando Construction LLC contract in the amount of $76,120 for additional work on the shop at the golf Bid Sheet Change Order 12

13 Agenda Item No. 18 Jonathan Young, Senior Engineer Award of Contract Municipal Golf Course Renovation Project. Consider awarding a Design Contract to Spence Golf Inc. for an amount not to exceed $638,500 for the Municipal Golf Course Renovation. The work will consist of design development, construction documents, design shaping and project administration for a large renovation project to the existing Town owned golf course. The work will last approximately 540 days. Consider a budget amendment in the amount of $638,500 to appropriate fund balance in lieu of General Obligation bond funding for a design contract for the Municipal Golf Course Renovation. Fund balance will be replaced upon issuance and receipt of the 2015 Recreation General Obligation Bonds. Consider approving a budget amendment and awarding a design contract to Spence Golf Inc. for an amount not to exceed $638,500 for the Municipal Golf Course Renovation Project Budget Amendment 13

14 19. New Business 20. Closed Session G.S Consult with Attorney G.S (a)(3) 14