SPECIAL ENGINEERING COMMITTEE MEETING May 27, :00 p.m. PPHCSD Office 4176 Warbler Road, Phelan, CA AGENDA

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1 4176 Warbler Road P. O. Box Phelan, CA (760) Fax (760) Call to Order Pledge of Allegiance 2. Roll Call 3. Approval of Agenda SPECIAL ENGINEERING COMMITTEE MEETING May 27, :00 p.m. PPHCSD Office 4176 Warbler Road, Phelan, CA AGENDA 4. Public Comment Under this item, any member of the public wishing to directly address the Board on any item of interest that is within the subject matter jurisdiction of the Board, but not listed on the agenda, may do so at this time. However, the Board is prohibited by law from taking any action on any item not appearing on the agenda unless the action is otherwise authorized by the Brown Act. Any member of the public wishing to directly address the Board on any item listed on the agenda may do so when the item is being considered by the Board. If you wish to address the Board, please complete a Comment Card and present it to the Board Secretary. Speakers are requested to be brief in their remarks. The Chair may limit each speaker to a comment period of five (5) minutes. 5. Engineering Budget/CIP 6. Adjourn Pursuant to Government Code Section (a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the aboveagendized public meeting should be directed to the District s General Manager at (760) at least 24 hours prior to said meeting. Office (760) Phelan Piñon Hills P.O. Box , Phelan, CA Fax (760) Community Services District PPHCSD.org

2 2013/2014 Budget CAPITAL BUDGET CIP PROJECTS PROJECT DESCRIPTION/LOCATION 2013/ Boosters 3C Booster A & B Upsize (Design/Study) 8, Tank Rehabs 10-Year Contract 45, Level Control & Pump Valves Possible rebuild of equipment 20, Booster Rehabilitation Rehabilitation of booster pumps 50, Tank Exterior Blast and Paint 205, * SCADA Replacement 420, PRV Stations Inspect and possible rebuild of PRV stations 10, Relocation of Lines HWY 138 Relocation of Lines 200, Rights Acquisition of additional water rights 500, * Adjudication of Rights Continued LA Adjudication 300, GIS/Mapping Convert GIS and mapping to new system 98, Future Administration Building 100, Net Metering Solar Project Total project $4.335 million - Financing $4 Million 335, $ 2,291, Phelan Parking Lot Repair/repave Phelan parking lot 80, * Pinon Hills Park Improvements 175, $ 255, *Carry over from prior year budget TOTAL PROJECTS $ 2,546, CAPITAL PURCHASES PROJECT DESCRIPTION/LOCATION 2013/ Vehicles Replace trucks 70, Software Engineering Software 6, Computers Upgrade existing computer - Incl Engineering 8, $ 84, TOTAL PROJECTS AND CAPITAL PURCHASES $ 2,631, Page 1

3 2014/2015 Budget CAPITAL BUDGET As presented at the 04/30/2014 workshop CIP PROJECTS Funding PROJECT DESCRIPTION/LOCATION 2014/2015 Source 1 Reservoir - 6A Land acquisition for new reservoir 6A 50, C/F 2 Booster Pumps 3C A & B Design of increased size motor 15, B 3 SCADA Purchase and install replacement system 200, A 4 Smithson Springs Tank Tank and pipeline design 20, C/F 5 Dairy Wells Connection Connection to system - Study & Design 25, B 6 Adjudication of Rights Continued LA Adjudication 300, A 7 GIS/Mapping Convert GIS and mapping to new system 50, A 8 Tank Rehab Annual Maintenance 10 year contract 45, A 9 Level Control/Pump & Valve Maintenance of 164 valves & PRV Station 20, A 10 Booster Rehab Rehabilitation of five boosters each year 50, A 11 PRV Emergency bypass PRV Rebuild - 14 per year 10, A 12 Solar Project Total project $5 million - Financing $4.5 M 250, F $ 1,035, Pinon Hills Park Repair/repave Piñon Hills parking lot 40, E $ 40, TOTAL PROJECTS $ 1,075, CAPITAL PURCHASES PROJECT DESCRIPTION/LOCATION 2013/2014 Vehicles Replace trucks 70, A Computers Upgrade existing computer 4, A $ 74, TOTAL PROJECTS AND CAPITAL PURCHASES $ 1,149, FUNDING SOURCES Ent Depreciation Funded 60% of Depreciation 755, A 749, Ent * Property t and EquipmentReplacement Reserve 2,820, B 40, Ent Connection Fees 45, C 45, Gvt Depreciation Funded 60% of Depreciation 57, D 40, Gvt * Property t and EquipmentReplacement Reserve 342, E Loan or other Source to be identified F 274, ,149, * Note: Board will need to identify how reserves will be replaced. Page 2

4 2014/2015 Budget CAPITAL BUDGET Revised CIP* CIP PROJECTS Funding PROJECT DESCRIPTION/LOCATION 2014/2015 Source 1 Reservoir - 6A Land acquisition for new reservoir 6A 50, C/F 2 Booster Pumps 3C A & B Design of increased size motor 15, B 3 SCADA Purchase and install replacement system 360, A/B 4 Smithson Springs Tank Tank and pipeline design 20, C/F 5 Dairy Wells Connection Connection to system - Study & Design 25, B 6 Adjudication of Rights Continued LA Adjudication 300, A 7 GIS/Mapping Convert GIS and mapping to new system 50, A 8 Quality Study Study and evaluation of water quality standards 100, A 9 Solar Project Total project $5 million - Financing $5 M 100, F $ 1,020, Pinon Hills Park Repair/repave Piñon Hills parking lot 20, E $ 20, TOTAL PROJECTS $ 1,040, CAPITAL PURCHASES PROJECT DESCRIPTION/LOCATION 2014/2015 Vehicles Replace trucks 70, A Computers Upgrade existing computer 4, A $ 74, TOTAL PROJECTS AND CAPITAL PURCHASES $ 1,114, FUNDING SOURCES Ent Depreciation Funded 60% of Depreciation 755, A 755, Ent Property t and EquipmentReplacement Reserve 2,820, B 168, Ent Connection Fees 45, C 45, Gvt Depreciation Funded 60% of Depreciation 57, D 20, Gvt Property t and EquipmentReplacement Reserve 342, E Loan or other Source to be identified F 124, $ 1,114, * Changes to CIP after 04/30/14 Budget Workshop Moved Items 8 through 11 to Repair and Maintenance on the water operations budget = (125,000.00) Added Quality Study 100, Increased SCADA estimate - was $420,000 13/14, $200,000 at 4/30 wrkshp now $360, , Reduced Solar Project estimate to reflect Board decision to fund $5 million of project (150,000.00) Reduced repair/repave Piñon Hills parking lot (20,000.00) Total revised CIP compared to 04/30/14 CIP (Cost Reduction) $ (35,000.00) Page 3

5 Phelan Pinon Hills Community Services District Capital Improvement Projects Priority Phase Location Description Fiscal Year 10-Year (Fiscal) Total 10+ Year (Fiscal) 2013/ / / / / / / / / / /2024 (Future) Wells 1 1 Additional Supply (Well 9A Replacement, proposed 9C) Study $10, Design / Engineering $10, Drilling / Housing / Plumbing / Electrical $90, Reservoirs 3 2 Site 6A - New (0.6 MG) Land Acquistion $50, $50, Boosters SCADA Projects with Growth Smithson Springs Dairy Well Pipeline Land Aquistion 1 1 3C Booster A 350HP & B 350HP Upsize SCADA site upgrade Site 2B Boosters Upgrade (New Building, piping, electrical) 1 1 Site 4C - New (1.3 MG) 2 1 Site 5B - New (1.2 MG) 2 Site 6A - New (0.6 MG) 4 2 Site 7B - New (0.3 MG) 5 2 Site 3C - New (1.7 MG) 2 1 L1 - Additional Booster (Plumbing Req.) Smithson Springs Canyon Tank and Pipeline Dairy Wells Pipeline Project (pipeline, reservoir, booster station) Future Sites Design / Engineering $15, $15, Construction $65, $65, Electrical $5, $5, $15, Construction $200, $200, Design / Engineering $10, Housing $340, Electrical $10, Design / Engineering $10, Construction $900, Design / Engineering $10, Construction $700, Design / Engineering $10, Construction $400, Design / Engineering $10, Construction $200, Design / Engineering $10, Construction $1,200, Design / Engineering $8, Construction $30, Electrical $10, SCADA $10, Topo/Survey $4, $4, Study/Design $20, $20, Construction $25, $25, Study / Design $25, $25, Construction $1,250, $1,250, $2,500, Purchase $25, $25, Future Admin. Building Administration Building & Gymnasium (APN , 9535 Sheep Creek Road) Design / Engineering / County Fees / Construction $100, $100, $100, $100, $400, Adjudication Cost $300, $300, $600, Solar Solar District's Contribution $250, $250, S:\Engineering\CIP Schedule Estimate Cost.xls 1 of 2 5/6/2014

6 Phelan Pinon Hills Community Services District Capital Improvement Projects (cont.) Priority Phase Location Description Fiscal Year 10-Year (Fiscal) Total 10+ Year (Fiscal) 2013/ / / / / / / / / / /2024 (Future) Waste Management Parks Engineering Services Engineering Department GIS Contract Services $50, $50, Urban Management Update $10, $10, Update $25, $25, Year Maintenance Priority Phase Location Description Fiscal Year 10-Year (Fiscal) 10+ Year (Fiscal) Total 2013/ / / / / / / / / / /2024 (Future) Tank Rehab-10 Year Contract (includes contract and parts and CSD labor) Maintenance $45, $45, $45, $45, $45, $45, $45, $315, Level Control/Pump Control/High Pressure Blow-off Control Valves / PRV Station Maintenance. Well #14 PRV (164 valves total each year) Maintenance $20, $20, $20, $20, $20, $20, $20, $20, $160, Well 6A, 1B & 2A Rehabilitation (one well every 4th year after) Rehabilitation / Maintenance $100, $100, $150, $150, $500, (Well 6B repair) Projects Booster Rehab (5 boosters each year) Exterior Tank Blast and Paint (23 Total - 5 each year) Rehabilitation $50, $50, $50, $50, $50, $50, $50, $50, $400, Blast and Paint $205, $95, $95, $57, $452, SCADA site Upgrade (2 sites each year) Maintenance $5, $5, PRV (Emergency By-Pass) Rebuilt (14 total - 14 replacments for the 1st year, maintenance on the 14 PRV each year after) Rebuilts / Replace $10, $10, $10, $10, $10, $10, $10, $10, $80, (4) 1.0 MG Tank Interior Coatings (Reservoirs 1A-3, 2A-2, 2C-2 & 1B; 1st tank rehab in 2021/2022) Blast and Paint $80, $80, Yearly Fiscal Totals $734, $1,035, $1,535, $1,540, $275, $320, $230, $262, $330, Year Maintenance : $1,992, Year Fiscal Total: $6,276, Year Projects w/ Growth Total: $3,978, S:\Engineering\CIP Schedule Estimate Cost.xls 2 of 2 5/6/2014