ZONE 3 ADVISORY COMMITTEE

Transcription

1 ZONE 3 ADVISORY COMMITTEE San Luis Obispo County Flood Control and Water Conservation District I. CALL TO ORDER AND ROLL CALL AGENDA Thursday, September 20, :30 P.M. City of Grover Beach Council Chambers 154 S. Eighth Street, Grover Beach, California II. PUBLIC COMMENT This is an opportunity for members of the public to address the Committee on items that are not on the Agenda III. APPROVAL OF MEETING MINUTES OF JULY 19, 2018 IV. OPERATIONS REPORT A. Water Plant Operations, Reservoir Storage, Downstream Releases B. Projected Reservoir Levels C. July & August Monthly Operations Report V. INFORMATION ITEMS A. Climate Update B. Lopez Spillway Assessment Update C. Low Reservoir Response Plan Revisions Update D. 4 th Quarter Budget Status E. Cloud Seeding Update VI. CAPITAL PROJECTS UPDATE A. Bi-Monthly Update VII. ACTION ITEMS (No Subsequent Board of Supervisors Action Required) A. Strategy for Use of District Designated Reserves VIII. ACTION ITEMS (Board of Supervisors Action is Subsequently Required) IX. FUTURE AGENDA ITEMS A. Lopez Lake Safe Yield B. Cloud Seeding C. Revisions to the Low Reservoir Response Plan (LRRP) X. COMMITTEE MEMBER COMMENTS Next Regular Meeting is Tentatively Scheduled for Thursday, November 15, 2018 at 6:30 PM at City of Arroyo Grande Council Chambers Agendas accessible online at SLOCountyWater.org

2 SAN LUIS OBISPO COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT ZONE 3 ADVISORY COMMITTEE DRAFT MEETING MINUTES THURSDAY JULY 19, 2018 I. Call to Order and Roll Call -- The Zone 3 Advisory Committee Meeting was called to order at 6:30 PM at the Oceano Community Services District by Committee Chair and Agriculture Representative, Brian Talley. County Public Works Utilities Division Hydraulic Engineer, Jill Ogren, called roll. Members in attendance were: John King, Avila Beach Community Services District Brian Talley, Chair and Agriculture Representative Jim Hill, City of Arroyo Grande Jeff Lee, City of Grover Beach Marcia Guthrie, City of Pismo Beach II. Public Comment -- No public comment given. III. Officer Rotations -- Committee Chair rotated from agriculture member to at large member; Committee Vice-Chair rotated from at large member to City of Arroyo Grande representative. IV. Approval of Meeting Minutes of May 27, Member Talley motioned approval; Member Lee second. Member Hill abstained due to his absence from the May 27 meeting. Roll call was made, quorum was met, motion passed. V. Operations Report A. Water Plant Operations, Reservoir Storage, Downstream Releases -- Ms. Ogren indicated: Lopez Lake elevation was feet; storage was 23,499 acre-feet (AF), which is 47.6% capacity; rainfall to date, since July 1, 2018, was 0 inches; plant production was 5.5 million gallons per day (MGD); downstream release was 4.3 cubic feet per second; and State Water was 0.7 MGD. No public comment was given. B. Projected Reservoir Levels -- Ms. Ogren indicated the data presented came from LongRangeWeather.com. According to the projections, the reservoir levels could be down to 20,000 acre-feet by late summer low enough to re-enter into the Low Reservoir Response Plan. No public comment was given. VI. May & June Monthly Operations Report -- Ms. Ogren indicated the total water deliveries for the month of May was AF. The total water deliveries for the month of June was AF. According to Ms. Ogren, Flood Control Zone 3 Agencies are using Entitlement water, which is used first. Surplus water is used second. As the year progresses, if an agency has used its Entitlement water, it will then begin using its Surplus water. Page 1 of 3

3 VII. Information Items A. Climate Update -- Ms. Ogren indicated that according to the United States Drought Monitor, the state is experiencing more abnormally dry, moderate drought and severe drought conditions in July 2018 versus July According to National Oceanic and Atmospheric Administration, the temperature forecast indicated July was warming up with no rainfall forecasted for July. No public comment was given. B. Lopez Spillway Assessment Update -- Ms. Ogren gave an update of the Department of Water Resources (DWRs ) Division Safety of Dams (DSODs ) required assessment of the Lopez Spillway. Ms. Ogren indicated this requirement is in response to the Oroville Dam failure. According to Ms. Ogren, County Staff reviewed bids in response to a Request for Proposal and chose GEI Consultants, who is currently performing a desktop assessment. Ms. Ogren indicated GEI will perform a physical inspection of the Lopez Dam Spillway in August. The estimated completion date of the final assessment report is December 2018 and will provide any necessary recommendations. Ms. Ogren indicated Staff has been corresponding with the DSOD who is aware of the Lopez Spillway assessment status. VII. Capital Projects Update A. Bi-Monthly Update -- Ms. Ogren presented a brief update of the Capital Projects listed below. Lopez Spillway Assessment -- Due to be completed February 2019 Lopez Dam & Terminal Dam Hazard Classification -- The draft inundation maps for both dams were submitted to the DSOD for approval. Completed Emergency Action Plans will be submitted once the inundation maps are approved. Fault Zone Assessment Left Abutment -- Erosion at the left abutment occurred and was assessed. Results showed insignificant erosion to dam; however, erosion will be addressed. Equipment Storage at Lopez Water Treatment Plant -- Project is moving along, however has become a lower priority. Lopez Water Treatment Plant Safety Upgrades -- Upgrades are ongoing and in response to a 2016 safety assessment at the Plant. Domestic and Fire Flow Tanks Repair at Lopez Water Treatment Plant -- Options are being explored to replace fire tanks. Ammonia Analyzer -- One aging ammonia analyzer (equipment) was replaced, and another will be replaced as part of regular maintenance and repairs of aging equipment. Rebuild Membrane Feed Pumps -- One pump per year is being replaced as part of regular maintenance and repairs of aging equipment. Ms. Ogren reviewed upcoming projects listed below. Cathodic Protection Survey -- May or may not result in future work to be completed Page 2 of 3

4 IX. XI. Geotechnical Investigation of the Terminal Dam -- An assessment of the Terminal Dam was conducted, and it was determined more geotechnical information was needed. GEI Consultants, the same consultant conducting the Lopez Spillway Assessment will utilize data to determine the stability of the Terminal Reservoir. No public comment was given. VIII. Action Items (No Subsequent Board of Supervisors Action Required) -- None discussed Action Items (Board of Supervisors Action is Subsequently Required) A. Cloud Seeding Update -- Ms. Ogren indicated a cloud seeding item was scheduled to be taken to the County Board of Supervisors on June 23, 2018; however, due to unanswered questions, the item was pulled and will be revisited and brought back to the Zone 3 Advisory Committee in September X. Future Agenda Items A. Lopez Lake Safe Yield -- Safe Yield is the amount of water that can be safely used each year without the Lopez Reservoir going below the minimum pool. By utilizing rainfall and hydrology history since 1969, modeling is currently being configured and will demonstrate what the Reservoir will look like if all water entitlements were distributed to participating agencies. Committee will receive update following model completion. B. Cloud Seeding C. Strategy of District Funded Reserves D. Revisions of Low Reservoir Response Plan Committee Member Comments -- It was discussed that Oceano Community Services District will recommend new primary and alternate members to the Advisory Committee. County Staff will take the recommendations to the Board of Supervisors for appointment. A brief discussion occurred regarding whether or not the Terminal Reservoir is needed. Ms. Ogren indicated she will bring the topic up with the Zone 3 Technical Advisory Committee. Meeting Adjourned at 7:09 PM Respectfully Submitted, Andrea M Montes County of San Luis Obispo Public Works Department Page 3 of 3

5 Storage (AF) 1/1/2018 2/1/2018 3/1/2018 4/1/2018 5/1/2018 6/1/2018 7/1/2018 8/1/2018 9/1/ /1/ /1/ /1/2018 1/1/2019 2/1/2019 3/1/2019 Precipitation (in) LOPEZ RESERVOIR STORAGE PROJECTION Date Note: 1. Storage projection is based on predicted rainfall from longrangeweather.com, historic inflow based on predicted rainfall, downstream release requests, and municipal usage. 2. Municipal Usage is based on average monthly deliveries. Actual Precipitation Predicted Precipitation Actual Storage Projected Storage 20,000 AF

6 San Luis Obispo County Flood Control and Water District Zone 3 - Lopez Project - Monthly Operations Report July, 2018 Contractor Lopez Water Deliveries State Water Deliveries This Month April to Present This Month January to Present Entl. Surplus Total Entitlement Surplus Entitlement Surplus Total Annual Usage % of SWP Change in Usage % of Annual SWP Annual Usage % Usage % Usage % Usage % Usage % Request Request Deliveries Storage Request Deliveries % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % 47.1% % % % % % % % Arroyo Grande 2290 Oceano CSD Grover Beach Pismo Beach CSA San Miguelito Total Last Month Stored State Water This Month Stored State Water Total Water Deliveries This Month April to Present Lopez Entitlement+Surplus Water Usage January to Present State Water Usage Acre Feet Jan '18 Feb '18 Mar '18 Apr '18 May '18 Jun '18 Jul '18 Acre Feet Jan '18 Feb '18 Mar '18 Apr '18 May '18 Jun '18 Jul '18 AG GB OCSD PB CSA12 OCSD PB CSA12 SanMig Note: Deliveries are in acre feet. One acre foot = 325, 850 gallons or 43, 560 cubic feet. Safe yield is 8,730 acre feet. "Year to Date" is January to present for State water, April to present for Lopez deliveries, and July to present for rainfall. Lopez Dam Operations Lake Elevation (full at feet) This Month Storage (full at acre feet) Rainfall 0 Downstream Release (4200 acre feet/year) Spillage (acre feet) 0 Year to Date Difference (feet) % Full 46.9% Comments: Surplus water shown is as designated per BOS May 15, 2018 Declaration of Surplus Water. 1) Oceano supplied State Water to Canyon Crest via Arroyo Grande's Edna turn out. A total of 2.69 AF delivered to Canyon Crest was added to Oceano's State Water usage this month and 2.69 AF was subtracted from Arroyo Grande's usage this month. Friday, August 3, 2018 Data entered by: D. Spiegel Report printed by: Admin Page 1 of 1

7 San Luis Obispo County Flood Control and Water District Zone 3 - Lopez Project - Monthly Operations Report August, 2018 Contractor Lopez Water Deliveries State Water Deliveries This Month April to Present This Month January to Present Entl. Surplus Total Entitlement Surplus Entitlement Surplus Total Annual Usage % of SWP Change in Usage % of Annual SWP Annual Usage % Usage % Usage % Usage % Usage % Request Request Deliveries Storage Request Deliveries % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % 57.7% % % % % % % % Arroyo Grande 2290 Oceano CSD Grover Beach Pismo Beach CSA San Miguelito Total Last Month Stored State Water This Month Stored State Water Total Water Deliveries This Month April to Present Lopez Entitlement+Surplus Water Usage January to Present State Water Usage Acre Feet Jan '18 Feb '18 Mar '18 Apr '18 May '18 Jun '18 Jul '18 Aug '18 Acre Feet Jan '18 Feb '18 Mar '18 Apr '18 May '18 Jun '18 Jul '18 Aug '18 AG GB OCSD PB CSA12 OCSD PB CSA12 SanMig Note: Deliveries are in acre feet. One acre foot = 325, 850 gallons or 43, 560 cubic feet. Safe yield is 8,730 acre feet. "Year to Date" is January to present for State water, April to present for Lopez deliveries, and July to present for rainfall. Lopez Dam Operations Lake Elevation (full at feet) This Month Storage (full at acre feet) Rainfall 0 Downstream Release (4200 acre feet/year) Spillage (acre feet) 0 Year to Date Difference (feet) % Full 44.9% Comments: Surplus water shown is as designated per BOS May 15, 2018 Declaration of Surplus Water. 1) Oceano supplied State Water to Canyon Crest via Arroyo Grande's Edna turn out. A total of 2.52 AF delivered to Canyon Crest was added to Oceano's State Water usage this month and 2.52 AF was subtracted from Arroyo Grande's usage this month. Friday, September 7, 2018 Data entered by: D. Spiegel Report printed by: Admin Page 1 of 1

8 U.S. DROUGHT MONITOR March 2017 May 2017 July 2017 September 2017 November 2017 January 2018 March 2018 May 2018 July 2018 September 2018

9 NOAA TEMPERATURE FORECAST July September July Meeting September Meeting

10 NOAA PRECIPITATION FORECAST July September July Meeting September Meeting

11 COUNTY OF SAN LUIS OBISPO Department of Public Works Colt Esenwein, P.E., Director September 20, 2018 MEMORANDUM TO: Flood Control Zone 3 Advisory Committee FROM: Kristi Smith, Accountant SUBJECT: Flood Control Zone 3, Fourth Quarter Budget Status, Fiscal Year Recommendation The item to be received and filed. Summary Attached please find the fourth quarter budget versus actual results for the fiscal year The $5.5 million dollar budget is broken into three categories: Routine O&M expenses, Non- Routine O&M expenses, and Capital Outlay expenses. At the end of the fiscal year, expenses totaled 84% of the annual budget. Of the remaining $895,000, over $700,000 will be carried into FY to continue Non-Routine efforts and complete Capital projects. Total Budget Expenses through Q4 Balance Available % of Budget Expended 5,586,112 4,690, ,343 84% Routine O&M annual budget is approximately $3.8 million dollars. At the end of the fiscal year, expenses were 106% of the annual budget, which results in a deficit of $241,000. Total Budget Expenses through Q4 Balance Available % of Budget Expended 3,790,051 4,031,053 (241,002) 106% During the year, the Water Treatment Plant staff were relieved of wastewater duties, enabling them to spend more time on plant maintenance. This increase in labor, along with other unbudgeted efforts, such as the repair of the standby generator, contributed to the deficit mentioned above. County of San Luis Obispo Department of Public Works County Govt Center, Room 206 San Luis Obispo, CA (P) (F) pwd@co.slo.ca.us slocounty.ca.gov

12 Non Routine O&M annual budget is approximately $598,000 dollars. At the end of the fiscal year, expenses were 40% of the annual budget. The remaining budget is comprised of approximately $454,000 that will be carried into FY for continued work, and a deficit of roughly $97,000. Total Budget Expenses through Q4 Balance Available % of Budget Expended 598, , ,727 40% Estimated Carryforward: (454,189) Estimated Deficit: (97,462) The budgets for the Lopez Water Rights/Habitat Conservation Plan (HCP) and Pigging comprise the majority of the carryforward amount. There were several unbudgeted efforts, such as the Network Upgrade, the Spillway Assessment, and the Arc Flash Hazard Assessment that contributed to the deficit in this category. Capital Outlay annual budget is approximately $1.2 million dollars. At the end of the fiscal year, expenses were 35% of the annual budget, which results in approximately $780,000 of savings, some of which will carry into FY to continue the projects through completion. Total Budget Expenses through Q4 Balance Available % of Budget Expended 1,197, , ,619 35% Estimated Carryforward: (263,484) Remaining budget: 516,135 The majority of the balance available in this category is due to the ph Suppression & Scaling Control project, which has been completed. Other Agency Involvement/Impact The agencies involved are: City of Arroyo Grande, City of Grover Beach, City of Pismo Beach, Oceano Community Services District, and County Service Area 12. Subcontractors of CSA 12 include Port San Luis Harbor District and Avila Beach Community Services District. Financial Consideration All agencies are current on their payments. The estimated billings for FY total $322,628, which will be allocated to the agencies and mailed along with the 2 nd installment of the FY billings that are due January 1, County of San Luis Obispo Department of Public Works County Govt Center, Room 206 San Luis Obispo, CA (P) (F) pwd@co.slo.ca.us slocounty.ca.gov

13 Zone 3 Budget Status 4th Quarter FY17/18 Routine Operation and Maintenance Dollars ($) 4,250,000 4,000,000 3,750,000 3,500,000 3,250,000 3,000,000 2,750,000 2,500,000 2,250,000 2,000,000 1,750,000 1,500,000 1,250,000 1,000, , , , Quarter Budgeted Actual

14 Zone 3 Budget Status 4th Quarter FY17/18 Non-Routine Operation and Maintenance 700, , ,000 Dollars ($) 400, ,000 Budgeted Actual 200, , Quarter

15 Zone 3 Budget Status 4th Quarter FY17/18 Capital Outlay Dollars ($) 1,300,000 1,200,000 1,100,000 1,000, , , , , , , , , , Quarter Budgeted Actual

16 ZONE 3 ADVISORY COMMITTEE San Luis Obispo County Flood Control and Water Conservation District TO: FROM: Zone 3 Technical Advisory Committee David Spiegel, PE DATE: September 20, 2018 SUBJECT: Zone 3 Projects Update Project Updates: Equipment Audit & Replacement - Ongoing o Work proposed to continue in 2018/19 Spillway Assessment o Awarded contract with GEI Consultants o Began Assessment Late August and will continue through January 2019 in accordance with approved DSOD work plan Lopez Dam and Terminal Dam Hazard Classification o Inundation Maps have been submitted to DSOD for review o Emergency Action Plans are in preparation Structural Assessment of Terminal Reservoir o Preliminary findings suggest additional geotechnical investigation is needed Fault Zone Assessment Dam Left Abutment o Preliminary findings suggest remediation work is necessary o Determining scope of work Equipment Storage o Establishing building location options Lopez WTP Safety Upgrades o Upgrading safety railings and catwalks in DAF building Domestic and Fire Tank o Reviewing quotes for repairs and maintenance items

17 ZONE 3 ADVISORY COMMITTEE San Luis Obispo County Flood Control and Water Conservation District Rebuild Membrane Feed Pumps (1 per year) o Second pump is being scheduled for removal and rebuilding Upcoming Projects (Requested FY 2018/19): Cathodic Protection Survey Sludge Bed Cleanout Repair 4 total Lopez Water Treatment Plant Leach Field Repair/Replacement Ammonia Analyzer (2 nd ) Water Treatment Alternatives Study Improved Boat Access LWTP Spill Prevention Valve Replacement (qty = 2) Completed Projects Turnout SCADA Project Ammonia Analyzer Sludge Repair on 4A Pressure Transducers Turnout Flow Meters Static Mixer

18 COUNTY OF SAN LUIS OBISPO Department of Public Works Colt Esenwein, P.E., Director September 20, 2018 MEMORANDUM TO: Flood Control Zone 3 Advisory Committee FROM: Kristi Smith, Accountant SUBJECT: Strategy for Use of District Funded Designated Reserves Discussion As mentioned in the fourth quarter budget status report, there is $516,135 of budget remaining after the completion of the ph Suppression & Scaling Control project. The Zone 3 Advisory Committee indicated at its May meeting that it would like to use the remaining budget to replenish reserves and offset the FY final bill. Below are two options for the distribution of the remaining budget. Option #1: Replace Contractor Reserves, District Funded Designated Reserves and partially offset the FY final bill as shown in the table below. This will result in the agencies receiving a final bill of $135,000. Proposed Replacement of Contractor Reserves: $ 48,000 Proposed Replacement of Dist Fnd Desig Reserves: $ 280,500 Proposed to offset Final Billing: $ 187,628 Total: $ 516,135 Net Results Arroyo Grande Grover Beach Pismo Beach CSA 12 Oceano CSD 50.55% 17.66% 17.66% 7.44% 6.69% Estimated Final Bill: $ 68,242 $ 23,841 $ 23,841 $ 10,044 $ 9,032 $135,000 County of San Luis Obispo Department of Public Works County Govt Center, Room 206 San Luis Obispo, CA (P) (F) pwd@co.slo.ca.us slocounty.ca.gov

19 Option #2: Replace Contractor Reserves, District Funded Designated Reserves and fully offset the FY final bill as shown in the table below. This will result in the agencies not receiving a bill. Proposed Replacement of Contractor Reserves: $ 48,000 Proposed Replacement of Dist Fnd Desig Reserves: $ 145,500 Proposed to offset Final Billing: $ 322,628 Total: $ 516,135 Net Results Arroyo Grande Grover Beach Pismo Beach CSA 12 Oceano CSD 50.55% 17.66% 17.66% 7.44% 6.69% Estimated Final Bill: $0 $0 $0 $0 $0 $0 At their September 12, 2018, meeting the Technical Advisory Committee (TAC) recommended option #2. The proposed reserve replacements do not need further action by the Board of Supervisors since they were included in the FY Proposed Budget that was approved by the Board in June District Funded Designated Reserves If Option #1 is chosen, the total available balance in the District Funded Designated Reserves will be $791,447 and will be earmarked as follows: County of San Luis Obispo Department of Public Works County Govt Center, Room 206 San Luis Obispo, CA (P) (F) pwd@co.slo.ca.us slocounty.ca.gov

20 If Option #2 is chosen, the total available balance in the District Funded Designated Reserves will be $656,447 and will be earmarked as follows: County of San Luis Obispo Department of Public Works County Govt Center, Room 206 San Luis Obispo, CA (P) (F) slocounty.ca.gov