WATER COMMITTEE MEETING

Transcription

1 Regional Service Through Unity Meeting our Region s Needs Today and Tomorrow WATER COMMITTEE MEETING December 20, 2018

2 II. III. IV. AGENDA Agenda OPENING REMARKS A. Executive Director/Committee Champion Status Report concerning legislation and regulatory matters, budgets, current projects and ongoing programs of the District including the Regional Water System, Watershed Protection, and Water Conservation ACTION ITEMS A. Consider approval of Water Committee Meeting Minutes November 15, 2018 B. Consider recommendation on authorizing execution of Engineering Services Agreement with CDM Smith, Inc., in the amount of $1,321,343 for Bois d Arc Lake Shoreline Management Plan, Project No (Please refer to Administrative Memorandum No. 5309) C. Consider recommendation on additional inspection services with Freese and Nichols, Inc., in the amount of $6,901,659 on various projects as listed in Administrative Memorandum No for Bois d Arc Lake Construction Management Program (Please refer to Administrative Memorandum No. 5312) D. Consider recommendation on authorizing additional construction management services with Freese and Nichols, Inc., in the amount of $3,792,330 on various projects as listed in Administrative Memorandum No for the Bois d Arc Lake Construction Management Program (Please refer to Administrative Memorandum No. 5311) E. Consider recommendation on authorizing additional program management services with Freese and Nichols, Inc., in the amount of $4,601,240 on Project No , Bois d Arc Lake Program Management (Please refer to Administrative Memorandum No. 5310) F. Consider recommendation on authorizing execution of engineering services agreement with HDR Engineering, Inc., in the amount of $1,220,623 for final engineering design on Project No , Wylie Water Treatment Plant Ammonia System Improvements (Please refer to Administrative Memorandum No. 5300) G. Consider recommendation on authorizing execution of Engineering Services Agreement with Freese and Nichols, Inc., in the amount of $547,500 for preliminary engineering design on Project No , Wylie to Rockwall Pipeline Relocation (Please refer to Administrative Memorandum No. 5306) H. Consider recommendation on authorizing execution of Easement Encroachment and Use Agreement with North Collin Special Utility District (Please refer to Administrative Memorandum No. 5304) I. Consider recommendation on adoption of Resolution No authorizing use of competitive sealed proposal procurement method under Texas Government Code, Chapter 2269, for the East Fork Wetlands Remedial Planting Activities (Please refer to Administrative Memorandum No. 5303) J. Consider recommendation on adoption of Resolution No authorizing the rejection of all bids and authorizing rebid for Regional Water System, Renner Road to Plano Delivery Point No. 2 Pipeline, Project No (Please refer to Administrative Memorandum No. 5307) DISCUSSION ITEMS A. Bois d Arc Lake Update B. North Garland System Update C. Water Conservation Plan and Water Resource Management Plan Update D. Water Transmission System Operator Crew Addition E. Main Stem Pump Station Delay and Equipment Replacement Update F. Opportunity for Committee Members to Provide Feedback on Water Committee Meeting G. Opportunity for Committee Members to Request Potential Future Agenda Items (No substantive discussion of items will take place at this time)

3 AGENDA Agenda Opening Remarks A. Executive Director/Committee Champion Status Report concerning legislation and regulatory matters, budgets, current projects and ongoing programs of the District including the Regional Water System, Watershed Protection, and Water Conservation

4 AGENDA Agenda Action Items A. Consider Approval of Water Committee Meeting Minutes November 15, 2018 Recommend Approval of Water Committee Meeting Minutes We would like to reorder the agenda to review the Bois d Arc Lake Update prior to the Bois d Arc Lake action items.

5 BOIS d ARC LAKE UPDATE Discussion item A: Three Action Items related to Bois d Arc Lake Program Management and Construction Management Program C Additional Inspection Services D Additional Construction Management Services E Additional Program Management Services Staff augmentation approach was developed specifically to deliver the BDL projects Supplement NTMWD s engineering staff with outsourced engineers, construction managers and inspectors Allows majority of the Engineering department staff focused primarily on delivering capital projects for the District

6 PROGRAM MANAGEMENT: MEETING OUR GOAL 6

7 BOIS d ARC LAKE UPDATE Advantages to NTMWD Provides necessary expertise and experience at the time of need Flexible and scalable and sustainable Little investment in training of additional staff Avoids having to lay off employees at the end of the project Require annual amendments throughout the duration of the project but it does have an end PGM Management Program Segment Program Management, Roads/Pipelines Project Management, Conflicts Management, Facilities Planning, and Power Coordination Program Management Subconsultants - ProjectMates Licenses and Public Relations/Communications Responsible Firm(s) Freese and Nichols Authorized Amount Current Expenditure Percent Complete (AUTH.) 2018 Baseline Estimate Estimated Commitment $ 8,028,430 $ 4,790, % $ 12,070,607 $ 12,070,607 Various $ 276,293 $ 146, % $ 840,000 $ 840, Quality Assurance Lab Kleinfelder $ 2,506,984 $ 164, % $ 2,500,000 $ 6,000,000 Freese and $ 5,808,640 $ 590, % $ 13,770,000 $ 13,770,000 Construction Management Nichols Construction Inspection & Electrical/SCADA Inspection Various $ 10,252,793 $ 474, % $ 22,770,000 $ 22,770,000 Totals $ 26,873,140 $ 6,166, % $ 51,950,607 $ 55,450,607

8 BDL PROGRAM & CONSTRUCTION MANAGEMENT: MEETING OUR GOAL

9 AGENDA Action Items B. Consider recommendation on authorizing execution of Engineering Services Agreement with CDM Smith, Inc., in the amount of $1,321,343 for Bois d Arc Lake Shoreline Management Plan, Project No (Please refer to Administrative Memorandum No. 5309)

10 BDL SHORELINE MANAGEMENT PLAN - CDM Purpose of this action: Develop a plan for the operation, maintenance and use of the Bois d Arc Lake (BDL) shoreline. Develop policies for public facilities and public use of NTMWD property along the shoreline. Develop policies that safeguard reservoir s water quality and maintain operational capabilities on the reservoir. Coordinate the BDL Shoreline Management Plan (SMP) with the BDL Operations Plan. Define BDL SMP relationship to Fannin County s comprehensive plan for the lake.

11 BDL SHORELINE MANAGEMENT PLAN - CDM Consultant Selection: Identified 3 firms who have prepared Shoreline Management Plans in the past o CDM Smith, Jacobs Engineering, and HDR Engineering Request for Qualifications (RFQ) published CDM Smith and Jacobs submitted SOQs NTMWD selection committee reviewed proposals CDM Smith was unanimously selected as best qualified

12 BDL SHORELINE MANAGEMENT PLAN - CDM Plan Development: Phased approach o o o o o Develop Shoreline Management Plan Advisory Committee NTMWD stakeholders: Operations, Engineering, Maintenance Research Fannin County Comprehensive Plan Final Environmental Impact Statement Lake Operations Plan Policy and Procedures Development SMP Review and Approval o Policies for Board approval

13 BDL SHORELINE MANAGEMENT PLAN - CDM Project Components: Permit Procedures o o o o o Lease and access to NTMWD owned property Structure approval on NTMWD owned property and in NTMWD easement areas Private boat dock design, construction, use, and maintenance On-site wastewater treatment requirements Fee structures for all permits Standard Operating Procedures (SOPs) o o o o Erosion control Private dock condition Unauthorized structures/dumping/livestock Other issues violating access/lease permits

14 BDL SHORELINE MANAGEMENT PLAN - CDM Project Components (cont.): Operations and Maintenance Manuals o o Boat ramps/boat capacity Zebra mussel wash stations/restrooms/lighting Policies o Shoreline inspection and enforcement o Shoreline allocation o Debris removal on the shoreline o Adjacent landowner landscape management o Surplus property management

15 RECOMMENDATION

16 AGENDA Action Items C. Consider recommendation on additional inspection services with Freese and Nichols, Inc., in the amount of $6,901,659 on various projects as listed in Administrative Memorandum No for Bois d Arc Lake Construction Management Program (Please refer to Administrative Memorandum No. 5312)

17 CONSTRUCTION INSPECTION SERVICES Program Goal: o Provide treated water by March 15, 2022 Construction Inspection Services o Continuation of previously authorized inspection program Additional inspection staff for RWPS, LWTP, RWPL, TWPL Reduced inspection staff at Riverby Ranch o o o Continuation of eyes-on review of contractor s work Continuation of quality assurance testing management Estimated full program budget of $21.4M 2019 Requested Authorization: $6,901,659 Total Authorization ( ): $9,758,818

18 CONSTRUCTION INSPECTION SERVICES Contract Construction Inspection Services Dam/RWPS 7 Inspectors Mitigation 1 Full Time & 1 Part Time Env. Inspector Road & Bridge 3 Inspectors & Part Time Document Control LWTP/HSPS 2 Inspectors RWPL & TWPL 6 Inspectors Inspectors have discipline specific skill sets (embankment, plantings, roads, etc.) Inspector Tasks Eyes-on review of contractor work for conformance, daily logs, observation of QA tests, QA lab coordination, submittal verification, participates in change negotiation, participates in CMAR coordination meetings, assists CM with schedule review Team for FM 897 is sub to FNI Trained and experienced in TxDOT construction and inspection processes Firm is also familiar w/ NTMWD personnel and processes

19 CONSTRUCTION INSPECTION SERVICES 2019 Services Budget Breakdown Total budgeted manhours - 49,055 hours Overall budgeted average hourly rate - $140/hr. o Budgeted rates are fully loaded and include; o Daily per diem o Vehicles o Computers and misc. equipment Per Diem Discussion o Projects are remote in location o Covers alternate living arrangements o Rate is approx. ½ of the US Federal Government rate Unused budgets will roll-forward to subsequent years

20 RECOMMENDATION

21 AGENDA Action Items D. Consider recommendation on authorizing additional construction management services with Freese and Nichols, Inc., in the amount of $3,792,330 on various projects as listed in Administrative Memorandum No for the Bois d Arc Lake Construction Management Program (Please refer to Administrative Memorandum No. 5311)

22 CONSTRUCTION MANAGEMENT SERVICES Program Goal: o Provide treated water by March 15, 2022 Construction Management (CM) Services o Continuation of previously authorized CM Services Additional construction manager/assistant construction manager for RWPS, HSPS/TSR, RWPL/TWPL Replaced CM with Lead Construction Observer at Riverby Ranch o o Continuation submittal coordination, change management, and schedule review Estimated full program budget of $13.2M 2019 Requested Authorization: $3,792,330 Total Authorization ( ): $5,808,640

23 CONSTRUCTION MANAGEMENT SERVICES Contract Construction Management Services (Field Engineering) Dam/RWPS Const. Manager and Asst. Const. Manager Mitigation Lead Const. Observer Road & Bridge TxDOT OVT Const. Manager LWTP Const. Manager and Asst. Const. Manager RWPL & TWPL Const. Manager and Asst. Const. Manager Construction Managers have discipline specific skill sets (embankment, plantings, roads, etc.) Field Engineer Tasks Coordinates contracting of third-party outsourcing, QA lab mgt., monthly reporting, daily inspector assignments, submittal review, change negotiation, coordination meetings, document interpretation, supplemental inspection, and schedule review Team for FM 897 is sub to FNI Trained and experienced in TXDOT construction and inspection processes Firm is also familiar w/ NTMWD personnel and processes

24 CONSTRUCTION MANAGEMENT SERVICES 2019 Services Budget Breakdown Total budgeted manhours - 19,948 Overall budgeted average hourly rate - $190/hr. o Budgeted rates are fully loaded and include; o Daily per diem o Vehicles o Computers and misc. equipment Per Diem Discussion o Projects are remote in location o Covers alternate living arrangements o Rate is approx. ½ of the US Federal Government rate Unused budgets will roll-forward to subsequent years

25 RECOMMENDATION

26 AGENDA Action Items E. Consider recommendation on authorizing additional program management services with Freese and Nichols, Inc., in the amount of $4,601,240 on Project No , Bois d Arc Lake Program Management (Please refer to Administrative Memorandum No. 5310)

27 AGENDA Program Goal: o Provide treated water by March 15, 2022 Program Management o Continue Program Management in 2019 o o o o Supplement NTMWD delivery processes Flexible and scalable Annual amendments throughout the duration of the project Estimated full program budget of $21.0M 2019 Requested Authorization: $4,601,240 Total Authorization: $15,153,405

28 PROGRAM MANAGEMENT Organization and manpower similar to past Major NTMWD Programs o Texoma to Wylie PL and Main Stem PS Program Management Tasks o Project management for dam, roadways, mitigation o Power supply coordination o Conflicts management and resolution utilities and agencies o Reservoir clearing o Surveying o Coordinate design standards with various consultants o Scheduling and controls o Overall program management, document control and reporting o Program material testing QA required for all CMAR delivery projects o ROW staff augmentation

29 CONSTRUCTION MANAGEMENT PROGRAM 2019 LBCR Program Management Services Prog. Mgr., Asst. Prg Mgr., & Controls Prog. Construction Mgt. & Team Power Supply Coordination Conflict Management FM 897/Roadways Prog. Mgr Pipeline Prog Mgt. Team Public Rel. and Communications On-Call Technical Support & Coord. NTMWD Proj. Mgt. Software Licenses Document Control Specialist Leonard WTP Site Coordination QA Materials Testing Services

30 PROGRAM MANAGEMENT 2019 Services Budget Breakdown o o 13,271 Labor Hours Overall budgeted average hourly rate - $177/hr (reduced 5% from previous) $2,251,359 of fees are sub-contracts - QA Material Testing - Right of Way Administrative Staff Augmentation - Project Management Software Licensing Unused budgets will roll-forward to subsequent years

31 RECOMMENDATION

32 AGENDA Action Items F. Consider recommendation on authorizing execution of engineering services agreement with HDR Engineering, Inc., in the amount of $1,220,623 for final engineering design on Project No , Wylie Water Treatment Plant Ammonia System Improvements (Please refer to Administrative Memorandum No. 5300)

33 PROJECT PURPOSE AND DRIVERS Complete critical improvements to existing anhydrous ammonia storage tanks Develop detailed design for conversion of Wylie WTP s to LAS (liquid ammonium sulfate) Achieve common technologies and practices for ammonia systems throughout the District Drivers: o Regulatory compliance o Safety o Asset condition

34 PROJECT BACKGROUND Preliminary Engineering Services authorized to HDR in April 2018 Completed a weighted criteria comparison for anhydrous ammonia (current system) vs. liquid ammonium sulfate (LAS) at Wylie WTP s LAS is currently in use at NTMWD s Bonham and Tawakoni WTP s, and will be implemented at the Leonard WTP Recommendation to convert Wylie WTP s to LAS

35 RECOMMENDATION

36 AGENDA Action Items G. Consider recommendation on authorizing execution of Engineering Services Agreement with Freese and Nichols, Inc., in the amount of $547,500 for preliminary engineering design on Project No , Wylie to Rockwall Pipeline Relocation (Please refer to Administrative Memorandum No. 5306)

37 PROJECT PURPOSE AND DRIVERS TxDOT plans to widen State Highway 205 through Lavon and Rockwall Requires relocation of NTMWD 20-inch Wylie-to-Rockwall Pipeline Evaluate alternatives for resolving conflicts with TxDOT expansion

38 [LEANN: Insert map for Ad Memo 5306 here]

39 PROJECT PURPOSE AND DRIVERS Evaluate alternatives for relocation of pipeline, including o New alignment of affected section of 20-inch pipe o Upsize of nearby 36-inch pipe and eliminate affected section of 20- inch pipe o Upsize 36-inch pipe and downstream section of 24-inch pipe, eliminating 20-inch pipe completely Evaluate alternatives for service of East Transmission System Some options may allow for abandonment of aging Wylie-to-Rockwall Pump Station at Wylie WTP

40 RECOMMENDATION

41 AGENDA Action Items H. Consider recommendation on authorizing execution of Easement Encroachment and Use Agreement with North Collin Special Utility District (Please refer to Administrative Memorandum No. 5304)

42 PROJECT PURPOSE AND DRIVERS In 2016 and 2017, NTMWD installed the McKinney No. 1 to Princeton No inch and 24-inch Pipeline in a 30-foot wide easement. This Agreement would provide for the installation of approximately 810 linear feet of 8-inch waterline and connecting 2-inch waterline by North Collin Special Utility District (NCSUD) within NTMWD easements. An existing 2-inch NCSUD waterline is located within portions of NTMWD easements and was installed prior to the acquisition of NTMWD s 30-foot wide easement. NTMWD, NCSUD and respective counsels developed an Agreement that only permits the aforementioned waterline and requires of NCSUD the following: o Obtain the necessary rights beyond this Agreement; o Be responsible for any repairs required to the NTMWD 24-inch and 14-inch waterlines; and, o Release and hold harmless NTMWD from any damages to the NCSUD waterline related in any way to NTMWD use of the Easements.

43 PROJECT LOCATION The Easement Encroachment and Use Agreement limits are indicated by Project Start and Project End notations below.

44 RECOMMENDATION

45 AGENDA Action Items I. Consider recommendation on adoption of Resolution No authorizing use of competitive sealed proposal procurement method under Texas Government Code, Chapter 2269, for the East Fork Wetlands Remedial Planting Activities (Please refer to Administrative Memorandum No. 5303)

46 REMEDIAL PLANTING AT WETLANDS Remedial planting needed to achieve and maintain the desired nutrient removal capacity of the wetland system; Replanting of larger areas more efficiently and cost-effectively conducted by contracted professionals; Unique handling skills and experience required for aquatic plantings that typical landscape contractors do not have; Contractor selected for remedial plantings at East Fork Wetland required to have appropriate qualifications for handling aquatic plants.

47 2019 PLANTING PLAN

48 2019 PLANTING PLAN - EXAMPLE

49 2019 PLANTING PLAN - EXAMPLE

50 RECOMMENDATION

51 AGENDA Action Items J. Consider recommendation on adoption of Resolution No authorizing the rejection of all bids and authorizing rebid for Regional Water System, Renner Road to Plano Delivery Point No. 2 Pipeline, Project No (Please refer to Administrative Memorandum No. 5307)

52 PROJECT PURPOSE AND DRIVERS The purpose of this project is: With Plano No. 1 Delivery Point no longer in service, additional capacity is needed through Plano No. 2 Delivery Point Construct approximately 8,000 linear feet of parallel pipeline along Shiloh Road, between Renner Road and Plano No. 2 Delivery Point, In Plano. Principal driver for this project is: Capacity

53 [Leann, please insert ad memo map here]

54 RECOMMENDATION Sealed bids were received on Friday, October 5, 2018 Three responsive bids were received; all within reasonable percentage distribution Low bid was 65 percent higher that Engineer s OPCC After consulting with Engineer and apparent low bidder, recommendation by staff is to re-assess late contract addenda and perceived contractor risk Re-advertise and bid in the Spring of 2019 No adverse impacts to system capacity in re-bid by June 2019

55 RECOMMENDATION

56 AGENDA Discussion Items A. Bois d Arc Lake Update Discussed earlier in the agenda.

57 AGENDA Discussion Items B. North Garland System Update

58 Purpose & Introductions NORTH NTMWD GARLAND TRANSMISSION SYSTEM SYSTEM UPDATE MEETING Evaluation Update 12/4/2018 Forensic Consultants Entered 72 Transmission Main for Internal Inspections 12/7/2018 Testing for Soil Corrosivity in Field Mid-January Preliminary Staff Forensic Meeting Restoration Update 09/03/2018 Pipeline Back In Service 11/29/2018 Concrete Replacement Complete 12/21/2018 Landscaping Complete (Projected)

59 NORTH GARLAND SYSTEM REPAIR PICTURES

60 AGENDA Discussion Items C. Water Conservation Plan and Water Resource Management Plan Update

61 WR/EMP UPDATES 2014 WR/EMP Reduced Stages from 4 (2008) Plan to 3 (2014) for regional consistency; maintaining triggers Stage 1 55% Stage 2 45% Stage 3 35% Based on both Lavon and Chapman Storage account NTMWD system has become more complicated and will include two new sources online during the timeframe of the next plan

62 DROUGHT TRIGGER UPDATES 2019 WR/EMP Updates Based on Lavon Storage Only Seasonal Triggers Stage 1 70% (Apr-Oct), 60% (Nov-Mar)» 2% Goal Stage 2 55% (Apr-Oct), 45% (Nov-Mar)» 10% Goal Stage 3 30% (Apr-Oct), 20% (Nov-Mar)» What amount is designated by NTMWD Termination Triggers Stage 1 75% (Apr-Oct), 65% (Nov-Mar) Stage 2 70% (Apr-Oct), 60% (Nov-Mar) Stage 3 55% (Apr-Oct), 45% (Nov-Mar)

63 OUTLINE Updates to Water Conservation Plan Rebates for commercial clothes washers Increasing block water rate structure Industrial, Commercial, and Institutional (ICI) program New Requirements Above Based on Settlement Agreement Savings from year-round watering restrictions Texas Water Development Board Municipal Water Conservation Planning Tool NTMWD Training January 28 th

64 NEXT STEPS Provided Draft Plans for Review Week of December 14 NTMWD Public Meeting January 9 NTMWD Board Meeting January 24

65 AGENDA Discussion Items D. Water Transmission System Operator Crew Addition

66 2017: WATER OPS 5-YEAR NON-BDL PERSONNEL FORECAST

67 WATER TRANSMISSION OPERATOR CREW ADDITION Skilled Function Requiring Specialized Training and Equipment Can Take 15 Minutes+ to Open or Close a Valve

68 WATER TRANSMISSION OPERATOR CREW ADDITION 600+/- Isolation Valves NTMWD Has One Transmission Operator Crew, One Operator Truck and One UTV-Mounted Operator Additional Crews Identified as Need During Year Planning Forecasted Adding Crews During FY 2020 and FY 2021 Directly Impacts Response Time/Support for Isolations Augments Outsourcing of Routine Evaluation & Operations (Began in FY 2018 & Continued into FY 2019) Will Add Air Release/Vacuum Valve Maintenance Capability Perform Routine Inspections & Evaluations

69 AGENDA Discussion Items E. Main Stem Pump Station Delay and Equipment Replacement Update

70 PROJECT PURPOSE AND DRIVERS Supplement NTMWD s raw water supply by withdrawing permitted flows from the Main Stem of the Trinity River, south of confluence, and channel it through the NTMWD wetlands to Lake Lavon. Drivers: Capacity Redundancy/Resiliency

71 PROJECT BACKGROUND CMAR: Garney Companies, Inc. Construction began May 2015 Funding: Guaranteed Maximum Price: $102,796,737 Allocated To-Date: $96,872,083 Earned To-Date: $83,743,611 Schedule: Original Completion Date: February 4, 2019 Estimated Substantial Completion Date: March 2019 Estimated Completion Date: May 2019

72 PROJECT STATUS Major Work Status: MSPS: Heavy rains and sustained high river level delaying river intake and electrical work Site grading progressing Heavy mechanical and support systems (HVAC, etc.) progressing Transmission Pipeline: 83,800 LF installed (97%) Conveyance Pump Station: Piping and valve installation progressing Electrical installation progressing

73 PROJECT STATUS Pump Station March 5, 2018 Pump Station November 16, 2018

74 PROJECT STATUS Electrical Building November 2018 Pump Dry Well November 2018

75 PROJECT STATUS Cofferdam November 16, 2018

76

77 PROJECT STATUS Rosser Gauge

78 AGENDA Discussion Items F. Opportunity for Committee Members to Provide Feedback on Water Committee Meeting

79 AGENDA Discussion Items G. Opportunity for Committee Members to Request Potential Future Agenda Items (No substantive discussion of items will take place at this time) Adjournment