PUBLIC UTILITY DISTRICT NO. 1 OF SKAGIT COUNTY COMMISSIONERS MEETING. REVISED DRAFT AGENDA October 9, :30 PM
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1 PLEDGE OF ALLEGIANCE PUBLIC UTILITY DISTRICT NO. 1 OF SKAGIT COUNTY COMMISSIONERS MEETING REVISED DRAFT AGENDA October 9, :30 PM CONSENT AGENDA 1. Approval of Agenda 10/09/18 2. Approval of Minutes 09/25/18(Commission Meeting); 10/01/18 (2019 Budget Hearing) 3. Ratification of Vouchers 10/02/18 4. Approval of Vouchers 10/09/18 5. Project Acceptance Plat of Nicholas Court, Cook Road (Sedro-Woolley) Cascade Village Multi Family (Burlington) TREASURER S REPORT August 2018 AUDIENCE COMMENTS OLD BUSINESS 6. Manager s Report 7. Quarterly Report Safety Department NEW BUSINESS 8. Northwest Safety Signs - Agreement for Professional Services- Task Order #20 Spruce, N 4 th to N 8 th ; E Evergreen, N 4 th to N 6 th ; E Lawrence, N 6 th to N 8 th - Action 9. New & Revised Policies & Administrative Practice and Procedures (AP&Ps) Discussion & Action Policy # Employment Classification Policy # Compensatory Time Policy # Code of Conduct Policy # Workplace Violence AP&P # Work Schedules & Attendance 10. Quit Claim Deed - Pacific Woodtech Action 11. Revised 10/09/18 Interlocal Agreement with Skagit County-Alger Well Property Transfer - Action 12. Cost of Living Adjustment 2019 Discussion 13. Additional Item Added 10/09/18 Interlocal Agreement with City of Mount Vernon - College Way Widening Project - Action MISCELLANEOUS COMMISSIONER COMMENTS ADJOURNMENT JUDY RESERVOIR ELEVATION
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5 Agenda Item #2b MINUTES OF THE 2019 BUDGET HEARING OF PUBLIC UTILITY DISTRICT NO. 1 OF SKAGIT COUNTY, WASHINGTON October 1, 2018 The 2019 Budget Hearing of Public Utility District No. 1 was held in the Aqua Room of the utility located at 1415 Freeway Drive, Mount Vernon, Washington, on October 1, The hearing was opened at 5:00 PM. by President Robbie Robertson. Those Commissioners in attendance were: Robbie Robertson, President; Eron Berg, Vice President; and Al Littlefield, Secretary. Also in attendance were: George Sidhu, General Manager; Brian Henshaw, Finance Manager; Sally Saxton, Treasurer; Mark Handzlik, Engineering Manager; Kevin Tate, Community Relations Manager; Gary Chrysler, IT Manager; Mike Fox, Operations Manager; Luis Gonzalez, IT Support Analyst; and Catherine Price, Administrative Assistant; Audience: Judy Littlefield; Diane Robertson; and Joe Lindquist (District 2 PUD Commissioner Candidate). President Robertson stated that today s public hearing is for public input and the Commissioners may ask questions or wait until future meetings. President Robertson requested that General Manager Sidhu and Finance Manager Henshaw present the 2019 Budget. Manager Sidhu provided a high-level overview of the Budget Hearing that he stated was heavy on Capital Projects. He stated that there are several handouts available to the audience including the printed slide presentation, work session schedule and agenda. Manager Sidhu stated that he and Finance Manager Henshaw would go through the proposed budget, which will also be discussed at future Commission meetings. Finance Manager Henshaw gave an overhead presentation that included the following: Budget Function Vision Mission Core Values Commission Objectives Department Goals Fiscal Management Targets Budgeted Cash Inflows Budgeted Cash Outflows Major Capital Projects Typical Residential Bill What Does Your Bill Pay For? Questions? Finance Manager Henshaw stated that he could provide additional information and answer any questions now, or in the future. Discussion ensued regarding various aspects of the information presented, including an 8.5% proposed rate increase, incorporating the Strategic Plan, future Capital Projects, upcoming work sessions schedule and providing the Commission with as much detailed information as possible at upcoming meetings for easier budget comprehension. Budget Hearing 1 October 1, 2018
6 Agenda Item #2b Manager Sidhu provided copies of the proposed budget to the Commission. Discussion continued regarding various aspects of the proposed budget. Manager Sidhu stated that the goal is to get all line items done this week. The agenda for the Commission Work Session #2 of October 9 will include department budget discussions for IT, Operations and Community Relations; and Work Session #3 of October 23 will include department budget discussions for Engineering, Human Resources, Finance, Safety and Administration.. President Robertson stated that a Commission Work Session to further discuss the 2019 Budget is scheduled from 2:00-4:00 PM on Tuesday, October 9 prior to the regular meeting of the Commission. Having no further questions or comments, Commissioner Littlefield moved to adjourn and close the 2019 Budget Hearing. The motion passed and the hearing of October 1, 2018 was closed at 5:40 PM. Respectfully Submitted: Catherine Price, Administrative Assistant Budget Hearing 2 October 1, 2018
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13 PUBLIC UTILITY DISTRICT NO. 1 OF SKAGIT COUNTY TREASURER REPORT AS OF AUGUST 31, 2018 Treasurer's Report Balance of District Funds Investment of District Funds % 22% General Revenue Fund $3,967,812 Local Govt Investment Pool $14,359,964 79% 1% Capital Project Fund 220,843 Cash 1,408,387 8% 44% Construction Fund 8,116,312 Govt Agencies/ Securities 2,500,000 14% 18% System Development Fund 3,259,851 0% 7% Debt Service Fund 1,355,626 7% Bond Funds 1,347, % Total Funds $18,268,351 Total Funds $18,268, % District Fund Segments Bond Funds General Revenue Fund Capital Project Fund Debt Service Fund Construction Fund System Development Fund Investment of District Funds Govt Agencies/ Securities Cash Local Govt Investment Pool ## Rates of Investment Interest Received Market Value vs. Face Value of Government Securities Interest Rate FFCB FNMA LGIP FHLMC RFC FNMA 1,000, , , , , , , , , ,000 Fed Farm Credit Bank (mat 2/18) Fed Home Loan Mtg Corp (mat 7/18) Fed Natl Mtg Assn (mat 10/19) Resolution Funding Corp (mat 7/20) Face Value 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 950,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 450,000 Fed Natl Mtg Assn (mat 2/19) $500,000
14 PUBLIC UTILITY DISTRICT NO. 1 OF SKAGIT COUNTY TREASURER REPORT Treasurer's Report For the month ending August 31, SYSTEM REVENUE FUND DEVELOPMENT CAPITAL PROJECT FUND FUND DEBT SERVICE FUND Capital Projects Restricted Debt Reserve Bond Sinking Bond Reserve COMBINED COMBINED COMBINED COMBINED Resources: External Revenue: Water Customer Receipts 2,167,517 2,167,517 2,273,435 1,856,853 1,989,225 System Development Fees 131, , , , ,590 Capital Contributions 84,577 84, , ,301 69,951 Grants LUD Assessments, Interest, Penalties 4,731 4,731 22,676 2,923 10,565 Investment Income 4, ,944 5,324 1, ,703 27,553 12,071 8, Non-Operating Revenues 2,621 2,621 1,193 14,372 20,871 Total External Revenue 2,259, , ,165 1,794 4,784 1,703 2,418,840 2,657,054 2,160,899 2,203,882 Debt Proceeds: Debt Proceeds - DWSRF Loan Draws Debt Proceeds - Dept. of Ecology Loan Debt Proceeds - Bonds Total Debt Proceeds Transfers from Other Funds: To Debt Reserve Fund from Revenue Fund 285, , , , ,664 To Revenue Fund from Debt Reserve Fund To Revenue Fund from Bonk Sinking Fund To Bond Reserve Fund from Revenue Fund To Debt Reserve Fund from System Development Fund 0 80,619 61,414 71,562 To Capital Project Fund from Reveue Fund To Capital Project Fund from System Development Fund Total Transfers to Other Funds , , , , ,226 Total Revenue 2,259, , , ,900 4,784 1,703 2,703,946 2,925,785 2,447,212 2,464,108 Operating Expenditures: Operations and Maintenance 1,273,558 1,273,558 1,132,127 1,201, ,561 Utility and Excise Taxes 89,920 89, ,065 74,457 84,939 Total Operating Expenditures 1,363, ,363,478 1,320,192 1,276,409 1,038,500 Capital Expenditures: Capital Projects 326,848 43, ,171 1,470, , ,641 Total Capital Expenditures 326, , ,171 1,470, , ,641 Debt Service Payments: Interest Expense Federal Tax Credit for 2009B Bonds Principal Payments Total Debt Service Payments Transfers to Other Funds: From Revenue Fund To Debt Reserve Fund 285, , , , ,664 From Debt Reserve Fund To Revenue Fund From Bond Sinking Fund To Revenue Fund From Revenue Fund To Bond Reserve Fund From System Development Fund To Debt Reserve Fund 0 80,619 61,414 71,562 From Revenue Fund To Capital Project Fund From System Development Fund To Capital Projects Fund Total Transfers to Other Funds 285, , , , ,226 Total Expenditures 1,975, , ,018,754 3,059,583 1,878,447 1,817,367 Increase (Decrease) in Fund Balance 283, (29,378) 137, ,900 4,784 1, ,191 (133,798) 568, ,741 Services sold: ERU's Services Re-Activations (under 10 years) Re-Activations (over 10 years)
15 PUBLIC UTILITY DISTRICT NO. 1 OF SKAGIT COUNTY TREASURER REPORT Treasurer's Report For the eight months ending August 31, % YTD 2017 YTD 2016 YTD 2015 REVENUE FUND SYSTEM PERCENTAGE ANNUAL DEVELOPMENT OF BUDGET CAPITAL PROJECT FUND COMBINED BUDGET FUND DEBT SERVICE FUND REALIZED Capital Projects Restricted Debt Reserve Bond Sinking Bond Reserve COMBINED COMBINED COMBINED connections: 25,797 25,511 25,331 25,078 Resources: External Revenue: Water Customer Receipts 14,705,063 14,705,063 22,889, % 13,540,952 11,939,147 11,652,502 System Development Fees 1,183,757 1,183,757 1,100, % 1,045, , ,354 Capital Contributions 1,205,975 1,205,975 1,319, % 1,104, , ,010 Grants 30,000 30, , % 0 71,767 0 LUD Assessments, Interest, Penalties 105, , , % 180, , ,062 Investment Income 37, ,254 31,398 19,248 1,008 5, ,190 78, % 77,507 34,855 6,019 Non-Operating Revenues 54,280 54,280 45, % 98,360 76, ,780 Total External Revenue 16,033, ,254 1,215,155 19, ,275 5,604 17,474,532 25,972, % 16,046,196 14,043,145 13,626,727 Debt Proceeds: Debt Proceeds - DWSRF Loan Draws 2,962,410 2,962, , % 3,984, , ,286 Debt Proceeds - Dept. of Ecology Loan 0 1,192, % Debt Proceeds - Bonds 0 2,694, % 0 6,300,000 0 Total Debt Proceeds 0 0 2,962, ,962,410 4,187, % 3,984,027 7,124, ,286 Transfers from Other Funds: To Debt Reserve Fund from Revenue Fund 2,730,515 2,730,515 3,893, % 1,576,952 1,685,460 1,409,994 To Debt Reserve Fund from System Development Fund , , ,341 To Revenue Fund from Debt Reserve Fund 2,811,490 2,811, ,931,183 2,504,641 2,966,242 To Revenue Fund from Bonk Sinking Fund 163, , ,239 10,126 34,135 To Bond Reserve Fund from Revenue Fund 895, ,510 1,211, % 90,361 90,361 0 To Capital Project Fund from Reveue Fund ,550,000 0 To Capital Project Fund from System Development Fund 220, ,000 1,050, % 310, Total Transfers to Other Funds 2,974, , ,730, ,510 6,820,515 6,154, % 5,587,569 6,300,845 4,932,712 Total Revenue 19,007, ,843 3,056,664 1,215,155 2,749, , ,114 27,257,457 36,314, % 25,617,792 27,468,654 19,087,725 Uses: Operating Expenditures: Operations and Maintenance 8,207,713 8,207,713 12,328, % 7,445,448 7,604,687 8,076,714 Utility and Excise Taxes 729, ,921 1,158, % 780, , ,108 Total Operating Expenditures 8,937, ,937,634 13,486, % 8,226,141 8,214,174 8,655,822 Capital Expenditures: Capital Projects 3,982,929 1,883,619 5,866,548 19,900, % 9,553,203 4,016,436 5,145,974 Total Capital Expenditures 3,982, ,883, ,866,548 19,900, % 9,553,203 4,016,436 5,145,974 Debt Service Payments: Interest Expense 369, , , % 388, , ,942 Federal Tax Credit for 2009B Bonds (31,601) (31,601) (63,201) 50.00% (33,058) (33,093) 0 Principal Payments 2,681,183 2,681,183 3,416, % 2,668,284 2,129,919 1,104,919 Total Debt Service Payments 3,019, ,019,571 4,219, % 3,024,062 2,464,340 1,320,861 Transfers to Other Funds: From Revenue Fund To Debt Reserve Fund 2,730,515 2,730,515 3,893, % 1,576,952 1,685,460 1,409,994 From System Development Fund To Debt Reserve Fund , , ,341 From Debt Reserve Fund To Revenue Fund 2,811,490 2,811, ,931,183 2,504,641 2,966,242 From Bond Sinking Fund To Debt Reserve Fund 163, , ,239 10,126 34,135 From Revenue Fund To Bond Reserve Fund 895, ,510 1,211, % 90,361 90,361 0 From Revenue Fund To Capital Project Fund ,550,000 0 From System Development Fund To Capital Projects Fund 220, ,000 1,050, % 310, Total Transfers to Other Funds 3,626, ,000 2,811, , ,820,515 6,154, % 5,587,569 6,300,845 4,932,712 Total Expenditures 19,566, ,883, ,000 2,811, , ,644,268 43,761, % 26,390,975 20,995,795 20,055,369 Increase (Decrease) in Fund Balance (558,516) 220,843 1,173, ,155 (61,727) (56,725) 901,114 2,613,189 (773,183) 6,472,859 (967,644) Services sold: ERU's Services Re-Activations (under 10 years) Re-Activations (over 10 years)
16 SKAGIT PUD DEBT REPAYMENT AMOUNTS AS OF AUGUST 31, 2018 Treasurer's Report Senior Lien Bond Debt Public Works Trust Fund Loan Debt Drinking Water State Revolving Fund Loan Debt Coupon Rates Current Rate Mature Date Beg Bal Interest Rates Mature Date Beg Bal Interest Rates Mature Date Beg Bal 2008 Refunding 3.5% % 4.25% Jul 2018 $8,835, SRD 0.50% Jul 2021 $10,000, Clearwell 1.50% Oct 2021 $1,803, B BAB 2.7%* %* 3.66% Jul 2029 $3,660, WTP Controls 0.50% Jul 2022 $10,000, SVV Distribution 1.50% Oct 2021 $704, Revenue 2.65% % 2.65% Jul 2036 $6,300, Josh Wilson Rd 0.25% Jun 2031 $3,342, SVV Controls 1.50% Oct 2021 $64, Revenue 2.65% % 2.65% Jul 2037 $4,200, Division St Tank Design 1.00% Jun 2018 $300, Transmission Line 1.50% Oct 2022 $1,758, WTP Controls 1.50% Oct 2022 $77, Division St Tank Const 1.50% Oct 2037 $10,004, Mountain View Consol 1.50% $1,224,221 Year Principal Interest Interest Rate Range Principal Interest Interest Rate Range Principal Interest Interest Rate Total *(after 35% tax credit) % 4.25% % 1.00% 766, , % $1,000, , , % 3.72% 1,281,201 25, % 0.50% 766, , % $3,273, , , % 3.79% 1,281,201 19, % 0.50% 766, , % $3,258, , , % 3.79% 1,281,201 13, % 0.50% 766, , % $3,241, , , % 3.79% 738,777 7, % 0.50% 615, , % $2,526, , , % 3.79% 176,282 3, % 500, , % $1,841, , , % 3.79% 176,282 3, % 500, , % $1,832, , , % 3.79% 176,282 3, % 500,203 97, % $1,823, , , % 3.79% 176,282 2, % 500,202 90, % $1,814, , , % 10.00% 176,282 2, % 500,203 82, % $1,804, , , % 10.00% 176,282 1, % 500,203 75, % $1,799, , , % 10.00% 176,282 1, % 500,203 67, % $1,788, , , % 176, % 500,203 60, % $1,422, , , % 176, % 500,202 52, % $1,415, ,945 91, % 500,202 45, % $1,230, ,153 75, % 500,203 37, % $1,223, ,547 59, % 500,203 30, % $1,215, ,381 42, % 500,202 22, % $1,208, ,599 24, % 500,203 15, % $1,200, ,064 7, % 500,202 7, % $781,945 $13,042,935 $3,534,378 6,168,922 84,502 $11,183,844 $1,691,164 $35,705,745 Total Principal Outstanding: $30,395,701 $ Change from previous month: $0 Total Interest Outstanding: 5,310,044 Total Debt Repayment: $35,705, Weighted Interest Rate: 2.09%
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