MAHARASHTRA JEEVAN PRADHIKARAN, MUMBAI-21 TENDER NOTICE NO. 1 FOR THE YEAR

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1 MAHARASHTRA JEEVAN PRADHIKARAN, MUMBAI-21 TENDER NOTICE NO. 1 FOR THE YEAR Minutes of Pre-bid Meeting Pre-bid meeting for supply of DI K-9 Class pipes held in the office of the Superintending Engineer, MJP Nagpur, on at hrs. Following Representatives of Manufacturer and Officers of MJP were present. Officers of the Maharashtra Jeevan Pradhikaran : 1) Shri R.L. Mopalwar Member Secretary 2) Shri H.C.Landge OSD & Member (Tech.) 3) Shri B. K. Sawai, Superintending Engineer (HQ) 4) Shri K. S. Dasila, Executive Engineer (HQ) Manufacturer s Representative: 1) Shri Ulhas Naik, M/s. Jindal Saw Limited 2) Shri N. K. Gupta, M/s. Electrotherm (India) Ltd. 3) Shri Pawan Sharma M/s. Electrotherm (India) Ltd. 4) Shri Manish Kar M/s. Jay Balaji Industries Ltd. 5) Shri Mohan Matsye M/s. Jay Balaji Industries Ltd. 6) Shri F.M.Patel M/s. Lanco Industries Limited 7) Shri P. Vishwanathan, M/s. Lanco Industries Limited 8) Shri Jintendra Mishra M/s. Tata Metaliks Kubota Pvt. Ltd. The points raised by the Representatives of Manufacturers and clarification of MJP are enclosed herewith which will be part and parcel of the tender document.

2 Minutes of the Pre-bid Meeting of the tender for Rate Contract for Supply of DI-K9 S&S Push-on-joint Pressure Pipes held in the office of the Superintending Engineer, M.J.P. Urban & Rural Schemes Circle, Nagpur on dated at Hrs. Points raised by the Manufacturer/ Representative on behalf of Manufacturer No. Point Clarification of M.J.P. I) M/s. ELECTROTHERM (INDIA) LTD. 1 Delivery period: Presently delivery period mentioned in the tender document is 45 days from the date of order (for order value up to Rs 2 Cr) & 60 days (for order value above Rs 2 Cr). It is often observed that Excise duty exemption certificate is available after 3 to 4 weeks from the date of order. Therefore, we request you to consider delivery period from the date of receipt of PAC (Excise Exemption certificate) from Dist Collector. DP extension shall be given within 7 days. 2 Funds availability: Confirmation of availability of Funds from the FA&CAO is essential as it is often seen that though the division gives the clearance for dispatch, funds for the scheme are inadequate or not available. We have observed that our payment for Arvi schemes, Wardha was delayed inordinately and released after 19 months from the date of despatch. Also payment for Rs lakhs is pending since more than 8 months. In the view of the above we request you to consider 12% per annum for delay in payment beyond 30 days from the date of delivery of materials at site. 3 NOC: Once final bill is paid by the division, the relevant NOC for release of Security Deposit should be issued by the department along with the final bill. Also the security deposit shall be released proportionately within one month of submission of relevant NOC /1200 DIA- Since you have considered mm dia in earlier Rate contract, it was helpful for inclusion of the same in DSR. Now 1100 and 1200 mm is available in the market and there are two to three manufacturers for 1100/1200 mm Dia. Many water supply schemes of Municipal Corporations require Payment will be released as per availability of funds and mode of payment as per NIT.

3 1100/1200 dia and MJP DSR is base for estimation. So you are requested kindly consider 1100/1200 dia in this rate contract. 5 If quantity for particular destination is below, 9 MT, the additional freight equal to one full truck load of 9 MT, will be charged. The charges will levy after mutual discussion with MJP. 6 Any increase /decrease in the duties and taxes by GOI /GOM shall be applicable. Rates are inclusive of all duties and taxes as per NIT. 7 Since we are supplying under CST billing, VAT will not be applicable. Kindly note the same. 8 In order to study the existing commitments and for future planning of Moulds/Raw materials, we request MJP to kindly furnish the Size wise requirement of DI-K9 pipes. Accepted. As per Annexure-B II) M/s. JAI BALAJI INDUSTRIES LIMITED 1 Please confirm the acceptance of Earnest Money Deposit of Rs Lacs ( Rs. Eighty Lacs only ) in the form Bank Gurantee by any Nationalised / Schedule Bank of India. 2 Please consider the validity of Security Deposit as 18 months in place of 24 months mentioned in tender documents. EMD should be in the form of FDR only as per NIT. 3 Please ensure an writing procedure from MJP SEHQ to the concern divisional engineer for necessary needful for obtaining PAC with in particular time frame with respect to the purchase order. 4 Please confirm about base- WPI considered in tender for price variation clause. 5 Please consider penalty clause as penalty of 0.5% per week of the cost of the delayed material subject to ceiling of 5% of value of delayed material will be

4 applicable. 6 Please confirm the names of MJP approved rubber gasket manufacturers as well third party inspection agencies. 7 Please confirm that Parallel Rate contract is subject to failure of delivery/force majure condition. List of Approved Manufacturers as well third party inspection agencies will be furnished at the time of supply order. 8 Please consider the restriction of Rate Fall Clause within the state of Maharashtra. (III) M/s. JINDAL SAW LTD. 1 Special Condition of Contract Point no.3 Price Variation :- The amount of price variation will be release to the supplier after approval of respective superintending Engineer, MJP Circle under whose jurisdiction the consignee falls. We request you to keep price variation approval either with SEHQ or F&CO at HO, follow up with SE Circle Office of each consignee makes the process difficult and delays release of payment. MJP HO can circulate price variation applicable in respective month of supplies to all circle officials as & when wholesale price index ( WPI ) of pig iron is available on the web site. The WPI of the preceding month is normally published on 15 th of next month i.e WPI of Nov-11 will be published on 15 th of Dec-11. It will be difficult to take the price approval and complete the supplies after 15 th of each month. We request you to consider WPI of one month earlier i.e. WPI of Oct-11 to be considered in Price Variation formula for the supplies to be made in the month of Dec-11 2 Special Condition of Contract Point No. 05 :- Material ( Pipe alongwith rubber gaskets ) shall be got inspected & stamped through inspector of third party inspecting agency approved by the Pradhikaran. As rubber gasket are not manufactured by us and it is brought out from other agency having valid BIS

5 License. The third party inspection of rubber gasket is to be deleted as it is brought out in bulk quantities from the supplier having valid BIS License. 3 Special Condition Point No.07 Delivery :- The delivery period is mentioned as 45 days for order less than 2 Cr and 60 days for order above 2 Cr The delivery period is considered from the date of supply order. We request you to consider the delivery period from the date of receipt of Project Authority Certificate. 4 Kindly communicate approximate requirement of each diameter to be supplied under this rate contract. 5 The quantity of DI Pipes against one order shall be minimum of 1 truck load ( 12 to 15 MT ) some times order of 4 to 5 pipe is placed which is not even 25% of 1 truck load for a single consignee which is practically difficult to deliver. As per Annexure-B 6 The Bank Guarantee ( BG ) submitted by us shall be returned to the manufacturers immediately on completion of 12 months from the last date of rate contract or from the date of last dispatches. We would like to inform that MJP has not returned us single BG submitted as a security deposit since the year 2005 inspite of our several reminders and assurance given by then Member Secretary in previous so many pre-bid meetings. NOC if at all required from consignee for release of BG each should taken by SEHQ from respective consignee rather than asking from manufacturer to do the so, instead of NOC the BG against security deposit can be kept under hold only if any written complaint received from consignee by SEHQ.

6 IV) M/s. LANCO INDUSTRIES LIMITED 1 We request you to furnish us size wise qty of DI pipes considered for estimation of tender cost.this will enable us to quote a competitive price considering our existing size vise orders. 2 Delivery period for Excise Exempted orders will start from date of receipt of PAC. This will avoid unnecessary work load on the part of MJP and efforts in follow up from supplier. Without exception all orders with PAC requirement have to undergo DP extension in the current procedure. Please adopt this suggestion to avoid delay and subsequent complications. Some of delays in the above are indicated below : Scheme Supply order &date DP requested on DP Received on MJP-Jath CIDI-142/13 dated WSS 2011 MJP CIDI-165/279 dated Tuljapur 2011 MJP- Gondia CIDI-136/438 dated There has been inordinate delays in release of payment wrt certain cases. For delay in payment we are facing strict strictures from our internal and external auditors reflecting on the performance assessment of our Branch Office. The details are given below : As per Annexure-B.

7 Scheme MJP-Vasai Virar &69 Villages MJP-Vasai Virar &69 Villages MJP- SATARA(30r ders) Amount to be paid by MJP(Rs.) Pending from Jun Jun-10 Reason for Delay Deducted due to Auditor Remarks on material supplied to BARC,Tarapur& Kankavli wrt Excise duty matter &MJP DSR Oct-10 Due to Fund Shortage MJP-Ramtek Nov-2010 Due to fund Shortage Even after regular follow up in the above cases, there is no progress.also it can be seen that we are not all at fault. Hence in order to make various divisions more responsible, we suggest that hence forth for delays beyond 90 days, we should be allowed to raise debit notes based on SBI lending rates. 4 O Once final bill is paid by the division, the relevant NOC for release of Security Deposit should be issued by the department along with the final bill. 5 Clause 4(ii) Since Fall clause is part of agreement between the supplier and MJP, the certificate to the paying authority along with each bill is not necessary. Hence we request you to kindly remove this clause. V) M/s. TATA METALIKS KUBOTA PIPES LIMITED 1 On page no. 7 under point no. 3 Earnest Money Deposit it is mentioned that EMD should be in the form of FDR only and validity of 180 days from the date of tender opening. We request you to convert it in to Bank Guarantee from any Nationalised Bank of equivalent amount. The reason for this is considering current economic situation and Liquidity of cash, today manufacturing industry is going EMD should be in the form of FDR only as per NIT.

8 through tough phase (IIP index has shown negative growth) and blockage of such a huge amount will affect operations. 2 Tender document does not contain quantity, hence we request for approximate quantity to be supplied against this tender. 3 Under Special Condition of Contract on page no. 14 under point of Fall Clause it is mentioned that we have to submit undertaking during submission of bills that I / We certify that the stores of description identical to stores supplied to the Maharashtra Jeevan Pradhikaran under the contract herein have not been offered/ sold by us/me to any other person / organisation up to the date of bill/ the date of completion of supplies against rate contract at a price lesser than the price as per Rate Contract. We request you to consider that whatever pre contract agreement and commitment our company is having with other clients that will be honoured and it should not be considered under fall clause. As per Annexure-B. Minutes of prebid DI K-9