Name : MRS.REJINA/MR.PURSHOTTAM. TELEPHONE NO /

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1 Type of Organisation : SERVICE PROVIDER (AVIATION INDUSTRY) Tender Title : Tender Ref. No. : 1415/PHL/WR/MAT/LT/TE-13 Product Category : CONSUMABLE Sub Category : Tender Value : APPROX.RS /- Tender Type : SEALED QUOTATION Type of Biding : SINGLE BIDING Enter Location : VILE PARLE(W), MUMBAI 56 First Announcement Date : 9/6/2014 Last Date of Document Collection : 30/6/2014 Last Date of Submission : 30/6/2014 Opening Date : 30/6/2014 Work Description : THREE YEARS RATE CONTRACT FOR WEIGHING SCALE. Pre-Qualification : - Pro Bid Meet : - Sector : For further information, contact : Name : MRS.REJINA/MR.PURSHOTTAM. TELEPHONE NO / Address : PAWAN HANS LTD, JUHU AERODROME, S.V.ROAD, VILE PARLE (W), MUMBAI

2 M/S 1) TENDER NO : 1415/PHL/WR/MAT/LP/TE-13. 2) DATE : 9 - JUNE ) PRIORITY : ROUTINE 4) SUBJECT : ANNUAL RATE CONTRACT FOR STAMPING,VERIFICATION & CALIBRATION, & REPAIR & MAINTENANCE OF WEIGHING SCALE FOR A PERIOD OF THREE YEARS 5) TENDER DUE DATE : 30 -JUNE-14 TIME : 14:30 6) TENDER OPENING DATE : 30 -JUNE -14 TIME : 15:00 Dear Sir/Madam, We want to enter into a 3 years rate contract for following items mentioned as per the details given below. S.NO. MODEL NO./ MAKE CAPACITY MACHINE S/N QTY. RATE FOR STAMPING, VERIFICATION & CALIBRATION IN RS. RATE OF AMC FOR REPAIR& MAINTENANCE IN RS. 1. PENTA 5000 KG X 1 KG PENTA 5000 KG X 1 KG PENTA 5000 KG X 1 KG EB KG X 800 GMS Make -Eagle 5 BBK-442 3SM 3 KG X 0.01 GM Make - Mettler-Toledo 6 1D3 60 KG X 10 GM Make - Mettler-Toledo 7 12 ELT GM X 5 M A Make -Eagle GMS 8 ALFA 500 DIGITAL GM X GM 9 TOOLA 2/5 KG X 10 GM XR205A 0.01 GM TO Make - Precisa GM EVERY 10 KG EVERY 300 KG STAMPING & VERIFICATION OF C.I. WEIGHTS (50 KG -1 NOS., 20 KG.- 4 NOS., 10 KG.- 4 NOS., 5 KG. - 1NO., 02 KG.- 2 NOS., 01 KG. - 1 NO., 500 GM- 1 NO. 200 GM - 2 NOS., 100 GM - 1 NO.) S. 14 STAMPING & VERIFICATION OF MECHANICAL WEIGHTS. (100 KG - 2 NOS, 50 KG.-01 NOS, 20 KG NOS. 10 KG NO., 7.5 KG.-01 NO.) TERMS & CONDITIONS : 17 WEI GHT 07 WEI GHT S

3 DELIVERY : PHL,STORES, MUMBAI TAX IF ANY : DELIVERY PERIOD : PAYMENT : VALIDITY OF QUOTE : OTHERS GRAND TOTAL..2/ REF : 1415/PHL/WR/MAT/LP/TE-13 9/6/2014 ELIGIBILITY CRITERIA 1. Stamping, Verification And Calibration Of The Weighing Machines As Per ISO 9002 Standard (Verification By Inspectors From Weights & Measurement Dept.). 2. The Agencies who are capable of completing all the above mentioned jobs only has to submit the quotation with complete terms and conditions and alongwith valid certificates. 3. The quotations received without the valid certificates will not be considered and rejected outrightly. 4.The agency has to sign an annual maintenance contract for three years with Pawan Hans Helicopters Ltd. as per the terms and conditions attached. 5. All the charges in order to complete this job may please be included in the above mentioned rates. 6. The calibration traceability should be to National/International standard. TERMS AND CONDITIONS : TERMS AND CONDITIONS : 1. You are requested to forward quotations for above items in a sealed envelope indicating Price, Delivery Schedule, Validity of Quotation, payment Terms etc. on or before due date and due time. Quotation should be submitted in above mentioned format only, failing which the quotation will not be considered. 2. An amount Rs. 7098/- as EMD favouring 'PAWAN HANS LIMITED" should accompany the tender by A/C Payee demand draft drawn on any Commercial Bank payable at Mumbai should be submitted along with the tender. Quotation without Earnest Money Deposit will be rejected. The EMD will be forfeited, if the tenderer withdraws or amends its tender or impairs or derogates from the tender in any respect within the period of validity of its tender. If the successful tenderer fails to furnish the required performance

4 security within the specified period mentioned in clause no.3, your EMD will be forfeited. 3. You are required to submit a Performance Guarantee of 10% of the value of the contract. Performance Security may be furnished in the form of an Account Payee Demand Draft, Fixed Deposit Receipt from a commercial bank or Bank Guarantee from a schedule commercial bank Performance Security is to be furnished by a specified date i.e. within 21 days on awarding the contract from order date from a schedule commercial bank which should be valid for more than 60 days over and above the contract period or completion of all contractual obligations of the supplier, including warranty obligations. The Performance guarantee will be forfeited in the event of a breach of contract by supplier, in terms of the relevant contract. Confirmation regarding acceptance of Performance Guarantee clause should be clearly mentioned in your quotation otherwise your quotation will be rejected. 4. Quotation must be firm and should be Valid for a minimum period of 60 Days from the Date of Opening. 5. a) Actual Percentage of Sale Tax/Excise Duty/ (local or central or both) VAT, Octroi if any whatsoever where leviable and intended to be claimed from PHHL, whether as a part of the price or by way of tax in pursuance of any statutory provisions enabling the dealer to collect the Sales Tax / Excise Duty/VAT leviable on him, from the purchases should be distantly shown along with the price quoted. Wherever it is not.. done, all claims for payment (or) reimbursement of ST/ED/ octroi/vat of any description will be deemed to have been waived and such claims shall not be entertained at any ground whatsoever at a later date. b) If supplier offers quote on High Seas Sales Basis, then the responsibility of payment of additional 2% customs duty/service charges/vat/other Govt. levies and duties if any, except normal custom duty should be payable by the seller. (the customs add 2% additional customs duty on assessable valve of items declared in bill of entry (BOE) due to high seas sales) /PHL/WR/MAT/LP/TE-13 9/6/2014 c) In case, Govt. of India discontinues import of goods on high seas sales, then no quote will be acceptable on high seas sales. However all the supply orders placed on HSS basis earlier would automatically be converted into normal orders and items supplied/received would be considered as per normal import orders. 6. VAT Registration Number (VAT. or C.S.T.) may please be indicated on your quotation alongwith PAN copy. 7. The quantities mentioned in the Tender Notice are and shall be deemed to be only approximate and will not be in any manner, whatsoever be binding on PHHL 8. Wherever Tenderers have entered into the Rate contract with DGS & D, they shall indicate the same in their tender. They shall also certify that the rates quoted are the same as are applicable on the rate contract finalized by the DGS & D. 9. Quotation should be sent in Sealed Envelope. Quotation received by Fax or will not be considered. 10. Liquidated Damages -Time and date of delivery of the stores shall be the essence of the Contract. Should the contractor fail to deliver the stores within the stipulated period for such delivery or despatch the purchaser shall be entitled to withhold payment until the whole off the stores have been supplied. After expiry of delivery date, LD will be 0.5% (half percent) of the price of any stores which the contractor has failed to deliver or despatch aforesaid for each and every week or part of a week subject to maximum 10% of the contract value. 11. SSI Registered with NSIC shall be exempted from, payment of earnest money/security deposit Tender

5 Fee. Tenderers seeking exemption should enclose a photocopy of valid registration certificate with NSIC. 12. The quotation has to be submitted keeping in mind our standard payment terms, i.e. after Receipt and Acceptance of item/s at our stores within 30 days. 13. Printed Terms and Conditions on letter heads or quotation form of tenderers shall not be applicable. Quotation should be in Indian Rupees. 14. PHHL Reserves the right to reject all (or) any of the tenders or to accept the tender either in full or in part or to split up the contract without assigning any reason. 15. The supplier has to send an acknowledgement of order to PHL In case we do not receive any letter of acknowledgement, it will be presumed that supplier have accepted our purchase order with all the terms and conditions mentioned therein and will supply the material as per delivery schedule. 16. For releasing payment above Rs.50,000/- please mention the details for E-payment comprising of Bank Name, Bank Address, Bank code, Branch Code, RTGS/IFCS, MICR Code, Pan, TAN and TIN numbers and Current Account Number in your quotation. (Also submit a copy of one cancelled cheque alongwith your bill). 17. The quotations received as on 30/6/2014 (Till 14:30.Hrs) will be opened by the tender opening committee on at 15:00 Hrs. in the Conference room. Parties interested may be present at the time of opening of quotations with their Letter of Authority or Proxy / Representative if attending should provide Authority Letter from principal quoting referred Tender Enquiries. Details of Tender Enquiry is also available on our website You can contact us on telephone no / (Mrs. Rejina/ Mr.Purshottam) for any clarification before submission of quotation /PHL/WR/MAT/LP/TE-13 9/6/ Quotation should be submitted in a properly sealed envelope addressed to : DGM(Materials) WR, Pawan Hans Limited, Juhu Airport, Vile Parle (W), Mumbai Invariably quoting reference on the cover, i.e. Tender Notice No., Due date and date of opening. For & on Behalf of Pawan Hans Ltd., Encl : Terms & Conditions Authorised Signatory

6 1415/PHL/WR/MAT/LP/TE-13 9/6/2014 TERMS & CONDITIONS OF THE CONTRACT TO BE SIGNED BY THE PARTY The party has to submit original certificate/ bills issued by Government Agency in respect of Stamping/Verification of Weighing Scales. 2. The receipt of payment made for hiring of weights with validity from the agency should be furnished. 3. Payment 100% payment is to be released after completion of job and submission of verification certificates issued by weights & Measures Department and calibration certificates and bills. 4. Periodicity of visits Routine visits every 2 months and as and when required in case of breakdown. 5. The agency has to maintain a separate work card for each weighing machine and has to obtain signature from the in-charge of the shop where the machine is placed after each routine maintenance. 6. The agency has to submit the inspection report alongwith repair quotation in case the item is required to repair. 7. The agency has to submit the bill alongwith a copy of necessary certification from In charge of shop where the machine is kept. 8. The party has to arrange and submit original certificates/bills issued by weights and measurement department (A Govt. Agency) in respect of stamping/verification of weighing scales. 9. The party should be able to arrange total certified weights required for calibration of 5 ton capacity weighing machine alongwith certificates. 10. Place of Maintenance - At PHL premises however as and when required for major maintenance at vendors works. 11. The agencies should depute their service engineer for routine maintenance/calibration before the due date to avoid any inconvenience to our user sections. In case of delay a liquidated damages will be deducted from the parties 0.5% of calibration charges as per week and 10%.