REF. NO. F.11 (26)/BTC/PUR/Cubical Cage/ /66 Dated: TENDER DOCUMENTS (NON-TRANSFERABLE)

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1 1 GOVT OF N C T OF DELHI VEER SAVARKAR BASIC TRAINING CENTRE PUSA, NEW DELHI PH # / btcpusa_2007@yahoo.com, btcpusa_2004@rediffmail.com REF. NO. F.11 (26)/BTC/PUR/Cubical Cage/ /66 Dated: TENDER DOCUMENTS (NON-TRANSFERABLE) Issued in the favour of M/s. New Delhi Sub: TENDER DOCUMENTS FOR FABRICATION, ASSEMBLY & INSTALLATION OF CUBICAL. Sir, Please find enclosed herewith a Bid documents for quoting lowest competitive rates Tech. Bid & Commercial Bid Please note that the bid is to be submitted along with cost of this Tender document i.e Rs.200/- & Bid security (EMD) amounting to Rs. 11,000/- in favour of DDO, BTC PUSA. NOTE: X 2450 X 2020 MM Cubical frame of M.S. sections as per Drg. enclosed 2. Febrication, Assembly & Installation at 10 different sites within NCR. 3. Payment should be made from different consignee/centralized. 4. Please quote lowest rates including all taxes, lavies& cartage at 10 different sites within NCR. [AJAY VASHISHT] Principal/Head of Office

2 2 GOVT OF N C T OF DELHI VEER SAVARKAR BASIC TRAINING CENTRE PUSA, NEW DELHI PH # / btcpusa_2007@yahoo.com, btcpusa_2004@rediffmail.com REF. NO. F.11 (26)/BTC/PUR/Cubical Cage/ /2834 Dated: NOTICE INVITING TENDERS Principal, Veer Savarkar Basic Training Centre, PUSA invites sealed Tenders (Technical & Commercial) from reputed manufacturers or suppliers for Fabrication, Assembly & Installation of Cubical cage as mentioned in the Annexure-I. Start date & Time for Sale of Tender Document: at 1.00 Hrs. Last date & Time for Sale of Tender Document: at Hrs Pre-Bid Meeting for any clarification at Hrs. Last date and time for receipt of Bid at Hrs. Time & date of opening of Technical Bid at Hrs. Time & date of opening of Commercial Bid at Hrs. All Bids must be accompanied with the Bid Security money, as laid down in the Tender Document and must be dropped in the Tender Box placed at Reception. However Tenderer registered with DGS&D/ NSIC are exempted from submitting the EMD only for those items for which they are registered with DGS&D / NSIC. 1. All the bidders have to submit a cost of Tender document of Rs. 200/- in the form of Demand Draft in favour of DDO BTC Pusa, while submitting the bid. 2. The complete Tender Document can be downloaded from the website vide Notice No. 3. In case of the Bid document is down loaded from website the Bidder has to be submit a fee in the term of Demand Draft/ Bankers cheque of Rs. 200/- in favour of DDO, BTC PUSA, while submitting the Bid. 4. Following firms are blacklisted and are not eligible for Tendering. 1. M/s Impex Sales India 2. M/s Sachdeva Sales Corporation 3. M/s Sameer Traders (India) 4. M/s Usha & Co. 5. M/s India Tool House [AJAY VASHISHT] Principal/Head of Office

3 3 1. Eligibility for Bidders. INSTRUCTIONS TO BIDDERS SECTION II. 1.1 The Bidder should be reputed manufacturer, or their authorized dealer or reputed suppliers. If the supplier is Manufacturer it must furnish the details of its organization, stating no, of personal employed, manufacturing facilities, after sales service facilities and the quality control systems. If the supplier is not a manufacturer it must furnish details of its organization, stating no. Of personnel employed, tie-ups for after sales service facilities, whether authorized dealers or not for the items he is supplying. The bidder must clarify that how he will provide the after-sales service for the items he is supplying during the warrantee/ Guarantee period. 1.2 The bidder must furnish detail of their customers, like name of customers with full address, phone, fax no, name of contact person, order no, cost and date of supply during the last two years ending on 31/03/2008 to whom they have supplied machinery/tools/equipments. 1.3 Bidder should not be under a declaration of ineligibility / Blacklisted for corrupt and fraudulent practices issued by any Government office / Directorate of Training & Technical Education, Delhi. 1.4 Bidder must be registered with Department of Value Added Tax, Govt. of Delhi for local Sale Tax / VAT and should have Trader Identification Number. (TIN) 1.5 Bidder must have Sales Tax Clearance Certificate (STCC) for the last financial year and have PAN Number. 1.6 The average Annual financial turnover of the Tenderer during the last 3 years ending 31 st March 2008 should be at least Rs.1.65 Lakh.The tendrer must submit proof of the same in the form of Sales Tax Return statement duly verified from Sales Tax Deptt., Govt. of Delhi of the last 3 years or through balance sheet of the firm or through Income Tax Clearance certificate. 1.7 The specification of items quoted should be as per specification of the Bidding Documents. The Bidders should not mention Best Quality / Good Quality /Superior quality etc. But give make and Brand of item quoted. 1.8 Bidder must be submit the Bid Security (E.M.D.) amounting to Rs.11,000/- in the form of Fixed Deposit Receipt/ Demand Draft/ Banker s Cheque of a Scheduled Bank in favour of D.D.O.BTC PUSA for 1.10 The validity of the Bids shall be for 120 days after the date of Technical Bid opening, a bid valid for a shorter period will be rejected as non-responsive Exemption from Submitting Bid Security E.M.D.) : - Firms registered with DGS&D / N.S.I.C. are exempted from submitting the E.M.D. Only those items for which they are registered if they submit proof for its registration and validity In case of the Bid document is down loaded from website the Bidder has to be submit a fee in the term of Demand Draft / Bankers cheque of Rs. 200/- in favour of DDO, BTC PUSA, while submitting the Bid Bidder must agree to all terms and conditions of Bid Document.

4 4 2. Pre Bid Meeting A Pre Bid Meeting will be held in the Room of HOO/PPL for providing clarification any regarding this Tender on Any prospective Bidder can obtain any clarification in writing on this day only, after that no clarification regarding this tender will be issued. 3.Technical specifications & schedule of requirements 3.1 The detailed Technical specifications, quantity required for items covered are mentioned in Annexure-1 4 Cost of Bidding 4.1 The Bidder shall bear all the costs associated with the preparation and submission of its bid, and the purchaser, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process. 4.2 The bidder is expected to examine all instructions, forms, terms and conditions in the bid documents. Failure to furnish all information required by the bid documents or submission of a bid not substantially responsive to the documents in every respect will be at the bidder s risk and may result in the rejection of its bid. Documents comprising the Bid.. I TECHNICAL BID IN SEPARATE ENVELOP FOR ALL ITEMS TO BE QUOTED. 5.1 Envelope No-I of the Technical Bid prepared by the Bidder shall comprise of the following documents in a bigger envelope. i) A complete Bid Form duly signed & stamped as per Annexure-II. ii) Copy of Registration Certificate with Department of Value Added Tax, Govt. of Delhi for Local Sale Tax / VAT iii) Trader Identification Number. (TIN) iv) Copy of Sales Tax Clearance Certificate (STCC) for the last financial year v) PAN Number. vi) Copy of Annual Sales Tax return duly signed and stamped by Sales Tax/VAT office, Delhi indicating turnover of the bidder. vii) EARNEST MONEY DEPOSIT (EMD)in the form of FDR OR a Demand Draft in favour of DDO, B.T.C. Pusa, New Delhi for amounting to Rs.11,000/-. viii) In case the Bid document is down loaded from website, the Bidder has to submit a fee in the form of Demand Draft / Bankers cheque of Rs.200/- in favour of DDO, BTC Pusa, while submitting the Bid.

5 5 II. COMMERCIAL BID 5.2 ENVELOPE No-II of the Commercial Bid prepared by the Bidder shall comprise of the following documents in a BIGGER ENVELOPE i) A complete price schedule in separate envelope, for all items quoted in Technical Tender must be submitted in the schedule of requirements as below: Sr. No. of List Name of the Item 1. Cubical cage bottom open. Unit rate (In Rs.) Excise duty, if any (In Rs.) TOTAL VAT, IF Any (in %) 6. Bid Validity 6.1 Bid shall remain valid for 120 days after the date of commercial bid opening. A bid Valid for a shorter period may be rejected as non-responsive. 7. Delivery Period 7.1 Delivery period will be 4 weeks. for all of the packages from the date of the issue of the supply order.for each week of delay in supply there will be a penality of 1% per week for undelivered goods after stipulated delivery period. 8. Forfeiture of Bid Security 8.1 The Bid securities will be forfeited. (i) If a Bidder withdraws its Bid during the period of Bid validity. (ii) In the case of successful Bidder, if the Bidder fails to sign the contract or fails to Submit the performance security 9. Extension of validity of ;Bids. 9.1 In exceptional circumstances, the purchaser may solicit the bidder s consent to an extension of the period of validity of 60 days. The request and the responses thereto shall be made in writing. The validity of EMD provided shall also be suitably extended. A bidder may refuse the request without forfeiting its bid security. A bidder granting the request will not be required nor permitted to modify its bids.

6 6 10. Sealing and Marking of Bid: I TECHNICAL BID IN SEPARATE BIGGER ENVELOPE FOR ALL ITEMS The bidder shall seal the Technical Bid for all items in an inner envelope as Technical Bid name of item/ category addressed to Principal Veer Savarkar BTC PUSA and bear bid No F.11 (26)/BTC/PUR/Cubical Cage/ / and a Statement on envelope DO NOT OPEN BEFORE Hrs ON All the columns should be filled clearly visible, no over writing /cutting/flueding are allowed except these are duly attested. II COMMERCIAL BID IN SEPARATE ENVELOP FOR ALL ITEMS The Bidder shall seal the COMMERCIAL BID FOR ALL ITEM in an inner envelope, duly marking the envelope as COMMERCIAL BID FOR name of item / package addressed to Principal, Veer Savarkar Basic Training Centre, PUSA and bear TENDER NO.: F.11 (26)/BTC/PUR/Cubical Cage/ / And a statement on envelops DO NOT OPEN BEFORE HOURS ON If the outer envelope is not properly sealed and marked as required the institute will assume no responsibility for the bid s misplacement or premature opening. 11 LATE BID: 11.1 Any Bid received by the purchaser after the deadline for submission of Bid prescribed by the purchaser will be rejected and/or returned unopened to the Bidder. 12 Opening of Technical Bid by purchaser: 12.1 The purchaser will open Technical Bid in the presence of Bidder representatives only who choose to attend, at hours on in the office of Principal, Veer Savarkar Basic Training Centre, PUSA The Bidder representatives who are present shall sign minutes of bid opening evidencing their attendance In the event of the specified date of Bid opening being declared a holiday for the purchaser, the Bid shall be opened at the appointed time and location on the next working day The Bidders name, modifications or, Bid withdrawals and the presence or absence - of requisite EMD registered with DGS&D / NSIC 1and such other details as the purchaser, at its discretion, may consider appropriate will be announced at the opening. 13 Bid Rejections: The bid will be rejected under any one or more of the following cases: Non-production of original documents for verification, if required.

7 Non-submission of requisite bid security (E.M.D.) 13.3 Non-submission of Sales Tax Clearance Certificate (STCC) and annual return Not meeting the Technical Specification If Bidder found indulging in mal practice of pooling of bid If Bigger envelopes are not distinctively marked as Technical Tender and Commercial Tender If any envelopes of Technical / Commercial Tender not found If the column found blank and quoted rates are not as per criteria If the Technical Bid/ Commercial Bid is not signed and stamped. 14 Opening of Commercial Bid by purchaser: 14.1 The Commercial Bid for items whose Technical Bid are qualified as per terms and conditions of the Bid documents shall be opened on at Hours in the presence of Bidders representatives who choose to attend The Bidders representatives who are present shall sign minutes of tender opening evidencing their attendance In the event of the specified date of Bid opening being declared a holiday for the purchaser, the Bid shall be opened at the appointed time and location on the next working day The rates of items found as per specification of Bid Document of the respective firm will be announced. 15 Evaluations and Comparison of Bid: 15.1 The purchaser will evaluate and compare the total Bid Price for each item, Which have been determined to be substantially responsive as per the Clause The purchaser s price evaluation of a Tender will be as below: 1. Unit Rate of items. 2. Excise duty, if any, 3. Total Bid price per unit. 4. VAT will be excluded and not take into account for evaluation purpose. 5. The Bidder should quote all the rates on the basis of the delivery at the purchaser site no extra transportation charges, delivery charges; installation charges will be paid or considered. 16 Purchaser s right to accept any Bid and to reject any or all Bids: 16.1 The purchaser reserves the right to accept or reject any Bid, and to annul the Bid process and reject all Bid at any time Prior to award of contract, without thereby incurring any liability to the affected Bidder or Bidders of any obligation to inform the affected Bidder or Bidders of the grounds or the purchaser s action. 17 Notification of contract and placement of supply order: 17.1 Prior to the expiration of the period of Bid validity, the purchaser will notify the successful Bidder in writing that its Bid has been accepted The notification of award will constitute the formation of the contract Upon the successful bidders furnishing or performance security, the purchaser will promptly notify each unsuccessful bidders and will discharged its E.M.D.

8 8 18 Signing of Contract 18.1 At the same time as the purchaser notifies the successful bidders that its bid has been accepted the purchaser will send the bidder the Contract form provided in the bid documents, incorporating all agreements between the parties With in seven days of Receipt of the Contract form, the successful bidders shall sign and date the contract and return it to the purchaser. 19 Performance Security 19.1 Within seven days of notification of the award, the successful bidder including those who are registered with DGS&D/NSIC self furnish the performance security in the form of Bank Guarantee/ Demand Draft/Bankers Cheque amounting to 10% of the contract value for the tems valid for the period of the contract Failure of the successful bidder to furnish the performance security shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security (EMD). 20 Inspection 20.1 The inspection of the Goods shall be carried out to check whether the Goods are in conformity with the technical specifications attached to the contract The final inspection of the ordered goods shall be carried out by the Technical Expert Committee duly constituted by the Principal of the institute Firms fail to supply items as per specification mentioned in the contract within stipulated time; its performance security will be forfeited 21 Warranty 21.1 The supplier warrants that the goods supplied under this contract are new, unused and most recent. The supplier further warrants that the goods supplied this contract shall have no defect arising from design or materials or workmanship or from any act or omission of the supplier that may develop under normal use of the supplied goods in the condition at consignee place The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty Upon receipt of such notice, the supplier shall, with all reasonable speed, repair or replace the defective goods or parts there of, without costs to the purchaser If the supplier having been notified fails to remedy the defects with in a reasonable period, the purchaser may proceed to forfeit the Performance Bank Guarantee. 22 Penalty for late deliveries: 22.1 If the supplier fails to deliver any or all of the goods or to perform the services within four weeks period, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a liquidated damages a sum equivalent to 1% per weak of undelivered items Once the maximum deduction of 9% is reached, the purchaser will terminate the contract and forfeit the 10% performance security for undelivered goods.

9 9 23 Payments 23.1 The Supplier s request for payment shall be made to the Principal in writing, accompanied by a pre-receipt Bill describing, as appropriate, the Goods delivered, rate and amount Payments shall be made promptly by the Purchaser but in no case later than sixty days of after submission of an invoice/bill or claim by the supplier. 24 Purchaser right to vary quantities at the time of award 24.1 The purchaser reserve the right at the time of award of contract to increase or decrease by up to 15% the quantity of goods specified in the schedule of requirement without any change in price or other terms and condition. 25 Terminations for Default 25.1 The purchaser may, without prejudice to any other remedy for breach of contract, by written notice of default sent to the supplier, terminate the contract in whole or in part: (a) If the supplier fails to execute the supply order by the date specified in the order or within any extension thereof granted by the purchaser. (b) If the supplier fails to perform any other obligation(s) under the contract. (c) If the supplier, in the judgment of the purchaser has engaged in corrupt or fraudulent practices in executing the contract. 26 Force Majeure 26.1 Notwithstanding the provisions of clause-22, 25 the supplier shall not be liable to forfeiture of its performance security, liquidated damages of termination for default, if and to the extent that, its delay in performance or other failure to perform its obligation under the contract is the result of an event of force majeure Force Majeure means an event beyond the control of the supplier and not involving the supplier s fault or negligence and not foreseeable. Such invents may include, but are not restricted to, act of the purchaser either in its sovereign or contractual capacity, was or evolution, fires, floods, epidemics, quarantine restrictions and freight embargoes If a force majeure situation arises, the supplier shall promptly notify the same purchaser in writing of such conditions and the cause thereof. Unless otherwise directed by the purchaser in writing, the supplier shall continue to perform its obligation u [p the contract as far as is reasonably practical, and shall seek reasonable alternatives means for performance not prevented by the force majure event. 27 Resolution of disputes: 27.1 The Purchaser and the supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the contract Any dispute is subject to the jurisdiction of Delhi courts only.

10 10!" #$%& #'%()% &* %%% Providing & Fixing Mild. Steel cubical to protect dish antenna at roof Top. Installations partition / Door work with standard steel section with plexy glass version. With primer & Paint. Hinges & fastener must be electrolyzed coating. Sample must be shown for approval from competently authority. M.S. sections shall be smooth, rust free, straight, mitered and jointed mechanically wherever required, all complete as per Architectural drawings (copy enclosed) and direction of Principal / Engineer In charge. Please Quote rates in square mm area, including all taxes, levies, cartage. etc. Length of the Cubical : 2750 mm Breadth of the Cubical : 2450 mm Height of the Cubical : 2020 mm Quantity of the Cubical : 10 nos. Note: 1) Fabrication, assembling & installation at 10 different sites within NCR. 2) Rates Quoted should be valid for at least 120 days. 3) All types of samples should be approved before starting the work by competent authority only. 4) Work shall be carried out at supplier / manufacturing unit and only assembly is allowed at Knock down bases at different location in NCR. 5) Plexy glass sheet must be Table mounted on near sides & top sides. 6) Main section of M.S. are as under mentioned in table: ITEM NO. DECSRIPTION MATERIAL LENGTH * mm * QTY. 1 ANGLE-1 MILD STEEL ANGLE ANGLE-2 MILD STEEL ANGLE ANGLE-3 MILD STEEL ANGLE STIFFENER MILD STEEL ANGLE STIFFENER-TOP MILD STEEL ANGLE STIFFENER-TOP1 MILD STEEL ANGLE DOOR MILD STEEL ANGLE SEE NOTE 1 8 MESH MILD STEEL SEE NOTE 1 9 GROUTING ANGLE. MILD STEEL ANGLE PLEXY GLASS PMMA CKEAR TRANS SHT- 3.0 A / R 11 STIFFENER 1 MILD STEEL ANGLE STIFFENER 2 MILD STEEL ANGLE STIFFENER 3 MILD STEEL ANGLE ANGLE-4 MILD STEEL ANGLE

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12 12 ANNEXURE-II TENDER FORM Date.. Tender No To Gentlemen, The Principal B.T.C.Pusa New Delhi.12 Having examined the Tender Documents, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply and deliver items as mentioned in Technical Tender (Annexure-I) conformity with the said Tender documents in accordance with the schedule of prices attached herewith and made part of this Tender. We undertake, if our Tender is accepted, to deliver the goods within the delivery period as specified in the Tender document of Four weeks. If our bid is accepted.we will submit the Performance guarantee for an amount equal to 10% of the contract value. We agreed to all Terms and conditions of this Tender for a period of 120 days after the date fixed for Commercial Tender opening and it shall remain binding upon us and may be accepted at any time before the expiration of that period. Until a formal contract is prepared and executed, this Tender, together with your written acceptance thereof and your notification of award, shall constitute a binding contract between us. We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely Prevention of Corruption Act 1988, if we find in Tender pooling or against law / against fraud and corruption my / our firm may be black listed. Further we certify that our organization is not black listed by any Govt. Deptt. (SIGNATURE WITH NAME AND STAMP) Dated: