RefNo.F9 (18)/ITIN/STATIONARY/13-14 / Dated: 18/12/13 Estimated Cost: 80 THOUSANDS EMD: 3,000/- Advertised Tender Enquiry

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1 GOVERNMENT OF DELHI LALA HANS RAJ GUPTA INDUSTRIAL TRAINING INSTITUTE DSIDC, INDUSTRIAL COMPLEX, NARELA- DELHI address: Ph: , RefNo.F9 (18)/ITIN/STATIONARY/13-14 / Dated: 18/12/13 Estimated Cost: 80 THOUSANDS EMD: 3,000/- Advertised Tender Enquiry Principal, L.H.R.Gupta, I.T.I., Narela-Delhi invites Sealed Bids (Technical &Commercial) from reputed manufacturers or their authorized dealers or reputed suppliers for purchase of Stationary & other consumables as mentioned in the Annexure. An important date related to this Tender enquiry is as below: S.No. Description Date Time Remarks 1 Pre-bid meeting for any clarification :00 PM For any clarification 2 Last date and time for Receipt of Bid AM 3 Time and date for Opening of Technical Bids PM 4 Time and date for Opening of Commercial bids PM or after completion of Tech. Bid formalities All Bids must be accompanied with the Bid Security money as laid down in the Bidding Document and must be dropped in the Tender Box place at Reception. However Bidders registered with DGS&D/NSIC are exempted from submitting the Bid Security only for those items for which they are registered with DGS&D/NSIC. 1. The complete Tender Document may be purchased /collected from the office of Principal,LHR Gupta I.T.I., Narela- Delhi-40 by the interested and eligible Tenderer on the submission of written application addressed to the Principal along with payment of tender fee Rs. 100/(Non-refundable) for each tender document in the form of bank draft in favour of DDO, I.T.I.., Narela Delhi-40 / or in cash during office hours 10:00 hrs. to 15:00 hrs. on all working days either in person or by post(postal charges Rs. 100/- extra non refundable). 2. The complete Bid Document can also be downloaded from the website nic.in/tender. 3. In case of the Bid Document is downloaded from website, the Bidder has to submit a Fee in the form of Demand draft/banker s cheque of Rs. 100/- in favour of DDO, I.T.I.., Narela Delhi-40 while submitting the Bid. 4. Following firms are blacklisted and are not eligible for Bidding: (1) M/S Impex Sales India. (2) M/S Sachdeva Sales Corporation. (3) M/S Sameer Traders (India). (4) M/S Usha & Co. (5) M/S India Tool House.

2 SECTION I. INSTRUCTION TO BIDDERS 1. ELIGIBILITY FOR BIDDERS: 1.1 The Bidder should be a reputed manufacturer, or their authorized dealer or reputed suppliers. 1.2 The Bidder should not be under a declaration of ineligibility/blacklisted for corrupt and fraudulent practices issued by any Government office/directorate of Training & Technical Education, Delhi. 1.3 Bidder must be registered with Deptt. of Value Added Tax, Govt. of Delhi for local Sales Tax/VAT and should have Trader Identification Number(TIN). 1.4 Bidder must have Sales Tax Clearance Certificate (STCC) for the last financial year and have PAN Number The specification of items quoted should be as per specification of the Bidding Documents. The Bidders should not mention Best Quality/Good quality/superior quality etc. But give make and Brand of item quoted. 1.6 Bidder must submit Bid Security (E.M.D.) in the form of Fixed Deposit/Demand Draft/Banker s Cheque of a Scheduled Bank in favour of DDO,L.H.R.Gupta, I.T.I.., Narela Delhi-40 for Rs.3000/- (Rs. Three thousands only). (EMD should be fixed between 2% to 5% of the value of the Contract). 1.7 The validity of the Bids shall be for 120 days after the date of Technical Bid opening. A bid valid for a shorter period will be rejected as non-responsive. 1.8 Exemption from Submitting Bid Security (E.M.D.):- Firms registered with DGS&D/NSIC are exempted from submitting the E.M.D. only for those items for which they are registered if they submit proof for its registration and validity. 1.9 In case the bid document is downloaded from website, the bidder has to submit a fee in the form of demand draft/banker s cheque of Rs.100/- in favour of DDO.,L.H.R.Gupta, I.T.I.., Narela Delhi-40 while submitting the bid. Bidder must agree to all Terms & Conditions of Bid Document. 2. PRE BID MEETING A pre Bid Meeting will be held in the Room of the/principal for providing clarification, if any, regarding this Tender on (about 8 days prior to the date of submission of bid) at 2.00 P.M. Any prospective Tenderer can obtain any clarification in writing on this day only, after that no clarification regarding this tender will be issued. 3. TECHNICAL SPECIFICATIONS The detailed Technical specification, quantity required for items covered under each category is mentioned in Annexure. 5. COST OF BIDDING 5.1. The bidder shall bear all the costs associated with the preparation and submission of its bid, and the the purchaser will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process. 5.2 The bidder is expected to examine all instructions, forms, terms and conditions in the Bid documents, Failure to furnish all information required by the Bid documents or submission of a bid not substantially responsive to the documents in every respect will be at the bidder s risk and may result in the rejection of its bid. DOCUMENTS COMPRISING THE BID: I TECHNICAL BID

3 5.1 ENVELOPE NO. 1 of the Technical Bid prepared by the Bidder shall comprise of the following documents in a BIGGER ENVELOPE. (i) A complete Bid from duly Signed & Stamped. (ii) Copy of Registration Certificate with Department of Value Added Tax, of Delhi Govt for (Local Sales Tax) VAT. (iii) Trader Identification Number (TIN) (iv) Copy of Sales Tax Clearance Certificate (STCC) for the last financial year. (v) Copy of Annual Sales Tax return dully singed & stamped by Sales Tax /VAT office Delhi indicating turnover of the bidder. (vi) PAN Number. (vii) E. M. D. in the from of fixed Deposit Receipt / Demand Draft of a scheduled Bank in favour of DDO,L.H.R. Gupta, I.T.I.., Narela Delhi-40 for the requisite amount. (viii) In case the bid document is downloaded from website the bidder has to submit a fee in the from of demand draft / banker s cheque of Rs 100/- in the favour of DDO, L.H.R.Gupta, I.T.I.., Narela Delhi-40. while submitting the bid.( Note : Separate Smaller Envelope may be used for each Category ) I I- COMMERICAL BID 5.2 Envelope No II of the Commercial Bid prepared by the Bidder shall comprise of the following documents in a BIGGER ENVELOPE (i) A completed price detail in separate smaller envelope for each item of category Quoted in technical bid in the Performa below:- S. No Of list Name Of item Unit Rate in Rs. Excise Duty If any (in Rs) Total Total VAT, if any (IN %) 6. Bid Validity Bids shall remain valid for 120 days after the date of commercial bid opening. A bid valid for a shorter period may be rejected as non responsive. 7. Delivery Period. 7.1 Four weeks from the date of receipt of supply order. The same may be fixed suitably by the purchaser, keeping in view nature of the items to be procured and availability of material readily. 8. Forfeiture of Bid Security 8.1 The Bid Security will be forfeited.

4 (i) If bidder withdraws it s Bid During the period of Bid Validity. (ii) In the case of successful Bidders, if the Bidder fails to sign the contract or fails to submit the performance security. 9. Extension of validity of Bids. 9.1 In exceptional circumstances the purchaser may solicit the bidder s consent to an extension of the period of validity of 60 days. The request and the responses there to shall be made in writing. The validity of EMD provided shall also be suitably extended. A bidder may request without forfeiting its bid security. A bidder granting the extension will not be permitted to modify its bid. 10. Sealing & Marking of Bids. I TECHNICAL BID IN SEPARATE BIGGER ENVELOP FOR ALL ITEMS 10.1 The bidder shall seal all the smaller envelopes of separate category ( Mention category on each smaller envelopes ) in an BIG OUTER ENVELOP dully marking the envelope as TECHNICAL BID - Stationary & other consumable ITEMS addressed to Principal, I.T.I., Narela and a statement an outer envelope DO NOT OPEN Before 10/01/ All the column should be filled clearly visible, no overwriting / cutting / flue ding are allowed excepted these are dully attested II COMMERCIAL BID IN SEPARATE BIGGER ENVELOP FOR ALL ITEMS 10.3 The bidder shall seal all the smaller envelopes of separate category ( Mention category on each smaller envelopes ) in an BIG OUTER ENVELOP dully marking the envelope as COMMERCIAL BID Stationary & other cnsumables ITEMS addressed to Principal, I.T.I., Narela and a statement an outer envelope DO NOT OPEN Before If the outer envelope is not sealed and marked as required the Institute will assume no responsibility for the Bid s misplacement or premature opening. II. Late Bids : II.1 Any bid received by the purchaser after the deadline for submission of bids prescribed by the rejected and/or returned unopened to the bidder. purchaser will be 12 Opening of technical bid by purchaser: 12.1 The purchaser will open Technical Bids in the presence of Bidders representative only who choose to attend at 2 P.M. in the room of Principal, I.T.I., Narela The bidders representatives who are present shall sign minutes of tender opening evidencing their attendance In the event of the specified date of Tender opening being declared a holiday for the purchaser, the Tenders shall be opened at the appointed time and location on the next working day The Bidders name, modifications or, Tender withdrawals and such other details as the purchaser discretion, may consider appropriate will be announced at the opening. 13 Bid Rejection:

5 The Bid will be rejected under any one or more of the following cases: Non production of original documents for verification, if required Non submission of requisite Bid Security (EMD) Non submission of Sales Tax Clearance Certificate and Annual Return Not meeting the Technical Specification If Bidder found indulging in malpractice of pooling of Bid If Bigger envelopes are not distinctively marked as Technical Bid and Commercial Bid or both the envelopes are marked as Technical Bid or Commercial Bid If any envelop of Technical or Commercial Bid not found Or not found eligible as per requisite criteria If the column found blank and quoted rates are not as per criteria If the Technical Bid and/or Commercial bid is not signed and stamped. 14. Opening of Commercial Bid by purchaser: The Commercial Bids for items whose Technical Bids are qualified as per Terms and Conditions of the Bid documents shall be opened on 10/01/2014 in the presence of Bidder s representatives who choose to attend The Bidder s representatives who are present shall minutes of Bid opening evidencing their attendance In the event of the specified date of Bid opening being declared a holiday for the purchaser, the Bids shall be opened at the appointed time and location on the next working day The rates of items found, as per specification to Tender Document of the respective firm will be Announced. 15. E valuation and Comparison of Bids: 15.1 The purchaser will evaluate and compare the total Bid Price for each item, which have been determined to be substantially responsive as per the clause The purchaser s price evaluation of the Bid will be as below: 1. Unit Rate of item. 2. Excise duty, if any, 3. Total Bid Price per unit. 4. VAT will be excluded and not take into account for evaluation propose. 5. The tenderer should quote all the rates on the basis of the delivery at the purchaser site no extra Transportation charges, delivery chares, installation chares will be paid or considered.

6 16. Purchaser s right to accept any Bid and to reject any or all Bids: 16.1 The purchaser reserves the right to reject any Bid and to annul the Bid process and reject all Bids at any time prior to award of contract, without thereby incurring any liability to the affected Bidder or Bidders of any obligation to inform the affected Bidder or Bidders of the grounds or The Purchaser s action. 17. Notification of contract and placement of supply order: Upon the successful Bidder s furnishing or Performance Security, the purchaser will promptly notify each unsuccessful Bidder and will discharge its EMD. 18. Signing of contract At the same time as the purchaser notifies the successful Bidder that its Bid has been accepted the purchaser will send the Bidder the Contract Form provided in the Bid documents, incorporating all agreements between the parties. 19. Performance Security 19.1 Within 07 days of notification of the award, the successful Bidder including those who are Registered with DGS&D/NSIC shall furnish the Performance Security in the form of Bank Guarantee/Demand Draft/Banker s Cheque amounting to 5% to 10% of the contract value 19.2 Failure of the successful Bidder to furnish the performance Security shall constitute sufficient grounds for the annulment of the award and forfeiture of the Bid security (EMD). 20 Inspection 20.1 The inspection of the Goods shall be carried out to check whether the Goods are in conformity with the Technical specification attached to the contract The final inspection of the ordered goods shall be carried out by the Technical Expert Committee duly Constituted by the Principal of the institute Firms fail to supply items as per specification mentioned in the contract within stipulated time, its performance security will be forfeited. 21 Warranty: 21.1 The supplier warrants that the goods supplied under this contract are new, unused and most recent. The supplier further warrants that the goods supplied under this contract shall have no defect arising from design or materials or workmanship of form any act or omission of the supplier that may develop under normal use of the supplied goods in the conditions at consignee place The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty Upon receipt of such notice, the supplier shall, with all reasonable speed, repair replace the defective goods or parts thereof, without costs to the purchaser If the supplier, having been notified, fails to remedy the defect(s) within a reasonable period, the Purchaser may proceed to forfeit the Performance Bank Guarantee. 22 Penalty for late deliveries applicable to all items.

7 22.1 If the supplier fails to deliver any or all of the goods or to perform the services within delivery period of FOUR WEEKS, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a liquidated per week for undelivered items. 23. Payment 23.1 The supplier s request for payment shall be made to the Principal in writing, accompanied by an invoice Bill describing, as appropriate, the goods delivered, rate and amount Payments shall be made promptly by the purchaser but in no case later sixty days of after submission of an invoice /bill or claim by the supplier: 24. Purchaser right to vary quantities at the time of award The purchaser reserve the right at the time of award of contract to increase or decrease by up to 15% the quantity of goods specified in the schedule of requirement without any charge in price or other terms & conditions. 25. Termination for Default 25.1 The purchaser may, without prejudice to any other remedy for breach of contract, by writing notice of default sent to the supplier, terminate the contract in whole or in part: (a) If the supplier fails to execute the supply order by the date specified in the order or within any Extension there of granted by the purchaser. (b) If the supplier fails to perform any other obligation s under the contract. (c) If the supplier, in the judgment of the purchaser has engaged in corrupt or fraudulent practices in Executing in executing the contract. 26 Force Majeure 26.1 Notwithstanding the provisions of clause-22, 25 the supplier shall not be liable to forfeiture of its performance security, liquidated damages of termination for default, if and to the extent that, its delay in performance or other failure to perform its obligation under the contract is the result of an event of force majeure Force Majeure means an event beyond the control of the supplier & not involving the supplier s fault or negligence & not foreseeable. Such invents may include, but are not restricted to acts of the purchaser either in its sovereign or contractual capacity, wars or revolution, fires, floods, epidemics, quarantine restrictions & freight embargoes If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such conditions & the supplier shall continue to perform its obligation under the contract as far as is reasonably practical, and shall seek all reasonable alternatives means for performance not prevented by the force majeure event 27. Resolution of disputes Purchaser & the supplier shall make every effort to resolve amicably by direct Informal negotiation any disagreement or dispute arising between then under or in connection with the contract.

8 TECHNICAL SPECIFICATION & SCHEDULE OF REQUIREMENT Annexure- I GOVERNMENT OF N C T OF DELHI LALA HANS RAJ GUPTA INDUSTRIAL TRAINING INSTITUTE DSIDC, INDUSTRIAL COMPLEX AREA, NARELA, DELHI-40 SR.NO ITEMS QTY Units Rate Amount VAT % VAT Amount Total 2. UNIBALL BLACK PEN 4 Pkts. 3. UNIBALL BLUE PEN 5 Pkts. 4. UNIBALL GREEN PEN 1 Pkt. 5. PAPER REAM A-4, (Centaury) 30 Ream 6. PAPER LEGAL REAM 10 Nos. 7. STAPLER BIG 3 Nos. 8. STAPLER SMALL 8 Nos. 9. STAPLES BIG 5 PKts. 10. STAPLES SMALL 7 Pkts. 11. NOTE SHEET PAD ( Green) 12 Nos. 12. LIQUID SOAP DETTOL 12 Nos. 13. DETTOL SOAP (75 gms.) 12 Nos. 14. ALL OUT MACHINE 10 Nos. 15. ALLOUT REFILL 24 Nos. 16. PENCIL HB Natraj 30 Pkts. 17. STAMP PAD 10 Nos. 18. TABLE GALSS BLACK COLOUR size 3 x 4 2 Nos.

9 19 File Movement Register (8 quire) 2 Nos. 20. CALCULATOR, 10 digit 8 Nos. 21. COLIN 12 Nos. 22. SMALL DUSTER 20 Nos. 23. ANTIVIRUS 5 Nos. 24. BINDER CLIP 35 MM 5 Pkts. 25. CORRECTION FLUID PEN TYPE 20 Nos. 26. PLASTIC FOLDER 50 Nos. 27. BLACK HIT Big size 20 Nos. 28. RED HIT Big size 20 Nos. 29. FILE COVER 200 Nos. 30. FILE BOARD 200 Nos. 31. DUSTBIN 8 Nos. 32. ALL PIN Pkt. 5 Pkt. 33. PAPER CLIPS 10 Pkt. 34. DOG CLIPS 10 Pkt. 35. TAGS ( Superior Quality) 10 Pkt. 36. GLU STIC 30 Nos. 37. DIARY REGISTER 2 Nos. 38. DESPATCH REGISTER 2 Nos. 39. RULE REGISTER 8 Quire 8 Nos. 40. RULE REGISTER 4 Quire 18 Nos. 41. RULE REGISTER 2 Quire 18 Nos. 42. PUNCH 8 Nos.

10 43. ROOM SPRAY 24 Nos. 44. BALL PEN CELLO/Reynolds blue & Red 30 Pkts. 45. PAPER WEIGHT 14 Nos. 46. FOCKET 5 Nos. 47. YELLOW DUSTER 30 Nos. 48. HAND TOWEL 15 Nos PLASTIC FILE COVER 3 6 Nos. 50. MARKER BLACK 22 Nos. 51. MARKER RED 12 Nos. 52 DOOR MAT 12 Nos. 53 HIGH LIGHTER DIFFIRENT COLOR 20 Nos. 54 PARMANENT MARKER 20 Nos. 55 Fevi Stick 20 Nos. 56 FLAG DIFFERENT COLOUR 30 Nos.

11 Bid Form Bid No To. The Principal L.H.R.G. I.T.I. Narela Delhi Date: Sir, Having examined the bid documents, the receipt of which is hereby duly acknowledged. We the undersigned offer to supply in conformity with the said bid documents with the schedule of prices herewith & mad part of this bid. We undertake if our bid is accepted to deliver the goods within the delivery period as specified in the bid documents of Four weeks. If our bid is accepted We will submit the performance Guarantee for an amount equal to5-10 % of the contract value. We agreed to all terms & conditions of this bid for a period of 180 days after the fixed for commercial bid opening & it shall remain binding upon us & may be accepted at any time before the expiration of that period. Until a formal contract is prepared and executed this bid together with your written acceptance thereof & your notification of award shall constitute a binding contract between us. We under take that in competing for ( and if the award is made to us in executing ) the above contract, we will strictly observe the laws against fraud & corruption in force in India namely Prevention of Corruption act 1988 If we find in bid pooling or against law against fraud & corruption my / our firm may be black listed. Further we certify that our organization is not blacklisted by any Govt. department. Dated Signature with Seal

12 CONTRACT FORM THIS AGREEMENT made the day of 200 Between (Name of Purchaser & address) (here in after the Purchaser ) of the one part and (Name of supplier & address) (here in after the supplier ) of the other part: WHEREAS the purchaser is desirous that certain Goods and ancillary Services should be provided by the supplier, viz, (Brief Description of Goods and Services) and has accepted a bid by the Supplier for the supplier for the supply of those Goods and Services in the sum of (Contract Price in words and Figures) (hereinafter the Contract Price ). NOW THIS AGREEMENT WITNESSED AS FOLLOWS: 1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the conditions of contract referred to. 2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz: (a) The Bid form and the price schedule submitted by the bidder; (b) The Schedule of requirements: (c) The technical specifications: (d) The General conditions of contract: (e) The special conditions of Contract : and (f) The purchaser s Notification of Award. 3. In consideration of the payments to be made by the purchaser to the supplier as hereinafter mentioned, the supplier hereby covenants with the purchaser to provide the goods and service and to remedy defects therein in conformity in all respects with the provisions of the contract. 4 The purchaser hereby covenants to pay the supplier in consideration of the provision of the Goods and services and the remedying of defects therein, the contract price or such other sum As may become payable under the provisions of the contract at the times and in the manner Prescribed by the contract. IN WITNESS, whereof the parties hereto have caused this agreement to be executed in Accordance with their respective laws the day and year first above written. Said (For the Purchaser) In the presence of Signed, sealed and delivered by the Said (For the supplier) In the presence of