ATTACHMENT J.8 APPENDIX H SMALL BUSINESS SUBCONTRACTING PLAN. Applicable to the Operation of Ernest Orlando Lawrence Berkeley National Laboratory

Transcription

1 Cntract N.: DE-AC02-05CH11231 Mdificatin N. 991 Sectin J, Appendix H ATTACHMENT J.8 APPENDIX H SMALL BUSINESS SUBCONTRACTING PLAN Applicable t the Operatin f Ernest Orland Lawrence Berkeley Natinal Labratry Cntract N. DE-AC02-05CH11231 J-H-1

2 Lawrence Berkeley Natinal Lab Small Business Subcntracting Plan FY 2017 DATE: 03/14/2017 CONTRACTOR: Regents f the University f Califrnia ADDRESS: 1 Cycltrn Rad, Berkeley, CA SOLICITATION OR CONTRACT NUMBER: DE-AC02-05CH11231 ITEM/SERVICE: Management and Operatins f Lawrence Berkeley Natinal Labratry The fllwing, tgether with any attachments, is hereby submitted as a Small Business Subcntracting Plan t satisfy the applicable requirements f Public Law as implemented by FAR Clause The ttal estimated dllar value f all planned subcntracting (t all types f business cncerns) under this cntract is: $316,000, The fllwing percentage gals (expressed in terms f a percentage f ttal planned Subcntracting dllars) are applicable t the cntract cited abve r t the cntract awarded under the slicitatin cited. (a) (b) (c) (d) (e) (f) Small business cncerns: 40% f ttal planned subcntracting dllars under this cntract will g t subcntractrs wh are small business cncerns. Veteran-wned small business cncerns: 3% f ttal planned subcntracting dllars under this cntract will g t subcntractrs wh are veteran-wned small business cncerns. This percentage is included in the percentage shwn under 2(a),abve. Service-disabled veteran-wned small business cncerns: 3% f ttal planned subcntracting dllars under this cntract will g t subcntractrs wh are service-disabled veteran-wned small business cncerns. This percentage is included in the percentage shwn under 2(a), abve. HUBZne small business cncerns: 3% f ttal planned subcntracting dllars under this cntract will g t subcntractrs wh are HUBZne small business cncerns. This percentage is included in the percentage shwn under 2(a), abve. Small disadvantaged business cncerns: 5% f ttal planned subcntracting dllars under this cntract will g t subcntractrs wh are small disadvantaged business cncerns. This percentage is included in the percentage shwn under 2(a), abve. Wmen-wned small business cncerns: 5% f ttal planned subcntracting dllars under this cntract will g t subcntractrs wh are wmen-wned small 1 P age

3 business cncerns. This percentage is included in the percentage shwn under 2(a), abve. 3. The fllwing dllar values crrespnd t the percentage gals shwn in 2. abve. (a) (b) (c) (d) (e) (f) Ttal dllars planned t be subcntracted t small business cncerns: $126,400,000. Ttal dllars planned t be subcntracted t veteran-wned small business cncerns: $9,480,000. This amunt is included in the amunt shwn under (a), abve Ttal dllars planned t be subcntracted t service-disabled veteran-wned small business cncerns: $9,480,000. This amunt is included in the amunt shwn under (a), abve. Ttal dllars planned t be subcntracted t HUBZne small business cncerns: $9,480,000. This amunt is included in the amunt shwn under (a), abve. Ttal dllars planned t be subcntracted t small disadvantaged business cncerns: $15,800,000. This amunt is included in the amunt shwn under (a), abve. Ttal dllars planned t be subcntracted t wmen-wned small business cncerns: $15,800,000. This amunt is included in the amunt shwn under (a), abve. 4. Principal prducts and/r services t be subcntracted under this cntract are listed belw alng with the distributin t small, veteran-wned, HUBZne, small disadvantaged, wmen-wned small business, r large business cncerns: CATEGORY SB VOB SDVOB HUB SDB WOSB LB Architect-Engineer Services X X X X X Bilgical Agents X X Bks & Peridicals X X Building/Cnstructin Machinery X X X X Building/Cnstructin Supply X X X X X X X Chemicals X X X X Cmputer/Technlgy Services X X X X X X X Cnstructin/Repair Services X X X X X X Cnsultant Services X X X X X X Cntrlled Substance X X X Design/Graphic Supply X Distributin/Cnditining X X X X X X X Dmestic Appliance X X X X X Electrical Supply X X X Electrnic Cmpnent X X X X X Electrnic Cnsumer Gds X X X X X X X Envirnmental Services X X X X X X 2 P age

4 CATEGORY SB VOB SDVOB HUB SDB WOSB LB Equipment Repair/Maintenance X X X X Fabricatin X X X X X Furniture/Furnishings X X X X Gases, Bulk X X X X Gases, Hazardus X X X Healthcare Services X X HEPA Filter X X X X Industrial Supply X X X X Istpes X X X IT Hardware X X X X X X X Janitrial Services X X Labratry Equipment X X X X X X X Lab Cabinet/Hd X X X X X Landscaping Services X X X X X X Laser Equipment X X Lease, Equipment X X X X Medical Equipment/Supply X X X X Office Equipment X X X X X Paper Material/Prducts X X X X X Pharmaceutical Supply X X X X X Plant/Animal Supplies X X X X X X Precius Metal X X X Relcatin Services X Research & Develpment X X X X X Respiratry Equipment X X X X Safety Equipment X X X X X Security Equipment X X Stres X X X X Telecmmunicatin Services X X X X X Temprary Persnnel X X X X X Tls/Machinery X X X X X X Transprtatin Service X X X X X Travel & Ldging X Wrk Apparel Prduct X X X X X X X 5. The fllwing methd was used in develping subcntract plan gals: The dllars and percentages entered in Sectin 2 and 3 represent stretch estimates, i.e. the DOE gals applied t an acquisitin frecast develped frm histrical data, institutinal prjectins, and market research. The frecast is a multi-step cmputatin f the labratry s prjected prcurement base and analysis f small business spend by subcntract categry. The Labratry s prjected Real Available Prcurement Dllars (a basis used in frecasting), after adjusting fr multi-year and incrementally funded subcntract bligatins is $139M. The prjectin is estimated based n current data n expiring term agreements and available subcntracting pprtunities. 3 P age

5 6. The fllwing methds were used t identify ptential surces fr slicitatin purpses: Berkeley Lab will plan bth n utreach and in-reach activities t maximize pprtunities t small business. Outreach effrts t btain surces and attract small businesses: Engage with small business trade assciatins and related rganizatins, and attend small business cnferences and trade fair. We will select frm the list belw: Assciatins and Organizatins Armed Frces Cmmunicatins and Electrnics Assciatin (AFCEA) Department f Veteran Affairs HUBZne Cuncil Minrity Business Develpment Agency (MBDA) (US Dept f Cmmerce) Natinal Assciatin f Wmen Business Owners (NAWBO) Nrthern Califrnia Small Business Assciatin Cnferences and Trade Fairs DOE Annual Small Business Cnference Natinal Veterans Small Business Cnference and Exp Small Business Exp Hubzne Small Business Summit Leverage resurces such as System fr Award Management (SAM) SBA Dynamic Small Business Search VetBiz database GSA, ICPT, UC Agreements with small businesses Attract Small Businesses t the Labratry Single pint f cntact fr small businesses Small Business website that is easy t use, prvides relevant infrmatin t Small Businesses and easy registratin t wrk with the Lab Attend small business industry/trade events t attract small business suppliers and prmte labratry cntracting pprtunities In-reach effrts t prmte small business engagement and subcntracting: Maintain the LBNL Small Business Directry t allw easy access t Small Business infrmatin fr prcurement specialists and Lab end-users Train prcurement specialists n Small Business matters t help the prcurement specialists gain a better understanding f the imprtance f small businesses, and encurage them t increase subcntracting pprtunities fr small business cncerns. Cntinuus cmmunicatin t prcurement specialists n small business gals and success stries t increase awareness and prmte success Mnitr activities t evaluate cmpliance with the subcntracting plan Review acquisitins greater than $25K fr small business pprtunities Leverage ecmmerce prgram t meet small business bjectives 4 P age

6 Small business gals are an element f emplyee perfrmance expectatins 7. Indirect csts (check ne belw): have been, have nt been included in the gals specified 8. The fllwing individual will administer the subcntracting prgram: Name: Edna Annis Title: Business Assurance Manager Address and Telephne: 1 Cycltrn Rad, MS 971-PROC Berkeley, CA This individual's specific duties, as they relate t the firm's subcntracting prgram, are as fllws: Review and mnitr requisitins ver $25K in advance t maximize cntracting pprtunities fr small business cncerns Mnitring f activities t assure cmpliance with subcntracting plan Utilize surces fr the identificatin f small business cncerns see surces in sectin 6 abve Attend a selectin f small business cnferences, trade shws and netwrking events see listing frm which selectin will be made abve Review new supplier capabilities and match/intrduce them t prcurement specialists where applicable Train prcurement staff n small business prgram requirements, prcess and hw t maximize small business pprtunities Ensure that the prcurement specialist dcuments its reasns fr nt selecting lw bids submitted by small business cncerns Mnitr the Lab's perfrmance n sciecnmic gals and adjust accrdingly necessary t achieve the subcntract plan gals Prepare and submit required reprts 9. The fllwing effrts will be taken by the SBO t assure that small business, servicedisabled veteran wned, HUBZne small business, small disadvantaged business and wmen-wned business cncerns will have an equitable pprtunity t cmpete fr subcntracts: (a) The Small Business Prgram maintains an SB Directry f small, small disadvantaged, wmen-wned, service-disabled veteran wned and HUBZne businesses. This directry is accessible t bth end-users and t prcurement specialists in sliciting subcntracts. 5 P age

7 (b) Utilizatin f small, service-disabled veteran wned, HUBZne, small disadvantaged, and wmen-wned business surces by prcurement specialists (see sectin 6 abve) (c) Internal effrts t guide and encurage prcurement specialists (see sectin 6 abve) 10. Lawrence Berkeley Natinal Labratry agrees that FAR will be included in all subcntracts greater than $700,000 ($1,500,000 fr cnstructin), with the exceptin f cmmercial items, if subcntract invlves any further subcntracting pprtunities. Such plans will be reviewed by cmparing them with the prvisins f FAR , and assuring that all minimum requirements f an acceptable subcntracting plan has been satisfied. The acceptability f percentage gals shall be determined n a case-by-case basis depending n the supplies/services invlved and the availability f ptential small business subcntractrs. Once apprved and implemented, plans will be mnitred thrugh the submissin f peridic reprts, and subcntracting prgram prgress. 11. Lawrence Berkeley Natinal Labratry agrees t submit peridic reprts and cperate in any studies r surveys as may be required by the cntracting agency r the Small Business Administratin in rder t determine the extent f cmpliance with the subcntracting plan and with the clause entitled "Utilizatin f Small Business Cncerns" cntained in the cntract. We further agree t submit The Individual Subcntracting Reprt fr Individual Cntracts (ISR by 4/30/17 and 10/31/17), and the Summary Subcntract Reprt (SSR by 10/31/17), in accrdance with the instructins utlined in the gvernment wide esrs Subcntracting Reprting System lcated at Additinally, we will ensure that ur subcntractrs agree t submit the Individual and Summary Subcntracting reprts where applicable. 12. Lawrence Berkeley Natinal Labratry agrees t maintain at least the fllwing types f recrds t dcument cmpliance with this subcntracting plan: (a) (b) Surce lists, guides, and ther data that identify small business, service-disabled veteran wned, HUBZne, small business, small disadvantaged business, and wmen-wned small business cncerns. Organizatins cntacted in an attempt t lcate surces that are small business, servicedisabled veteran wned, HUBZne, small business, small disadvantaged business, r wmen-wned business cncerns. (c) Recrds n each subcntract slicitatin resulting in an award f mre than $150,000, indicating n each slicitatin i. Whether small business cncerns were slicited, and if nt, why nt; ii. Whether service-disabled veterans-wned small business cncerns were slicited, and if nt, why nt; iii. Whether HUBZne small business cncerns were slicited, and if nt, why nt; 6 P age

8 iv. Whether small disadvantaged business cncerns were slicited, and if nt, why nt; v. Whether wmen-wned small business cncerns were slicited, and if nt, why nt; and vi. If applicable, the reasn award was nt made t a small r small disadvantaged business cncern. (d) (e) (f) Recrds f any ther utreach effrts t cntact trade assciatins, business develpment rganizatins, and cnferences and trade fairs t lcate small, service-disabled veteranwned, HUBZne small, small disadvantaged, and wmen-wned small business cncerns. Recrds f internal guidance and encuragement prvided t prcurement specialists thrugh wrkshps, seminars, and training prgrams; and mnitring f perfrmance t evaluate cmpliance with prgram requirements. On a cntract-by-cntract basis, recrds t supprt award data including the name, address and business size f each subcntractr. 7 P age

9