SERAFINO McLAREN VALE 2018

Size: px

Start display at page:

Download "SERAFINO McLAREN VALE 2018"

Katrina Singleton
5 years ago
Views:

1 SERAFINO McLAREN VALE 2018

CONGRATULATIONS ON YOUR ENGAGEMENT AND THANK YOU FOR CONSIDERING SERAFINO McLAREN VALE TO CELEBRATE YOUR WEDDING DAY.

your special day one you will remember forever.

accommodation for you and your guests and perhaps a decadent recovery breakfast the next morning in our restaurant.

3 CONGRATULATIONS ON YOUR ENGAGEMENT AND THANK YOU FOR CONSIDERING SERAFINO McLAREN VALE TO CELEBRATE YOUR WEDDING DAY. At Serafino we have built a reputation for excellence in bringing together all your wedding dreams and are dedicated to making your special day one you will remember forever. We can assist you with a romantic garden setting for the ceremony, beautiful photographic locations, a tailor-made reception, accommodation for you and your guests and perhaps a decadent recovery breakfast the next morning in our restaurant. We would love to assist in planning your wedding with you. Once all the planning is done, all we ask of you is that you arrive, ready to enjoy, safe in the knowledge that your wedding day will be just as you both have dreamt.

king spa room including breakfast and a late checkout Crisp linen napkins, tablecloths and crockery Wedding skirting for

5 TO MAKE LIFE EASIER FOR THE BEAUTIFUL COUPLE, WE OFFER THE FOLLOWING COMPLIMENTARY INCLUSIONS. Dedicated wedding coordinator Event management, planning and set up Overnight accommodation for the Bride and Groom in a king spa room including breakfast and a late checkout Crisp linen napkins, tablecloths and crockery Wedding skirting for the bridal and cake table Personalised menus Cake knife Dance floor with roving microphone and lectern Photographic locations on site Anniversary gift

6 ! " # $ % & '! # (! ) * +! $,! # - * &! #. # & /! # - * # * # ) 3 2 # * 4 2! #. 2 # 5 $ 0 - -! 6 ) 1! 7! - $ ! ) *! 9 + 7, * : * #! #. 5 $ $ * #! - * $ # ;

Your special day will be amongst the surrounds of this amazing natural setting. E F @? G = E B?

7 OUR PICTURESQUE GROUNDS OFFER A MYRIAD OF OPTIONS FOR YOUR CEREMONY AND PHOTOS. < = A B? < = C With the lake as a backdrop you have the perfect setting under the shade of the huge gum tree to declare your vows. Your special day will be amongst the surrounds of this amazing natural setting. E G = E B? D Surrounded by the rolling lawns the rose garden is a magical nest of colour when in bloom. Still overlooking the sweeping lawns and across the lake, this location captures it all. Very little extra is needed for this romantic setting.

$H I J K I L M N O K P Q L R S S J T J U V O L K W O V I R X Y K N I Y Z O K P [ \ L S ] L S J Y N R M V P R J X V X Y V V J K N ^ Q L R W O M M Y M X L S J T J O Z J V I J X J V R U L$

8 H I J K I L M N O K P Q L R S S J T J U V O L K W O V I R X Y K N I Y Z O K P [ \ L S ] L S J Y N R M V P R J X V X Y V V J K N ^ Q L R W O M M Y M X L S J T J O Z J V I J X J V R U L _ Q L R S T J S J ] L K Q Y V K L T L X V ^ W O V I V I J _ L M M L W O K P O V J ] X O K T M R N J N ` a b ] J S O T Y K Y T I Y O S X a c O P K O K P V Y d M J a b O X M J S R K K J S

WE OFFER A CHOICE OF FUNCTION ROOMS TO SUIT WEDDINGS GRAND OR INTIMATE. e f g h i j k h l With a backdrop of barrels and the glass, arched ceiling provides that something special.

m n o k h p q r h f f m This traditional ballroom has a raised stage, parquetry dance floor, ceiling draping with fairy lights and seating for 220 people.

9 WE OFFER A CHOICE OF FUNCTION ROOMS TO SUIT WEDDINGS GRAND OR INTIMATE. e f g h i j k h l With a backdrop of barrels and the glass, arched ceiling provides that something special. With so many decorative options, and seating for up to 180 people this venue is the number one choice for receptions across McLaren Vale. m n o k h p q r h f f m This traditional ballroom has a raised stage, parquetry dance floor, ceiling draping with fairy lights and seating for 220 people. It has the option of being dressed to give it a feel of sophistication and tradition. k o s h p r e f Step away from the traditional reception venue into a unique outdoor setting where guests can relax and enjoy your special day outdoors surrounded by ancient gums. Our Al Fresco area comes complete with festoon lighting and barrels to decorate your space.

periods Surcharge applies for public holidays Room hire is complimentary if you reach a minimum spend of $15,000 on food and

10 ROOM HIRE IS FROM 6PM UNTIL 11PM EXTENSION HIRE OF THE FUNCTION ROOMS IS $400 PER HOUR. t u v w u x y z u Monday - Friday $1500 Saturday $2000 Sunday $3000 Minimum guest requirements apply during peak wedding periods Surcharge applies for public holidays Room hire is complimentary if you reach a minimum spend of $15,000 on food and beverage For an additional cost Serafino can include chair covers or alternate chair options in your package. Please enquire with Gabby as to the options available.

LET YOU AND YOUR GUESTS INDULGE IN THE WONDERFUL CREATIONS OF THE SERAFINO HEAD CHEF AND HER TEAM.

hour of canapé service (4 options), alternate drop entrée and main course with a set dessert { } ~ ƒ { { One hour of canapé service (6 options), guests choice of two entrées, two main courses and two

- Child s main meal and ice-cream with soft drink included 13-17 years of age -100% of adult food package price with soft drink included { } ~ } All alternate drop packages can be upgraded to a

11 LET YOU AND YOUR GUESTS INDULGE IN THE WONDERFUL CREATIONS OF THE SERAFINO HEAD CHEF AND HER TEAM. { } ~ ƒ { { Set entrée, set main course and your wedding cake as dessert { } ~ ˆ ƒ Š { { Alternate drop entrée, alternate drop main course and your wedding cake as dessert { } ~ ˆ Œ ƒ Ž Ž { { One hour of canapé service (4 options), alternate drop entrée and main course with a set dessert { } ~ ƒ { { One hour of canapé service (6 options), guests choice of two entrées, two main courses and two desserts Œ { } ~ ƒ Ž { { Set shared entrée, two shared mains and your wedding cake cut and plattered for dessert } Œ { } ~ Under 3 Free - Child s meal, soft drink and ice-cream 3-12yrs $40 per person - Child s main meal and ice-cream with soft drink included years of age -100% of adult food package price with soft drink included { } ~ } All alternate drop packages can be upgraded to a choice selection for an additional $10 per person / per course All packages include freshly baked bread rolls, salads to share with main course and freshly brewed tea and coffee for your guests { ˆ ˆ One hour pre dinner canape service (4 options) is $15 per person Selection of Australian cheese & fruits or antipasto platters per person, price on request Wedding cake served as an additional option is $3.50 per person Presenting wedding cake as bonboniere $1.50 per person Package Three and Four cake cutting is included Supplier main meal for $40 per person served after your guests have been served their main course

12 ALL OF OUR BEVERAGE PACKAGES INCLUDE PREMIUM AND AWARD WINNING SERAFINO WINES SERVED FOR 5 HOURS. š œ ž Ÿ œ œ Ÿ Ÿ Goose Island Sparkling, your choice of one Goose Island white wine and one Goose Island red wine Selected beers on tap and soft drinks œ š Ÿ œ œ Ÿ Ÿ Goose Island Sparkling, your choice of one Serafino white wine and one Serafino red wine Selected beers on tap and soft drinks Ÿ ž š ž š ½ hour $10 per person 1 hour $15 per person *Add $15 per adult for each additional hour of beverage package š œ œ š Available during pre dinner drinks at an additional $10 per person, based on one selection. Select from a classic Peach Bellini, Pimms #1, Southside Fizz, Old Fashioned or Passionfruit Capriokas

SERAFINO ARE PROUD TO RECOMMEND THE FOLLOWING SUPPLIERS. ª «± ««² «³ µ ³ ª Kiera info@kierablandenevents.com.au www.kierablandenevents.com.au ³ ««¹ ³ ª º ¹ ª º «Brooke - 0435 578 980 brooke@thebeautifullife.

com.au º ª ½ ª À «º ¼ Á «³ ¼ ª ½ ª «Natalie Watson - 0433932273 www.facebook.com/flowerstoinspire flowerstoinspire@live.com.au ³ «³ ¹ Â ¹ ¼ ª «¼ «Vicky - 0478 297 206 theturquoiserose@yahoo.com.au www.

13 SERAFINO ARE PROUD TO RECOMMEND THE FOLLOWING SUPPLIERS. ª «± ««² «³ µ ³ ª Kiera ³ ««¹ ³ ª º ¹ ª º «Brooke brooke@thebeautifullife.net ³» ¼ ½ «««² «³ Sam info@atmosphereevent.com.au ª ¾ ¾ ¼ Adriana Adriana@bizzaro.com.au bizzarro.com.au «³ ¼ ¹ ««Kellie and Maxine info@setyourscene.com.au º ª ½ ª À «º ¼ Á «³ ¼ ª ½ ª «Natalie Watson flowerstoinspire@live.com.au ³ «³ ¹ Â ¹ ¼ ª «¼ «Vicky theturquoiserose@yahoo.com.au ² ª º ¼ Á «³ ¹ ± ª ¼ Gina Dion ¹ ± ± ¼ ¼» Renae Ledgard budsandblooms@interfloraflorist.com.au ¼ ¹ ³ ª Â ¹ «ª Alex boutiqueblinks@gmail.com Reynella frangipaniscakes@gmail.com «³ Willunga cakesbynatasha@bigpond.com

14 THE NITTY GRITTY DETAILS BEHIND YOUR MAGICAL DAY. Ã Ä Å Æ Ç È É Ê Ë Ç Ä Å A booking will be regarded as confi rmed only upon receipt of the initial deposit along with the signed contract. Progressive payments, based on a percentage of anticipated revenue, may be payable in accordance with the Deposit Schedule. Note: All quotes are exclusive of any future Government Taxes and charges that may occur. Special conditions included in individual proposals/quotations over-ride the General Terms & Conditions. Æ Ì Å Ã Ë Ç Ä Å Í Î Ë Ê Ç Ï Ð Details of all arrangements must be supplied to the conference offi ce fourteen days prior to the commencement of the function. Ã Ê Ë Î È Ç Å Ñ All catering and function room requirements MUST be charged to your Master Account we are unable to charge to individual guest accounts Final menu choices are fourteen days prior to the function. It is the responsibility of the client to contact the Resort regarding the fi nal number of attendees. Minimum numbers are required in writing to the Resort, 10 working days prior to the event. The minimum numbers will be charged on the day unless fi nal guaranteed numbers exceed this fi gure. Final guaranteed numbers and last minute confi rmation of details are required in writing, by noon, two working days (Monday- Friday) prior to the date on which the function commences. Increases of up to 5% are acceptable after this time; any growth exceeding the 5% will be charged the negotiated delegate price plus a surcharge of 15% per person over the 5%. Should guaranteed numbers not be received, the account will be calculated on the basis of the attendee numbers indicated on the Contract. Serafi no McLaren Vale reserves the right to provide all catering on the premises. No food or beverage may be brought into the Resort for consumption before, during or after a function. Quotations for functions are based on the understanding that should numbers attending your function decrease by 10% or more from the original number booked, additional charges will be incurred and the function may be moved to a more suitable room at the hotel management s discretion. Serafi no McLaren Vale enforces responsible service of alcohol. È Ä Ä É Ê Ï Ï Ä Ã Ê Ë Ç Ä Å Ò Î Ó Î Å Ë Ë Ç É Ç Å Ñ Ð Serafi no McLaren Vale reserves the right to assign an alternative room or Venue where the original room or venue is inappropriate or unavailable due to circumstances beyond the control of the Resort. Should attendee numbers decrease signifi cantly from numbers advised at the time of confi rmation, the Resort reserves the right to re-allocate space to a more appropriate area. The client agrees to commence its function at the scheduled time and agrees to have its personal members, guests and invitees vacate the designated function space at the closing hour indicated. If the client breeches this condition, the client will be liable for extra charges incurred by the Resort (i.e. labour). All bookings of 8 or more accommodation rooms will be subject to the hotels group booking policy. Ð Î È Ê Æ Ç Å Ä É Ô Ï Ê È Î Å Ó Ê Ï Î No banners, signs or posters may be attached to any surface of the Resort without advance approval from the conference offi ce. Serafi no McLaren Vale signage must not be covered or obscured in any way. Any loss of; or damage to the Convention Centre, Accommodation facilities or equipment caused by the organiser, their guests or contractors before, during or after the event is the fi nancial responsibility of the organiser. Minimum guest requirements of 80 adult guests apply. If this requirement is not met then a minimum spend set by Serafi no McLaren Vale will apply. Ð Î Ã Ì È Ç Ë Õ Ö Ã Ä Å Í Ì Ã Ë Serafi no McLaren Vale requires that function organisers accept responsibility for the orderly conduct of attendees and contractors. Should the Hotel have any reason to believe an event will adversely affect the smooth running of the Hotel s business, its security or good reputation, it reserves the right to cancel the event. Ê É Î Å Í É Î Å Ë Ð Amendments to these terms and conditions shall only be valid if made in writing and signed by Serafi no McLaren Vale management. The waiver of terms and conditions stated in contract applies to the particular occasions as documented in an amendment. This shall not be deemed a waiver of these terms and conditions for future occasions Ð Î È Ê Æ Ç Å Ä É Ô Ï Ê È Î Å Ó Ê Ï Î Use of any of the Accommodation or Company advertising material (logo, letterhead and images) is prohibited without prior written authorisation from hotel management.

15 Ø Ù Ú Ù Û Ü Ø Ý Þ ß ß à ß á â Performance is contingent upon the ability of the Resort to complete same, and is subject to labour troubles, disputes, strikes or picketing, accidents, government (federal, state or local) requisitions, restrictions upon travel, transportation, food, beverages, or supplies, equipment failure and other causes, whether enumerated herein or not, which are beyond the control of the Resort. In no event shall the Hotel be liable for the loss of profi t or consequential damages, whether based on breach of contract, warranty or otherwise. In no event shall the Hotel s liability be in excess of the total amount of the food and beverages contracted heretofore. ã ä Ú ß á â Þ ß Ù å Û á Ù Ú Ú ä Ú â æ Serafi no McLaren Vale does not accept responsibility for loss & or damage to any goods brought to the hotel before, during or after an event. It is the organisers own responsibility to arrange adequate insurance to cover such potential loss & or damage. All goods must be removed from the hotel premises or storerooms no more than 48 hours after the event. The organiser should ensure that all goods / packages to be delivered to the Resort are adequately marked with the name and start date of the function, the hotel contact s name and the sender s name and contact phone number. Packages to be collected after the event should be sealed and properly addressed, again with the sender s name and contact phone number. The organiser is required to inform all relevant persons involved in the organisation of the event, whether colleagues or contractors, of the Resorts Terms and Conditions outlined herein. By completing and signing the Conference Confi rmation, the conference organiser acknowledges the Hotel Terms & Conditions are understood and agreed to. Serafi no McLaren Vale reserves the right to change the Terms & Conditions, and menus without notice. At no time will the client commit any act or permit its employees, agents or invitees to commit any act that is illegal, noisome, or offensive or is in breach of any statutes, by-laws, orders, regulations or other provisions having the force of the Law including but not limited to the Resorts Liquor Licence and Fire Regulations. Smoke machines, special balloon effects and/or pyrotechnics may not be operated without prior authority from the Conference Department. Written advice must be forwarded to the Conference & Banqueting Department ten (10) working days prior. Should the Fire Brigade respond to an alarm caused by unauthorised usage of such effects, the organiser will be liable for any charges incurred by the Resort. Should clients engage external contractors direct, it is the responsibility of the client to ensure that the contractors comply with the Hotel s grooming and professional behaviour standards. Contractors who fail to do so will be asked to leave the premises. External audio visual and production companies are required to make contact with our Operations Manager, at least fi ve working days prior to the start of the function. The external companies must comply with all industry guidelines and legislation and have the appropriate insurances and licences to work within the venue. For example, a qualifi ed rigger with a valid license must complete all ceiling work. ã ä ß Ø á Ú á Ý Ù ç Þ ã è Ø Þ Ý ß When an event has created cleaning requirements that are considered in excess to the general and normal standards a cleaning surcharge is applicable. ã Ø á ã ß ä ä Ø â Ú Û á In the event of a function cancelling, the following terms are applicable: å ß Þ Ú Û é ã Ø á ã ß ä ä Ø â Ú Û á Ü ß ß More than 90 days prior to the event Deposit may be refunded on the sale of the space, to the equivalent amount of revenue days prior to the event Cancellation fee equivalent to 50% of total estimated charges. (including food & beverage, room hire charges, audio visual and entertainment based on numbers advised at time of reservation). The deposit is forfeited days prior to the event Cancellation fee equivalent to 75% of total estimated charges. (including food & beverage, room hire charges, audio visual and entertainment based on numbers advised at time of reservation). The deposit is forfeited. 7 days or less prior to the event Cancellation fee (based on numbers advised at the time of reservation): 100% of all food charges 100% of all room charges 100% of all audio visual and entertainment charges 50% of all beverage charges Other services to be determined NB A change of dates or postponement of an event will be considered a cancellation and the above will apply. The new date will be considered as a new reservation and our normal deposit policies will apply. Minimum guest requirements of 80 adult guests apply. If this minimum requirement is not met a minimum spend will be charged in its place.

16 ê ë ì í î ï ð The Contract signatory is liable for payment of all charges associated with the Conference/Function. Full pre-payment of all charges associated with the function (food & beverage, room hire and audio visual, entertainment etc) is required by noon, ten (10) working (Monday - Friday) days prior to commencement (based on minimum guaranteed numbers confi rmed at this time). Should additional requirements be requested during any event, the authorised function signatory will need to authorise all charges before the goods and services can be supplied. A credit card, cheque or cash will then be required at the time these additional services and charges are incurred. Any commissions due to the licensed booking agent are to be paid by the hotel once full payment has been received by the hotel. No commissions should be withheld by the agent at any time. Any prepayments that are less commission, Serafi no McLaren Vale has the right to terminate the contract under extreme circumstances. Clients with approved credit arrangements agree to pay the account balance within fourteen (14) days of completion of the function. Payment by Credit Card may be made by completing, in full, a Credit Card Details Form. Full pre-payment will be processed prior to the event starting AMEX and Diners cards will incur a processing fee of 3% of the total payment cost on top of the payment being made In the instance where a third party is responsible for the accommodation and conference/banquet charges, the following applies: Written confi rmation is required outlining what charges will be accepted on the master account (accommodation, breakfast, phone calls, conference, additional audio visual etc). Credit facilities may be made available to company reservations subject to receipt of a Credit Application fourteen (14) days prior to the anticipated arrival date and approval of this application. In the instance where direct billing has been approved, payment is required within seven (7) days of receiving the invoice. In the event the client has a query regarding the invoice, the client must pay the balance of the sum owing by the due date and the remainder on resolution of the query. Part payments are required even if credit has been established. Alternatively full pre-payment is required ten (10) working days (Mon-Fri) in advance. Cheques cheques should be made payable to: Serafi no McLaren Vale EFT - Commonwealth Bank BSB: Acct: ABN: Milpera Enterprise trading as Serafi no McLaren Vale ë ñ ñ î ê ð ë ï ñ î To enable us to provide maximum service, you should indicate any requirements that have not been outlined in this agreement. By signing this contract, you agree to and understand the outlined Terms & Conditions. You also acknowledge that any previous agreements, understandings and negotiations cease to have any effect. The information contained in this contract is confi dential and must not be divulged to any third party without the consent of Serafi no McLaren Vale Serafi no McLaren Vale Name: Gabby Harris Wedding and Events Coordinator Signature: Date: BRIDE/GROOM Name: Title: Signature: Date:

17 ò ó ô õ ô ö ø ò ó ù ú û ü ý þ û ü ÿ ý ü ó û ò û ü ò û ÿ û û ü ò û ü ø ü ü ÿ ÿ ü

SERAFINO McLAREN VALE 39 Kangarilla Road, McLaren Vale, South Australia 5171

18 SERAFINO McLAREN VALE 39 Kangarilla Road, McLaren Vale, South Australia ! #Serafino

EA NORTHERN ROOM HIRE 2018

EA NORTHERN ROOM HIRE 2018 Venue Hire Agreement Engineers Australia Northern Ground Floor, 9 Cavenagh Street, Darwin NT 0800 Phone 08 8914 1702 / e-mail: nt@engineersaustralia.org.au Schedule: Key Agreement