NOTICE OF JOINT MEETING

Transcription

1 THE CIRTPA CENTRAL IOWA REGIONAL TRANSPORTATION PLANNING ALLIANCE 420 Watson Powell, Suite 200 Des Moines, Iowa Phone: (515) Fax: (515) Dean C. Yordi, Warren County Russell Stutt, Jasper County Transportation Policy Committee Chair Transportation Technical Committee Chair NOTICE OF JOINT MEETING (CIRTPA) Transportation Technical Committee (TTC) And Transportation Policy Committee (TPC) *************************** July 18, :30 a.m. ***CIRTPA Office*** 420 Watson Powell Jr. Way, Suite 200 Des Moines, IA Burnham Conference Room *************************** 1. Call To Order 2. VOTE: Approval of Agenda 3. VOTE: Approval of Meeting Minutes... Page 3 Approve the May 16, 2013, meeting minutes. 4. REPORT and OPTIONAL VOTE: Fiscal Year 2013 Unified Planning Work Program Budget Amendment... Page 8 Report a proposed amendment to the Fiscal Year 2013 Unified Planning Work Program budget; consider approval. 5. REPORT and VOTE TPC ONLY: CIRTPA 4 th Quarter Fiscal Year 2013 Financial Statement Savings and Financial Statement Checking... Page 10 Report and vote on the 4 th Quarter Fiscal Year 2013 financial statements; consider approval. 6. REPORT and VOTE TPC ONLY: Des Moines Area Metropolitan Planning Organization Invoice to CIRTPA for 4 th Quarter Fiscal Year Page 13 Report on the MPO s invoice to CIRTPA for 4 th Quarter Fiscal Year 2013; consider approval. 7. REPORT and VOTE Federal Fiscal Years Transportation Improvement Program Amendment Request... Page 15 Report on a request from the Iowa Department of Transportation to amend projects in the Federal Fiscal Years Transportation Improvement Program, Consider Approval. 8. REPORT and VOTE: Federal Fiscal Year Transportation Improvement Program Final Draft... Page 18 Report on the final Federal Fiscal Years Transportation Improvement Program; consider approval. 9. REPORT and VOTE: Federal Fiscal Year 2014 Transportation Alternatives Program Awards.... Page 19 Report on the project scores and proposed awards for Federal Fiscal Year 2014 Transportation Alternative Program funds; consider approval. BOONE COUNTY - DALLAS COUNTY - JASPER COUNTY - MADISON COUNTY MARION COUNTY - POLK COUNTY - STORY COUNTY - WARREN COUNTY ADEL - BOONE - INDIANOLA - KNOXVILLE - NEVADA - NEWTON - PELLA - PERRY - STORY CITY - WINTERSET The CIRTPA receives federal funding and may not discriminate against anyone on the basis of race, color, or national origin, according to Title VI of the Civil Rights Act of For more information or to obtain a Title VI Complaint form, call

2 10. REPORT and OPTIONAL VOTE: Fiscal Year 2014 Unified Planning Work Program Amendment... Page 20 Report on an amendment to the Fiscal Year 2014 Unified Planning Work Program to add special planning studies; consider approval. 11. REPORT and OPTIONAL VOTE: Knoxville area Transportation Feasibility Study Funding.... Page 22 Report and optional vote on a Multi-jurisdictional Transportation Alternatives Program Application; consider approval. 12. REPORT and OPTIONAL VOTE: Addition of HIRTA as a voting member of CIRTPA... Page 23 Report and optional vote on the addition of HIRTA as a voting member of CIRTPA as the regional transit provider. 13. REPORT: Sub-Allocation Alternatives... Page 24 Report on the potential alternatives to the practice of sub-allocation. 14. REPORT: Long-Range Transportation Plan Update... Page 25 Report and discussion regarding the future schedule of the Long-Range Transportation Plan Update. 15. Other Non- Actions Items of Interest to the Committee 16. Next Meeting Date Approval of the next meeting date for 9:30 a.m., Thursday, September 12, 2013, Burnham Meeting Room. 17. Adjournment 2

3 July 2013 Item No. 3 ISSUE: Approval of Meeting Minutes VOTE: Review and approve the minutes of the May 16, 2013, CIRTPA Joint Committee meeting. BACKGROUND: The minutes of the May 16, 2013, CIRTPA Joint meeting are enclosed on the following pages. RECOMMENDATION: Approve the minutes of the May 16, 2013, CIRTPA Joint Committee meeting. STAFF CONTACTS: Jennifer Ratcliff, jratcliff@dmampo.org; (515)

4 MEETING MINUTES CENTRAL IOWA REGIONAL TRANSPORTATION PLANNING ALLIANCE (CIRTPA) TRANSPORTATION POLICY COMMITTEE (TPC) AND TRANSPORTATION TECHNICAL COMMITTEE (TTC) JOINT MEETING MAY 16, 2013 CIRTPA TTC Members Present: Robert Kieffer, Boone County Andy Case, Dallas County Russell Stutt, Jasper County Roger Schletzbaum, Marion County Bret VandeLune, Polk County Darren Moon, Story County Matt Thomas, Warren County Wayne Schwartz, City of Boone Harold Stewart, City of Knoxville Larry Stevens, City of Nevada Keith Laube, City of Newton Denny Buyert, City of Pella Mark Nitchals, City of Winterset CIRTPA TPC Members Present: Chet Hollingshead, Boone County Roger Schletzbaum, Marion County Bret VandeLune, Polk County Wayne E. Clinton, Story County Matt Thomas, Warren County Luke Nelson, City of Boone Harold Stewart, City of Knoxville Larry Stevens, City of Nevada Keith Laube, City of Newton Denny Buyert, City of Pella Josh Wuebker, City of Perry Mark Nitchals, City of Winterset CIRTPA TTC Members Absent: Todd Hagan, Madison County Brett Klein, City of Adel Chuck Burgin, City of Indianola Mark Jackson, Story City CIRTPA TPC Members Absent: Todd Hagan, Madison County Brad Golightly, Dallas County Dennis Carpenter, Jasper County Brett Klein, City of Adel Eric Hanson, City of Indianola Mark Jackson, Story City Others Present: Mike Clayton, Iowa Department of Transportation Julia Castillo, Heart of Iowa Regional Transit Agency Staff Present: Todd Ashby, Executive Director Jennifer Ratcliff, Executive Assistant Luke Parris, Transportation Planner Nathan Goldberg, Transportation Planner Zach Young, Transportation Planner 4

5 1. Call to Order CIRTPA TPC Secretary and Treasure Chet Hollingshead recognized a quorum and called the CIRTPA TPC and the CIRTPA TTC May 16, 2013, Joint Committee Meeting to order at 10:05 a.m., in the CIRTPA Office, 420 Watson Powell, Jr. Parkway, Des Moines, Iowa. 2. Approval of the Agenda A motion was made and seconded to approve the joint CIRTPA TPC s and CIRTPA TTC s May 16, 2013, meeting agenda and amended agenda. 3. Approval of Meeting Minutes A motion was made and seconded to approve March 14, 2012, CIRTPA TTC meeting minutes. A motion was made and seconded to approve the March 14, 2012, CIRTPA TPC meeting minutes. 4. Approval of Fiscal Year 2012 Audit Report A motion was made and seconded that the Transportation Policy Committee approve the Fiscal Year 2012 Audit report. Transportation Planning Alliance Transportation Policy Committee approve the Fiscal Year 2012 Audit report. 5. CIRTPA 3 rd Quarter Fiscal Year 2013 Financial Statement Savings and Financial Statement Checking Transportation Planning Alliance Transportation Policy Committee approve 3 rd Quarter Fiscal Year 2013 financial statements. 6. Des Moines Area Metropolitan Planning Organization Invoice to CIRTPA for 3 rd Quarter Fiscal Year 2013 Transportation Planning Alliance Transportation Policy Committee approve MPO s invoice to CIRTPA for 3 rd Quarter Fiscal Year

6 7. Fiscal Year 2014 Unified Planning Work Program and Budget Transportation Planning Alliance Transportation Technical Committee recommend that the Transportation Policy Committee approve final Fiscal Year 2014 Unified Planning Work Program and Budget. Transportation Planning Alliance Transportation Policy Committee approve the Fiscal Year 2014 Unified Planning Work Program and Budget. 8. Planning Study Fund Application Awards Transportation Planning Alliance Transportation Technical Committee recommend that the Transportation Policy Committee approve Planning Study Fund Applications received. Transportation Planning Alliance Transportation Policy Committee approve Planning Study Fund Applications received. 9. Transportation Alternatives Program Applications Transportation Planning Alliance Transportation Technical Committee recommend that the Transportation Policy Committee approve Transportation Alternatives Program Applications. Transportation Planning Alliance Transportation Policy Committee approve Transportation Alternatives Program Applications. 10. Federal Fiscal Year Transportation Improvement Program Draft Transportation Planning Alliance Transportation Technical Committee recommend that the Transportation Policy Committee approve Federal Fiscal Year Transportation Improvement Program Draft. Transportation Planning Alliance Transportation Policy Committee approve Federal Fiscal Year Transportation Improvement Program Draft. 6

7 11. Polk County Federal Fiscal Year Transportation Improvement Program Amendment Request Transportation Planning Alliance Transportation Technical Committee recommend that the Transportation Policy Committee approve Federal Fiscal Year Transportation Improvement Program amendment request from Polk County. Transportation Planning Alliance Transportation Policy Committee approve Federal Fiscal Year Transportation Improvement Program amendment request from Polk County. 12. Boone County Federal Fiscal Year Transportation Improvement Program Amendment Request Transportation Planning Alliance Transportation Technical Committee recommend that the Transportation Policy Committee approve Federal Fiscal Year Transportation Improvement Program amendment request from Boone County. Transportation Planning Alliance Transportation Policy Committee approve Federal Fiscal Year Transportation Improvement Program amendment request from Boone County. 13. Long-Range Transportation Plan Update Staff presented; discussion only on item CIRTPA Certification Review Staff presented; discussion only on item Transportation Improvement Program Amendment Request Deadline 16. Other Non-Action Items of Interest to the Committee 17. Next Meeting Date 9:30 a.m., Thursday, July 18, 2013, CIRTPA Office Burnham Conference Room. 18. Adjournment The meeting adjourned at 10:25 a.m. 7

8 July 2013 Item No. 4 ISSUE: Fiscal Year 2013 Unified Planning Work Program Budget Amendment REPORT and OPTIONAL VOTE: Consider approval of an amendment to the Fiscal Year 2013 Unified Planning Work Program budget. BACKGROUND: The CIRTPA periodically amends the current Unified Planning Work Program (UPWP) budget to ensure funds necessary to cover activities that have taken place to date, or that are anticipated to take place prior to the end of the fiscal year, are at levels necessary to cover these completed and anticipated activities. These amendments transfer federal funds among the approved work elements within the budget, but do not change the total budget. CIRTPA staff has identified that incurred costs within the following work activities have exceeded budgeted costs: 2.0 Transportation Improvement Program; 3.0 Long-Range Transportation Planning; and, 7.0 Committee Support. CIRTPA staff proposes transferring funds into these three work elements from work activity 5.0 Transit Planning, which is not anticipated to exceed budgeted costs. Included, immediately following, is a copy of the Fiscal Year 2013 budget amendment worksheet that illustrates proposed transfers in funding necessary to cover anticipated costs. TECHNICAL COMMITTEE RECOMMENDATION: Recommend that the CIRTPA Transportation Policy Committee approve the proposed Fiscal Year 2013 budget amendment. POLICY COMMITTEE RECOMMENDATION: Approve the proposed Fiscal Year 2013 budget amendment. STAFF CONTACT: Dylan Mullenix, dmullenix@dmampo.org; (515)

9 1.0 UNIFIED PLANNING WORK PROGRAM 113 $7,681 $2, $ $3, $0.00 $0.00 $0.00 $1, $7, TRANSPORTATION IMPROVEMENT PROGRAM 170 $11,521 $3, $ $5, $0.00 $0.00 $0.00 $2, $11, $14,071 $4, $ $6, $0.00 $0.00 $0.00 $2, $14, LONG-RANGE TRANSPORTATION PLAN 339 $23,042 $6, $ $11, $0.00 $0.00 $0.00 $4, $23, $24,442 $7, $ $12, $0.00 $0.00 $0.00 $4, $24, PUBLIC PARTICIPATION PLAN 57 $3,840 $1, $64.00 $1, $0.00 $0.00 $0.00 $ $3, TRANSIT PLANNING 113 $7,681 $2, $ $3, $0.00 $0.00 $0.00 $1, $7, $3,181 $ $52.00 $1, $0.00 $0.00 $0.00 $ $3, ADMINISTRATION 113 $7,681 $2, $ $3, $0.00 $0.00 $0.00 $1, $7, COMMITTEE SUPPORT 113 $7,681 $2, $ $3, $0.00 $0.00 $0.00 $1, $7, $8,231 $2, $ $4, $0.00 $0.00 $0.00 $1, $8, PLANNING SUPPORT 113 $7,681 $2, $ $3, $0.00 $0.00 $0.00 $1, $7,681 WORK ELEMENTS SUBTOTAL 1,130 $176,808 $51,095 $2,934 $87,417 $0 $0 $20,000 $15,362 $176,808 CIRTPA FY 2012 Annual Audit 0 $2,500 $ $42.00 $1, $0.00 $0 $0 $500 $2,500 Statewide Urban Design & Specificantion Manual 0 $11,850 $0 $0 $0 $0 $11,850 $0 $0 $11,850 SUBTOTAL 0 $14,350 $722 $42 $1,236 $0 $11,850 $0 $500 $14,350 GRAND TOTAL 1,130 $191,158 $51,817 $2,976 $88,653 $0 $11,850 $20,000 $15,862 $191,158 CENTRAL IOWA REGIONAL TRANSPORTATION PLANNING ALLIANCE FISCAL YEAR 2013 BUDGET - Amendment 2 UPWP CODE FTA FTA FHWA FHWA OTHER WORK ELEMENT HOURS COST SPR SPR STP LOCAL LOCAL MATCH TOTAL Carryover New Carryover New FUNDS Planning Studies 0 $100,000 $28, $1, $49, $0.00 $0.00 $20, $0.00 $100,000 Red text = amount in previous budget Blue text = amended amount

10 July 2013 Item No. 5 ISSUE: CIRTPA 4 th Quarter Fiscal Year 2013 Financial Statement Savings and Financial Statement Checking REPORT AND VOTE TPC ONLY: Brief report and approval of the CIRTPA 4 th Quarter Fiscal Year 2013 Financial Statement Savings and Financial Statement Checking. BACKGROUND: The CIRTPA staff continually tracks the balance of the CIRTPA s savings and checking accounts, and prepares quarterly statements detailing all transactions. The 4 th Quarter Fiscal Year 2013 Financial Statements cover the period beginning January 1, 2013, through March 31, The CIRTPA staff has included, immediately following, a copy of the 4 th Quarter Fiscal Year 2013 Financial Statement Savings and Financial Statement Checking. POLICY COMMITTEE RECOMMENDATION: Approve the 4 th Quarter Fiscal Year 2013 Financial Statement Savings, and the Financial Statement Checking, for the period of April 1, 2013, through June 30, STAFF CONTACT: Stephanie Muller, smuller@dmampo.org; (515)

11 CENTRAL IOWA REGIONAL TRANSPORTATION PLANNING ALLIANCE Financial Statement - Savings 4th Quarter, Fiscal Year 2013 (Cash basis for quarter ended June 30, 2013) INCOME Interest Income - Savings (IPAIT) $ 1.17 April 2013 May 2013 June 2013 $0.40 $0.38 $0.39 DEPOSITS - Savings (IPAIT) Transfer from CIRTPA Checking $0.00 Apr-12 $0.00 EXPENSES TOTAL INCOME - 4th Quarter FY 2013 Transfer to CIRTPA Checking $ - $ $ TOTAL EXPENSES - 4th Quarter FY 2013 $ - STATEMENT OF RETAINED EARNINGS 4th Quarter, Fiscal Year 2013 (Cash basis for quarter ended June 30, 2013) Beginning Balance (April 1, 2013) $ 46, Net Income $ 1.17 Total Income Available $ 46, Net Expenses $ - ENDING BALANCE - 4TH QUARTER FY 2013 $ 46,

12 CENTRAL IOWA REGIONAL TRANSPORTATION PLANNING ALLIANCE Financial Statement - Checking 4th Quarter, Fiscal Year 2013 (Cash basis for quarter ended June 30, 2013) CHECKING ACCOUNT - US BANK Beginning Account Balance - April 1, 2013 $ 11, DEPOSITS - Checking (US Bank) Dallas County - Trail Counters $ FY 2013 Q2 Reimbursement $ 9, City of Boone - FY 2014 Assessment $ 1, City of Indianola - FY 2014 Assessment $ 1, City of Knoxville - FY 2014 Assessment $ City of Nevada - FY 2014 Assessment $ City of Perry - FY 2014 Assessment $ 1, City of Story City - FY 2014 Assessment $ Madison County - FY 2014 Assessment $ 1, Marion County - FY 2014 Assessment $ 2, Warren County - FY 2014 Assessment $ 1, $ 22, TOTAL INCOME - 4th Quarter FY 2013 $ $ 22, , EXPENSES Checks Issued: Check # 2167 $ City of Boone - Reimbursement of 80% of Trail Purchase Contribution Check # 2177 $ 2, Shull & Co. - FY 2012 Audit Check # 2178 $ Dallas County - Reimbursement of 80% of Trail Purchase Contribution $ 3, TOTAL EXPENSES -4th Quarter FY 2013 $ 3, BALANCE AT END OF 4th QUARTER OF FY 2013 $ 30, SUMMARY OF US BANK CHECKING ACTIVITY 4th Quarter, Fiscal Year 2013 (Cash basis for quarter ended June 30, 2013) Beginning Balance (April 1, 2013) $11, Deposits $22, Total Income Available $33, Net Expenses $3, ENDING BALANCE - 4th QUARTER FY 2013 $30,

13 July 2013 Item No. 6 ISSUE: Des Moines Area Metropolitan Planning Organization Invoice to CIRTPA for 4 th Quarter Fiscal Year 2013 REPORT AND VOTE TPC ONLY: Brief report and approval of the Des Moines Area Metropolitan Planning Organization (MPO) Invoice to CIRTPA for 4 th Quarter Fiscal Year BACKGROUND: The MPO bills the CIRTPA for work conducted on the CIRTPA s behalf on a quarterly basis. The MPO s 4 th Quarter Fiscal Year 2013 Invoice covers work conducted for the period beginning April 1, 2013, through June 30, If approved, the CIRTPA staff will proceed with reimbursing the MPO. Included, immediately following, is a copy of the MPO s 4 th Quarter Fiscal Year 2013 Invoice. POLICY COMMITTEE RECOMMENDATION: Approve payment to the Des Moines Area Metropolitan Planning Organization for the 4 th Quarter Fiscal Year 2013 billing period, April 1, 2013, through June 30, 2013, as presented in the 4 th Quarter Fiscal Year 2013 Invoice. STAFF CONTACT: Dylan Mullenix, dmullenix@dmampo.org; (515)

14 Des Moines Area MPO INVOICE TO CIRTPA 4TH QUARTER FY 2013 From:4/1/2013 To: 6/30/2013 WORK ACTIVITIES Code Description Assigned Time Cost 6.1 CIRTPA Unified Planning Work Program DM $ CIRTPA Transportation Improvement Program TA 1.00 $ CIRTPA Transportation Improvement Program LP $2, CIRTPA Transportation Improvement Program ZY $3, CIRTPA Long Range Transportation Plan TA 2.00 $ CIRTPA Long Range Transportation Plan NG $6, CIRTPA Long Range Transportation Plan LP 5.00 $ CIRTPA Long Range Transportation Plan BW 1.00 $ CIRTPA Long Range Transportation Plan ZY $ CIRTPA Transit Planning TA 0.50 $ CIRTPA Administration TA 2.00 $ CIRTPA Administration SM $1, CIRTPA Administration AB 1.00 $ CIRTPA Committee Support TA 2.00 $ CIRTPA Committee Support SM 2.25 $ CIRTPA Committee Support JRt $1, CIRTPA Committee Support DM 0.50 $ CIRTPA Committee Support NG $1, CIRTPA Planning Support TA 3.00 $ CIRTPA Planning Support DM 8.50 $ CIRTPA Planning Support NG $1, CIRTPA Planning Support ZY $ STAFF HOURS/COST SUBTOTAL $21,122 Assigned Name Fee Time Cost TA Todd Ashby $ $ SM Stephanie Muller $ $1, JRt Jennifer Ratliff $ $1, DM Dylan Mullenix $ $1, NG Nathan Goldberg $ $8, LP Luke Parris $ $2, BW Bethany Wilcoxon $ $67.97 ZY Zach Young $ $5, AB Aaron Bartling $ $ $21,122 DIRECT COSTS $0.00 DIRECT COSTS SUBTOTAL $0.00 STAFF HOURS/COST SUBTOTAL $21,122 DIRECT COSTS SUBTOTAL $0.00 Des Moines Area MPO INVOICE AMOUNT $ 21,122 14

15 July 2013 Item No. 7 ISSUE: Federal Fiscal Years Transportation Improvement Program Amendment Request REPORT and VOTE: Report on a request from the Iowa Department of Transportation to a amend project in the Federal Fiscal Years Transportation Improvement Program. BACKGROUND: The Iowa Department of Transportation requested the following revisions to the Federal Fiscal Years Transportation Improvement Program (FFY TIP): Project: 35: BADGER CREEK 3.8 MI S OF POLK CO (SB) Project Number: IM-I-35() Work Type: Grade and Pave Funding: $6,588,000 in National Highway Performance Program funds, $7,320,000 total cost. Change: Advance funds programmed in FFY 2014 to FFY 2013 and increase funding total. Revision Type: Amendment Project: 35: NORTH RIVER 3.8 MI N OF IA 92(SB) Project Number: BRFN-I-35() Work Type: Grand and Pave Funding: $4,097,000 in STP Highway Bridge Program funds with 4,550,000 total cost. Change: Advance funds programmed in FFY 2014 to FFY 2013 and increase funding total. Revision Type: Amendment The CIRTPA staff notes these amendments are subject to CIRTPA approval and a public comment period. The CIRTPA staff will hold a public input meeting on July 18, 2013, to hear comments on these amendment requests prior to CIRTPA approval. Included, immediately following, are maps showing the location of these projects. RECOMMENDATION: Recommend approval of the Iowa DOT s request to amend the FFY TIP. STAFF CONTACTS: Zach Young, zyoung@dmampo.org; (515)

16 Iowa TPMS project map 7:04 AM Sponsor Identity Location Characteristics / 0 MI / Type of Work DOT-D05-RPA11 IM-I-35() TPMS# TIP# : BADGER CREEK 3.8 MI S OF POLKCO (SB) Grade and Pave Vicinity Map Project Site 16

17 Iowa TPMS project map 8:06 AM Sponsor Identity Location Characteristics HBP / 0 / Type of Work DOT-D05-RPA11 BRFN-I-35() TPMS# TIP# : NORTH RIVER 3.8 MI N OF IA 92(SB) Grade and Pave Vicinity Map Project Site 17

18 July 2013 Item No. 8 ISSUE: Federal Fiscal Year Transportation Improvement Program Final Draft REPORT and VOTE: Consider approval of the final Federal Fiscal Year Transportation Improvement Program. BACKGROUND: The CIRTPA staff is required to develop a four-year Transportation Improvement Program (TIP) by updating the current TIP for the CIRTPA. The purpose of the TIP is to list all projects in the CIRTPA planning area proposed to receive federal funding and scheduled to begin within the next four federal fiscal years. The CIRTPA staff requested that CIRTPA member governments and participating agencies review and report any project changes, new projects, or roll-over projects programmed in Federal Fiscal Year (FFY) 2013, 2014, 2015, 2016, and/or Staff developed the project listing for the FFY TIP with the information provided by the member governments. The CIRTPA staff submitted the FFY TIP draft to the Iowa Department of Transportation (DOT) and Federal Highway Administration for review and comment on June 21, Staff will incorporate any comments received into the final draft. The final FFY TIP is due to the Iowa DOT by July 26, The CIRTPA staff will provide the final FFY TIP as a supplemental item prior to the July 18, 2013, meeting. RECOMMENDATION: Recommend approval of the final draft FFY TIP. STAFF CONTACTS: Zach Young, zyoung@dmampo.org; (515)

19 ISSUE: Federal Fiscal Year 2014 Transportation Alternatives Program Awards July 2013 Item No. 9 REPORT AND VOTE: Consider awarding Federal Fiscal Year 2014 Transportation Alternatives Program funding to eligible projects. BACKGROUND: On January 10, 2013, the CIRTPA met and discussed the allocation of statewide TAP funds that are now provided to CIRTPA. The CIRTPA voted to sub-allocate the additional statewide TAP to eligible CIRTPA members. This would allow each CIRTPA member to determine the projects that would utilize the statewide TAP funds. For Federal Fiscal Year 2014, there is $278,315; in CIRTPA TAP funds to award. The CIRTPA staff received three eligible applications this year. The projects are: Sponsor: City of Newton Category: Bicycle and Pedestrian Facilities Project: North Newton Hike and Bike Trail Segment Description: Construct a 1.1-mile 8-foot wide concrete trail connecting two city parks, providing alternative transportation choices for nearby residents, and furthering the City s Hike & Bike trail loop. TAP Request: $253,871.20; Total Cost: $317,339. Sponsor: Dallas County Category: Historic Preservation and Archaeological Project: Dayton House (Stagecoach Inn) Restoration Phase 2 Description: Complete restoration of the 1868 Dayton House (Stagecoach Inn) TAP Request: $42,851; Total Cost: $63,365. Sponsor: City of Winterset Category: Safe Routes to School Project: Replace traffic signal at Washington St. and John Wayne Drive, and construct sidewalk modifications Description: Replace the existing obsolete traffic signal with a new signal with enhanced safety features and conduct sidewalk work to meet ADA requirements. TAP Request: $164,000; Total Cost: $205,000. The CIRTPA Transportation Technical Committee met on June 20, 2013, to determine a scoring process for the FFY 2014 TAP applications. CIRTPA staff distributed scoring criteria and scoring sheets to the Joint Committee members and requested that completed scoring sheets be returned to the CIRTPA staff by 3:00 p.m. on Friday, July 12, CIRTPA staff will compile the scores and provided them to the Joint Committee prior to the July 18, 2013, meeting. TECHNICAL COMMITTEE RECOMMENDATION: Recommend that the CIRTPA Transportation Policy Committee approve a funding award for FFY 2014 TAP funds. STAFF CONTACT: Luke Parris, lparris@dmampo.org; and, Zach Young, zyoung@dmampo.org; (515)

20 July 2013 Item No. 10 ISSUE: Fiscal Year 2014 Unified Planning Work Program and Budget Amendment REPORT and OPTIONAL VOTE: Consider approval of an amendment to the Fiscal Year 2014 Unified Planning Work Program and Budget Amendment to add special planning studies. BACKGROUND: The CIRTPA staff notes that in Fiscal Year 2013 the Iowa Department of Transportation (DOT) requested that carryover planning funds be programmed in the Unified Planning Work Program and Budget. In Fiscal Year 2013, the CIRTPA voted to program $80,000 in federal carryover planning funds into the Fiscal Year 2013 Unified Planning Work Program and to solicit applications from member governments for planning studies. The CIRTPA voted to award planning funds to three projects at the May 2013 meeting. The three project receiving planning funds must be added to the Fiscal Year 2014 Unified Planning Work Program and Budget in order for federal funds to be reimbursed. Included on the following page is a revised budget summary that includes the three planning studies. The CIRTPA staff notes that the Knoxville Area Transportation Feasibility Study did not receive its full funding request; the proposed budget amendment only programs the partial funding CIRTPA was able to award to the project. If additional funds are awarded to the project, the Fiscal Year 2014 Unified Planning Work Program and Budget will be amended again to add additional planning funds to the budget and to increase the project s federal funding share. TECHNICAL COMMITTEE RECOMMENDATION: Recommend that the CIRTPA Transportation Policy Committee approve the amendment to Fiscal Year 2014 Unified Planning Work Program and Budget. POLICY COMMITTEE RECOMMENDATION: Approve the amendment to Fiscal Year 2014 Unified Planning Work Program and Budget. STAFF CONTACT: Dylan Mullenix, dmullenix@dmampo.org; (515)

21 Local (match) Funds TOTAL Table 6 Fiscal Year 2014 Budget Summary by Agency (Amended) UPWP CODE WORK ELEMENT FTA 5311 Carryover FHWA SPR Carryover FTA 5311 New FHWA SPR New STP Federal Funds Total $15, $79, $35, $179, $16, $82, $36,425 $182,121 Unified Planning Work Program $3, $3, $0.00 $0.00 $0.00 $6, $1, $7, Transportation Improvement Program $4, $4, $0.00 $0.00 $0.00 $9, $2, $11, Long-Range Transportation Plan $9, $9, $0.00 $0.00 $0.00 $19, $4, $23, Public Involvement $1, $1, $0.00 $0.00 $0.00 $3, $ $3, Transit Planning $3, $3, $0.00 $0.00 $0.00 $6, $1, $7, Administration $3, $3, $0.00 $0.00 $0.00 $6, $1, $7, Committee Support $3, $3, $0.00 $0.00 $0.00 $6, $1, $7, Planning Support $3, $3, $0.00 $0.00 $0.00 $6, $1, $8, Highway 30 Corridor Improvements Study $0.00 $1, $18, $18, $ $40, $10, $50, Regional Park and Ride Study $0.00 $ $3, $3, $ $8, $2, $10, Knoxville Area Transportation Feasibility Study $0.00 $1, $15, $15, $ $32, $8, $40,000 Subtotal $31, $32, $0.00 $0.00 $0.00 $63, $34, $37, $37, $1, $143, FY 2013 Audit $ $1, $0.00 $0.00 $0.00 $2, $ $2, Subtotal $ $1, $0.00 $0.00 $0.00 $2, $ $2, TOTAL FY 2014 BUDGET $32, $33, $0.00 $0.00 $0.00 $65, $35,626 $37,856 $37,856 $1,708 $145,696 New items are highlighted

22 July 2013 Item No. 11 ISSUE: Knoxville Area Transportation Feasibility Study Funding REPORT AND OPTIONAL VOTE: Consider unallocated planning funds to the Knoxville Area Transportation Feasibility Study, which received partial funding at the May 2013 meeting; consider awarding additional funding. BACKGROUND: At the May CIRTPA meeting, a transportation study involving the City of Pella, City of Knoxville, and Marion County was one of three studies awarded funds by the committee. The awarded amount was for $32,000, which was not the full funding request nor enough to move forward with the project. The CIRTPA discussed utilizing unallocated planning funds from Fiscal Year 2014 to make the project whole, if available, and for the project sponsors to determine what funding amount might be necessary to make the project viable. CIRTPA staff has determined that there is sufficient funding available in Fiscal Year (FY) 2014 to allocate to the project. If the CIRTPA desires to award additional funds to the Knoxville Area Transportation Feasibility Study, the CIRTPA must request the Iowa Department of Transportation to amend the Iowa DOT-CIRTPA planning agreement to increase funds available to CIRTPA. The CIRTPA must then amend the Fiscal Year 2014 Unified Planning Work Program and Budget to increase the federal funding share for the project. TECHNICAL COMMITTEE RECOMMENDATION: Recommend that the CIRTPA Transportation Policy Committee approve awarding additional funds to the Knoxville Area Transportation Feasibility Study. POLICY COMMITTEE RECOMMENDATION: Award additional funds to the Knoxville Area Transportation Feasibility Study. STAFF CONTACT: Nathan Goldberg, ngoldberg@dmampo.org; and, Zach Young, zyoung@dmampo.org; (515)

23 July 2013 Item No. 12 ISSUE: Addition of HIRTA as a voting member of CIRTPA REPORT and OPTIONAL VOTE: Consider adding the region s transit provider, HIRTA, as a voting member. BACKGROUND: One of the recommendations of CIRTPA s quadrennial review by the Federal Highway Administration (FHWA) was to add the transit provider for the region to the committee as a voting member. Transit in the region is provided by the Heart of Iowa Regional Transportation Agency (HIRTA). HIRTA is currently a non-voting member of CIRTPA. RECOMMENDATION: Approve HIRTA as a voting member of CIRTPA. STAFF CONTACTS: Nathan Goldberg, ngoldberg@dmampo.org; (515)

24 July 2013 Item No. 13 ISSUE: Sub-Allocation Alternatives REPORT: Consider alternatives to the practice of sub-allocating annual funding. BACKGROUND: At the quadrennial review by FHWA, the practice of sub-allocation was discussed as a practice that CIRTPA should consider changing. Staff has developed a list of alternatives to the practice of sub-allocation and the benefits and drawbacks of each. Staff will provide a presentation at the July meeting. RECOMMENDATION: None. Report and discussion only. STAFF CONTACT: Nathan Goldberg, ngoldberg@dmampo.org; (515)

25 July 2013 Item No. 14 ISSUE: Long-Range Transportation Plan Update REPORT: Discussion regarding the future schedule of the Long-Range Transportation Plan Update. BACKGROUND: The Iowa Department of Transportation (DOT) requires that the CIRTPA develop and update a Long-Range Transportation Plan (LRTP) every five years. The CIRTPA last approved the Horizon Year 2030 Long-Range Transportation Plan (HY 2030 LRTP) in February An update to that plan is due by February CIRTPA staff has collected, reviewed and updated existing condition data for each transportation mode in the HY 2035 LRTP. The CIRTPA staff also reviewed the Goals and Objectives identified in the Horizon Year 2030 Long-Range Transportation Plan (HY 2030 LRTP) and developed a proposed set of draft Goals, Objectives, and Performance Measures for use in the Horizon Year 2035 Long-Range Transportation Plan. The CIRTPA staff would complete the majority of the update by September A draft Horizon Year 2035 Long-Range Transportation Plan would be available in November 2013 with action on the final plan occurring in January RECOMMENDATION: None. Report and discussion only. STAFF CONTACT: Nathan Goldberg, ngoldberg@dmampo.org; (515)