Wednesday, January 31, 2018, (February Meeting) 10:00 a.m. Spokane Transit Southside Conference Room AGENDA

Transcription

1 Spokane Transit Authority 1230 West Boone Avenue Spokane, WA (509) PLANNING & DEVELOPMENT COMMITTEE MEETING Wednesday,, (February Meeting) 10:00 a.m. Spokane Transit Southside Conference Room AGENDA Estimated meeting time: 75 minutes 1. Call to Order and Roll Call 2. Public Expressions 3. Committee Chair Report (5 minutes) 4. Committee Action (5 minutes) A. Minutes of the November 29, 2017 Committee Meeting (December) -- Corrections/Approval 5. Committee Action A. Board Consent Agenda (No items being presented this month) B. Board Action Agenda Committee Recommendation Agenda (No items being presented this month) C. Board Discussion Agenda Committee Recommendation Agenda (No items being presented this month) 6. Reports to Committee (45 minutes) A. Review 2018 Planning & Development Committee Work Program (Otterstrom) B Transit Development Plan Overview (Otterstrom/Tresidder) C. Transit Asset Management Plan (Watkins/Otterstrom) D. FTA Section 5310 Funding Call for Projects Timeline (Otterstrom/Howell) E. Downtown Urban Cultural Trail (Otterstrom) 7. Committee Information (No information included this month) 8. CEO Report (E. Susan Meyer) (10 minutes) 9. New Business 10. Committee Members Expressions (10 minutes) 11. Review February 28, 2018 (March) Committee Meeting Agenda 12. Adjourn 13. Next Committee Meeting: February 28, 2018 at 10:00 a.m. (March Meeting) (STA Southside Conference Room, 1230 West Boone Avenue, Spokane, WA) Agendas of regular Committee and Board meetings are posted the Friday afternoon preceding each meeting at the STA s website: Discussions concerning matters to be brought to the Board are held in Committee meetings. The public is welcome to attend and participate. Spokane Transit assures nondiscrimination in accordance with Title VI of the Civil Rights Act of 1964 and the Americans with Disabilities Act. For more information, see Upon request, alternative formats of this information will be produced for people who are disabled. The meeting facility is accessible for people using wheelchairs. For other accommodations, please call (TTY Relay 711) at least forty-eight (48) hours in advance.

2 AGENDA ITEM 2: PUBLIC EXPRESSIONS REFERRAL COMMITTEE: N/A N/A SUMMARY: At this time, the Planning & Development Committee will give the public an opportunity to express comments or opinions. Anyone wishing to speak should sign in on the sheet provided and indicate the subject of interest. RECOMMENDATION TO COMMITTEE: N/A Division Head Chief Executive Officer Legal Counsel

3 AGENDA ITEM 3: COMMITTEE CHAIR REPORT REFERRAL COMMITTEE: N/A Al French, Chair, Planning & Development Committee SUMMARY: At this time, the Committee Chair will have an opportunity to comment on various topics of interest regarding Spokane Transit. RECOMMENDATION TO COMMITTEE: N/A Division Head Chief Executive Officer Legal Counsel

4 AGENDA ITEM 4A: MINUTES OF THE NOVEMBER 29, 2017 (DECEMBER) COMMITTEE MEETING CORRECTIONS AND/OR APPROVAL REFERRAL COMMITTEE: N/A Vicki Clancy, Executive Assistant SUMMARY: Draft Minutes of the November 29, 2017 Planning & Development Committee meeting are attached for your information, corrections and/or approval. RECOMMENDATION TO COMMITTEE: Corrections and/or approval. Division Head Chief Executive Officer Legal Counsel

5

6

7

8

9

10 AGENDA ITEM 6A: REVIEW 2018 PLANNING & DEVELOPMENT COMMITTEE WORK PROGRAM REFERRAL COMMITTEE: N/A Karl Otterstrom, Director of Planning & Development SUMMARY: According to STA Board Resolution , the Planning & Development Committee is accountable for designing and coordinating the Board s participation in Spokane Transit s strategic and operational planning. In December 2017, the Planning and Development Committee approved its work program for The work program is provided below as information. As was noted at the time, the work program is subject to change. Month Annual Planning Calendar Other Planning Projects December Approval of Work Program 2017 January 2018 No Committee Meetings in January February 2018 Review Work Program Transit Development Plan (TDP): Commence development of mid-range planning guidance. Present draft submittal for the SRTC 2018/2019 Unified Planning Work Program (UPWP) March 2018 TDP: Continue development of mid-range planning guidance. Transit Asset Management Plan Next Steps Review: FTA Annual Report on CIG Projects Central City Line Update: Thirdparty Agreement Status Review April 2018 TDP: Finalize development of mid-range planning guidance for Board concurrence, including: o Revenue and expenditure forecast assumptions o Major strategic initiatives Revise draft submittal for UPWP based on final TDP Guidance May 2018 Preliminary Draft Transit Development Plan submitted to Planning and Development Committee for discussion, including the following major elements: o Service Implementation Plan ( ) o Capital Improvement Program ( ) June 2018 Revised Draft TDP submitted to the STA Board of Directors Public hearing conducted on TDP Central City Line Update: 60% Design Constructability Review Results

11 Month Annual Planning Calendar Other Planning Projects July Annual Strategic Plan/Budget guidance Approve grants to submit for workshop (full Board) Regional Mobility Grant program Action on recommended TDP August 2018 September 2018 No Board/Committee Meetings in August Draft Budget submitted to Committee and Board Public hearing scheduled for October on Budget October 2018 Public hearing on draft Annual Strategic Plan and Budget Adoption of Annual Strategic Plan November 2018 Board adoption of Annual Budget Prepare 2019 Committee work program Review Central City Line Project Management Plan Division Street HPT Preliminary Engineering Study Scope of Work Review Approve Central City Line Project Management Plan Approve Division Street HPT Preliminary Engineering Study Scope of Work Review and approval Central City Line Third-party agreements December 2018 Finalize 2019 Committee work program RECOMMENDATION TO COMMITTEE: Information only. COMMITTEE ACTION: RECOMMENDATION TO BOARD: Division Head Chief Executive Officer Legal Counsel

12 AGENDA ITEM 6B: 2018 TRANSIT DEVELOPMENT PLAN OVERVIEW REFERRAL COMMITTEE: N/A Karl Otterstrom, Director of Planning & Development Mike Tresidder, Associate Transit Planner SUMMARY: According to STA Board Resolution , the Planning & Development Committee is accountable for designing and coordinating the Board s participation in Spokane Transit s strategic and operational planning. The agency s primary mid-range planning document is the Transit Development Plan (TDP). The 2017 TDP may be viewed on STA s website at spokanetransit.com/projects-plans/transitdevelopment-plan. The 2018 TDP is expected to be adopted in July 2018 and will include the Capital Improvement Program and the Service Implementation Plan. The planning horizon of the 2018 TDP is through 2024, which is six years plus the current year. Per RCW , the Transit Development Plan (TDP) needs to: Be consistent with comprehensive plans of the jurisdictions we serve Document how we intend to implement the state and local long-range plans for: o Public transportation o Capital improvements o Significant operating changes o Funding for program needs Set forth regionally significant projects This document provides updated information to the Washington State Department of Transportation (WSDOT) on the development of the various transit activities undertaken by STA. The first step in the development of the TDP is for the Board to set forth six-year planning guidance statements. The TDP project schedule proposes that the Planning and Development Committee will develop the Mid-Range Planning Guidance over the next three meetings. Beginning in May, the Committee will review the draft sections of the plan, working toward board approval of the plan in July, consistent with the schedule shown below. February March April Preparing Mid-range Planning Guidance; first touch on major activities Overview of the 2018 TDP process and requirements Final Recommendation on Mid-Range Planning Guidance, first look at revenue/expenditure forecasts, CIP May June July Draft TDP presented Review of preliminary Draft TDP P&D Committee recommendation on Final Plan

13 RECOMMENDATION TO COMMITTEE: Information only. COMMITTEE ACTION: RECOMMENDATION TO BOARD: Division Head Chief Executive Officer Legal Counsel

14 AGENDA ITEM 6C: TRANSIT ASSET MANAGEMENT PLAN REFERRAL COMMITTEE: N/A Roger Watkins, Chief Operations Officer SUMMARY: Spokane Transit (STA) imbeds its asset management and state of good repair policy in the Board-approved comprehensive plan, Connect Spokane: A Comprehensive Plan for Public Transportation. Asset management and state of good repair are also reflected in Spokane Transit s published Organizational Priorities and Supporting Performance Measures. In accordance with the requirements in FTA Final Rule 49 CFR Parts 625 and 630, STA s State of Good Repair Asset Management Targets draft document was sent to the Metropolitan Planning Organization, Spokane Regional Transportation Council on December 27, The initial Asset Management Targets document was also submitted to the FTA in January, Attached is the Transit Asset Management Plan matrix which outlines required elements, STA TAM document, the State/Federal due dates, as well as STA s planned date for submitting. RECOMMENDATION TO COMMITTEE: Information only. Division Head Chief Executive Officer Legal Counsel

15 Transit Asset Management Plan Required Element STA TAM Document State/Federal Due Date STA Planned Date 1 Initial Asset Management Targets STA Initial Asset Management Targets Jan 2017 Develop Jan 2018 Submit to FTA Done 2 TAM: SGR Policy Policy statement integrated with Connect Spokane Stand-alone version attached to TAM October Connect Spokane Update 2018 TDP 3 List of Key Annual Activities Submitted in TDP Activities list Stand-alone version attached to TAM State / Federal October TDP Implementation Strategy CIP Stand-alone version attached to TAM State / Federal October TDP for Format 2018 TDP Final Identification of Resources CIP Stand-alone version attached to TAM State / Federal October TDP for Format 2018 TDP Final 4 Investment Prioritization CIP & Vehicle Replacement Plan Stand-alone version attached to TAM State / Federal October TDP for Format 2018 TDP Final Evaluation Plan CIP / Capital Budget & Published Performance Measure Stand-alone version attached to TAM State / Federal October TDP for Format 2018 TDP Final 5 Inventory of Capital Assets Conditional Assessment Asset List included in TDP Stand-alone version attached to TAM Asset List included in TDP Stand-alone version attached to TAM State-Feb Federal-Oct State-Feb Federal-Oct March WSDOT 2017 TDP for Format 2018 TDP Final 1 March WSDOT 2017 TDP for Format 2018 TDP Final 6 Decision Support Tools Annex in TAM State / Federal 2017 Federal October TDP for Format 2018 TDP Final 7 Interim State Requirement to Submit Asset Mgmt. Plan March 2017 March 2017

16 AGENDA ITEM 6D: STA SECTION 5310 FUNDING CALL FOR PROJECTS TIMELINE REFERRAL COMMITTEE: N/A Karl Otterstrom, Director of Planning & Development Gordon Howell, Principal Transit Planner SUMMARY: Spokane Transit Authority (STA) is the designated recipient for federal funds from the Enhanced Mobility of Seniors and Individuals with Disabilities program, known as Section The goal of the 5310 program is to improve mobility for seniors and individuals with disabilities by removing barriers to transportation services and expanding transportation options. Spokane Transit has the responsibility of administering and managing Section 5310 funds among subrecipients. Section 5310 funding must be allocated at 55% spent on Traditional Capital Projects, which are projects carried out by private, non-profit organizations to meet the special needs of seniors and individuals with disabilities. Non-profits, local governments, and other public transportation providers may use the remaining 45% (categorized as Other ). Public Transportation projects under this category can be for capital or operating and must exceed the requirements of ADA Paratransit services. FTA is estimated to apportion to the Spokane Urbanized Area $768,205 in Section 5310 funds for federal fiscal years Below is a table showing how the Traditional and Other categories should be distributed. Year Annual Apportionment Category Allocation Traditional Other 2017 $383,138 $210,726 $172, $385,067 (estimate) $211,786 $173,280 Total $768,205 $422,513 $345,692 The table below outlines the expected timeline for this call and selection for projects. Date Action February 4, 2018 Issue Call for Projects (Posted on STA and SRTC websites, published in paper, direct mailings to eligible applicants) March 5, 2018 Project Applications Due May 2, 2018 Present to Planning and Development Committee for Board recommendation of prioritized list for funding May 17, 2018 STA Board takes action on recommended project applications. Staff will provide an overview of the grant program and the evaluation criteria for prioritizing projects for board selection.

17 RECOMMENDATION TO COMMITTEE: Information only. COMMITTEE ACTION: RECOMMENDATION TO BOARD: Division Head Chief Executive Officer Legal Counsel

18 AGENDA ITEM 6E: DOWNTOWN URBAN CULTURAL TRAIL REFERRAL COMMITTEE: N/A Karl Otterstrom, Director of Planning & Development Juliet Sinisterra, Economic Development Manager, DSP SUMMARY: The vitality of downtown Spokane is of great interest to Spokane Transit. Urban mobility, including transit, bicycle and pedestrian travel, is an important element to contributing to a vibrant, vital downtown. The Downtown Spokane Partnership recently completed a plan for a downtown urban cultural trail extending from Browne s Addition the University District Gateway Bridge. The trail is proposed to follow the same streets as the Central City Line alignment for over a mile and contribute to urban vitality and activity. DSP staff will provide the committee with an overview of the trail plan. This will be helpful context as STA completes design of the Central City Line and participates with the DSP in the City of Spokane s update to the Downtown Plan. RECOMMENDATION TO COMMITTEE: Information only. COMMITTEE ACTION: RECOMMENDATION TO BOARD: Division Head Chief Executive Officer Legal Counsel

19 AGENDA ITEM _ 8: CEO REPORT - INFORMATION REFERRAL COMMITTEE: N/A N/A SUMMARY: At this time, the CEO will have an opportunity to comment on various topics of interest regarding Spokane Transit. RECOMMENDATION TO COMMITTEE: N/A Division Head Chief Executive Officer Legal Counsel

20 AGENDA ITEM 9: NEW BUSINESS REFERRAL COMMITTEE: N/A N/A SUMMARY: At this time, the Committee will have the opportunity to initiate discussion regarding new business relating to Planning & Development. RECOMMENDATION TO COMMITTEE: N/A Division Head Chief Executive Officer Legal Counsel

21 AGENDA ITEM 11: REVIEW FEBRUARY 28, 2018 (MARCH) DRAFT AGENDA ITEMS INFORMATION REFERRAL COMMITTEE: N/A Karl Otterstrom, Director of Planning & Development SUMMARY: At this time, members of the Planning & Development Committee will have an opportunity to review and discuss the items proposed to be included on the agenda for the February 28, 2018 Committee meeting. Proposed agenda items include: Minutes of the (February) Committee meeting Corrections/Approval Review: FTA Annual Report on Capital Investment Grant Projects Information Grant Submission Outlook Report 2018 Transit Development Plan Board Guidance -- Report Central City Line Update: Third-party Agreement Status Review Report Draft SRTC Unified Planning Work Program (UPWP) Report Monroe-Regal HPT Corridor Overview -- Report RECOMMENDATION TO COMMITTEE: Review and discuss. Division Head Chief Executive Officer Legal Counsel