Approve summary for the Regional FTA Caucus meeting held July 11, :25 6. Action: PSRC s 2017 Annual FTA Adjustments - Project Revisions*

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1 Regional FTA Caucus August 29, :00 a.m. 11:30 a.m. PSRC Conference Room 1011 Western Avenue, Suite 500 Seattle, WA :00 1. Welcome and Introductions Melissa Cauley, Chair 10:05 2. Public Comment 10:10 3. Action: Approve Meeting Summary* Approve summary for the Regional FTA Caucus meeting held July 11, :15 4. Action: Pierce Transit Redistribution Request* Pierce Transit is requesting a redistribution of $6,679,414 of 2018 and 2019 Seattle-Tacoma-Everett Urbanized Area 5307 earned share funds from their "Preventive Maintenance" project to their Clean Fuels Bus Replacement/Expansion and ADA Service projects. 10:20 5. Action: Washington State Ferries Redistribution Request* Washington State Ferries is requesting a redistribution of $13,037,127 of 2018, 2019, and 2020 Seattle-Tacoma-Everett Urbanized Area 5307 earned share funds from their "Vessel Preservation and Improvement ( )" project to their Seattle Multimodal Terminal at Colman Dock project. 10:25 6. Action: PSRC s 2017 Annual FTA Adjustments - Project Revisions* Sarah Gutschow, PSRC, will review the information previously provided for the annual FTA Adjustments process, and the project revisions proposed by each agency. As part of the 2017 adjustments, Community Transit, City of Seattle, and Washington State Ferries are requesting redistributions between projects of their currently programmed 2017 earned share and preservation set-aside funds. The Caucus will identify its recommendation on the 2017 FTA Adjustments project revisions for the Transportation Operators Committee (TOC). 10:40 7. Discussion: 2018 FTA Project Selection Process* Kelly McGourty, PSRC, will lead a continuing discussion on the key elements identified in the attached 2018 FTA Project Selection memorandum. The Caucus will provide feedback to inform upcoming 2018 Project Selection Task Force discussions. At this meeting, the discussion will continue on the Preservation Set-aside and Minimum Floor topics; if time allows discussions will begin on the schedule and size of grant topics. 11:20 8. Other Business 11:25 9. Next Meeting: 11: Adjourn *Supporting materials attached September 12, 2017, 10:30 a.m.-12:00 Noon For more information, contact Sarah Gutschow at (206) or sgutschow@psrc.org or Kelly McGourty at (206) or kmcgourty@psrc.org. Sign language and communication material in alternate formats can be arranged given sufficient notice by calling (206) or TTY Relay 711. 中文 Chinese, 한국 Korean, Русский Russian, Español Spanish, Tagalog, Tiếng việt Vietnamese call

2 at Work Puget Sound Regional Council Regional FTA Caucus... Meeting held on July 11, Western Avenue, Suite 500 Seattle, WA fax psrc.org Attendance: Melinda Adams, Everett Transit Dawn Erickson, Everett Transit John Bernhard, WA State Ferries Matthew Graves, Pierce County Ferry System Eric Irelan, King County DOT Dave Morrison, King County Sara Walton, City of Seattle Steffani Lillie, Kitsap Transit (via phone) Barb Hunter, Pierce Transit (via phone) Sarah Gutschow, PSRC Jeff Storrar, PSRC Welcome, Introductions, Public Comment Public comment was provided by Alex Tsimmerman. Approval of Meeting Summary The summary for the June 13, 2017 meeting was approved. Discussion: Update of the 2009 PSRC Transit MOU Gil Cerise, PSRC, provided the Caucus with an overview of the ongoing update of the 2009 Memorandum of Understanding (MOU) between PSRC and the regional transit agencies. He explained that the agreement needed to be updated to account for changes to federal law under MAP-21 and the FAST Act, and to account for the final Planning Rule completed in The Caucus discussed the draft MOU document and provided feedback. Gil said PSRC would share the updated draft with the FTA for review prior to the August Transportation Operators Committee (TOC) meeting. For more information, contact Gil Cerise at (206) Discussion: 2018 FTA Project Selection Process Jeff Storrar, PSRC, lead a discussion on the upcoming 2018 FTA Project Selection process. He asked for input from the Caucus to inform the 2018 Project Selection Task Force discussions, scheduled to begin in the fall of He provided an overview of the 2018 project selection process for FTA funding and the major elements under discussion, with a focus on the Preservation Set-Aside and Minimum Floor Adjustment topics. The Caucus provided feedback on these topics and expressed interest in further discussions regarding project scoring criteria, project selection scheduling, and application funding limitations. The Caucus also requested more information on the Preservation Set-Aside and Minimum Floor Adjustment topics to inform further discussions at upcoming Caucus meetings. For more information, contact Jeff Storrar at (206) Information Item: 2017 FTA Annual Adjustments: Sarah Gutschow, PSRC, provided the Caucus with an update on the 2017 FTA Annual Adjustments process. She informed the Caucus that the 2017 FTA full funding apportionment had been released on July 10, PSRC would be sending out information on project adjustments later in July. Once PSRC had received all 2017 project adjustments information, the Caucus would vote on the adjustments at its August meeting, followed by approval by the TOC, Transportation Policy Board (TPB), and Executive Board. For more information, contact Sarah Gutschow at (206) Other Business Melissa Cauley, Community Transit, informed the Caucus that Community Transit held a ground-breaking ceremony for the Seaway Transit Center, a terminal for the new Swift Green Line bus rapid transit (BRT) line. Steffani Lillie, Kitsap Transit, announced that the new Kitsap Fast Ferry began its first run from Bremerton to Seattle on July 10th and is now in service. For more information, contact Sarah Gutschow at (206) Next Meeting August 29, 2017 Agenda Item 3

3 x Pierce Transit Redistribution Request Request : Pierce Transit (PT) requests a redistribution of $6,679,414 in Seattle-Tacoma-Everett (STE) UZA FFY 2018 and 2019 Earned Share FTA 5307 funds between the projects identified below. Explanation : The redistribution request is needed because PT has significant bus replacement requirements over the next several years. PT will prioritize capital replacement with its earned share funding while continuing to dedicate 10% of the earned share to ADA service. Therefore, PT requests to redistribute $6,679,414 in STE UZA FFY 2018 and 2019 Earned Share FTA 5307 funds from PT-165 to PT-164 and PT-156. PT has determined that the amount of funding needed to accomplish the work identified in the PT-165 project scope can be completed using sales tax funds and other operating dollars. PT-164 will use the increase in funding from the redistribution to purchase nine replacement vehicles, while PT-156 will use the funding to provide 12,078 hours of complementary paratransit ADA service. FFY 2018 and 2019 Earned Share STE UZA 5307 Funds Sponsor Program Year TIP ID # Project Title Source Current Proposed Change Final Pierce Transit 2018 PT-165 Preventive Maintenance (ES) $4,007,648 -$4,007,648 $0 Pierce Transit 2019 PT-165 Preventive Maintenance (ES) $2,671,766 -$2,671,766 $0 Pierce Transit 2018 PT-164 Pierce Transit 2019 PT-164 Clean Fuels Bus Replacement/Expansion Clean Fuels Bus Replacement/Expansion (ES) $2,713,978 $3,282,959 $5,996, (ES) $4,049,861 $1,947,077 $5,996,938 Pierce Transit 2018 PT-156 ADA Service 5307 (ES) $0 $724,689 $724,689 Pierce Transit 2019 PT-156 ADA Service 5307 (ES) $0 $724,689 $724,689 Agenda Item 4

4 x Washington State Ferries Redistribution Request Request: Washington State Ferries (WSF) requests a redistribution of $13,037,127 in Seattle-Tacoma-Everett (STE) UZA FFY 2018, 2019, and 2020 Earned Share FTA 5307 funds between the projects identified below. Explanation: The redistribution request is needed because the project WSF-82 needs additional funding due to revised construction cost estimates at the recent completion of the final design of the project. Therefore, WSF requests to redistribute $13,037,127 in STE UZA FFY 2018, 2019, and 2020 Earned Share FTA 5307 funds from WSF-114 to WSF-82. WSF has determined that the amount of funding needed to accomplish the work identified in the WSF-114 project scope can be completed using National Highway Performance Program (NHPP) funds and other operating dollars. WSF-114 will use the additional funds to complete the current project scope with higher construction cost estimates. FFY 2018, 2019, and 2020 Earned Share STE UZA 5307 Funds Sponsor Program Year TIP ID # Project Title Source Current Proposed Change Final Washington State Vessel Preservation and Improvement 2018 WSF (ES) $4,345,709 -$4,345,709 $0 Ferries ( ) Washington State Ferries Washington State Ferries Washington State Ferries Washington State Ferries Washington State Ferries 2018 WSF WSF WSF WSF WSF-82 Seattle Multimodal Terminal at Colman Dock Vessel Preservation and Improvement ( ) Seattle Multimodal Terminal at Colman Dock Vessel Preservation and Improvement ( ) Seattle Multimodal Terminal at Colman Dock 5307 (ES) $0 $4,345,709 $4,345, (ES) $4,345,709 -$4,345,709 $ (ES) $0 $4,345,709 $4,345, (ES) $4,345,709 -$4,345,709 $ (ES) $0 $4,345,709 $4,345,709 Agenda Item 5

5 2017 PSRC FTA Adjustments - Project Changes Bremerton UZA Programmed Fund Source Sponsor Project ID Title Funds Adjustment Redistributions Final KT-6 Small Passenger Only Vessels 5337 HIFG $ 236,733 $ 23,384 $ - $ 260,117 Kitsap Transit 5307 $ 2,135,000 $ 177,035 $ - $ 2,312,035 KT-45 Bus and Over-the Road Kitsap Transit Coach Purchase 5339 $ 266,147 $ (9,769) $ - $ 256,378 KT-38 Silverdale Transit Center 5307 $ 1,027,167 $ - $ - $ 1,027,167 PSRC PSRC-19 PSRC Programming and Planning 5307 $ 20,000 $ - $ - $ 20,000 Total $ 3,685,047 $ 190,650 $ - $ 3,875,697 Marysville UZA Programmed Fund Source Sponsor Project ID Title Funds Adjustment Redistributions Final CT-46 Marysville UZA Transit Operations 5307 $ 1,300,000 $ 115,264 $ - $ 1,415,264 Community Transit CT-56 Preventive Maintenance Capital Operating 5307 $ 608,100 $ - $ - $ 608,100 CT-54 Transit Revenue Vehicles 5339 $ 212,058 $ (7,774) $ - $ 204,284 PSRC PSRC-19 PSRC Programming and Planning 5307 $ 13,333 $ - $ - $ 13,333 Total $ 2,133,491 $ 107,490 $ - $ 2,240,981 Seattle-Tacoma-Everett - Earned Share Sponsor Project ID Title Fund Source Programmed Funds Adjustment Redistributions Final 5307 $ 4,259,486 $ - $ 2,061,039 $ 6,320, HIMB $ 1,378,814 $ 557,866 $ - $ 1,936,680 Community Transit CT-54 Transit Revenue Vehicles 5339 $ 799,948 $ (77,285) $ - $ 722,663 CT-55 ADA Paratransit Operating 5307 $ 1,500,000 $ - $ (1,500,000) $ - CT-56 Preventive Maintenance Capital Operate 5307 $ 621,186 $ (60,147) $ (561,039) $ - Community Transit Totals $ 8,559,434 $ 420,434 $ - $ 8,979,868 Everett Transit ET-35 Transit Revenue Vehicles 5307 $ 1,263,550 $ 184,508 $ - $ 1,448, $ 73,855 $ 14,044 $ - $ 87,899 Everett Transit Totals $ 1,337,405 $ 198,552 $ - $ 1,535,957 Intercity Transit TBD Pattison MOA Rehabilitation and Expansion 5307 $ - $ 2,336,570 $ - $ 2,336, $ - $ 267,152 $ - $ 267,152 Intercity Transit Totals $ - $ 2,603,722 $ - $ 2,603,722 King County 5307 $ - $ 173,678 $ - $ 173, HIMB $ 6,270,113 $ 1,375,015 $ - $ 7,645,128 MET-202 Bus Replacement 5339 $ 3,321,820 $ 1,918,495 $ - $ 5,240,315 MET-185 Vehicle, Equipment and Facilities Maintenance 5307 $ 33,755,759 $ - $ - $ 33,755, $ 297,986 $ - $ - $ 297,986 KCFD-5 Seattle Central Waterfront Regional Passenger-Only Ferry Terminal 5337 HIFG $ 784,383 $ - $ - $ 784,383 MET-188 Trolley Bus Replacement 5337 HIFG $ 20,700,957 $ - $ - $ 20,700,957 TBD Trolley System Preservation/Maintenance 5337 HIFG $ - $ 3,802,343 $ - $ 3,802, $ 656,265 $ (17,891) $ - $ 638,374 KCFD-6 Vessel Maintenance Project 5337 HIFG $ - $ 121,661 $ - $ 121,661 King County Totals $ 65,787,283 $ 7,373,301 $ - $ 73,160,584 Kitsap Transit KT-38 Silverdale Transit Center 5307 $ - $ 403,347 $ - $ 403, $ - $ 46,117 $ - $ 46,117 Kitsap Transit Totals $ - $ 449,464 $ - $ 449,464 Pierce Transit PT-156 ADA Service 5307 $ 975,322 $ (182,581) $ 792,741 Pierce Transit PT-164 Clean Fuels Bus 5307 $ 6,995,645 $ (295,096) $ 6,700,549 Pierce Transit Totals $ 7,970,967 $ (477,677) $ 7,493,290 PSRC PSRC-19 PSRC Programming and Planning 5307 $ 966,666 $ - $ 966,666 PSRC Totals $ 966,666 $ - $ - $ 966,666 City of Seattle Skagit Transit Sound Transit Washington State Ferries SEA-166 South Lake Union Streetcar Maintenance 5307 $ 406,900 $ - $ 71,505 $ 478, $ 579,447 $ (52,432) $ (71,505) $ 455,510 SEA-167 Monorail System Maintenance 5337 HIFG $ 351,057 $ 250,985 $ - $ 602,042 City of Seattle Totals $ 1,337,404 $ 198,553 $ - $ 1,535, $ - $ 183,359 $ - $ 183,359 SKA-4 Skagit Transit Maintenance Operations and Administration Facility 5339 $ - $ 34,938 $ - $ 34,938 SKA-3 Commuter Bus Operations 5307 $ - $ 122,213 $ - $ 122,213 Skagit Transit Totals $ - $ 340,510 $ - $ 340,510 RTA-3A Northgate Link (UW Station to Northgate) 5307 $ 7,000,000 $ - $ - $ 7,000,000 RTA-4B Commuter Rail Project: Seattle to Lakewood 5307 $ 7,000,000 $ 2,206,043 $ - $ 9,206,043 RTA-85 Link Operations and Maintenance Satellite Facility 5307 $ 4,195,609 $ - $ - $ 4,195,609 RTA-87 Sounder and Link State of Good Repair 5337 HIFG $ 11,439,364 $ 5,339,912 $ - $ 16,779,276 RTA-5 Regional Express Bus Program 5337 HIMB $ 5,113,761 $ 3,440,654 $ - $ 8,554,415 RTA-77 S. 200th Link Extension 5339 $ 1,869,600 $ (19,351) $ - $ 1,850,249 Sound Transit Totals $ 36,618,334 $ 10,967,258 $ - $ 47,585,592 WSF-102 Vessel Preservation and Improvement 5307 $ 4,984,805 $ 202,560 $ (5,187,365) $ HIFG $ 5,968,597 $ 878,852 $ - $ 6,847,449 WSF-82 Seattle Multimodal Terminal at Colman Dock 5307 $ - $ - $ 5,187,365 $ 5,187,365 Washington State Ferries Totals $ 10,953,402 $ 1,081,412 $ - $ 12,034,814 Agenda Item 6.a Page 1

6 Seattle-Tacoma-Everett Regional Competition Sponsor Project ID Title Fund Source Programmed Funds Adjustment Redistributions Final City of Seattle SEA-199 Route 48 South Electrification 5307 $ 2,170,055 $ - $ - $ 2,170,055 Sound Transit RTA-81 Tacoma Link Expansion Project 5307 $ 1,403,278 $ - $ - $ 1,403,278 Sound Transit RTA-82 Federal Way Link Extension 5307 $ 5,000,000 $ - $ - $ 5,000,000 Washington State Ferries WSF-59 Mukilteo Multimodal Terminal 5307 $ 1,000,000 $ - $ - $ 1,000,000 Funds advanced from 2018 to 2017 Sound Transit RTA-94 Sounder Vehicle Procurement 5307 $ - $ 1,200,363 $ - $ 1,200,363 Total $ 9,573,333 $ 1,200,363 $ - $ 10,773,696 *Note: Per adopted contingency list procedures, the priority for the additional regional competitive funds is to allow regionally awarded projects to advance to earlier years, resulting in later years funding distributed to the contingency list. For the 2017 adjustments, 2018, 2019, and 2020 regional competitive funds previously awarded to the RTA-94 (Sounder Vehicle Procurement) project were advanced to earlier years. The freed up 2020 regional competitive funds were then awarded to the RTA-92 (Regional Express Bus Program ( )) project from the 2017 contingency list. Seattle-Tacoma-Everett - Preservation Set Aside Sponsor Project ID Title Fund Source Programmed Funds Adjustment Redistributions Final Community Transit CT-53 Facilities Rehabilitation and Maintenance 5307 $ 709,683 $ (58,866) $ (650,817) $ - Community Transit CT-54 Transit Revenue Vehicles 5307 $ - $ - $ 650,817 $ 650,817 Everett Transit ET-34 Everett Station Preventive Maintenance & Rehabilitation 5307 $ 80,695 $ (18,607) $ - $ 62,088 King County Metro MET-202 Bus Replacement 5307 $ 5,312,295 $ (143,505) $ - $ 5,168,790 King County Marine KCFD-6 Vessel Maintenance Project 5307 $ 143,735 $ (10,207) $ - $ 133,528 Pierce Transit PT-164 Clean Fuels Bus 5307 $ 627,404 $ (136,442) $ - $ 490,962 City of Seattle SEA-167 Monorail System Maintenance 5307 $ 65,700 $ (6,974) $ - $ 58,726 Sound Transit RTA-83 Sounder Vehicle Preservation & Maintenance 5307 $ 3,037,596 $ 411,173 $ - $ 3,448,769 Washington State Ferries WSF-102 Vessel Preservation and Improvement 5307 $ 908,797 $ (36,573) $ - $ 872,224 Total $ 10,885,905 $ 0 $ (0) $ 10,885,905 STE UZA Totals $ 153,990,133 $ 24,355,892 $ (0) $ 178,346,025 Total FFY 2017 FTA F $ 159,808,671 $ 24,654,032 $ (0) $ 184,462,703 Agenda Item 6.a Page 2

7 Summary of PSRC s FFY 2017 FTA Funds I. FFY 2017 PSRC FTA Funds Adjustments Process Overview PSRC coordinates with the Federal Transit Administration (FTA) and the region s public transit agencies to distribute PSRC s FTA funds to projects in the three urbanized areas, or UZAs, in the PSRC region: Bremerton, Marysville and Seattle Tacoma-Everett (STE). FTA requires that PSRC review the estimates used to program FTA funds with the actual allocation approved by Congress on an annual basis, and make adjustments to reconcile the two amounts as necessary. Table 1: Final PSRC FTA 5307, 5337 & 5339 Funds for FFY 2017 Table 1 shows the final 2017 FTA funding apportionments, published by FTA on July 10, The UZAs received their final 2017 funding apportionments under three separate FTA grant programs: 5307, 5337 (HIFG & HIMB), and Funding Source Bremerton UZA Marysville UZA Seattle-Tacoma- Everett (STE) UZA Grand Total 5307 $3,359,202 $2,036,697 $102,322,358 $107,718, (HIFG & HIMB) $260,117 $0 $67,774,334 $68,034, $256,378 $204,284 $8,249,333 $8,709,995 Total $3,875,697 $2,240,981 $178,346,025 $184,462,703 Within the Bremerton and Marysville UZAs, PSRC identifies the funding adjustments necessary to each UZA s FTA funds once the actual allocations are made available for each fiscal year. As Kitsap Transit is the only transit agency in the Bremerton UZA and Community Transit is the only transit agency in the Marysville UZA, these agencies will then identify the projects to which those funding adjustments will be applied in their respective UZAs. These adjustments may reflect either an increase or a reduction in funding for each agency. The project adjustments will be recommended to the Transportation Operators Committee (TOC) and subsequently to PSRC s Boards for action. Within the STE UZA, there is both an earned share and a regional process for FTA funds (described in Section 2). For the earned share process, each public transit agency will identify the projects for which those funding adjustments will be applied. These adjustments may reflect either an increase or reduction in funding for each agency. The project adjustments will then be recommended to the TOC and subsequently to PSRC s Boards for action. For the regional competitive process, any increase in the regional portion of funds will be applied to the adopted contingency list, while a reduction in the regional portion of funds will be applied to the previously awarded projects. II. FFY 2017 FTA Funds and Adjustments Process PSRC coordinates with FTA and the region s public transit agencies to distribute PSRC s FTA funds to projects in the three UZAs using either the earned share or regional process. Under the earned share process, funds are distributed to every metropolitan area based on their earnings. The FTA determines the amount of funding received by each metropolitan area using the national FTA distribution formula, Agenda Item 6.b Page 1

8 which allocates transit funds in the federal budget to metropolitan areas using federal census data and public transit system data. Since Kitsap Transit is the only public transit agency in the Bremerton UZA, and Community Transit is the only public transit agency in the Marysville UZA, all FTA funding is distributed in these UZAs using the earned share process. A portion of 5307 funds within each UZA is set aside for PSRC s Work Program. Per adopted regional policy, approximately 86% of FTA funds are allocated to the nine transit agencies in the STE UZA using the earned share process, while approximately 14% of FTA funds are distributed using the regional process. Under the earned share process, funds are allocated to STE UZA transit agencies based on their service and operating characteristics. The earned share portion of the FTA funds received by the STE UZA is distributed to public transit agencies using the national FTA distribution formula. Transit performance and operating data is obtained from the National Transit Database (NTD), which is populated with the annual data each public transit agency is required to submit by FTA. As some transit agencies in the STE UZA jointly operate certain transit services, in some cases both agencies will have contributed Direct Route Miles (DRM) to those services. Accordingly, FTA funding will be apportioned to those agencies based on the share of DRMs for which each agency is responsible. The remaining funds, approximately 14%, come to the UZA based on regional attributes, such as population density. This portion of the funds is distributed through a regional competition for transit related projects. A portion of the regional funds are set aside for preservation investments, which are distributed according to each transit agency s percentage of the total earned share funds. In addition, some transit agencies in the STE UZA earn less than 1% of the total of the earned share portion of funds. Per adopted policy, a minimum floor adjustment is made to bring the earned share amounts for these agencies up to the 1% amount. The adjustment is taken from the regional portion of the funds within the STE UZA and applied to these agencies for their earned share distribution. The 2017 funds were distributed as part of the 2014 project selection process, and the procedures will follow the Policy Framework adopted at that time. As adopted in the subsequent 2016 project selection process, the minimum floor adjustment for funds will be capped at 1% of the 2015 allocation Chart 1: PSRC 2017 FTA Funds Distribution Flow Chart Chart 1 provides a graphic representation of the flow of funds to each PSRC region UZA and how they are disbursed to transit agencies within each UZA. Agenda Item 6.b Page 2

9 2A: Bremerton UZA and Marysville UZA 2017 FTA Funds and Adjustments Table 2: Bremerton and Marysville UZAs Overall Adjustments of FFY 2017 PSRC FTA Funds Table 2 provides an overview of the funding changes needed for the Bremerton and Marysville UZAs for PSRC s 5307, 5337, and 5339 FTA funds for FFY Bremerton UZA Funding Source Programmed Final 2017 Amount Adjustment 5307 $3,162,167 $3,339,202 $177, PSRC Work Program $20,000 $20,000 $ HIFG $236,733 $260,117 $23, $266,147 $256,378 ($9,769) Total $3,685,047 $3,875,697 $190,650 Marysville UZA Funding Source Programmed Final 2017 Amount Adjustment 5307 $1,908,100 $2,023,364 $115, PSRC Work Program $13,333 $13,333 $ $212,058 $204,284 ($7,774) Total $2,133,491 $2,240,981 $107,490 2B: Seattle-Tacoma-Everett UZA 2017 FTA Funds and Adjustments The following five tables include information on PSRC s FTA funds for the STE UZA based on the 2017 edition of PSRC s STE UZA disaggregation tool (a copy of the tool is available upon request). Table 3a: Minimum Floor Calculation and Amount for FFY 2017 The first table below identifies the STE earned share funding by source and the resulting one percent. The second table identifies adjustment needed for each agency to reach the minimum floor amount. Minimum Floor Amount (HIFG & HIMB) 5339 STE Earned Share Funding $ 79,587,796 $ 67,774,335 $ 6,233,618 $ 153,595,749 One Percent of Funding $ 795,878 $ 677,743 $ 62,336 $ 1,535,957 Total Minimum Floor Amount by Agency Agency Earned Share - Before Minimum Floor 5339 Total Minimum Floor Amount Difference (Minimum Floor Adjustment) Everett Transit $ 768,776 $ - $ 87,899 $ 856,675 $ 1,535,957 $ 679,282 City of Seattle $ 208,255 $ 602,042 $ - $ 810,297 $ 1,535,957 $ 725,660 Pierce County Ferry Operations $ 345,969 $ 470,921 $ - $ 816,890 $ 1,535,957 $ 719,067 Total $ 2,124,009 Agenda Item 6.b Page 3

10 Table 3b: STE UZA Earned Shares by Agency for FFY 2017 Table 3b identifies the currently programmed funds by source for each agency, their final earned share amounts, and any necessary adjustments. NOTES: 1) The final earnings do not reflect the funding exchange between Sound Transit and Pierce Transit that was agreed to as part of the 2014 Project Selection Process. PSRC staff will reach out to these agencies to identify their final 2017 earnings by source. 2) Per adopted agency policy, external agencies do not receive STE UZA minimum floor adjustments. Agency Currently Programmed for 2017 Final 2017 Earned Share Minimum Floor Total Earned Share and Min. Floor for 2017 Adjustment Earned Share / Minimum Floor 5337 HIMB 5337 HIFG 5307 Community Transit Everett Transit Intercity Transit King County Marine King County DOT Kitsap Transit (STE UZA Earned Share on Pierce County Ferry Operations Pierce Transit City of Seattle Skagit Transit Sound Transit Washington State Ferries 5307 Earned Share Subtotals King County Marine King County DOT Pierce County Ferry Operations City of Seattle Sound Transit Washington State Ferries 5337 HIFG Earned Share Subtotals Community Transit King County DOT Pierce Transit Sound Transit 5337 HIMB Earned Share Subtotals $6,380,672 $6,320,525 $0 $6,320,525 ($60,147) $1,263,550 $768,776 $679,282 $1,448,058 $184,508 $0 $2,336,570 $0 $2,336,570 $2,336,570 $954,251 $936,360 $0 $936,360 ($17,891) $33,755,759 $35,945,151 $0 $35,945,151 $2,189,392 $0 $403,347 $0 $403,347 $403,347 $0 $345,969 $719,067 $1,065,036 $1,065,036 $7,970,967 $5,233,363 $0 $5,233,363 ($2,737,604) $986,347 $208,255 $725,660 $933,915 ($52,432) $0 $305,572 $0 $305,572 $305,572 $18,195,609 $21,596,543 $0 $21,596,543 $3,400,934 $4,984,805 $5,187,365 $0 $5,187,365 $202,560 $74,491,960 $79,587,796 $2,124,009 $81,711,805 $7,219,845 $784,383 $906,044 $906,044 $121,661 $20,700,957 $24,503,301 $24,503,301 $3,802,344 $0 $470,921 $470,921 $470,921 $351,057 $602,042 $602,042 $250,985 $11,439,364 $16,308,355 $16,308,355 $4,868,991 $5,968,597 $6,847,449 $6,847,449 $878,852 $39,244,358 $49,638,112 $0 $49,638,112 $10,393,754 $1,378,814 $1,936,680 $1,936,680 $557,866 $6,270,113 $7,645,128 $7,645,128 $1,375,015 $0 $125,607 $125,607 $125,607 $5,113,761 $8,428,808 $8,428,808 $3,315,047 $12,762,688 $18,136,223 $0 $18,136,223 $5,373, Community Transit Everett Transit Intercity Transit King County DOT Kitsap Transit (STE UZA Earned Share onl Pierce Transit Skagit Transit Sound Transit 5339 Earned Share Subtotals Earned Share Totals Note 2: Minimum Floor funds are taken from regional 5307 funds. $799,948 $722,663 $722,663 ($77,285) $73,855 $87,899 $87,899 $14,044 $0 $267,152 $267,152 $267,152 $3,321,820 $3,224,600 $3,224,600 ($97,220) $0 $46,117 $46,117 $46,117 $0 $598,363 $598,363 $598,363 $0 $34,938 $34,938 $34,938 $1,869,600 $1,251,886 $1,251,886 ($617,714) $6,065,223 $6,233,618 $0 $6,233,618 $168,395 $132,564,229 $153,595,749 $2,124,009 $155,719,758 $23,155,529 Note 1: The 5307 shown as Pierce County's currently programmed earned share is for informational purposes; the funds are programmed to Pierce Transit under the exchange agreement between these two agencies. Agenda Item 6.b Page 4

11 Table 3c: FTA Competitive Funds and Net Adjustments for FFY 2017 Table 3c identifies the adjustments needed to PSRC s Regional Competitive funds for This table shows the regional competitive funding amount after funds were taken from the regional pot for the preservation set-aside and minimum floor adjustment. As illustrated below, additional funds are available for projects on PSRC s adopted FTA contingency list. Funding Program 5307 (projects with FTA Competitive funds) 5339 (funds derived from regional attributes) Totals Currently Programmed Final 2017 Amounts Minimum Floor for 2017 $9,573,333 $10,881,991 ($2,124,009) $8,757,982 ($815,351) $0 $2,015,714 $2,015,714 $2,015,714 $9,573,333 $12,897,705 ($2,124,009) $10,773,696 $1,200,363 Per adopted contingency list procedures, the priority for the additional regional competitive funds is to allow regionally awarded projects to advance to earlier years, resulting in later years funding distributed to the contingency list. As a reminder, the recent FTA regional competition awarded funds and a new contingency list is now adopted. PSRC will be reaching out to project sponsors from the regional competition regarding the distribution of contingency funding. As a reminder, the regional competition only programmed 5307 funds, so the amount of 5339 in the table above will need to be exchanged. PSRC will reach out to sponsors on the contingency list to determine if the funds are still needed and what they would complete. Table 3d: STE UZA Preservation Set Aside and Net Adjustments for FFY 2017 Total Amount Adjustments Table 3d identifies the funds provided through PSRC s FTA preservation set aside and the adjustments for The Preservation Set Aside represents 50% of the STE UZA regional portion of funds. Per PSRC s 2014 Policy Framework, the preservation funding for each agency is based on their share of the total earned share funds (not including minimum floor funds) for the STE UZA. Per adopted policy, the preservation set-aside is a fixed amount that will not be adjusted; however, the distribution among agencies based on their current earned share percentages is revised as part of each annual adjustment process. The following table identifies the preservation funds currently programmed for each agency for 2017 and the amount that each should receive based on their share of the 2017 earned share funds. Preservation Agency Preservation Funds Currently Programmed for 2017 Share by Agency Total 2017 Earned Share Funds Share by Agency Total to be Received per 2017 Earned Share Adjustment Community Transit $709, % $8,979, % $650,817 ($58,866) Everett Transit $80, % $856, % $62,088 ($18,607) King County Marine $143, % $1,842, % $133,528 ($10,207) King County DOT $5,312, % $71,318, % $5,168,790 ($143,505) Pierce County Ferry Operations $77, % $816, % $59,204 ($18,409) Pierce Transit $549, % $5,957, % $431,758 ($118,033) Sound Transit $3,037, % $47,585, % $3,448,769 $411,173 City of Seattle $65, % $810, % $58,726 ($6,974) Washington State Ferries $908, % $12,034, % $872,224 ($36,573) $10,885, % $150,202, % $10,885,905 $0 Note: The 5307 shown as Pierce County's currently programmed earned share is for informational purposes; the funds are programmed to Pierce Transit under the exchange agreement between these two agencies. Agenda Item 6.b Page 5

12 Table 3e: STE UZA PSRC FTA Funds with Overall Adjustments for FFY 2017 Table 3e provides an overview of the funding changes needed for the STE UZA for PSRC's 5307, 5337, and 5339 FTA funds for FFY Seattle-Tacoma-Everett (STE) UZA Funding Source Programmed Final 2017 Amount Adjustment Earned Share (including minimum floor) 5307 $74,491,960 $81,711,805 $7,219, PSRC Work Program $966,666 $966,666 $ HIFG $39,244,358 $49,638,112 $10,393, HIMB $12,762,688 $18,136,223 $5,373, $6,065,223 $6,233,618 $168,395 Subtotal $133,530,895 $156,686,424 $23,155,529 Regional Competition (after minimum floor) 5307 $9,573,333 $8,757,982 ($815,351) 5339 $0 $2,015,714 $2,015,714 Subtotal $9,573,333 $10,773,696 $1,200,363 Preservation Set Aside 5307 $10,885,905 $10,885,905 $0 Subtotal $10,885,905 $10,885,905 $0 STE UZA Total $153,990,133 $178,346,025 $24,355,892 Agenda Item 6.b Page 6

13 III. FFY 2017 Project Adjustments Process Table 4: PSRC FTA Funds with Overall Adjustments for FFY 2017 Table 4 provides a summary of the final overall adjustment amount for all fund sources for each UZA in FFY Total FFY 2017 FTA Funds Programmed Final 2017 Amount Adjustment Bremerton UZA $3,685,047 $3,875,697 $190,650 Marysville UZA $2,133,491 $2,240,981 $107,490 STE UZA $153,990,133 $178,346,025 $24,355,892 Total FFY 2017 FTA funds $159,808,671 $184,462,703 $24,654,032 Table 5: 2017 PSRC FTA Funds Currently Programmed by UZA and Project The following tables describe how FTA funds are currently programmed for projects within each UZA. Each agency will be asked to identify the projects to which 2017 funding adjustments will be applied. PSRC will correspond individually with each jurisdiction regarding how the adjustments process will apply to its currently programmed projects. Bremerton UZA Project ID Sponsor Project Source Programmed KT-6 Kitsap Transit Small Passenger Only Vessels 5337 HIFG $236,733 KT-45 Kitsap Transit Bus and Over-the Road Coach Purchase 5307 $2,135, $266,147 KT-38 Kitsap Transit Silverdale Transit Center 5307 $1,027,167 PSRC-19 PSRC Regional Planning & Programming 5307 $20,000 Total $3,685,047 Marysville UZA Project ID Sponsor Project Source Programmed CT-46 Community Transit Marysville UZA Transit Operations 5307 $1,300,000 CT-56 Community Transit Preventive Maintenance Capital Operating 5307 $608,100 CT-54 Community Transit Transit Revenue Vehicles 5339 $212,058 PSRC-19 PSRC Regional Planning & Programming 5307 $13,333 Total $2,133,491 Seattle-Tacoma-Everett UZA - Regional Competition Project ID Sponsor Project Source Programmed SEA-199 Seattle Route 48 South Electrification 5307 $2,170,055 RTA-81 Sound Transit Tacoma Link Expansion Project 5307 $1,403,278 RTA-82 Sound Transit Federal Way Link Extension 5307 $5,000,000 WSF-59 Washington State Ferries Mukilteo Multimodal Terminal 5307 $1,000,000 Total $9,573,333 Seattle-Tacoma-Everett UZA - Preservation Set Aside Project ID Sponsor Project Source Programmed CT-53 Community Transit Facilities Rehabilitation and Maintenance 5307 $709,683 ET-34 Everett Transit Everett Station Preventive Maintenance and Rehabilitation 5307 $80,695 KCFD-6 King County Marine King County Ferry District Vessel Maintenance Project 5307 $143,735 MET-202 King County Bus Replacements 5307 $5,312,295 PT-164 Pierce Transit Clean Fuels Bus Replacement/Expansion $627,404 SEA-167 Seattle Monorail System Maintenance 5307 $65,700 RTA-83 Sound Transit Sounder Vehicle Preservation and Maintenance Program 5307 $3,037,596 WSF-102 Washington State Ferries Vessel Preservation and Improvement 5307 $908,797 Total $10,885,905 Agenda Item 6.b Page 7

14 Seattle-Tacoma-Everett UZA - Earned Share Project ID Sponsor Project Source Programmed 5307 Funds CT-54 Community Transit Transit Revenue Vehicles 5307 $4,259,486 CT-55 Community Transit ADA Paratransit Operating 5307 $1,500,000 CT-56 Community Transit Preventive Maintenance Capital Operating 5307 $621,186 ET-35 Everett Transit Transit Revenue Vehicles 5307 $1,263,550 KCFD-5 King County Marine Seattle Central Waterfront Regional Passenger-Only Ferry Terminal 5307 $297,986 KCFD-6 King County Marine King County Ferry District Vessel Maintenance Project 5307 $656,265 MET-185 King County Vehicle, Equipment and Facilities Maintenance 5307 $33,755,759 PSRC-19 PSRC Regional Planning & Programming 5307 $966,666 PT-156 Pierce Transit ADA Service 5307 $975,322 PT-164 Pierce Transit Clean Fuels Bus Replacement/Expansion $6,995,645 SEA-166 Seattle South Lake Union Streetcar Maintenance 5307 $406,900 SEA-167 Seattle Monorail System Maintenance 5307 $579,447 RTA-3A Sound Transit Northgate Link (UW Station to Northgate) 5307 $7,000,000 RTA-4B Sound Transit Commuter Rail Project: Seattle to Lakewood 5307 $7,000,000 RTA-85 Sound Transit Link Operations and Maintenance Satellite Facility 5307 $4,195,609 WSF-102 Washington State Ferries Vessel Preservation and Improvement 5307 $4,984,805 Subtotal $75,458, HIFG Funds KCFD-5 King County Marine Seattle Central Waterfront Regional Passenger-Only Ferry Terminal 5337 HIFG $784,383 MET-188 King County Trolley Bus Replacement 5337 HIFG $20,700,957 SEA-167 Seattle Monorail System Maintenance 5337 HIFG $351,057 RTA-87 Sound Transit Sounder and Link State of Good Repair 5337 HIFG $11,439,364 WSF-102 Washington State Ferries Vessel Preservation and Improvement 5337 HIFG $5,968,597 Subtotal $39,244, HIMB Funds CT-54 Community Transit Transit Revenue Vehicles 5337 HIMB $1,378,814 MET-202 King County Bus Replacements 5337 HIMB $6,270,113 RTA-5 Sound Transit Regional Express Bus Program 5337 HIMB $5,113,761 Subtotal $12,762, Funds CT-54 Community Transit Transit Revenue Vehicles 5339 $799,948 ET-35 Everett Transit Transit Revenue Vehicles 5339 $73,855 MET-202 King County Bus Replacements 5339 $3,321,820 RTA-77 Sound Transit S. 200th Link Extension 5339 $1,869,600 Subtotal $6,065,223 Total STE UZA Earned Share $133,530,895 Total STE UZA $153,990,133 Grand Total 2017 FTA Funds Programmed $159,808,671 Agenda Item 6.b Page 8

15 2018 PROJECT SELECTION KEY ELEMENTS The Project Selection Task Force will be convened this fall, to provide direction and make recommendations on the policies and procedures for the 2018 project selection process. The Regional FTA Caucus and other PSRC committees are asked to provide feedback on a few key elements of the project selection process, as input to the Task Force discussions. The following provides background information on the key elements to be reviewed by the upcoming Project Selection Task Force. Based on previous conversations, those items planned for discussion at the August meeting, if time allows, are highlighted in red. Additional items will be incorporated for future meetings. ADMINISTRATIVE DETAILS Funding years to program Description: Two years of funding will be distributed FFY 2021, Per direction from FHWA/FTA and as discussed during the last cycle, PSRC will continue to build and maintain a full 4-year TIP ( ) Funding Estimates Description: Funding estimates will be determined by the Project Selection Task Force, in coordination with WSDOT, FHWA and FTA. Note that these funds extend beyond the FAST Act. Policy Focus Description: The Project Selection Task Force will be asked to recommend retention of the policy focus of support for centers and the corridors that serve them, utilizing the existing centers framework. As a reminder, this is implemented in the following manner: FTA Regional Competition - centers are defined as regional growth centers and manufacturing/industrial centers as identified in VISION 2040, centers as designated through countywide processes, town centers, and other locally identified centers (for the 2018 process, existing designated centers are presumed). Contingency Lists Description: No changes are anticipated to be made to this process, to adopt prioritized list of contingency projects for all competitions. Project Selection Schedule Description: For the 2016 project selection process, the FTA earned share funding distribution and the FHWA regional competition were conducted in 2016, while the FTA regional funding competition was held in In previous project selection processes, the FTA earned share distribution and the FTA and FHWA competitions were all held in the same year. For the 2018 project selection process, we will be returning to the previous schedule of holding the FTA regional and FHWA regional competitions concurrently. Committee members have expressed the concern that holding the FTA regional Agenda Item 7 1

16 2018 PROJECT SELECTION KEY ELEMENTS competition at the same time as the FHWA regional competition is awkward in the circumstance of transit agencies submitting applications for the same project to both competitions; further, this practice in the past has caused concern at the Regional Project Evaluation Committee deliberations. However, conducting the FTA earned share and FTA regional competition in different years extends the project selection process, requiring additional PSRC staff time and resources. Discussion: PSRC will take a sense of the committee on this topic for feedback to the Task Force. To address the above concerns, the Committee will discuss two potential options: holding the FTA regional competition before the FHWA competition, or prohibiting transit agencies from submitting the same project to both competitions. Number of regional applications Description: There is no current limit on the total number of applications submitted for the FTA Regional Competition. Discussion: PSRC will take a sense of the committee on this topic for feedback to the Task Force. Additional data on this topic is provided in Table 1 at the end of this section. Funding Limits Description: Committee members have expressed interest in discussing setting limits on the maximum amount requested in the regional competition, either by project or by agency, to ensure equity in the process. Discussion: PSRC will take a sense of the committee on this topic for feedback to the Task Force. Additional data on amounts requested and awarded over the last few cycles is provided in Tables 2 and 3 at the end of this section. SET-ASIDES Preservation Set-Aside Description: The preservation set-aside has been in place since 2012, and was reduced in 2016 from 50% of the regional portion of the FTA funds to 45%. The set-aside is a fixed amount taken from the regional portion of the STE UZA funds and distributed to transit agencies in the STE UZA using the earned share distribution formula. The rationale for the set-aside is the continuing need for preservation investments and the priority given to these activities in Transportation The use of PSRC s FTA funds for preservation allows an increased flexibility in the use of local funds for transit operations. Each transit agency in the STE UZA recommends projects that meet the FTA s State of Good Repair definition. Per Caucus agreement, preventative maintenance is also included as an eligible activity for the set aside. Discussion: PSRC will take a sense of the committee on this topic for feedback to the Task Force specifically, whether to continue the set-aside at current levels and whether to make any modifications to the Agenda Item 7 2

17 2018 PROJECT SELECTION KEY ELEMENTS eligibility criteria. Additional data on the amount of Earned Share and Preservation Set-aside funds used for preservation projects is provided in Figure 1 at the end of this section. Minimum Floor Adjustment Description: Since 2003, transit agencies in the STE UZA that earn less than 1% of the total of the earned share portion of funds have received a minimum floor adjustment to bring the earned share amounts for these agencies up to the 1% amount. The adjustment is taken from the regional portion of the funds within the STE UZA and applied to these agencies for their earned share distribution. The rationale for this adjustment is to facilitate future planning for these agencies by allowing them to rely on a certain amount of FTA funding each year as a safety net for a basic level of investment. As part of the 2016 project selection process, this amount was capped at the amount identified from the final 2015 FTA allocations. Discussion: PSRC will take a sense of the committee on this topic for feedback to the Task Force specifically, whether to continue the minimum floor adjustment and how to determine the definition of a minimum floor agency. Additional information on minimum floor funding amounts and usage can be found in Figures 2, 3, and 4 at the end of this section. PROJECT EVALUATION CRITERIA Future committee discussions will be held regarding details of the project evaluation criteria, however, to date no significant changes have been requested or deemed necessary. Two topics that have arisen for current discussion are how to evaluate project readiness in project applications and whether to consider project types when scoring applications. Project Readiness Description: As in previous project selection processes, project readiness was incorporated into the criteria for FTA 2017 regional competition projects. For this criteria, projects were scored based on the number of prerequisites that had already been completed or were underway for the phase being requested. Committee members have expressed the concern that projects requesting funds for later years would receive lower scores because they had fewer prerequisites completed or underway. Discussion: This has been on ongoing topic of discussion on how to address project readiness in applications submitted for future years of funding. PSRC will come back at a future meeting with more information on how the project readiness scoring criteria may impact project recommendation outcomes. Consideration of Project Types Description: The FTA regional competition currently has one set of scoring criteria for all project types, rather than separate criteria for different categories of projects. Agenda Item 7 3

18 Discussion: 2018 PROJECT SELECTION KEY ELEMENTS At a future meeting, the Committee will be asked to review the types of projects submitted to the regional competition. Additional information on the types of projects submitted to and awarded in previous FTA regional competitions can be found in Tables 4 and 5 at the end of this section. Agenda Item 7 4

19 2018 PROJECT SELECTION KEY ELEMENTS ADDITIONAL INFORMATION ON DISCUSSION ITEMS The following tables and charts provide additional data to inform the discussion of key project selection elements. Number of regional applications Table 1: Number of FTA Regional Competition Applications and Awards (2014 and 2017) Project Sponsors 2014 FTA Competition 2017 FTA Competition Number of Applications Number of Funded Projects Number of Applications Number of Funded Projects City of Seattle Community Transit Everett Transit King County DOT (Marine) King County/Metro Pierce Transit Sound Transit Sumner University of Washington Washington State Ferries TOTAL Funding Limits Summary of Regional FTA Requests (2014 & 2017) Available funding: o $28.72 M o $32.27 M 30 requests, which varied from $162 K to $12.1 M Average request was $5.3 M in 2014 and $4.7 M in 2017 o Three agencies represented 50% of funding requested o Three agencies represented 52% of funding requested Table 2: Number of Applications, by Amount Requested (2014 and 2017) Less than $1 M 23% $1 to $5 M 27% $5 to $10 M 37% Over $10 M 13% Summary of Regional FTA Recommendations (2014 & 2017) 16 awards, which varied from $162 K to $7.8 M Average award was $3.6 M in 2014 and $4.0 M in 2017 Agenda Item 7 5

20 2018 PROJECT SELECTION KEY ELEMENTS Table 3: Number of Applications, by Amount Awarded (2014 and 2017) Percent of Awards Percent of Funding Less than $3 M 31% 12% $3 to $5 M 31% 27% Over $5 M 38% 61% Preservation Set-Aside Earned share funding represents 88% of the total, with some sources specifically for preservation activities. In addition to the set-aside funding, 45% of the total Earned Share funds in FFY 2016 were used for preservation projects. Figure 1: FFY 2016 STE UZA Funding Distribution by Source and Process (in millions) 45% for preservation projects Minimum Floor Adjustment The total minimum floor amount has increased from $1.43 M in 2012 to $1.76 M in In 2016, the three minimum floor agencies used their earned share funding for: o Everett Transit - Preservation/Maintenance = 93%, Vehicle/Equipment = 7% o City of Seattle - Preservation/Maintenance = 100% o Pierce County Ferry - Preservation/Maintenance = 30%, Vehicle/Equipment = 70% Note: Pierce County Ferry funds were all programmed to Pierce Transit in 2016, so Pierce Transit earned share funding was used here as a proxy. Additional information on minimum floor funding will be provided at the meeting, as available. Agenda Item 7 6

21 2018 PROJECT SELECTION KEY ELEMENTS Figure 2: STE UZA Earned Share Earnings by Agency ( ) Figure 3: STE UZA Minimum Floor Set-aside Amounts ( ) Agenda Item 7 7

22 2018 PROJECT SELECTION KEY ELEMENTS Figure 4: STE UZA Annual Minimum Floor Funds by Agency ( ) Consideration of Project Types In 2014 and 2017, project sponsors applied for the following types of projects: Table 4: Project Applications, by Project Type (2014 and 2017) Percent of Applications Percent of Requested Funding Capital 60% 60% Planning 10% 3% Vehicle/Equipment 30% 37% In 2014 and 2017, funds were awarded for the following types of projects: Table 5: Awarded Projects, by Project Type (2014 and 2017) Percent of Awards Percent of Awarded Funding Capital 69% 62% Planning 6% 0% Vehicle/Equipment 25% 38% Agenda Item 7 8