2019 Surplus Van Grant Application Packet

Transcription

1 Surplus Van Grant Application Packet Checklist to Complete Application: Include the Completed 2019 Van Grant Application Identify the Primary Applicant(s) Get All Required Signatures/Dates Return Complete Applications: No later than Friday, February 22, 2019! Deadline: 5:00 p.m. Friday, February 22, 2019 Pre-Award Workshop: 11:00 a.m. 2:00 p.m. Thursday, February 7, 2019 Return all items to: Spokane Transit Authority Angela Brown, Paratransit Supervisor 1212 W. Sharp Avenue Spokane, WA

2 2 Spokane Transit Rules, Requirements and Selection Criteria for Surplus Vans Background At the regular board meeting July 20, 2011, Spokane Transit Authority approved the Surplus Van Grant Program to meet unmet transportation needs of qualified human services organizations (HSO). In accordance with Board Resolution , up to 10 (ten) 15-passenger vans will be made available to eligible community agencies to enhance transportation service provided within Spokane Transit s Public Transportation Benefit Area (PTBA). This packet contains the application, rules, requirements and selection criteria developed by Spokane Transit staff to implement that plan. Vehicle Descriptions Up to ten (10) surplus vehicles may be granted which will include surplus rideshare vans. These vehicles have recently been retired from regular service. STA staff and a sample surplus vehicle will be available at a Pre-Award Workshop, which will be held February 7, 2019 from 11:00 am to 2:00 p.m. at the Spokane Transit Paratransit Office, 1212 W. Sharp Avenue, Spokane, Washington. Call Spokane Transit at (509) for transit or driving directions. The workshop is an open house format and no reservation is necessary. A required Post-Award Orientation will be scheduled after all Van Grant recipients are notified. Eligibility Human service organizations (HSOs) which serve individuals of the Spokane Transit Public Transportation Benefit Area (PTBA) who have a disability, are low income, or have mobility limitations related to advanced age are eligible. The PTBA serves the urban growth areas of Spokane City, Spokane Valley, Cheney, Medical Lake, Airway Heights, Millwood, and Liberty Lake. Questions about eligibility, limits of the PTBA and other questions about the program should be directed to: Angela Brown, Paratransit Supervisor at (509) or STAVanGrant@spokanetransit.com.

3 3 Other Rules and Requirements for Surplus Van Grant Vehicles must be used for a transportation-related purpose for individuals who have a disability, are low income, and/or have mobility limitations related to advanced age and who live and/or travel within Spokane Transit s PTBA. Only one vehicle will be awarded per agency/organization per year. The recipient agency will assume ownership of the vehicle. Application must clearly designate the primary applicant who will be named as buyer on vehicle title, if selected as a recipient. All trips must have an origin OR a destination within STA s PTBA. Applicant must have the financial and management capacity to operate, maintain, and insure granted vehicle, if selected as a recipient. Successful applicants will be required to sign an agreement relating to the exchange of vehicles for transportation-related services. Applicants must track ridership, hours, and miles of service and provide a quarterly report to Spokane Transit for a period of one year after the award of the van. Applicants shall only provide transportation to their clients, members, guests, or other similar users with vans supplied under this program. They shall not provide transportation to the general public for a fee/fare. Applicants shall not use the vehicle for assisting a campaign for election or for the promotion of or opposition to any ballot proposition.

4 4 Application Schedule February 7, 2019 February 22, 2019 March 2019 March 2019 TBD- Spring 2019 Pre-Award Vehicle Viewing at Paratransit (1212 W. Sharp Ave.) DEADLINE FOR SUBMITTING APPLICATIONS Review and scoring of applications by Selection Committee Announcement of Surplus Van Grant Awards Post-Award Orientation Vehicle Distribution Application Submittal Please see the attached application or obtain the application from Spokane Transit s website: or via from STAVanGrant@spokanetransit.com. This application packet is available in other formats upon request. Applications must be submitted as original (hard copy) signed documents and must be received no later than 5:00 p.m. Friday, February 22, 2019 Van Grant applications should be mailed to or dropped off to: Angela Brown, Paratransit Supervisor Spokane Transit Authority 1212 W. Sharp Avenue Spokane, WA Van Grant inquires/questions: STAVanGrant@spokanetransit.com Phone: (509)

5 Selection Criteria The selection process is competitive and involves a team review and evaluation using the criteria identified below. In addition to these specific criteria, geographic equity, diversity in population groups served, and previous grant awards will be used as balancing factors in making final selections. 5 CRITERIA: WEIGHT: 1. Clarity and Quality of Application 5% 2. Demonstrated Local Community Benefit 45% 3. Total Number of Estimated Trips to be Provided Annually 25% 4. Coordination of Services 15% 5. Ability to Maintain Vehicle 10% Total 100% Selection Criteria Summary 1. Clarity and Quality of Application Applications will be rated on content, clarity, presentation and quality of application proposal based on legibility, completeness, provision of data and clear definition of transportation needs and population served. Applications which are deemed nonresponsive (incomplete, illegible, etc.) will not be submitted for scoring. 2. Demonstrated Community Benefit Explain clearly the scope and nature of your agency and its transportation need. Explain how granting your application would serve an unmet or underserved public transportation need in Spokane Transit s PTBA. Describe the geographic area you serve or intend to serve. Describe the types of services/programs you provide or plan to provide. 3. Total Number of Trips Provided/Estimated Define and document the number of estimated trips to be provided annually. Emphasis will be given for ADA-eligible Paratransit riders/trips. Include data/background on how you arrived at your trip counts and estimated trip counts. (Round trips count as two trips.) 4. Coordination of Services Describe how you have attempted, proposed, or enacted service coordination with other transportation services in the area. Include what transportation service you currently utilize, what other options are available to your organization and how your program will meet your need and coordinate with other programs to get maximum use and community benefit. 5. Ability of Organization to Maintain Service Describe how the vehicle will be maintained and how you will fund operating, maintenance, and insurance expenses for the vehicle/transportation program. Vehicles are awarded asis and will require routine maintenance as well as potential repairs, at times.

6 6 Spokane Transit 2019 Application for Surplus Van Grant Program Section 1: General Information (All fields are required.) Name of Applicant/Organization Applicant/Organization Address Contact Name Contact Phone Number Contact If applicable: Partner Agency / Organization Partner Agency / Organization Type of Applicant(s) (check all that apply): Church Public Agency School/Daycare Community Service Senior Center Other Organization Convalescent Center (please specify)

7 7 Section 2: Description of Proposed Vehicle Use (Please answer questions in the format below for ease of review and scoring.) Demonstrated Community Benefit A. Explain clearly the scope and nature of your agency and its transportation need. B. Provide a profile of the passengers and community you serve or intend to serve. Passenger profiles may include but are not limited to persons with disabilities, senior citizens, general public, etc. C. Will either the origin or destination of your trips be within the PTBA? (Please contact the Paratransit office to verify if your origin or destination is within the PTBA, if you are unaware.) D. Describe the types of services/programs you are intending to provide. E. Describe the benefit you are hoping to achieve if awarded a vehicle. Total Number of Estimated Trips to be Provided Annually A. Define and document the number of trips to be provided annually by your organization. Explain how you arrived at this number in detail. (Round trips count, for this purpose and applicant consistency, as two trips provided.) B. How many of these trips are estimated to be provided to ADA Paratransit eligible passengers? C. Explain transportation methods (public or private) your organization currently utilizes. a) If granted a vehicle, would the vehicle be used to expand current service, replace an existing service, or both? b) Currently, does Paratransit or Fixed Route bus service meet your organizations needs for some of your trips? Please explain. Coordination of Services A. Describe how you have attempted or enacted service coordination with other transportation services in the community. Name the transportation providers or services. B. Describe how you have attempted or enacted coordination with other organizations in the community. Name the organizations/programs. C. Describe your anticipated coordination with other transportation services or organizations/programs should your HSO be awarded a vehicle. Ability to Maintain Vehicle A. Explain your proposed maintenance plan for the vehicle should one be awarded to your organization. B. Describe how you intend to obtain funding for the vehicle s maintenance and operation, insurance, and licensing. (Insurance and licensing will need to be determined and verified prior to vehicle award.) C. Define your plan to satisfy the required quarterly ridership report commitment for a one-year period, should your organization be granted a vehicle.

8 8 Section 3: Certification I certify that, to the best of my knowledge, the information in this application is true and accurate and that this agency/organization has the necessary financial and managerial capability to adequately operate, maintain and insure the vehicle for which this application is being made. Signature of Lead Agency/Organization Board Chair/Executive Officer: Typed Name/Title: Date: Signature of Partner Agency/Organization Board Chair/Executive Officer: Typed Name/Title: Date: Signature of Partner Agency/Organization Board Chair/Executive Officer: Typed Name/Title: Date:

9 9 AGREEMENT RELATING TO THE EXCHANGE OF VEHICLE FOR TRANSIT RELATED SERVICES THIS AGREEMENT between the Spokane Transit Authority, (hereinafter called Spokane Transit ), and, hereinafter referred to as the Vehicle Recipient ) as follows: In consideration of the mutual promises of the parties, it is hereby agreed as follows: 1. Spokane Transit shall provide to the Vehicle Recipient the following described vehicle: Make: Year: Model: VIN: Fair Market Value: Mileage: 2. The Vehicle Recipient shall provide the following services in consideration for the aforementioned vehicle: To provide enhanced transportation services for individuals who live within Spokane Transit s PTBA as described in Sec.2, description of proposed vehicles use, in the application. Use of the vehicle for other purposes is prohibited. If the Vehicle Recipient does not use the vehicle for the above transportation service for a period of one (1) quarter, the Vehicle Recipient shall forfeit the vehicle within thirty days and the vehicle shall be returned to Spokane Transit. Spokane Transit may use any remedy provided by law for breach of this agreement. 3. Spokane Transit is giving the Vehicle Recipient the aforementioned vehicle AS IS, WHERE IS, and WITH ALL FAULTS and WITHOUT RECOURSE regarding the condition of the aforementioned vehicle. Spokane Transit makes NO EXPRESSED or IMPLIED WARRANTIES of MERCHANTABILITY; NO EXPRESS or IMPLIED WARRANTIES of FITNESS; and no EXPRESS or IMPLIED WARRANTIES or GUARANTEES of any kind regarding the aforementioned vehicle. 4. The parties to this Agreement agree that Spokane Transit shall have no liabilities of any sort arising from or related to the vehicle or vehicles covered by this Agreement. The Vehicle Recipient(s) and any successor shall defend, indemnify and hold harmless Spokane Transit, its officers, agents and employees from any claims or suits at law or equity, costs and/or demands of any sort, including reasonable attorneys fees, arising out of or related to this Agreement, the vehicle or vehicles covered by this Agreement, or any use by any person of such vehicles. 5. If the Vehicle Recipient sells, donates or transfers any vehicle or vehicles covered by this Agreement, the Vehicle Recipient shall require the transferee to execute a binding agreement to defend, indemnify and hold Spokane Transit and its officers, agents and employees harmless as set out in the above provision. 6. The Vehicle Recipient shall be responsible for all licensing, permits and insurance of the 2018 Surplus Van Grant Application Packet

10 10 aforementioned vehicle. Proof of insurance shall be provided to Spokane Transit as a condition of delivery of the aforementioned vehicle. Vehicle Recipient shall promptly carry out all steps necessary to transfer vehicle title to it from Spokane Transit. 7. The Vehicle Recipient shall provide to Spokane Transit a report, quarterly for one year, containing vehicle odometer readings, number of passengers carried, and description of use of vehicle. Reports will be due June 30, 2018, October 31, 2018, January 31, 2019, and March 31, Information shall be submitted to Angela Brown, Paratransit Supervisor, Spokane Transit Authority, 1212 West Sharp Avenue, Spokane, WA 99201, or ed to STAVanGrant@spokanetransit.com or faxed to (509) The Vehicle Recipient will assure they provide transportation services only to their clients, members, guests or other similar users, not the general public, with vans supplied by this program. Grantee will not use the vehicle for assisting a campaign for election or for the promotion of or opposition to any ballot proposition. 9. The Vehicle Recipient will ensure that all trips must have an origin OR destination within Spokane Transit s PTBA. DATED: SPOKANE TRANSIT AUTHORITY By: Title: Date: By: Title: Date: ATTEST: Vehicle Recipient By: Title: Date: ATTEST: Witness 2018 Surplus Van Grant Application Packet