46 th ILRI Board of Trustees Meeting 29 October 2 November 2016 (with preparatory meetings 28 October 2016) Nairobi, Kenya. Friday 28 October Room 720

Transcription

1 46 th ILRI Board of Trustees Meeting 29 October 2 November 2016 (with preparatory meetings 28 October 2016) Nairobi, Kenya Friday 28 October Time Agenda OCS overview Richard Golding, Siew Fing Wong, Misja Brandenburg, Isaac Kihara Lunch Discussion and planning for IFRS implementation 1900 Dinner available Swahili room Saturday 29 October Preparation day, Richard Golding, Siew Fing Wong, Jimmy Smith, Misja Brandenburg Time Agenda Orientation for new board members Committee chairs and secretaries preparation meetings ILRI Management Lunch Meeting of the Nominations and governance committee 1900 Dinner available Swahili room Sunday 30 October Board Retreat and Kapiti Ranch 0830 Discussion on IFRS 0930 Discussion on communications and public awareness Peter Ballantyne, Susan MacMillan 1100 Overview of Kapiti Ilona Gluecks, Jimmy Smith (brunch/snacks will be served) 1200 Depart for Kapiti 1400 Arrive, coffee break Tour of Kapiti Ranch 1600 Depart 1900 Dinner DG s residence 1

2 Monday 31 October Board Meeting The Chair will: - open the 46th Board Meeting 2. The meeting will be invited to consider and adopt the agenda of the 46 th Board meeting 3. Review and Approval of Minutes of the 45 th Board meeting 4. Summary of Disposition of Matters Arising from the Minutes of the 45 th Board Meeting 5. Matters arising from board committees since the 45 th board meeting - Chair and executive activities since the previous meeting - Nominations and governance committee - Other [Board photograph] Coffee break with staff Director General s report Jimmy Smith 1215 Lunch in Ndama lounge Programme Committee 7.1 Review and approval of agenda 7.2 Approval of the minutes 7.3 Update on second phase CRPs 7.4 Delivering the ILRI Science Strategy A New Program Structure 7.5 Update on L&F CRP from CRP Director 7.6 Update on BecA-ILRI Hub and interaction with Chair of the AP 7.7 Review of risks Dinner available: Swahili room Lorne Babiuk Iain Wright 2

3 Tuesday 1 November Committee meetings Finance Committee 8.1 Review and Approval of the Agenda 8.2 ICT update & ICT security 8.3 Review of the Minutes and Action points of the previous Finance Committee Meeting held on 19th April Update on financial position September Investment Report till September Proposed 2017 Operating Budget 8.7 Proposed 2017 CAPEX Budget 8.8 Finance position ILRI in relation to other CGIAR centers (2015 KPI benchmark) 8.9 OCS & CS Update Including IFRS Update 8.10 Review of risks Lunch in Ndama lounge (members of staff councils will join) 9. Human Resources Committee Room Adoption of Agenda 9.2 Minutes of the previous meeting 9.3 Matters arising for previous meetings including 9.4 Update on Program Management Framework project 9.5 Progress reports on:- a. Organizational Climate Survey for 2017 b. Compensation and Benefits Project c. CGIAR Diversity and Inclusion Strategy 9.6 Workforce data review including Succession planning process Management Development Program 9.7 Review of risks Audit and Risk Committee 10.1 Review and approval of the Agenda 10.2 Review of the Minutes 10.3 Follow up actions of the 16 th meeting 10.4 Status of EY External Audit Report recommendations 10.5 Internal Audit Activities Report a. Summary and Status of 2016 audit plan b. Status of previous Internal Audit recommendations 10.6 Review of A&RC Risks 10.7 Updated Risk Management Policy and Anti-Fraud and Anti- Corruption Policy 10.8 Report on Institutional Risks, Responses and Mitigations. Richard Golding Misja Brandenburg Suzanne Petersen Stella Kiwango Siew Fing Wong Linda Opati 3

4 10.9 Closed session with Head of Internal Audit AOB Board-staff dinner 4

5 Wednesday 2 November Full Board Meeting Full Board meeting 11.1 Discussion and acceptance of committee reports Coffee break Closed Board meeting Key items that will be discussed at the Closed Board Meeting will include: 12.1 Report of the Nominations and Governance Committee 12.2 Board self-evaluation 12.3 Dates and locations of future BoT meetings:- 47th ILRI Board meeting April 2017 Addis Ababa, Ethiopia 48th ILRI Board meeting 4 8 November 2017 TBC 49th ILRI board meeting April 2018 Lorne Babiuk Suzanne Petersen Richard Golding Siew Fing Wong Lunch in Ndama lounge Closed Board Meeting - continues Dinner available in Swahili room 5