GETTING STARTED IN DENMARK

Transcription

1 Spring 2015 GETTING STARTED IN DENMARK Orientation and registration AU, International Centre Ms Anne P. Langer, International Coordinator, Mr Michael Winther, Head of IAS,

2 Agenda for this morning 08:45-09:00: Sign-Up at the International Centre 09:00-09:15: Transportation to the International Citizen Service 09:15-09:45: Hand in of documents to public authorities 09:45-10:15: Welcome and Orientation What you need to know as newly arrived international AU employee 10:15-10:25: Information on Danish Courses by Lærdansk 10:30-11:00: Welcome to Denmark by Work in Denmark What you need to know as newly arrived citizen in Denmark 11:00-? Registration at public authorities Notice! Notice! Transport back to AU is not included in the programme Are you on the Special Tax Scheme for Researchers No tax card at ICS 2

3 International Academic Staff Service (IAS) (International Centre) Practical information, registration, tax, housing, spouse, children etc. Help Desk (general enquiries) Monday Friday 10h00-14h00 / ias@au.dk Welcome to Aarhus University AU website for new employees. Info, sign-up, links. AU HR department / Graduate Schools Contractual issues, holiday rules, leave, parental leave, pay roll, policies, working environment, working hours

4 Introduction Day at AU Introduce all new employees to AU 9 March from 9:30am to 2pm in Aarhus 1 June from 9:30am to 2pm in Aarhus Meet the senior management team at AU Receive a guided tour around the University Park University's overall strategies and values Rules and guidelines for employees at AU Opportunity of creating your network of colleagues Further information and sign-up: 7

5 Where to direct your questions? See: 8

6 Survival kit! 10

7 The need to know stuff! 12

8 Non-EU/EEA citizen: Residence cards with biometric features Re-entry permit is necessary if you leave Denmark before you receive the residence card Extension: Remember to apply for an extension, before your permit expires New position at AU? It might require a new permit Please contact your HR-partner or us See: 13

9 Public health care insurance Resident in Denmark for more than 3 months: Non-EU/EEA citizen: Covered (upon registration at public authorities) EU/EEA citizen: Covered (upon registration at public authorities) Travelling in Europe (EU/EEA) EU/EEA citizen: Covered if you have a EHIC. Contact Citizen service (or ICS) in your Danish municipality to order an EHIC Non-EU/EEA citizen: No coverage take out private insurance Resident in Denmark for less than 3 months: Ask the IAS, ias@au.dk 14

10 Coverage by AU insurances while working at AU? AU Employee: AU covers you in case you sustain an injury on the job Guest at AU: Not necessarily covered in case of injury at AU. You should take out a private third-part/liability insurance (full time) and private full time accident insurance Insurance covering travel on official business You are covered against acute illness while working abroad for AU NOTICE: You are not covered by AU-insurances in periods where you have registered to be on vacation! Ask for the AU Travel Insurance Card send an to rejser@adm.au.dk See 15

11 Working hours 37 hours a week = full time position Usually you are not entitled to overtime pay Normally half an hour paid lunch break is included in the 37 weekly working hours weeks of paid holiday Sickness: Normally full pay during sickness Sickness of children: Paid leave for the first two days of sickness of a child 16

12 Paid Holidays 2015 These days are paid holidays regardless of how long you have been employed: 1 January New Year s Day 2-3 April Maundy Thursday and Good Friday 5-6 April Easter Sunday and Easter Monday 1 May* Labour Day 1 May Store Bededag (Danish Rogation Day) 14 May Ascension Day 5 June Constitution Day May Whitsunday and Whit Monday (Pentecost or Pinse) December Christmas Eve and Christmas Day 26 December Boxing Day 31 December New Year s Eve * Employees can take 1 May off by agreement with their immediate superior if, in their superior s opinion, the work situation permits 17

13 Newcomers guide to AU 18

14 Taxation See: If you have questions regarding your taxation, please contact: Special researcher tax scheme: Your HR-partner Tax info: The Danish tax authority SKAT Phone number: Web: Tax advice: PWC (at your own/department expenses) Tax seminar: UIC tax seminar twice a year (March and November) 19

15 Looking for long term accommodation? Here you can find or post advertisements for free if you are seeking or renting out accommodation. This is Denmark's largest housing portal. Site in English, but most adds are in Danish. Networking: This is often the best opportunity! Introduction to housing in Aarhus: 20

16 How do I get around Aarhus and DK? Public transport (bus, train, metro) or APP to find connections from A to B Local and regional transport (bus / commuter trains) Buy a 10-trip bus pass ( klippekort ) valid for both regional trains and busses Possible to buy tickets (cash only, no credit cards) on busses, but not on trains Penalty fees: 750 DKK! National connections (train/bus): (trains), DSB APP or (bus). Buy tickets in advance (online), seat reservations are recommended Be like a Dane get a bike: Buy at a large supermarket (Føtex, Kvickly or Bilka), app. DKK (cheap bike) 22

17 University International Club (UIC) Meetings every week, all year around (usually Wednedsdays) Both employees at AU and their spouses are welcome Some meetings are HR related, others are cultural events or excursions International PlayGroup for children and parents UIC Dinner Club open for all, no sign up! Language training with language partner More information: See the current program in the Welcome Package 24

18 PhD House Activity Group The group organizes events of interest to PhDs and postdocs at Aarhus University Eg. Games Afternoon once a month, Saturdays (afternoon) In Dale's Café in the PhD House Web: Facebook: PhD House Activity Group at Aarhus University 26

19 The Exercise Centre on campus!! Weight and fitness training! Fitness classes! Very low fee! Socialize with your colleagues! Minimum period of employment of 3 months Membership subscription fee DKK /month Spouses and partners may also become members 27

20 Our follow-up Within a few days we will send you two s: Todays presentations and link to a survey to fill out about todays event Sign-up for AU Introduction Day Keep an eye out for these s! 28

21 How to get back to AU We will not take you back to AU, but we have provided you with a map. ICS can call a taxi for you (at your own expenses). Walking distance from ICS to International Centre is approx. 1.5 km 29

22 Thank you for your attention! Ms. Anne P. Langer, International Coordinator, Mr. Michael Winther, Head of IAS, 30

23 Agenda for this morning 08:45-09:00: Sign-Up at the International Centre 09:00-09:15: Transportation to the International Citizen Service 09:15-09:45: Hand in of documents to public authorities 09:45-10:20: Welcome and Orientation What you need to know as newly arrived international AU employee 10:20-10:30: Information on Danish Courses by Lærdansk 10:30-11:00: Welcome to Denmark by Work in Denmark What you need to know as newly arrived citizen in Denmark 11:00-? Registration at public authorities Notice! Transport back to AU is not included in the programme Notice! Are you on the Special Tax Scheme for Researchers No tax card at ICS 31

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25 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses at beginner and advanced levels. Full semester courses in Nobel Park or at International Centre twice per week (2 x 2 lessons) early afternoon or evening Current offer Monday & Wednesday from A waiting list for early afternoon Note: You need to apply for a referral 33

26 Danish Courses Crash Course in Danish 2 intensive weeks (Monday Friday) from 8.30 am to at International Centre Next course starts on January, 19 Deadline for registration: January, 14 Netdansk 100% online education on an interactive platform and a shared forum registration anytime you can choose between 5 or 10 lessons a week Note: You need to apply for a referral 34

27 Danish Courses 5 packages of 50 lessons (certificate after each package): face to face & online lessons Themes Getting off to a good start in Denmark Getting off to a good start in Danish You re making progress It s going well On the way to Important! 1.5 year to complete laerdansk.dk/en/aarhus/free-danish-classes/general-education/ 35

28 Coordinator on Campus International Centre, building 1652 Every Tuesday: BSS Campus, Fuglesangs Allé 4, building 2620, room C14 Wednesday, Thursday & Fridays: Mobile: Facebook: facebook.com/laerdanskau 36