GETTING STARTED IN DENMARK

Transcription

1 Autumn 2014 GETTING STARTED IN DENMARK Orientation and registration AU, International Centre Ms Anne P. Langer, International Coordinator, Mr Michael Winther, Head of IAS, Getting started

2 Agenda for this morning 08:45-09:00: Sign-Up at the International Centre 09:00-09:15: Transportation to the International Citizen Service 09:15-09:45: Hand in of documents to public authorities 09:45-10:30: Welcome and Orientation What you need to know as newly arrived international AU-employee 10:30-11:00: Welcome to Denmark by Ms Louise Bach-Nielsen What you need to know as newly arrived international AU-employee 11:00-? Registration at public authorities Notice: Transport back to AU is not included in the programme 6 Notice: Are you on the Special Tax Scheme for Researchers -> No tax card at ICS

3 International Centre International Students and Staff Service (Help desk, general enquiries): Monday Friday 10h00-14h00 Address: Høegh Guldbergs Gade 4 Building 1650, 8000 Aarhus C Legal issues (residence permits, work permits etc.) Relocation issues Registration upon arrival Settling down also with family Going abroad on research stay Social and cultural programmes and events ias@au.dk Phone: (+45) To make an appointment: ias@au.dk 8

4 Practical information, tax, housing, living in Denmark etc. Facebook International PhD Students and Staff at AU PhD House Activity Group at Aarhus University Aarhus University 9

5 HR Department Contractual issues Holiday rules Leave, parental leave Pay roll Policies Working environment Working hours Etc. NOTICE: The HR department is divided in 4 units, one at each Main academic area (ST, HE, BSS, AR) See: medarbejdere.au.dk/en/administration/hr 10

6 Where to direct your questions? See: 11

7 Introduction Day at AU Introduce all new employees to AU 7 October from 9am to 2pm in Aarhus Meet the senior management team at AU Receive a guided tour around the University Park University's overall strategies and values Rules and guidelines for employees at AU Opportunity of creating your network of colleagues Further information and sign-up: 12

8 Survival kit! 14

9 Find your way around campus Maps in your Welcome Package Online interactive map App: AU Find 15

10 The need to know stuff! 16

11 Non-EU/EEA citizen: Residence cards with biometric features Re-entry permit is necessary if you leave Denmark before you receive the residence card Extension: Remember to apply for an extension, before your permit expires New position at AU? It might require a new permit Please contact your HR-partner or us See: 17

12 Public health care insurance Resident in Denmark for more than 3 months: Non-EU/EEA citizen: Covered (upon registration at public authorities) EU/EEA citizen: Covered (upon registration at public authorities) Travelling in Europe (EU/EEA) EU/EEA citizen: Covered if you have a EHIC. Contact Citizen service (or ICS) in your Danish municipality to order an EHIC Non-EU/EEA citizen: No coverage Take out private insurance Resident in Denmark for less than 3 months: Ask the IAS, ias@au.dk 18

13 Coverage by AU insurances while working at AU? AU Employee: AU covers you in case you sustain an injury on the job Guest at AU: Not necessarily covered in case of injury at AU. You should take out a private third-part/liability insurance (full time) and private full time accident insurance NOTICE: You are not covered by AU-insurances in periods where you have registered to be on vacation! Insurance covering travel on official business You are covered against acute illness while working abroad for AU (Notice: You are not covered during holidays!) Ask for the AU Travel Insurance Card send an to Rejser@adm.au.dk See 19

14 Working hours 37 hours a week = full time position Usually you are not entitled to overtime pay Normally half an hour paid lunch break is included in the 37 weekly working hours weeks of paid holiday Sickness: Normally full pay during sickness Sickness of children: Paid leave for the first two days of sickness of a child 20

15 Paid Holidays 2014 These days are paid holidays regardless of how long you have been employed: January 1 New Year s Day April Maundy Thursday and Good Friday April Easter Sunday and Easter Monday May 1* Labour Day 16 May Store Bededag (Danish Rogation Day) 29 May Ascension Day June 5 Constitution Day 8-9 June Whitsunday and Whit Monday (Pentecost or Pinse) December Christmas Eve and Christmas Day December 26 Boxing Day 31 December New Year s Eve * Employees can take 1 May off by agreement with their immediate superior if, in their superior s opinion, the work situation permits 21

16 Newcomers guide to AU 22

17 Taxation See: If you have questions regarding your taxation, please contact: Special researcher tax scheme: Your HR-partner Tax info: The Danish tax authority SKAT Phone number: Web: Tax advice: PWC (at your own/department expenses) Tax seminar: UIC tax seminar twice a year (March and November) 24

18 Looking for long term accommodation? Here you can find or post advertisements for free if you are seeking accommodation This is Denmark's largest housing portal. Site in English, but most adds are in Danish. Networking: This is often the best opportunity! Introduction to housing in Aarhus: 25

19 How do I get around Aarhus and DK? Public transport (bus, train, metro) or APP to find connections from A to B Local and regional transport (bus / commuter trains) Buy a 10-trip bus pass ( klippekort ) valid for both regional trains and busses Possible to buy tickets (cash only, no credit cards) on busses, but not on trains Penalty fees: 750 DKK!! National connections (train/bus): (trains), DSB APP or (bus). Buy tickets in advance (online), seat reservations are recommended Be like a Dane get a bike : 27 Buy at a large supermarket (Føtex, Kvickly or Bilka), app. DKK (cheap) or Aarhus

20 Networking, Socializing, International clubs and associations 30

21 University International Club Meetings every week, all year around Both employees at AU and their spouses are welcome Some of the meetings are HR related, others are cultural events or excursions International Playgroup for children and parents UIC Dinner Club open for all, no sign up! Language training with language partner More information: See the current program in the Welcome Package 31

22 PhD House Activity Group The group organizes events of interest to PhDs and postdocs at Aarhus University Eg. Games Afternoon once a month, Saturdays 13:00-17:00 In Dale's Café in the PhD House Web: Facebook: PhD House Activity Group at Aarhus University 33

23 The Exercise Centre on campus!! Weight and fitness training, training classes! Very low fee! Socialize with your colleagues! Minimum period of employment of 3 months Membership subscription fee DKK /month Spouses and partners may also become members 34

24 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses at beginners and advanced levels. Courses on campus Aarhus: Full semester courses 2 x 2 lectures pr. week, takes place in the late afternoon or early evening. Beginner courses: 15 September, 2014 Note: You need to apply for a referral Intensive course: 2 weeks, Monday to Friday from 8:30-12: October, See : or Contact: Simona Ion Badulescu Simona.badulescu@adm.laerdansk.dk, tel.:

25 Agenda for this morning 08:45-09:00: Sign-Up at the International Centre 09:00-09:15: Transportation to the International Citizen Service 09:15-09:45: Hand in of documents to public authorities 09:45-10:30: Welcome and Orientation What you need to know as newly arrived international AU-employee 10:30-11:00: Welcome to Denmark by Work in Denmark What you need to know as newly arrived international AU-employee 11:00-? Registration at public authorities Notice: Transport back to AU is not included in the programme 37 Notice: Are you on the Special Tax Scheme for Researchers -> No tax card at ICS

26 How to get back to AU We will not take you back to AU, but we have provided you with a map. ICS can call a taxi for you (at your own expenses). Walking distance from ICS to International Centre is approx. 1.5 km 38

27 Our follow-up next week In the beginning of next week we will send you: Todays presentations and follow-up on possible questions Evaluation of todays event Sign-up for AU Introduction Day Keep an eye out for these s! 39

28 Thank you for your attention! Ms. Anne P. Langer, International Coordinator, Mr. Michael Winther, Head of IAS, 40