GETTING STARTED IN DENMARK

Transcription

1 Autumn 2014 GETTING STARTED IN DENMARK Orientation and registration AU, International Centre Ms Anne P. Langer, International Coordinator, Mr Michael Winther, Head of IAS,

2 Agenda for this morning 08:45-09:00: Sign-Up at the International Centre 09:00-09:15: Transportation to the International Citizen Service 09:15-09:45: Hand in of documents to public authorities 09:45-10:20: Welcome and Orientation What you need to know as newly arrived international AU employee 10:20-10:30: Information on Danish Courses by Lærdansk 10:30-11:00: Welcome to Denmark by Work in Denmark What you need to know as newly arrived citizen in Denmark 11:00-? Registration at public authorities Notice! Notice! Transport back to AU is not included in the programme Are you on the Special Tax Scheme for Researchers No tax card at ICS 2

3 International Centre IAS International Academic Staff Services Legal entry issues (residence permits, work permits etc.) Relocation issues Registration upon arrival Settling down also with family Going abroad on research stay Social and cultural programmes and events International Help Desk (general enquiries): Monday Friday 10h00-14h00 Address: Høegh Guldbergs Gade 4 Building 1650, 8000 Aarhus C ias@au.dk Phone: (+45) Specific enquiries: Make an appointment via ias@au.dk 3

4 Practical information, tax, housing, living in Denmark etc. Facebook International PhD Students and Staff at AU PhD House Activity Group at Aarhus University Aarhus University 4

5 HR Department Contractual issues Holiday rules Leave, parental leave Pay roll Policies Working environment Working hours Etc. NOTICE: The HR department is divided in four units, one at each main academic area (ST, HE, BSS, AR) See: medarbejdere.au.dk/en/administration/hr 5

6 Where to direct your questions? See: 6

7 Introduction Day at AU Introduce all new employees to AU 9 December from 9am to 2pm in Aarhus Meet the senior management team at AU Receive a guided tour around the University Park University's overall strategies and values Rules and guidelines for employees at AU Opportunity of creating your network of colleagues Further information and sign-up: 7

8 Survival kit! 9

9 Find your way around campus Maps in your Welcome Package Online interactive map App: AU Find 10

10 The need to know stuff! 11

11 Non-EU/EEA citizen: Residence cards with biometric features Re-entry permit is necessary if you leave Denmark before you receive the residence card Extension: Remember to apply for an extension, before your permit expires New position at AU? It might require a new permit Please contact your HR-partner or us See: 12

12 Public health care insurance Resident in Denmark for more than 3 months: Non-EU/EEA citizen: Covered (upon registration at public authorities) EU/EEA citizen: Covered (upon registration at public authorities) Travelling in Europe (EU/EEA) EU/EEA citizen: Covered if you have a EHIC. Contact Citizen service (or ICS) in your Danish municipality to order an EHIC Non-EU/EEA citizen: No coverage take out private insurance Resident in Denmark for less than 3 months: Ask the IAS, ias@au.dk 13

13 Coverage by AU insurances while working at AU? AU Employee: AU covers you in case you sustain an injury on the job Guest at AU: Not necessarily covered in case of injury at AU. You should take out a private third-part/liability insurance (full time) and private full time accident insurance Insurance covering travel on official business You are covered against acute illness while working abroad for AU NOTICE: You are not covered by AU-insurances in periods where you have registered to be on vacation! Ask for the AU Travel Insurance Card send an to rejser@adm.au.dk See 14

14 Working hours 37 hours a week = full time position Usually you are not entitled to overtime pay Normally half an hour paid lunch break is included in the 37 weekly working hours weeks of paid holiday Sickness: Normally full pay during sickness Sickness of children: Paid leave for the first two days of sickness of a child 15

15 Paid Holidays 2015 These days are paid holidays regardless of how long you have been employed: 1 January New Year s Day 2-3 April Maundy Thursday and Good Friday 5-6 April Easter Sunday and Easter Monday 1 May* Labour Day 1 May Store Bededag (Danish Rogation Day) 14 May Ascension Day 5 June Constitution Day May Whitsunday and Whit Monday (Pentecost or Pinse) December Christmas Eve and Christmas Day 26 December Boxing Day 31 December New Year s Eve * Employees can take 1 May off by agreement with their immediate superior if, in their superior s opinion, the work situation permits 16

16 Newcomers guide to AU 17

17 Taxation See: If you have questions regarding your taxation, please contact: Special researcher tax scheme: Your HR-partner Tax info: The Danish tax authority SKAT Phone number: Web: Tax advice: PWC (at your own/department expenses) Tax seminar: UIC tax seminar twice a year (March and November) 18

18 Looking for long term accommodation? Here you can find or post advertisements for free if you are seeking or renting out accommodation. This is Denmark's largest housing portal. Site in English, but most adds are in Danish. Networking: This is often the best opportunity! Introduction to housing in Aarhus: 19

19 How do I get around Aarhus and DK? Public transport (bus, train, metro) or APP to find connections from A to B Local and regional transport (bus / commuter trains) Buy a 10-trip bus pass ( klippekort ) valid for both regional trains and busses Possible to buy tickets (cash only, no credit cards) on busses, but not on trains Penalty fees: 750 DKK! National connections (train/bus): (trains), DSB APP or (bus). Buy tickets in advance (online), seat reservations are recommended Be like a Dane get a bike: Buy at a large supermarket (Føtex, Kvickly or Bilka), app. DKK (cheap bike) 21

20 Networking, Socializing, International Clubs and Associations 22

21 University International Club (UIC) Meetings every week, all year around (usually Wednedsdays) Both employees at AU and their spouses are welcome Some meetings are HR related, others are cultural events or excursions International PlayGroup for children and parents UIC Dinner Club open for all, no sign up! Language training with language partner More information: See the current program in the Welcome Package 23

22 PhD House Activity Group The group organizes events of interest to PhDs and postdocs at Aarhus University Eg. Games Afternoon once a month, Saturdays (afternoon) In Dale's Café in the PhD House Web: Facebook: PhD House Activity Group at Aarhus University 25

23 The Exercise Centre on campus!! Weight and fitness training! Fitness classes! Very low fee! Socialize with your colleagues! Minimum period of employment of 3 months Membership subscription fee DKK /month Spouses and partners may also become members 26

24 Our follow-up Within a few days we will send you two s: Todays presentations and link to a survey to fill out about todays event Sign-up for AU Introduction Day Keep an eye out for these s! 27

25 How to get back to AU We will not take you back to AU, but we have provided you with a map. ICS can call a taxi for you (at your own expenses). Walking distance from ICS to International Centre is approx. 1.5 km 28

26 Thank you for your attention! Ms. Anne P. Langer, International Coordinator, Mr. Michael Winther, Head of IAS, 29

27 Agenda for this morning 08:45-09:00: Sign-Up at the International Centre 09:00-09:15: Transportation to the International Citizen Service 09:15-09:45: Hand in of documents to public authorities 09:45-10:20: Welcome and Orientation What you need to know as newly arrived international AU employee 10:20-10:30: Information on Danish Courses by Lærdansk 10:30-11:00: Welcome to Denmark by Work in Denmark What you need to know as newly arrived citizen in Denmark 11:00-? Registration at public authorities Notice! Transport back to AU is not included in the programme Notice! Are you on the Special Tax Scheme for Researchers No tax card at ICS 30

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29 Danish Courses Lærdansk Aarhus offers FREE Danish courses for all international staff members and their spouses at beginners and advanced levels. Courses on campus Aarhus (International Centre/Nobel Park): Full semester courses 2 x 2 lectures pr. week Monday & Wednesday: Tuesday & Thursday: Note: You need to apply for a referral Netdansk (online classes): interactive platform, forum shared with teachers and students 32

30 Danish Courses 5 packages of 50 lessons (certificate after each package): face to face & online lessons Themes Getting off to a good start in Denmark Getting off to a good start in Danish You re making progress It s going well On the way to Important! 1.5 year to complete laerdansk.dk/en/aarhus/free-danish-classes/general-education/ 33

31 Coordinator on Campus BSS Campus, Fuglesangs Allé 4, building 2620, room C14 Wednesday, Thursday & Fridays: International Centre, building 1652 Every Tuesday: Mobile: We are social: facebook.com/laerdanskau 34