LACEY CITY COUNCIL AGENDA MAY 11, :00 P.M. 420 COLLEGE STREET, LACEY CITY HALL

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1 LACEY CITY COUNCIL AGENDA MAY 11, :00 P.M. 420 COLLEGE STREET, LACEY CITY HALL CITY COUNCIL ANDY RYDER Mayor CYNTHIA PRATT Deputy Mayor VIRGIL CLARKSON JEFF GADMAN LENNY GREENSTEIN JASON HEARN MICHAEL STEADMAN CITY MANAGER SCOTT SPENCE CALL TO ORDER: 1. PLEDGE OF ALLEGIANCE OATH OF OFFICE A. Administer Oath of Office for Rachel Young (Dave Schneider) 2. APPROVAL OF AGENDA & CONSENT AGENDA ITEMS* B. Council worksession minutes of April 6, 2017 C. Council worksession minutes of April 20, 2017 D. Council meeting minutes of April 13, 2017 E. A motion to approve payment of claims, wages, and transfers for 4/7/17 through 5/2/17. * Items listed under the consent agenda are considered to be routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.. 3. PUBLIC RECOGNITIONS AND PRESENTATIONS: A. Recognition of Dick Jones, Lacey Museum Volunteer (Jen Burbidge) B. GRUB Presentation (Katie Rains, GRUB) 4. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA* *The City Council will allow comments under this section on items NOT already on the agenda. Where appropriate, the public will be allowed to comment on agenda items as they are addressed during the meeting.. 5. PUBLIC HEARING: 6. PROCLAMATION: A. Bicycle Commuter Month Proclamation (Duncan Green, Intercity Transit) B. Mental Health Awareness Month (Marilyn Roberts-Hardy, NAMI) 7. REFERRAL FROM PLANNING COMMISSION: 8. REFERRAL FROM HEARINGS EXAMINER: 9. TBD REPORT: A Lacey Transportation Benefit District (TBD) Annual Report (Scott Egger)

2 10. RESOLUTIONS: 11. ORDINANCES: A. Budget Amendment for TBD and ULID No. 24 (Troy Woo) 12. MAYOR'S REPORT: A. Recommend appointment of Cindy Sharpe to TCTV Board B. Recommend appointment of Madeline Goodwin to Historical Commission 13. CITY MANAGER'S REPORT: 14. STANDING GENERAL COMMITTEE A. Community Relations Committee (4.03) B. General Government Committee (4.19) 15. OTHER BUSINESS: 16. BOARDS, COMMISSIONS, AND COMMITTEE REPORTS: A. Mayor Andy Ryder: 1. Mayors Forum 2. Transportation Policy Board (TPB) B. Deputy Mayor Cynthia Pratt: 1. Olympic Region Clean Air Agency (ORCAA) 2. LOTT 3. Thurston Thrives C. Councilmember Virgil Clarkson: 1. Economic Development Council (EDC) 2. Health & Human Services Council (HHSC) 3. Thurston Regional Planning Council (TRPC) D. Councilmember Rachel Young E. Councilmember Lenny Greenstein 1. Olympia-Lacey-Tumwater Visitor & Convention Bureau (VCB) 2. Solid Waste Advisory Committee (SWAC) 3. TCOMM911 F. Councilmember Jason Hearn: 1. Thurston County Coalition Against Trafficking (TCCAT) 2. Lacey South Sound Chamber G. Councilmember Michael Steadman: 1. Community Action Council (CAC) 2. Emergency Medical Services (EMS) 3. Thurston County Law & Justice 16. EXECUTIVE SESSION A. Litigation Discussion (Scott Spence) 17. ADJOURN

3 MINUTES OF THE LACEY CITY COUNCIL WORKSESSION THURSDAY, APRIL 6, :00 P.M. COUNCIL PRESENT: A. RYDER, C. PRATT, V. CLARKSON, J. HEARN, L. GREENSTEIN M. STEADMAN STAFF PRESENT: D. PIERPOINT, T. WOO, D. SCHNEIDER, J. BURBIDGE, L. GOTELLI, C. LITTEN, J. UPTON MOTION: MOTION TO APPROVE AMENDED AGENDA TO ADD COUNCIL VACANCY DISCUSSION. MADE, SECONDED, AND CARRIED BY COUNCILMEMBERS STEADMAN AND GREENSTEIN. MID-SESSION LEGISLATIVE REVIEW STAFF: MARK BROWN, CONNECTIONS PUBLIC AFFAIRS JENNIFER ZIEGLER, CONNECTIONS PUBLIC AFFAIRS BRIAN ENSLOW, CONNECTIONS PUBLIC AFFAIRS INFORMATION ONLY City of Lacey Legislative Agenda Items Regional I-5 Corridor Strategic Blueprint (from 93 rd Avenue in to Mounts Road) - $5M transportation budget request. Funding delayed until study of I-5 Corridor from Marysville to Tumwater is completed. Regional Shared Agenda Capital Lake Long term management plan $2 million. Funding will be awarded. Brewing and Distilling Center at SPSCC/$2m capital. Not funded. Fiscal 1% Property Tax Cap (1% + CPI + growth with 5% max); generate around $1.5 M annually in new revenue Protect state shared revenues (Senate/LEOFFII) PFD Sales Tax Credit Extension (HB 1201) 15 year extension of state sales tax credit CJTC Funding Supplemental Budget Request $2.4 M for 8 additional classes Lacey City Council Worksession April 6, 2017 Page 1

4 Support reform of Public Works Assistance account including preservation of existing fund balance and future loan repayments; authorize interim grants and convene task force to look at all state infrastructure programs (HB 1677) Oppose preemption of local control and imposition of unfunded and underfunded mandates (SB 5287/Lodging tax; SB 5711/G-5 deployment; SB 5445/eminent domain; HB 1952/electrical inspections) Support top 2017 priorities of the Association of Washington Cities AWC 2017 Priorities Public Records Revise PRA so cities can provide open and transparent government services HB s 1594 and 1595 Social infrastructure Support and enhance affordable housing, decrease homelessness and improve mental and behavioral health system Hard infrastructure Revitalize key infrastructure assistance to spur job creation, health and safety, economic vitality and quality of life Local Control Respect local authority with regards to revenue, taxes, licensing and home rule Shared revenues Maintain to fund key services CJTC Fund high quality training for law enforcement MRSC Maintain funding Extend and increase Document Recording fee Increase Housing Trust Funding New Capital Budget Preservation Pool Local Options/Tools Preservation property tax exemption REET 1-2 flex and REET 3 Demolition fee Sales tax on construction rebate program GMA and developable land VCB BRANDING LAUNCH PRESENTER: SHAUNA STEWART, EXECUTIVE DIRECTOR, VCB MOIRA DAVIN, DIRECTOR OF MARKETING & COMMUNICATIONS, VCB INFORMATION ONLY On May 11, 2017, the VCB will launch its brand platform of Experience Olympia & Beyond Decidedly Different. The presentation will be held at Great Wolf Lodge at Lacey City Council Worksession April 6, 2017 Page 2

5 3 p.m. The brand message is that each person in the community makes this place different and a one of a place destination. The VCB tag line is decidedly different. During the launch, the new website, print advertisements, and Pocket Brand Guide will be featured. A new visitor guide highlighting Lacey and other communities will be distributed. Destination videos, social media video shots, and photography will be available for viewing. A brand anthem video will be created of local area residents sharing what makes them decidedly different. Visitors to the local area will be encouraged to share their stories on their social platforms with selfie spots placed throughout the county. Recommendations for selfie spots in the City of Lacey include the RAC, Nisqually Wildlife Refuge, Shipwreck Beads, military family statue on Marvin Drive, Lacey Museum, the Chihuly glass display at Panorama City, and Woodland Park picnic area. LAW ENFORCEMENT ASSISTED DIVERSION STAFF: POLICE CHIEF DUSTY PIERPOINT JOE UPTON, COMMANDER INFORMATION ONLY LEAD is an Officer initiated diversion program designed to provide intensive case management services to people who have committed low level drug crimes or nuisance crimes due to mental health or drug issues. LEAD participants must agree to the services in lieu of being booked into jail and complete a brief screening process. If the LEAD participant does not follow through after the initial screening, their criminal case proceeds as usual. If the LEAD participant engages in intensive case management services their criminal case is not charged. Misdemeanor crimes of public disorder attributed to behavioral health issues and low level drug possession are eligible for diversion to L.E.A.D. Felony crimes of low level drug possession are also eligible for diversion. RECRUITMENT FOR COUNCIL VACANCY Council discussed several options for scheduling candidate interviews for appointment to Council Position #3. Lacey City Council Worksession April 6, 2017 Page 3

6 Currently, interviews are scheduled for Monday, April 17, with time and location to be determined. Since the Council Chambers is not available on that date, Mayor Ryder presented a proposal to reschedule the interviews to May 3 when the chambers would be available. There was discussion about finding other locations in which to hold the interviews on April 17. Councilmember Clarkson volunteered to contact the Senior Center, NTPS, and SSPCC to inquire if any meeting rooms are available on April 17. Mayor Ryder moved to reschedule interviews to May 3, Deputy Mayor Pratt seconded. Mayor Ryder, Deputy Mayor Pratt and Councilmember Steadman voted yes. Councilmembers Clarkson, Hearn and Greenstein voted no. Motion failed. Council will adjourn to a worksession on April 13, following the Council meeting, to continue their discussion of this issue. Mayor Ryder adjourned the worksession at 8:59 p.m. Lacey City Council Worksession April 6, 2017 Page 4

7 MINUTES OF THE LACEY CITY COUNCIL JOINT WORKSESSION LACEY CITY COUNCIL & BOARD OF COUNTY COMMISSIONERS THURSDAY, APRIL 20, :30 8:55 P.M. COUNCIL PRESENT: A. RYDER, C. PRATT, V. CLARKSON, J. HEARN, L. GREENSTEIN M. STEADMAN, R. YOUNG COUNTY COMMISSIONERS PRESENT: B. BLAKE, J. HUTCHINGS, G. EDWARDS STAFF PRESENT: S. SPENCE, S. EGGER, T. WOO, L. GOTELLI, D. SCHNEIDER, D. PIERPOINT, J. BURBIDGE, R. WALK, C. LITTEN, S. KIRKMAN, P. BROOKS MOTION: MOTION TO APPROVE AGENDA. MADE, SECONDED, AND CARRIED BY COUNCILMEMBERS GREENSTEIN AND CLARKSON. ANNEXATION STAFF: RICK WALK, COMMUNITY & ECONOMIC DEVELOPMENT DIRECTOR INFORMATION ONLY Discussions about annexation have been occurring for several years. The general expectation is that unincorporated portions of the UGA would incorporate. Consideration has been given to reviewing irregular jurisdictional boundaries to avoid confusion and provide efficient services, the location of city owned properties, consistency in regulations, and the need to develop a coordinated strategy. City of Lacey Guiding Principles: 1. The City will ensure that annexations are processed in accordance with State annexation laws in a timely and efficient manner. 2. The City will ensure that annexations will include the participation of the annexation area residents through either the petition or election methods of annexation. 3. The City will collaborate on annexations with affected jurisdictions in order to accomplish an orderly transfer of contiguous lands within the urban growth area into the City (county-wide policy). Lacey City Council Worksession April 20, 2017 Page 1

8 Potential Areas of Annexation: 1. Capital City 2. North Pattison 3. West Shore 4. Pleasant Glade 5. Eagle Creek 6. Beach Crest 7. Thompson Place/Tanglewilde Common Characteristics Limited utility service Nonconforming uses Aging infrastructure Potential for high service demand Septic systems Limited City utilities Increased demand for service City owned property Developed and undeveloped Surrounded by City limits Served by City water Irregular boundaries Low density zoning area Environmental area Private roads Connectivity There are no recommendations at this time. The annexation study will be informational only, and staff will review existing agreements. MAZAMA POCKET GOPHER STAFF: RAMIRO CHAVEZ, THURSTON COUNTY MANAGER INFORMATION ONLY. With the federal listing of the Mazama Pocket Gopher as an endangered species, WDFW issued a draft state recovery plan for the Mazama pocket gopher in 2013 that emphasizes long-term protection of gophers on public and conservation lands. It also emphasizes looking for opportunities to develop management agreements on public Lacey City Council Worksession April 20, 2017 Page 2

9 and private lands that would allow land uses to continue that are compatible with pocket gophers. The goal of the recovery plan is to secure and maintain self-sustaining populations of Mazama pocket gophers within their current Washington range. Seven areas that have substantial existing habitat and contain significant numbers of Mazama pocket gophers in Thurston, Pierce, and Mason counties are identified for recovery emphasis. Conservation activities will focus on protecting and maintaining habitat, monitoring population trends, maintaining or restoring habitat connectivity between local subpopulations. Much of the occupied gopher habitat in the Puget Sound is in public ownership, but some have uses that can conflict with the needs of gophers and a number of sites are on private lands. Recovery will involve partnerships with landowners, federal, state, and local agencies, and private conservation organizations. During the interim review process, the Thurston County Habitat Conservation Plan will provide consistency for property owners. Each project proposal is subject to a series of inspections prior to approval by WDFW. Inspections can only be conducted from June through September, so development is limited and uncertain for many property owners. A financial plan will be submitted by the Commissioners to WDFW for review and then forwarded to the EPA for final review. REGIONAL SEPTIC CONVERSION PROJECT STAFF: SCOTT EGGER, PUBLIC WORKS DIRECTOR PETER BROOKS, WATER RESOURCES MANAGER INFORMATION ONLY There are 16,744 septic systems in the urban growth area. Of that number, 12,416 are in the Lacey UGA. Critical aquifer recharge areas draw groundwater for drinking which is negatively impacted by the high nitrate concentration in the urban growth area. It is believed that septic systems have a direct impact on groundwater throughout the UGA. Two regional Septic to Sewer Summits and several smaller meetings have been held since 2011 to discuss solutions for protecting the ground and surface water in the future. Lacey City Council Worksession April 20, 2017 Page 3

10 As a result, established principles have been developed: 1. Prevent new development from utilizing septic systems. (i.e. no new short plats or subdivisions on septic systems.) 2. Contain the price for septic conversions. 3. Cities use a pragmatic approach to extend sewer employing these principles; Avoid leap frogging Highest risk before lower risk 4. A reasonable time-frame is 45 to 75 years to convert all parcels with septic systems within the city and UGA. 5. Conversion programs in each city are independent but as consistent as practicable. Sewer extension and connection: 1. The extension of sewer mains and laterals will be publicly funded. 2. Property owners will be responsible for the cost of connecting to sewer at their property line, decommissioning their septic system, and paying connection fees. 3. Look for solutions to assist low-income residents. Program funding sources: 1. Utility rate increases. 2. Sewer availability charges. 3. Latecomer fees. 4. CBDG program. There was general agreement that this issue is a high priority for local jurisdictions. THURSTON COUNTY COURTHOUSE STAFF: RAMIRO CHAVEZ, THURSTON COUNTY MANAGER INFORMATION ONLY. The Commissioners are exploring plans to build a new courthouse. The financial projection for a new courthouse is approximately $175M - $200M. During this legislative session, there is consideration of changing the levy lid lift that could help with financing. Currently, the Commissioners are determining whether the county has the financial capacity to fund such a project. It is most likely that the voters would also need to approve a General Obligation Bond for additional funding. There are no location restrictions on where a new courthouse can be built. Lacey City Council Worksession April 20, 2017 Page 4

11 EXIT 111/MARVIN ROAD INTERCHANGE STAFF: SCOTT EGGER, PUBLIC WORKS DIRECTOR INFORMATION ONLY. The city has been granted funding to complete the Marvin Road Diversion Diamond Interchange, which would improve traffic efficiency, safety for drivers, pedestrians and cyclists. It would eliminate 26 conflict points of accidents. The $40M project is under design with construction beginning in 2018 and completion expected in AFFORDABLE HOUSING & HOMELESSNESS STAFF: COMMISSIONER BUD BLAKE, CHAIR INFORMATION ONLY Commissioner Blake stated there is a need for a regional or multi-jurisdictional approach to managing homelessness in the county. Options include incentivizing development to provide more affordable housing, using federal funding to leverage design phases, providing tax exemptions, granting permits, modifying parking and building codes, and/or assessing a housing levy. LACEY VETERAN S SERVICES HUB STAFF: SCOTT SPENCE, CITY MANAGER INFORMATION ONLY With a population of 32,000 veterans residing off base in the Lacey UGA, the Lacey City Council supported funding for the implementation of a centralized hub to provide veterans services in the south sound. Through a joint-undertaking with more than twenty outstanding Veteran services providers, and a very favorable lease with South Puget Sound Community College, a facility called the Lacey Veterans Services Hub which began as a small, 1,200 square-foot facility in late-2014, and expanded to 4,500 square-feet in late-2016 offers a wide variety of housing, education, employment, nutrition, healthcare screening, counseling, and other critical assistance all under one roof in the heart of Lacey. The Veterans Services Hub is a very lean operation. Other than service providers staff, the facility has one paid employee. Many of the core activities of the operation from Lacey City Council Worksession April 20, 2017 Page 5

12 the reception desk, to client registration, to database entry, to janitorial services are provided by dedicated volunteers who have donated more than 1,800 service hours. To help fund this facility, the City of Lacey and the Thurston County Board of Commissioners have discussed signing a memorandum of understanding that would facilitate funding for the Veterans Services Hub. Other options are being explored for long-term funding solutions. Funds raised at the Mayor s Gala will be donated to the Veteran s Services Hub. Mayor Ryder adjourned the meeting at 8:30 p.m. to a second worksession to discuss recommendations for funding CDBG proposals. CDBG PROPOSALS Steve Kirkman, Public Affairs Manager, presented recommendations from the General Government Committee for the allocation of CDBG funds. Councilmembers Hearn and Steadman recused themselves due to conflict of interest. 1. Evergreen Treatment Services South Sound Clinic Expansion ($250,000) 2. Housing Authority of Thurston County Affordable Housing (Golf Club & 14 th Ave) ($75,000) 3. Community Youth Services Transitional Housing Rehabilitation ($70,500) 4. Foundation for the Challenged foundation for the Challenged XI Lacey ($0) 5. Enterprise for Equity Microenterprise Assistance Program ($0) 6. Community Action Council of Lewis, Mason, and Thurston County New Facility for Monarch Children s Justice & Advocacy Center ($187,514) 7. Thurston Economic Development Council Center for Business & Innovation Lacey Business Sustainability & Growth Program ($0) 8. Sidewalk Veterans Housing Coordinator ($50,000) 9. Homes First Homes First Affordable Rental Housing ($0) 10. Thurston County Food Bank Lacey Food Bank ($200,000) 11. Boys & Girls Clubs of Thurston County Homeless Youth Assistance at the Lacey Boys & Girls Club ($33,986) MAYOR RYDER MOVED TO ALLOCATE $867,000 IN CDBG FUNDING AS PRESENTED. COUNCILMEMBER CLARKSON SECONDED. MOTION CARRIED. Mayor Ryder adjourned the meeting at 8:55 p.m. Lacey City Council Worksession April 20, 2017 Page 6

13 MINUTES OF A REGULAR MEETING OF THE LACEY CITY COUNCIL HELD THURSDAY, APRIL 13, 2017, IN LACEY COUNCIL CHAMBERS. CALL TO ORDER: Mayor Ryder called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: Mayor Ryder led the Pledge of Allegiance. COUNCIL PRESENT: A. Ryder, C. Pratt, V. Clarkson, J. Hearn, L. Greenstein, M. Steadman STAFF PRESENT: S. Spence, D. Schneider, D. Pierpoint, S. Egger, T. Woo, J. Burbidge, R. Walk, L. Gotelli, S. Kirkman, C. Litten, P. Levy, O. Hunt, K. Benedict Mayor Ryder requested an amendment to the agenda to move the Proclamation for Equal Pay Day prior to the public hearing and to suspend committees, boards and commissions reports to the next Council meeting. APPROVAL OF AGENDA AND CONSENT AGENDA: Consent Agenda Items: A. Council worksession minutes of March 16, B. Council meeting minutes of March 23, C. A motion to approve payment of claims, wages, and transfers for 3/17/2017 through 4/4/2017. COUNCILMEMBER GREENSTEIN MOVED TO APPROVE THE CONSENT AGENDA AND AMENDED AGENDA. DEPUTY MAYOR PRATT SECONDED. MOTION CARRIED. PUBLIC RECOGNITION: Arbor Day Celebration Proclamation declaring April as Arbor Month (Mayor Ryder) Page 1 of 5

14 Ben Thompson, Department of Natural Resources, presented the City of Lacey with its 26 th Tree City USA Award. Presentation of Tree to City of Yelm (Mayor Foster) Recognition of Tree Planting Projects (Paulina Levy & Olivia Hunt) Arbor Day Seedling Giveaway (Cody Lee) PROCLAMATION: Mayor Ryder and Council proclaimed April 4, 2017, as Equal Pay Day Proclamation. Hillary Soens, CEO, YWCA, accepted the proclamation on behalf of the organization. PUBLIC COMMENTS: Vaughn Nelson, 2750 Judd Street, requested that Council delay taking action tonight to approve a new bike route on Judd Road. He encouraged Council to wait until a transportation grant program is implemented to identify viable bike routes throughout the city. Richard Bokofsky, an applicant for the vacant city council position, stated that he is unable to participate in the interviews April 17, 2017, due to family health issues. He asked Council to consider providing an alternate interview date. PUBLIC HEARING: Mayor Ryder opened a public hearing at 7:35 p.m. to consider proposals from local housing, community development, and social service agencies for Urban County Community Development Block Grant (CDBG) funding. The CDBG program provides an effective way to leverage local resources to provide critical community facilities and services that benefit low- and moderate-income residents. The purpose of the public hearing is to consider project proposals from local housing, community development, and social service agencies that have applied for funding from the Thurston Urban County Community Development Block Grant (CDBG) program, and receive comments from lowand moderate-income Lacey residents on how the Page 2 of 5

15 proposals would address local community development and housing needs. Eligible CDBG projects include affordable housing, community facilities, and capital improvements that benefit low- and moderate-income (LMI) residents. LMI residents are defined as households with maximum incomes ranging from $41,250 for one-person to $77,750 for eight people. Approximately $867,000 in Community Development Block Grant (CDBG) Entitlement Funding is available through the Thurston County CDBG Urban County Partnership, established by Thurston County and the cities of Lacey, Tumwater, Yelm, Tenino, Rainier, and Bucoda in The partnership s funding rotates every 3 years among Thurston County (including south county communities), Lacey, and Tumwater. CDBG is a federally-funded program overseen by the Department of Housing and Urban Development (HUD), and is administered locally by Washington State Department of Commerce. The following applicants presented their funding requests: 1. Evergreen Treatment Services South Sound Clinic Expansion ($251,547) 2. Housing Authority of Thurston County Affordable Housing (Golf Club & 14 th Ave) ($100,000) 3. Community Youth Services Transitional Housing Rehabilitation ($70,500) 4. Foundation for the Challenged foundation for the Challenged XI Lacey ($160,000) 5. Enterprise for Equity Microenterprise Assistance Program ($41,000) 6. Community Action Council of Lewis, Mason, and Thurston County New Facility for Monarch Children s Justice & Advocacy Center ($500,000) 7. Thurston Economic Development Council Center for Business & Innovation Lacey Business Sustainability & Growth Program ($18,900) 8. Sidewalk Veterans Housing Coordinator ($50,000) 9. Homes First Homes First Affordable Rental Housing ($300,000) 10. Thurston County Food Bank Lacey Food Bank ($240,000) Page 3 of 5

16 11. Boys & Girls Clubs of Thurston County Homeless Youth Assistance at the Lacey Boys & Girls Club ($33,986) Mayor Ryder closed the public hearing at 9:11 p.m. Steve Kirkman, Public Affairs Manager, acknowledged Gary Aden and Thurston Council staff for their support in administering the program. The General Government & Public Safety Committee will review the proposals and make funding recommendations to full Council. Once approved, the recommendations will be submitted to the Thurston County Commissioners and HUD for review and approval. It is anticipated that funding will be awarded in fall of this year. CITY MANAGER S REPORT: Scott Egger, Public Works Director, requested Council to approve a project to install bike route signs and pavement markers for a family friendly bicycle corridor. The family friendly bicycle route is approximately 3 miles in length. The route will be marked with over 44 route signs and 44 sharrows to guide bicyclists. The cost to install the bike route signs and pavement markers (sharrows) is approximately $60,000. The marked bike route will help direct cyclists along a family friendly north-south corridor. MAYOR RYDER MOVED TO APPROVE A PROJECT TO INSTALL BIKE ROUTE SIGNS AND PAVEMENT MARKERS FOR A FAMILY FRIENDLY BICYCLE CORRIDOR ON JUDD STREET. DEPUTY MAYOR PRATT SECONDED. MOTION CARRIED. Scott Egger, Public Works Director, presented Council with a request to award Lacey Contract Number PW to low bidder, Rognlins, Inc. in the amount of $315, for the installation of six pedestrian crossing flashing Page 4 of 5

17 beacons, as part of the Citywide Pedestrian Crossings Safety Improvements Project. COUNCILMEMBER STEADMAN MOVED TO APPROVE LACEY CONTRACT NUMBER PW TO LOW BIDDER ROGNLINS, INC. IN THE AMOUNT OF $315,645 FOR THE INSTALLATION OF SIX PEDESTRIAN CROSSING FLASHING BEACONS. COUNCILMEMBER GREENSTEIN SECONDED. MOTION CARRIED. ADJOURN: Mayor Ryder adjourned the meeting to a worksession at 9:45 p.m. to discuss the interview process for Council Position #3. WORKSESSION: Scott Spence, City Manager, requested Council consideration of several items related to the interview process for Council Position #3. 1. Date: April 17, Location: Community room; candidates to wait in police lobby prior to interview. 3. Taping interviews by TCTV; streaming live on city Facebook page. 4. Schedule: 5:00 (dinner); 5:30 9:00 (interview each candidate for 20 minutes); 9:00 10:00 (deliberations and selection). 5. Questions: Submitted to Deputy Clerk; reviewed by Mayor; distributed to Council prior to interviews. 6. Nominations in accordance with Council policy: Mayor calls for nominations to create list of candidates. Council discusses nominations; a motion and second is needed to approve final list of candidates. A majority of 4 votes needed to select a candidate. Mayor Ryder adjourned the meeting at 10:45 p.m. MAYOR: ATTESTED BY CITY CLERK: DATE APPROVED: Page 5 of 5

18 LACEY CITY COUNCIL MEETING May 11, 2017 SUBJECT: Disbursement Approval RECOMMENDATION: By motion, approve payment of claims, wages, and transfers. STAFF CONTACT: Troy Woo, Finance Director ORIGINATED BY: Troy Woo, Finance Department BACKGROUND: The action requested of the City Council is by motion to approve payment of claims, wages and transfers for 4/7/2017 through 5/2/2017. The disbursements consist of the following: Checks: Week of Beg. Check No. End. Check No. Amount 4/7/ ,085, /14/ , /21/ , *4/28/ , /28/ , Electronic Transfers: Week of Amount 4/3/ /4/ /7/ , /7/ /7/ /7/ , /11/ , *4/13/ , /14/ , /21/ , /21/ /25/ , *4/28/ , *4/28/2017 1,206, /28/ , /28/ , Page 1 of 2

19 5/1/ , *5/2/ Payroll: Month Ended: Wages *04/28/2017 1,219, Significant Disbursements: Vendor Amount Description LOTT $ 785, Utility rates Nisqually Indian Tribe $ 53, Jail Services Valley Freightliner, Inc. $ 137, Step van replacement Pape & Sons Const. $ 115, Nisqually Water Improvements Pease & Sons, Inc. $ 96, Westside Booster Station Tapani, Inc. $ 166, Marvin Road Improvements LOTT $ 182, Capacity Development Charges Puget Sound Energy $ 106, Utilities * Disbursements for employee out-of-pocket deductions and employee benefits. Page 2 of 2

20 CITY OF LACEY Proclamation WHEREAS, transportation accounts for about a third of the energy use in Washington State, and about half of our C02 emissions from fossil fuel; and WHEREAS, bicycling is one of the most energy-efficient and non-polluting forms of transportation ever invented, and is a mode of transportation well suited to urban environments where trips are short in length and overly congested roads are difficult and costly to expand; and WHEREAS, bicycle commuting reduces energy consumption, pollution, parking problems, and traffic congestion: and WHEREAS, bicyc.le commuting makes people healthier and more productive through exercise: and WHEREAS, the City of Lacey in partnership with WSOOT, Thurston County, and the City of Olympia, has completed the major "Bridging The Gap" project with bridges for the Chehalis-Western Trail across Interstate 5, Martin Way, and Pacific Avenue: and WHEREAS, The City of Lacey encourages and supports pedestrian and bicycle facilities through our development standards; and WHEREAS, Intercity Transit, with many sponsors including the Capital Bicycling Club and local and regional businesses, is hosting the 30th Annual Bicycle Commuter Contest during the month of May Now, THEREFORE, in recognition of the so h National Bike Month I, Andy Ryder, Mayor of the City Lacey, on behalf of the Lacey City Council, proclaim May 2017, as Bicycle Co1nmuter Month in the City of Lacey, and encourage all citizens to consider using active transportation modes, when possible. ~i){/~m-- Mayor Andy Ryder May 11, 2017

21 CITY OF LACEY Proclamation WHEREAS, mental health is part of overall health, with one in five adults experiencing a mental health problem in any given year, and one in 17 adults live with mental illness such.as major depression, bipolar disorder, or schizophrenia; and WHEREAS, approximately one-half of chronic mental illness begins by the age of 14 and three-quarters by age 24; and. WHEREAS, long delays-sometimes decaaes-often occur between the time symptoms first appear and when individuals get help; and WHEREAS, early identification and treatment can make a difference in successful management of mental illness and recovery; and WHEREAS, every citizen and community can make a difference in helping end the silence and stigma that for too long has surrounded mental illness and discouraged people from getting help; and WHEREAS, public education and civic activities can encourage mental health and help improve the lives of individuals and families affected by mental illness. Now, THEREFORE, I, Andy Ryder, Mayor of the City Lacey, on behalf of the Lacey City Council, proclaim May 2017, a.s Mental Health Awareness Month in the City of Lacey to increase public understanding of the importance of mental health, and to promote identification and treatment of mental illnesses and substance use disorde rs. ~~ Mayor Andy A ijer May 11, 2017

22 LACEY CITY COUNCIL MEETING May 11, 2017 SUBJECT: 2016 Lacey Transportation Benefit (TBD) Annual Report RECOMMENDATION: Motion to approve this staff report as the 2016 TBD Annual Report. STAFF CONTACT: ORIGINATED BY: ATTACHMENTS: Scott Spence, City Manager Troy Woo, Finance Director Scott Egger, Public Works Director Roger Schoessel, City Engineer Public Works Department None FISCAL NOTE: The TBD received no revenue and incurred no expenses in PRIOR REVIEW: See below BACKGROUND: RCW (2) states A district shall issue an annual report, indicating the status of transportation improvement costs, transportation improvement expenditures, revenues, and construction schedules, to the public and to newspapers of record in the district. The Lacey City Council voted in 2016 to form a Transportation Benefit District (TBD) for the purpose of creating a mechanism to preserve the city s surface transportation system. A revenue source for the TBD was not approved until Therefore, there were no revenues and no expenditures attributed to the TBD in This Staff Report will serve as an abbreviated Annual Report to meet the requirement of RCW (2). This report will be limited to the following summary of council meetings and council actions concerning the TBD in 2016: Council Worksession; January 7, 2016 o TBD Status Update provided Council Worksession; January 21, 2016 o Reviewed an ordinance to form a TBD o Reviewed a resolution of intent to set the time and place for a public hearing to consider the proposed assumption of the rights, powers, functions and obligations of Lacey s TBD. Page 1 of 2

23 Council Meeting: January 28, 2016 o Conducted a public hearing regarding the formation of the TBD within the City of Lacey. o Adopted Ordinance No to form a TBD within the City of Lacey. o Approved Resolution No to set the time and place for a public hearing to consider the proposed assumption of the rights, powers, functions and obligation of Lacey s TBD. Council Meeting; February 11, 2016 o Conducted a public hearing to assume the rights, powers, functions and obligations of Lacey s TBD. o Approved Ordinance No.1486 to assume the rights, powers, functions and obligations of Lacey s TBD. Council Worksession; February 18, 2016 o Discussed the next steps to take the TBD to the voters for approval of a revenue source. Council Meeting; February 25, 2016 o Considered a resolution providing for a ballot proposition to be submitted to the electors of the district on April 26, 2016, to impose a 0.2% sales and use tax to fund the preservation and restoration of City streets. The council discussed the timing of the ballot and agreed that more time was needed to educate the public on the benefits of forming a TBD, and the purpose of the proposition. Council on the Road; May 19, 2016 o TBD presentation and discussion at the Virgil S. Clarkson Senior Center Council on the Road; August 18, 2016 o TBD presentation and discussion at the Panorama City Auditorium Council Meeting; September 8, 2016 o Approved Resolution No providing for a ballot proposition to be submitted to the electors of the district on February 14, 2017, to impose a 0.2% sales and use tax to fund the preservation and restoration of City streets. ADVANTAGES: Filing this report meets the requirements of RCW (2). DISADVANTES: None Page 2 of 2

24 LACEY CITY COUNCIL MEETING May 11, 2017 SUBJECT: Budget Amendment (Transportation Benefit District and ULID No. 24 Debt Financing) RECOMMENDATION: Adopt ordinance amending the 2017 Budget. STAFF CONTACT: Scott Spence, City Manager Troy Woo, Finance Director ORIGINATED BY: Troy Woo, Finance Department ATTACHMENTS: 1. Ordinance No Summary of Ordinance No FISCAL NOTE: See attached Ordinance Exhibit A PRIOR REVIEW: The Finance and Economic Development Committee reviewed the ordinance at its May 3, 2017, meeting and recommended approval by the full City Council. BACKGROUND: The proposed out of cycle budget amendment is limited to the voter-approved Transportation Benefit District (TBD) sales tax and the recently issued revenue bonds relating to the Utility Local Improvement District (ULID) No. 24 financing. To preserve and restore the City s streets and sidewalks, the City Council formed the Transportation Benefit District on January 28, 2016 with the adoption of Ordinance No On September 8, 2016, the City Council adopted Resolution No. 1043, which provided the ballot proposition to impose a 0.2 percent sales tax. On February 14, percent of Lacey voters approved a 0.2 percent Transportation Benefit District sales tax. The TBD sales tax will go into effect on July 1, The first sales tax receipts will be received near the end of September Due to the late receipts, the cashflow will not Page 1 of 2

25 allow for TBD projects to be completed during the 2017 construction period. The proposed TBD budget amendment establishes the separate fund for stronger accountability and includes the collection of a half a year sales taxes and design costs for the 2018 capital program. At the January 26, 2017, City Council meeting, the City Council adopted Ordinance No. 1504, which authorized the sale of utility revenue bonds up to $1.4 million. On March 17, the City issued bonds with a par value of $1,294,000 with a 15-year repayment term and an average coupon rate of 2.58 percent. The issuance costs totaled $27,510 and the bond covenants require an $87,617 debt reserve. The proposed budget amendments relating to the ULID financing are limited to the receipt of the proceeds, transfers to the Wastewater Capital Fund, payment of debt issue costs, and transactions necessary to fund the required debt reserve. The full details of all proposed amendments are attached to the proposed ordinance as exhibit A. It is requested that the City Council review the proposed budget amendment ordinance and upon concurrence adopt the proposed ordinance. ADVANTAGES: 1. The proposed adjustments to the 2017 Budget reflects more accurately the necessary requirements of each fund or adjustments made by City Council action. 2. The proposed adjustments maintain a balance between the anticipated revenues and expenditures of the funds. DISADVANTAGES: 1. None identified. Page 2 of 2

26 ORDINANCE NO CITY OF LACEY AN ORDINANCE AMENDING THE 2017 FISCAL YEAR BUDGET AND ORDINANCE NO ADOPTING SAID BUDGET BY REVISING THE BUDGETED AMOUNTS FOR THE WASTEWATER CAPITAL AND WASTEWATER DEBT SERVICE FUNDS AND ESTABLISHING A NEW FUND AND BUDGETED AMOUNTS FOR THE LACEY TRANSPORTATION BENEFIT DISTRICT AND ADOPTING A SUMMARY FOR PUBLICATION. WHEREAS, on February 14, 2017, the voters of the City of Lacey approved a Transportation Benefit District two-tenths of one percent sales tax for the preservation and restoration of City streets and sidewalks; and WHEREAS, a new Transportation Benefit District fund should be established to account for Transportation Benefit District revenues and expenditures separately for stronger accountability of the public funds; and WHEREAS, on October 13, 2016, the City Council approved the final assessments for Utility Local Improvement District (ULID) No. 24 and on January 26, 2017, the City Council approved the bond ordinance authorizing the sale of bonds to finance the ULID No. 24 construction costs; and WHEREAS, the authorized bonds were issued and there is a need for additional revenue and expenditure budget appropriations related to said issue within the Wastewater Capital and Wastewater Debt Service Funds; and WHEREAS, revenues, as shown on Exhibit "A" attached hereto, are available from the sources indicated on said Exhibit for the making of said expenditures; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LACEY, WASHINGTON, as follows: Section 1. The 2017 fiscal year budget and Ordinance No adopting said budget are hereby amended by making those certain changes to the 2017 fiscal year budget set forth on Exhibit "A", attached hereto and made a part hereof as though fully set forth herein and for all purposes considered to be a portion of this ordinance. Section 2. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 3. The summary attached hereto is hereby approved for publication.

27 PASSED BY THE CITY COUNCIL OF THE CITY OF LACEY, WASHINGTON, on this 11 th day of May, Approved as to form: Mayor City Attorney ATTEST: City Clerk

28 SUMMARY FOR PUBLICATION ORDINANCE NO CITY OF LACEY The City Council of the City of Lacey, Washington, passed on May 11, 2017, Ordinance No entitled AN ORDINANCE AMENDING THE 2017 FISCAL YEAR BUDGET AND ORDINANCE NO ADOPTING SAID BUDGET BY REVISING THE BUDGETED AMOUNTS FOR THE WASTEWATER CAPITAL AND WASTEWATER DEBT SERVICE FUNDS AND ESTABLISHING A NEW FUND AND BUDGETED AMOUNTS FOR THE LACEY TRANSPORTATION BENEFIT DISTRICT AND ADOPTING A SUMMARY FOR PUBLICATION. A section by section summary of this ordinance is as follows: Section 1 revises the amounts which were budgeted for revenues and expenditures within the funds listed above by the 2017 fiscal year budget which had been adopted by Ordinance No The reason for revising the budgeted amounts is the fact that there exists a need for additional revenues and expenditures within those funds, which could not be contemplated at the time of adopting the 2017 fiscal year budget. Section 2 provides provisions for corrections. Section 3 approves this summary. A copy of the full text of this ordinance will be mailed without charge to any person requesting the same from the City of Lacey. City Clerk Published: May 15, 2017

29 2017 Budget Amendments - Ordinance No Exhibit "A" 2017 Budget 2017 Budget Account Numbers Account Description Budget Amendment as Amended Comments Transportation Improvement Fund Revenues Sales Tax - Transportation Benefit District - 1,098,818 1,098,818 July-December Projected 0.2 Percent TBD Sales Tax Collections Total Transportation Improvement Fund Revenues - 1,098,818 1,098,818 Expenditures Estimated Ending Fund Bal./Restricted Funds - 998, , Preliminary Engineering - 100, ,000 Preliminary Design for 2018 Overlay Program Total Transportation Improvement Fund Expenditures - 1,098,818 1,098,818 Wastewater Construction Fund Revenues Transfer In 451 Fund - 1,939,639 1,939,639 Proceeds from ULID No. 24 Bond and Prepayments Total Wastewater Construction Fund Revenues 10,301,000 1,939,639 12,240,639 Expenditures Estimated Ending Fund Balance/Unreserved Funds - 1,939,639 1,939,639 Total Wastewater Construction Fund Expenditures 10,301,000 1,939,639 12,240,639 Wastewater Debt Service Fund Revenues Estimated Beg Fund Bal./Debt Service Cash - 760, ,767 ULID No. 24 Prepayments ULID #24-1,294,000 1,294,000 Proceeds from ULID No. 24 Bond Total Wastewater Debt Service Fund Revenues 5,136,072 2,054,767 7,190,839 Expenditures Debt Reserve for Covenant - 87,617 87,617 Revenue Bond Restricted Reserve Other Debt Issue Cost/Issue Cost - 27,510 27,510 Placement Agent, Bond Counsel, Bank Origination, and Bank Counsel Debt Issue Fees Transfer Out 411 Fund - 1,939,639 1,939,639 Transfer Proceeds from ULID No. 24 Bond and Prepayments to Wastewater Capital Fund Total Wastewater Debt Service Fund Expenditures 5,136,072 2,054,767 7,190,839

30 COMMUNITY RELATIONS & PUBLIC AFFAIRS COMMITTEE APRIL 3, :00 A.M. 11:06 P.M COUNCIL PRESENT: CHAIR VIRGIL CLARKSON, LENNY GREENSTEIN, MICHAEL STEADMAN STAFF PRESENT: DUSTY PIERPOINT, LIZ GOTELLI, DONNA FELICIANO, JEN BURBIDGE, JEANETTE SIELER, STEPH ROOSA, MOTION: APPROVE COMMUNITY RELATIONS & PUBLIC AFFAIRS COMMITTEE AGENDA. MOTION MADE, SECONDED, AND CARRIED BY COUNCILMEMBERS CLARKSON AND GREENSTEIN. UPDATE ON MAYOR S GALA STAFF: DONNA FELICIANO, PUBLIC AFFAIRS COMMUNITY LIAISON INFORMATION ONLY Staff reported that in February, 1,000 direct mail invitations and 500 evite invitations were sent out to groups such as chamber members, elected officials, Lacey Boards and Commissions, veteran s organizations and boards, and the public school board. Currently, 60 seats have been sold. The team will begin to sell tables to local businesses and will eventually open ticket sales to the public. Invitees can purchase tickets at the Public Affairs front counter. The Mayor s Gala team is looking for contingent sponsors from event rental vendors to provide service wear should ticket sales exceed the 224 plates provided by Saint Martin s. The event layout has been updated to include a table for missing and fallen soldiers. TIMELINE 6:00-7:00 Social Hour- Cocktails/appetizers, jazz band, silent auction table displays 7:00-7:05 Welcome from Jerry Farmer and Mayor Andy Ryder 7:05-8:00 Dinner- 3-course meal, video about the Veteran s Hub, dessert dash 8:00-9:00 Speakers- Alfie Alfredo, Ron O Farrell, Mayor Ryder 9:00-10:45 Dancing- Music by Crème Tangerine, silent auction close, public ask

31 SUMMER S END CAR SHOW UPDATE STAFF: JEN BURBIDGE, PARKS AND RECREATION DIRECTOR INFORMATION ONLY After 15 years, the Summers End Car Show will be discontinued. A variety of reasons contributed to this decision. Interest in the event has declined over the years, contributing to a decline in participation. There are six other separate car shows between May and September that compete with the Summers End Car Show, including the Cops and Kids event hosted to the Lacey Police Department. Staff resources can be redirected towards other parks programs and events which generate more interest and participation.

32 GENERAL GOVERNMENT AND PUBLIC SAFETY COMMITTEE MINUTES SPECIAL MEETING APRIL 19, :00 9:45 A.M. COUNCIL PRESENT: ANDY RYDER, CYNTHIA PRATT, VIRGIL CLARKSON STAFF PRESENT: SCOTT SPENCE, LIZ GOTELLI, STEVE KIRKMAN, PERI EDMONDS MOTION: APPROVE GENERAL GOVERNMENT & PUBLIC SAFETY COMMITTEE AGENDA. MOTION MADE, SECONDED, AND CARRIED BY COUNCILMEMBER CLARKSON AND DEPUTY MAYOR PRATT. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT PROPOSAL PRESENTATION STAFF: PHIL OWEN, EXECUTIVE DIRECTOR, SIDEWALK PRESENTATION Sidewalk provided their CDBG funding request for a Veterans Housing Coordinator in the amount of $50,000. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT PROPOSAL DISCUSSION STAFF: MOTION: STEVE KIRKMAN, PUBLIC AFFAIRS MANAGER FORWARD THE COMMITTEE S FUNDING RECOMMENDATION TO THE FULL CITY COUNCIL. MOVED, SECONDED, AND CARRIED BY COUNCILMEMBER CLARKSON AND DEPUTY MAYOR PRATT. STATUS: COUNCIL ACTION SCHEDULED FOR APRIL 20, The City of Lacey received a broad selection of potential projects in response to the City s 2017 Community Development Block Grant (CDBG) Request for Proposals (RFP) issued under the Thurston County CDBG Urban County Partnership. Approximately $867,000 in CDBG Entitlement Funding is available for CDBG projects including affordable housing, community facilities, and capital improvements that benefit low- and moderate-income (LMI) residents, and up to 15% of the funds, approximately $130,000, can be targeted toward public services, including job training; crime General Government & Public Safety Committee April 19, 2017 Page 1

33 prevention; health services; services for homeless persons; substance abuse services; fair housing counseling; and education programs. General Government & Public Safety Committee April 19, 2017 Page 2

34 The Committee will recommend funding the following projects: Evergreen Treatment Services $250,000 South Sound Clinic Expansion Housing Authority of Thurston County $75,000 Golf Club and 14 th Avenue Affordable Housing Community Youth Services $70,500 Transitional Housing Rehabilitation Community Action Council of Lewis, Mason, and Thurston Counties $187,000 New Facilities for Monarch Children s Justice & Advocacy Center Thurston County Food Bank $200,000 Lacey Food Bank Sidewalk $50,000 Veterans Housing Coordinator Boys and Girls Clubs: $33,986 Homeless Youth Assistance at the Lacey Boys & Girls Club General Government & Public Safety Committee April 19, 2017 Page 3