LACEY CITY COUNCIL AGENDA SEPTEMBER 11, :00 P.M. 420 COLLEGE STREET, LACEY CITY HALL

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1 CITY COUNCIL ANDY RYDER Mayor CYNTHIA PRATT Deputy Mayor VIRGIL CLARKSON JEFF GADMAN LENNY GREENSTEIN JASON HEARN MICHAEL STEADMAN LACEY CITY COUNCIL AGENDA SEPTEMBER 11, :00 P.M. 420 COLLEGE STREET, LACEY CITY HALL CITY MANAGER SCOTT SPENCE CALL TO ORDER: 1. PLEDGE OF ALLEGIANCE 2. APPROVAL OF AGENDA & CONSENT AGENDA ITEMS* A. Worksession Minutes of August 21, 2014 B. Council Minutes of August 28, 2014 C. A motion to approve payment of claims, wages, and transfers for August 21-31, 2014 D. Project No Final Subdivision Request for Hawks Prairie Phase 2 Unit 13 Jubilee Anderson Point. * Items listed under the consent agenda are considered to be routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.. 3. PUBLIC RECOGNITIONS AND PRESENTATIONS: A. Recognition of Megan Wilson as Youth Representative on Historical Commission (Lori Flemm) 4. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA* *The City Council will allow comments under this section on items NOT already on the agenda. Where appropriate, the public will be allowed to comment on agenda items as they are addressed during the meeting.. 5. PUBLIC HEARING: A. Tanglewilde East ULID 24 (Tom Palmateer) 6. PROCLAMATION: A. Proclamation declaring December 2, 2014, as #Giving Tuesday Day (Deanne Bourgault) 7. REFERRAL FROM PLANNING COMMISSION: 8. REFERRAL FROM HEARINGS EXAMINER: 9. RESOLUTIONS:

2 10. ORDINANCES: A. Ordinance approving 2014 Budget Amendment (Troy Woo) B. Ordinance approving Tanglewilde East ULID 24 (Tom Palmateer) 11. MAYOR'S REPORT: A. Re-appoint Shirley Binkley to a 3 rd term on Historical Commission B. Appoint Amber Granger as Youth Representative on Historical Commission 12. CITY MANAGER'S REPORT: A. Award bid for 2014 Water Line Replacement (Justin Knox) 13. STANDING GENERAL COMMITTEE: A. Transportation Committee ( ) 14. OTHER BUSINESS: 15. BOARDS, COMMISSIONS, AND COMMITTEE REPORTS: A. Mayor Andy Ryder: 1. Mayors Forum 2. Transportation Policy Board (TPB) B. Deputy Mayor Cynthia Pratt: 1. Energy Advisory Committee 2. LOTT 3. Olympic Region Clean Air Agency (ORCAA) C. Councilmember Virgil Clarkson: 1. Community Action Council (CAC) 2. Health & Human Services Council (HHSC) 3. HOME Consortium 4. Thurston Regional Planning Council (TRPC) D. Councilmember Jeff Gadman 1. Intercity Transit (IT) 2. Joint Animal Services Commission (JASCOM) E. Councilmember Lenny Greenstein 1. Emergency Medical Services (EMS) 2. TCOMM911 F. Councilmember Jason Hearn: 1. Thurston County Law & Justice Council 2. HTPA-Human Trafficking G. Councilmember Michael Steadman: 1. Economic Development Council (EDC) 2. Olympia-Lacey-Tumwater Visitor & Convention Bureau (VCB) 3. Solid Waste Advisory Committee (SWAC) 16. ADJOURN

3 MINUTES OF LACEY CITY COUNCIL WORKSESSION THURSDAY, AUGUST 21, 2014 LACEY CITY HALL 7:00 P.M. COUNCIL PRESENT: Council Excused: STAFF PRESENT: A. Ryder, C. Pratt, V. Clarkson, J. Gadman, J. Hearn, L. Greenstein, M. Steadman L. Greenstein D. Pierpoint, L. Gotelli, L. Flemm, C. Litten COUNCILMEMBER GADMAN MOVED TO APPROVE THE AGENDA. COUNCILMEMBER CLARKSON SECONDED. MOTION CARRIED. SAINT MARTIN S UNIVERSITY UPDATE Dr. Roy Heynderickx, President of St. Martin s University, briefed the Council on the vision and future of St. Martin s University. The University was recently rated #1 in return on investment among Washington state colleges, and was named a Military Friendly School for Enrollment trends show a 25% increase of first-year students from out of state, a Freshman retention of 84%, a larger residential campus with 500 students in dorms, and an increase in international students, including legacy students from multi-generational families. The University will continue to grow transfer programs, including non-traditional ages and Running Start at Pope John Paul II High School. Academic programs include new Masters in Engineering Management, and new Bachelors in Social Work, Communications, Education and Nursing. The University offers the Microsoft Software and Systems Academy, and anticipates officering a new Software Engineering- Computer Science degree. New campus buildings include Cebula Hall, the highest LEED certified building in the western hemisphere, and selected to be a tour site for the Council of Educational Facility Planners International Tour Program in Plans are being made for a new industrial lab building and science building. All of the construction and development is part of the University s Master Plan. Key regional partnerships include the Entrepreneurship Center and the Economic Development Council, Emergency Preparedness with Lacey Police and Lacey Fire, and the Brazil Conference in November 2014, featuring 11 Brazilian universities from Washington State. Lacey City Council Worksession August 21, 2014 Page 1

4 Council inquired about participating in the Take Back the Night event. Dr. Heynderickx noted this event is a student initiative, and an invitation would be extended by the students instead of the University. With South Puget Sound Community Council locating a satellite campus in the Woodland District, it is anticipated that students of SPSCC and St. Martin s University will share library services. Council expressed concerns about students crossing College Street to access either college. Dr. Heynderickx, remarked that the University will be engaged in further discussions about safety and signage. TOURISM PROMOTION AREA: STRATEGIC PLAN & MARKETING STRATEGY George Sharp, Executive Director of the Olympia, Lacey, Tumwater Visitor and Convention Bureau, briefed the Council on the new Tourism Promotion Area, which raises funds to promote tourism in Thurston County. The TPA is a joint effort of the VCB, Lacey, Olympia, Tumwater, the Thurston County Lodging Association and a seven member TPA Committee. The TPA was finalized in January 2014 and took effect in April. It is anticipated that the new funding source will generate approximately $700,000 for tourism promotion from a $2 per room, per night charge for guests staying at local area motels and hotels. The Executive Director of the VCB will serve as the Manager of the Tourism Promotion Area and the TPA Committee. As a result of its new funding source, the VCB has added several staff, including a Special Project Manager, Market and Sales Director, weekend staffing and part-time bookkeeper. George stated the primary target audience will be focused on people who live 3 ½ hours from Lacey, Olympia and Tumwater. The secondary target audience will be Eastern Washington and other areas of the west coast. Plans are underway to launch a media campaign on September 15 promoting the Thumbs Up Fun Experience as the VCB brand. George asked for Council input on what type of attractions should be marketed for the City of Lacey and surrounding area. Mayor Ryder asked when the City could expect results from the influx of TPA dollars. George stated the first monthly report will be issued in September with statistics on where marketing and advertising funds have been spent. He added that it is anticipated that Lodging Tax Funds will increase by 10%. George thanked Council for its support during the process in establishing the Tourism Promotion Area. Lacey City Council Worksession August 21, 2014 Page 2

5 MINUTES OF A REGULAR MEETING OF THE LACEY CITY COUNCIL HELD THURSDAY, AUGUST 28, 2014, IN LACEY COUNCIL CHAMBERS. CALL TO ORDER: Mayor Ryder called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: Mayor Ryder led the pledge of allegiance. COUNCIL PRESENT: A. Ryder, C. Pratt, V. Clarkson, J. Hearn, J. Gadman, L. Greenstein, M. Steadman STAFF PRESENT: S. Spence, J. Svoboda, S. Egger, D. Pierpoint, T. Woo, L. Flemm, R. Walk, C. Litten, S. Seymour APPROVAL OF AGENDA AND CONSENT AGENDA: Consent Agenda Items: (a) Worksession Minutes of May 15, 2014 (b) Council Minutes of May 22, 2014 (c) Motion to approve payment of claims, wages and transfers for 8/1/2014 through 8/20/2014. (d) Final Plat of Campus Highlands North Division 2 Final Subdivision Mayor Ryder requested an amendment to the agenda to adjourn to worksession for a discussion of veteran s services in Lacey. COUNCILMEMBER GREENSTEIN MOVED TO APPROVE THE CONSENT AGENDA AND AMENDED AGENDA. COUNCILMEMBER GADMAN SECONDED. MOTION CARRIED. PUBLIC COMMENTS: Ron Nesbitt, former Olympia Police Officer, expressed his concerns with police departments locally and throughout the State of Washington, and their treatment of minorities. He stated he promotes separatism and demands sovereignty for black nationalists. He remarked that the City s mission Page 1 of 6

6 statement ensures a diversified economy and quality of life for all. He questioned whether the City has delivered on these promises to those in the black community. PROCLAMATION: The Lacey City Council declared September 2014 as Prostate Cancer Awareness Month. Jim Kiefert, a 25 year survivor of prostate cancer, accepted the proclamation and strongly encouraged all men to be screened and tested for prostate cancer. He said he is living proof that early detection and treatment can save lives. The Lacey City Council declared September 10, 2014, as Suicide Prevention and Awareness Day. Monica Olivas, Catholic Community Services, accepted the proclamation on behalf of the organization. She encouraged those dealing with suicide to contact their organization for outreach, resources, and referrals. CITY MANAGER S REPORT: Troy Woo, Finance Director, presented Council with a request to authorize the City Manager to sign an interlocal agreement between the City of Lacey and the Washington State Department of Revenue Business Licensing Service (BLS). Partnership with BLS provides the City with administrative relief without losing any portion of business licensing fees. Most businesses will experience administrative relief by submitting one application or renewal application for State and partner city business license and registration requirements. COUNCILMEMBER STEADMAN MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF LACEY AND THE WASHINGTON STATE DEPARTMENT OF REVENUE BUSINESS LICENSING SERVICE. DEPUTY MAYOR PRATT SECONDED. MOTION CARRIED. Page 2 of 6

7 Police Chief Pierpoint presented Council with a proposal to approve a new Interlocal Agreement for Cooperative Law Enforcement and Mutual Aid (Thurston County Narcotics Task Force). The Executive Committee of the Thurston County Narcotics Task Force, comprised of the Thurston County Sheriff or designee, Thurston County Prosecutor or designee, the Chiefs of Police of the cities of Olympia, Lacey, and Tumwater or their designees, and the Chief of the Washington State Patrol or designee have agreed to update the Interlocal Agreement which governs the Thurston County Narcotics Task Force. At its August 11, 2014, meeting, the General Government & Public Safety Committee reviewed the proposal and recommend approval to full Council of the Interlocal Agreement for Cooperative Law Enforcement and Mutual Aid. COUNCILMEMBER GADMAN MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN AN INTERLOCAL AGREEMENT FOR COOPERATIVE LAW ENFORCEMENT AND MUTUAL AID. COUNCILMEMBER GREENSTEIN SECONDED. MOTION CARRIED. Lori Flemm, Parks & Recreation Director, presented Council with a request to authorize the City Manager to sign an Interagency Agreement with the State of Washington Department of Natural Resources relating to the Lake Lois Habitat Reserve Invasive Plant Removal. The City of Lacey submitted an Urban Forestry Restoration Project Application for a Puget Sound Corps crew to perform urban forestry maintenance and invasive plant removal in Lake Lois Habitat Reserve. The City was notified on July 21, 2014, that the application was approved. The six person crew will work in the habitat reserve the month of November. The value of crew work is approximately $5,000 per week. Page 3 of 6

8 The recommended action plan allows for implementation of management practices in the Lake Lois Park and Lake Lois Habitat Reserve Forest Management Plan. DEPUTY MAYOR PRATT MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN AN INTERAGENCY AGREEMENT WITH THE STATE OF WASHINGTON DEPARTMENT OF NATURAL RESOURCES RELATING TO THE LAKE LOIS HABITAT RESERVE INVASIVE PLANT REMOVAL. COUNCILMEMBER GADMAN SECONDED. MOTION CARRIED. Scott Spence, City Manager, announced that Sgt. Eastman, Lacey Police Department, will facilitate the Surviving an Active Shooter Conference at the Worthington Center on September 10, STANDING GENERAL COMMITTEES: Community Relations & Public Affairs Committee Councilmember Clarkson reported the Committee met on August 4, 2014, to consider applications for Lacey s free days at the Washington Center. The Committee recommends Council approval of applications from Entertainment Explosion and Lacey Rotary for 2015 events. COUNCILMEMBER GADMAN MOVED TO APPROVE THE APPLICATIONS FOR USE OF THE CITY S FREE DAYS AT THE WASHINGTON CENTER IN DEPUTY MAYOR PRATT SECONDED. MOTION CARRIED. Finance & Economic Development Committee Mayor Ryder reported the Committee met on August 6, 2014, to consider the 2014 Mid-Year Financial Report, the Wastewater Comprehensive Plan, and 2015 budget requests from outside agencies. Utilities Committee Deputy Mayor Pratt reported Public Works Water Resources staff led a tour of the Shoreline Monitoring Well and other utility projects on August 8, Page 4 of 6

9 General Government & Public Safety Committee Deputy Mayor Pratt reported the Committee met on August 11, 2014, to consider a proposal to authorize the City Manager to sign an Interlocal Cooperative Mutual Aid Agreement governing the Thurston County Narcotics Task Force. BOARDS & COMMISSIONS: HHSC Councilmember Clarkson reported the Community Investment Partnership will meet every 2 nd Monday to develop a revised policy and procedure for funding allocations. HOME Consortium Councilmember Clarkson reported Board members toured invested facilities in the county during their annual retreat. In other business, the proposed 2015 Budget was reviewed. HTPA - Human Trafficking Councilmember Hearn reported that January will be declared as Human Trafficking Month. Intercity Transit Councilmember Clarkson reported a public hearing was held for the Intercity Transportation Improvement Plan and no comments were received. JASCOM Councilmember Gadman announced the annual Bow Wow Boogie will be held on August 29, In other news, the Board is reviewing revisions to the dangerous dog ordinance. Deputy Mayor Pratt reported she attended the Woman s Equality Day on August 26, sponsored by JBLM. ADJOURNMENT: Mayor Ryder adjourned the meeting to a worksession at 8:05 p.m.to discuss veteran s services in Lacey. Page 5 of 6

10 WORKSESSION: Scott Spence, City Manager, briefed Council on efforts to move forward with a Memorandum of Understanding between the City of Lacey and the Tacoma and Federal Way Veterans Centers to coordinate greater access to the Readjustment Counseling Service by arranging available space, provided by the City of Lacey, for eligible Veterans and Active Duty Service Members who are seeking behavioral counseling and support services. The MOU is not a binding contract, but simply a desire by all parties to coordinate available space and ease of access for military members seeking care in the Lacey area. Office space would be leased from South Puget Sound Community College in Building 2 of Rowe Six on 6 th Avenue at a cost of $10,000 per year. If approved by Council, funding would be approved as a 2014 budget amendment. FOLLOWING DISCUSSION, COUNCIL UNANIMOUSLY AGREED TO MOVE FORWARD WITH APPROVING A MEMORANDUM OF UNDERSTANDING TO COORDINATE GREATER ACCESS TO COUNSELING SERVICES FOR VETERAN AND ACTIVE DUTY MILITARY MEMBERS IN LACEY. Mayor Ryder adjourned the meeting at 8:26 p.m. MAYOR: ATTESTED BY CITY CLERK: DATE APPROVED: Page 6 of 6

11 LACEY CITY COUNCIL MEETING September 11, 2014 SUBJECT: Disbursement Approval RECOMMENDATION: By motion, approve payment of claims, wages, and transfers. STAFF CONTACT: Troy Woo, Finance Director ORIGINATED BY: Troy Woo, Finance Department BACKGROUND: The action requested of the City Council is by motion to approve payment of claims, wages and transfers for 8/21/2014 through 8/31/2014. The disbursements consist of the following: Checks: Week of Beg. Check No. End. Check No. Amount 8/22/ , *8/29/ , /29/ , Electronic Transfers: Week of Amount 8/22/ , /25/ , /27/ *8/29/2014 1,139, /29/ , Payroll: Month Ended: Wages 8/29/2014 1,233, * Disbursements for employee out-of-pocket deductions and employee benefits. Page 1 of 1

12 Lacey City Council Meeting September 11, 2014 SUBJECT: Final Subdivision Approval for Hawks Prairie Phase 2 Unit 13 Jubilee Anderson Point. Project no RECOMMENDATION: As a consent agenda item, authorize the Mayor to sign the final subdivision map for Jubilee Anderson Point, Project Number STAFF CONTACT: Rick Walk, Community Development Director Sarah Schelling, Associate Planner City of Lacey ATTACHMENTS: 1. Final Subdivision Map FISCAL NOTE: N/A PRIOR REVIEW: Preliminary Subdivision Approval given by the City Council on May 12, 2005 BACKGROUND: On May 12, 2005, the City Council approved the preliminary subdivision of Hawks Prairie Phase 2 Units The project was approved for a total of 463 lots on acres in the Hawks Prairie Planned Community and Hawks Prairie Planned Residential Development, westerly of Meriwood Drive NE, and adjacent to The Links at Hawks Prairie golf course. This final plat request is for unit 13, which consists of 43 lots on approximately 10 acres. Units 10, 11, 12, and 14 have received final plat approval and been constructed. The plat has developed in accordance with its conditions of approval. All public works and planning improvements are in place, and have been approved or adequate financial securities are in place for their installation. Appropriate agencies and departments have reviewed the request. The appropriate signatures have been obtained and it is now ready for the Mayor s signature. The applicant requests that the City Council authorize the Mayor to sign the final subdivision map for Hawks Prairie Phase 2 Unit 13. This will allow the applicant to proceed with the development of the subdivision.

13 ADVANTAGES: 1. Signing the final subdivision map would allow the applicant to proceed with the development of the subdivision and the sale of lots. The final subdivision application meets the requirements of preliminary approval, is consistent with the City Comprehensive Plan, the City Zoning Code, and all applicable City regulations. DISADVANTAGES: 1. Staff has not identified any disadvantages of approving this subdivision.

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20 LACEY CITY COUNCIL MEETING September 11, 2014 SUBJECT: Tanglewilde East Utility Local Improvement District 24 (ULID 24) RECOMMENDATION: Conduct a public hearing to consider comments from property owners within the proposed ULID 24 regarding the formation of an Improvement District for the construction of wastewater facilities. STAFF CONTACT: Scott Spence, City Manager Dave Schneider, City Attorney Scott Egger, Public Works Director Tom Palmateer, Management Analyst ORIGINATED BY: Public Works Department ATTACHMENTS: 1. Proposed Ordinance with Exhibits FISCAL NOTE: The estimated cost of the project is $2,516,016. The final costs are intended to be repaid through the use of the ULID process and assessment liens against each of the properties within the proposed district. However, the city will fund the project with bonds initially to pay the cost of the project to be later reimbursed by virtue of the assessment liens. The ULID lien payments will be repaid to the City over a period of time with an interest rate established by the City Council as part of the Utility Local Improvement District process. PRIOR REVIEW: Initially, the Council Utility Committee addressed this subject and subsequently it was reviewed at a City Council Meeting. Resolution 1015 was passed by the Council at its regular meeting on August 14, 2014, declaring its intent to form such a district and providing for a September 11, 2014, public hearing to further consider this formation. Page 1 of 2

21 BACKGROUND: Representatives from the Tanglewilde East Sewer Association approached the City regarding the feasibility of extending City sewer service encompassed by the district. Property owners representing 64.7% of the Equivalent Residential Units (ERU) from the Tanglewilde East Division 3B expressed support for the formation of the ULID. Resolution 1015 was passed by the Council on August 14, 2014, which declared the intention of the City Council to form a ULID and set the date of the public hearing for September 11, Official notice of the Resolution has been published as required by law. Additionally, official notices of the hearing were provided to each of the property owners. The notices included a preliminary estimate of the assessment to be made to each of those properties. After the improvement is made, an additional public hearing will be held to consider the final assessment roll, which will be based upon the actual costs of the project and the administrative charges. The purpose of the hearing will be to hear from property owners as to whether the District should be formed allowing the project to proceed. If, after hearing such comments, the Council determines to move forward, an ordinance will need to be passed forming the District and authorizing the improvement. After the improvement is made, an additional public hearing will be held to consider the final assessment roll, which will be based upon the actual costs of the project and administrative charges attached thereto. ADVANTAGES: 1. If support for formation of the ULID continues, it will be an opportunity to serve the needs and wants of a portion of the community. DISADVANTAGES: 1. The City will initially need to pay the costs of construction funded with bond funds; however, funds will be repaid, over time, with interest by the owners of the properties within the proposed District. Page 2 of 2

22 ORDINANCE CITY OF LACEY AN ORDINANCE OF THE CITY OF LACEY, WASHINGTON, PROVIDING FOR THE IMPROVEMENT OF A CERTAIN AREA OF LAND BY THE CONSTRUCTION AND INSTALLATION OF SEWER LINE AND ALLOWING FOR THE CONNECTION THERETO BY DOING ALL WORK NECESSARY IN CONNECTION THEREWITH; ORDERING THE FORMATION OF UTILITY LOCAL IMPROVEMENT DISTRICT NO. 24 AND PROVIDING FOR THE PAYMENT OF THE COSTS OF SAID IMPROVEMENTS BY SPECIAL ASSESSMENTS UPON THE PROPERTY OF SAID DISTRICT SPECIALLY BENEFITED BY SAID IMPROVEMENTS (ULID 24 TANGLEWILDE EAST SEWER) AND APPROVING A SUMMARY FOR PUBLICATION. WHEREAS, on August 14, 2014, the Lacey City Council passed Resolution No declaring its intention to improve a certain area of land by construction and installation of sewer line and allowing for the connection thereto by doing all work necessary in connection therewith and scheduling a public hearing for September 11, 2014; WHEREAS, notice of the hearing on said Resolution was duly published in the manner required by law and notice of said hearing was duly given by mailing as required by law with a preliminary estimated assessment based upon the construction and installation of sewer line; and WHEREAS, said hearing was held on September 11, 2014, as provided in said notice and after discussion of said improvements and due consideration thereof, the Council has determined to order the construction and installation of sewer line hereinafter more particularly described and to create a Utility Local Improvement District; now, therefore BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LACEY, WASHINGTON, as follows: Section 1. That certain area described as set forth in Exhibit "A" and within the Utility Local Improvement District hereinafter formed shall be improved by construction and installation of sewer line described in Exhibit "B" attached hereto and incorporated by reference herein. This - 1 -

23 improvement is consistent with the Comprehensive Plan of the City. In carrying out the Plan of Improvements, the City shall construct and install all of the described improvements and all appurtenances necessary for the improvements and shall acquire by purchase or condemnation, gift or grant or lease, all property, both real and personal, or any interest therein, and all rights-of-way, franchises and easements which may be found necessary to acquire, construct and install the described improvements, all as more particularly set forth in maps and plans on file with the Department of Public Works of the City. Section 2. There is hereby established a Utility Local Improvement District of the City to be known as "Utility Local Improvement District No. 24". Said district shall include all of the property described in Exhibit "A" attached hereto and incorporated by reference herein. Section 3. All of the costs of the improvements shall be borne by and assessed against the property within Utility Local Improvement District No. 24 in accordance with the special benefits which accrue to said properties by virtue of the planned improvements. The estimated aggregate amount of said assessments is $2,516,016. Section 4. SEVERABILITY. If any section, sentence, clause or phrase of this ordinance should be held to be invalid by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 5. CORRECTIONS. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 6. The summary attached hereto is hereby approved for publication

24 PASSED BY THE CITY COUNCIL OF THE CITY OF LACEY, WASHINGTON, this day of September, CITY COUNCIL Approved as to form: By: Mayor City Attorney Attest: City Clerk - 3 -

25 SUMMARY FOR PUBLICATION ORDINANCE CITY OF LACEY The City Council of the City of Lacey, Washington, passed on, Ordinance No., entitled AN ORDINANCE OF THE CITY OF LACEY, WASHINGTON, PROVIDING FOR THE IMPROVEMENT OF A CERTAIN AREA OF LAND BY THE CONSTRUCTION AND INSTALLATION OF SEWER LINE AND ALLOWING FOR THE CONNECTION THERETO BY DOING ALL WORK NECESSARY IN CONNECTION THEREWITH; ORDERING THE FORMATION OF UTILITY LOCAL IMPROVEMENT DISTRICT NO. 24 AND PROVIDING FOR THE PAYMENT OF THE COSTS OF SAID IMPROVEMENTS BY SPECIAL ASSESSMENTS UPON THE PROPERTY OF SAID DISTRICT SPECIALLY BENEFITED BY SAID IMPROVEMENTS (ULID 24 TANGLEWILDE EAST SEWER) AND APPROVING A SUMMARY FOR PUBLICATION. The main points of the Ordinance are described as follows: 1. After public hearing, the Council established Utility Local Improvement District No The plan for the improvements includes construction and installation of sewer line. 3. The costs of the improvements shall be assessed against the properties within ULID

26 4. The Ordinance provides for the aggregate assessments in the estimated amount of $2,516,016 be spread amongst the properties within the District. 5. The Ordinance approves this Summary for publication. A copy of the full text of this Ordinance will be mailed without charge to any person requesting the same from the City of Lacey. Published:,

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28 EXHIBIT B DESCRIPTION OF IMPROVEMENTS Improvements to be installed and carried out within the proposed ULID 24 district consist of installing a 12-inch gravity sewer main along Skokomish Way from approximately Tillicum Court to Manito Drive and decommissioning the existing community on-site septic tank and system in accordance with state standards.

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30 LACEY CITY COUNCIL MEETING September 11, 2014 SUBJECT: 2014 Budget Amendments RECOMMENDATION: Adopt ordinance amending the 2014 Budget. STAFF CONTACT: Scott Spence, City Manager Troy Woo, Finance Director ORIGINATED BY: Troy Woo, Finance Department ATTACHMENTS: 1. Ordinance No The Summary for the proposed Ordinance FISCAL NOTE: PRIOR REVIEW: Finance and Economic Development Committee on September 3, 2014 BACKGROUND: Throughout the year adjustments to the budget become necessary as a result of City Council actions, activity levels that were not anticipated during budget development, and grant awards (or other receipts of outside funding). Historically, the budget has been amended once per year prior to the development of the next year s proposed budget document. Staff has provided periodic budget amendment updates to the Finance and Economic Development Committee to help maintain the integrity of the budget and to provide more timely information. This committee has already received specific alerts on significant budget amendments and an overall update at its July 2014 meeting. To facilitate full City Council adoption prior to the development of the 2015 Budget document, staff is requesting committee review and recommendation for full Council adoption during September. Page 1 of 3

31 The following are significant budget amendments that have been identified since the adoption of the 2014 Budget. The full details of the proposed amendments are attached to the proposed ordinance as exhibit A. Arterial Street Fund $106,800 was expended for right of way on Rainier Road for future improvements. The right of way purchase was budgeted in 2013, but the purchase was not recorded until The acquisition was funded by traffic mitigation funds. $325,000 is needed for the alternate bid award for the 2014 Overlay project. The additional funds will provide an additional half a mile of four foot shoulders to Meridian Road between Orion Drive NE and 31 st Avenue NE. Transfers out in the amount of $61,500 are requested to fund rental property repairs. Details of the repairs are provided in the Building Improvement Fund section. Building Improvement Fund The City owns four rental properties that were purchased for right of way for planned street improvements and to accommodate future park development. To ease the administrative burden, the City is engaging a property management company to oversee its rental properties. An inspection to assess the condition of the properties was conducted. The inspection found that repairs, in the amount of $99,325, are necessary. The repairs included roof replacements, deck replacements, new carpeting, exterior paint, bathroom and septic repairs, chimney repair, and window replacement. Analysis shows that the cost of the repairs will be recovered over the expected period the properties will be rented. The repairs will be made by contract prior to transferring the administration of the properties to the management company. The repairs will be funded by transfers from Parks and Open Space and Arterial Street Funds. Capital Equipment Fund (General Fund) There are remaining Federal grant funds available that were not included in the 2014 Adopted Budget. The grant funds are related to the Police Department s Reporting Management System (RMS) project. The amount of the remaining grants is $54,858. Parks and Open Space Fund Transfers out in the amount of $37,825 are requested to fund rental property repairs. Details of the repairs are provided in the Building Improvement Fund section. Page 2 of 3

32 Water M&O Fund A Martin Way watermain leak repair has an estimated cost of $50,000. Water Capital Fund $265,000 is requested to remedy the unacceptable sand production at Well Source No. 31. The estimated cost includes the investigation, remedy, and contingency. The remedy will include a new well screen and well development. Wastewater Capital Fund The cleanup cost for the bioxide storage tank leak near Avonlea Park was $57,891. At the May 8 City Council meeting, the Lift Station 18 Upgrade contract was awarded. The low bid award exceeded the adopted budget amount by $80,000. At its September 3, 2014 meeting, the Finance and Economic Development Committee reviewed the proposed amendments and recommended full City Council adoption of the proposed ordinance amending the 2014 adopted budget. ADVANTAGES: 1. The proposed adjustments to the 2014 Budget reflects more accurately the necessary requirements of each fund or adjustments made by City Council action. 2. The proposed adjustments maintain a balance between the anticipated revenues and expenditures of each of the funds amended. DISADVANTAGES: 1. Generally, budget adjustments must use cash reserves to compensate for expenditures that may exceed budget estimates by the end of the budget year. Page 3 of 3

33 ORDINANCE NO CITY OF LACEY AN ORDINANCE AMENDING THE 2014 FISCAL YEAR BUDGET ADOPTED BY ORDINANCE NO BY REVISING THE BUDGETED AMOUNTS FOR THE CURRENT EXPENSE, CITY STREET, ARTERIAL STREET, BUILDING IMPROVEMENT, CAPITAL EQUIPMENT, PARKS AND OPEN SPACE, WATER M&O, WASTEWATER M&O, STORMWATER M&O, WATER CAPITAL, WASTEWATER CAPITAL AND EQUIPMENT RENTAL FUNDS AND APPROVING A SUMMARY FOR PUBLICATION. WHEREAS, there is a need for additional expenditures to be budgeted within the Current Expense, City Street, Arterial Street, Building Improvement, Capital Equipment, Parks and Open Space, Water M&O, Wastewater M&O, Stormwater M&O, Water Capital, Wastewater Capital and Equipment Rental Funds for expenditures in which the extent of which could not be contemplated at the time of adopting the 2014 fiscal year budget; and WHEREAS, revenues, as shown on Exhibit "A" attached hereto, are available from the sources indicated on said Exhibit for the making of said expenditures; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LACEY, WASHINGTON, as follows: Section 1. That the 2014 fiscal year budget and Ordinance No adopting said budget are hereby amended by making those certain changes to the 2014 fiscal year budget which are set forth on Exhibit "A", attached hereto and made a part hereof as though fully set forth and for all purposes considered to be a portion of this ordinance. Section 2. The summary attached hereto is hereby approved for publication. PASSED BY THE CITY COUNCIL OF THE CITY OF LACEY, WASHINGTON, on this 11 th day of September, Approved as to form: Mayor City Attorney ATTEST: City Clerk

34 SUMMARY FOR PUBLICATION ORDINANCE NO CITY OF LACEY The City Council of the City of Lacey, Washington, passed on September 11, 2014, Ordinance No entitled AN ORDINANCE AMENDING THE 2014 FISCAL YEAR BUDGET ADOPTED BY ORDINANCE NO BY REVISING THE BUDGETED AMOUNTS FOR THE CURRENT EXPENSE, CITY STREET, ARTERIAL STREET, BUILDING IMPROVEMENT, CAPITAL EQUIPMENT, PARKS AND OPEN SPACE, WATER M&O, WASTEWATER M&O, STORMWATER M&O, WATER CAPITAL, WASTEWATER CAPITAL AND EQUIPMENT RENTAL FUNDS AND APPROVING A SUMMARY FOR PUBLICATION. A section by section summary of this ordinance is as follows: Section 1 revises the amounts which were budgeted for revenues and expenditures within the funds listed above by the 2014 fiscal year budget which had been adopted by Ordinance No The reason for revising the budgeted amounts is the fact that there exists a need for additional expenditures within those funds which could not be contemplated at the time of adopting the 2014 fiscal year budget. Section 2 approves this summary. A copy of the full text of this ordinance will be mailed without charge to any person requesting the same from the City of Lacey. City Clerk Published: September 15, 2014

35 2014 Budget Amendments - Ordinance No Exhibit "A" 2014 Budget 2014 Budget Account Numbers Account Description Budget Amendment as Amended Comments Current Expense Fund Revenues Beginning Cash 179, , ,198 Cash Reserves Excise Taxes / Card Games 450,000 (28,125) 421,875 Reduction in gambling tax revenues per ordinance Total Current Expense Revenues 31,229, ,786 31,352,508 Expenditures Professional Services-Governmental Services - 47,000 47,000 Partial year contract additional attorney Professional Services-Other 40,846 20,220 61,066 Indirect cost recovery plan consultant Salaries & Wages / Salaries-Part-Time 100,370 10, ,936 Temporary parks maintenance assistant to cover permanent position on medical leave Salaries & Wages / Salaries-Regular 466,263 34, ,614 Two-year temporary economic development position Personnel Benefits / Employer Paid Benefits 187,349 10, ,998 Two-year temporary economic development position Total Current Expense Expenditures 31,229, ,786 31,352,508 City Street Fund Revenues Beginning Cash 1,000,000 24,876 1,024,876 Cash reserves Total Street Fund Revenues 3,903,240 24,876 3,928,116 Expenditures Salaries & Wages / Salaries-Part-Time 6,546 24,876 31,422 Coverage for electrical tech during field verification of PSE's flat rate study Total Street Fund Expenditures 3,903,240 24,876 3,928,116 Arterial Streets Revenues Beginning Cash 807, ,275 1,330,000 Total Arterial Streets Revenues 4,943, ,275 5,465,281 Expenditures Capital Projects / Preliminary Engineering 1,101,250 30,500 1,131,750 Chambers Lake stormwater facility train/access road design Capital Projects / Right of Way 1,154, ,800 1,260,800 Right of way land purchase Rainier Road future improvements Capital Projects / Road Way 2,238, ,000 2,563, Overlay project-alternate bid Meridian Road four foot shoulders Capital Projects / Construction Engineering 229,177 28, ,152 Additional funding for Yelm Highway sidewalk project Transfers Out / Transfer to Fund ,500 61,500 Transfer to Building Fund for rental property repairs Total Arterial Streets Expenditures 4,943, ,775 5,495,781

36 2014 Budget 2014 Budget Account Numbers Account Description Budget Amendment as Amended Comments Building Improvement Fund Revenues Beginning Cash 797,692 13, ,837 Cash Reserves Transfers In / Transfer in 303 Fund - 61,500 61,500 Rental property reserves Transfers In / Transfer In 102 Fund - 37,825 37,825 Rental property reserves Total Building Improvement Fund Revenues 802, , ,162 Expenditures Capital Outlays / Capital Outlays-Equipment Capital Outlay - Improvements 71,641 13,145 84,786 City Hall security upgrades Capital Outlay - Buildings 729,051 99, ,376 Rental property repairs Total Building Improvement Fund Expenditures 802, , ,162 Capital Equipment Fund Revenues DOJ / COPS Grant - 54,858 54,858 Balance of Police Reporting Management System grant Total Capital Equipment Fund Revenues 1,008,131 54,858 1,062,989 Expenditures Capital Outlays / Police - 54,858 54,858 Final completion of RMS system Total Capital Equipment Fund Expenditures 1,008,131 54,858 1,062,989 Parks & Open Space Fund Revenues Beginning Cash 175,000 47, ,825 Cash reserves Total Parks & Open Space Fund Revenues 828,346 47, ,171 Expenditures Capital Outlays / Capital Improvements 100,000 10, ,000 Fencing Cuoio Community Park Transfers Out / Transfer to Fund ,825 37,825 Transfer to Building Fund rental property repairs Total Parks & Open Space Fund Expenditures 828,346 47, ,171 Water Fund Revenues Beginning Cash - 50,000 50,000 Cash Reserves Total Water Fund Revenues 9,139,141 50,000 9,189,141 Expenditures Professional Services / Prof. Svc-Other - 50,000 50,000 Martin Way water main leak repair Total Water Fund Expenditures 9,139,141 50,000 9,189,141

37 2014 Budget 2014 Budget Account Numbers Account Description Budget Amendment as Amended Comments Wastewater Fund Revenues Beginning Cash 11,400 11,400 Cash Reserves Total Wastewater Fund Revenues 12,725,031 11,400 12,736,431 Expenditures Salaries & Wages / Salaries-Regular 625,165 11, ,565 Overlap hiring for two retiring employees in highly technical positons Total Wastewater Fund Expenditures 12,725,031 11,400 12,736,431 Stormwater Fund Revenues Beginning Cash - 4,341 4,341 Cash Reserves Total Stormwater Fund Revenues 2,361,468 4,341 2,365,809 Expenditures Supplies / Office & Operating Supply 35,040 4,341 39,381 Office furniture for facilities inspector Total Stormwater Fund Expenditures 2,361,468 4,341 2,365,809 Water Capital Fund Revenues Estimated Beginning Cash / Construction Cash 399, , ,217 Cash Reserves Total Water Capital Fund Revenues 8,628, ,000 8,893,470 Expenditures Capital Projects / Preliminary Engineering 1,052, ,000 1,317,707 Remedy sand production Well Source No. 31 Total Water Capital Fund Expenditures 8,628, ,000 8,893,470 Wastewater Capital Fund Revenues Estimated Beginning Cash / Construction Cash 1,697, ,041 1,841,601 Cash reserves Total Wastewater Capital Fund Revenues 6,175, ,041 6,319,060 Expenditures Capital Projects / Preliminary Engineering 810,017 6, ,167 Contract amendment Comp Plan Capital Projects / Construction/Utilities 4,829, ,891 4,967,887 Bioxide storage tank clean up and Lift station 18 upgrade Total Wastewater Capital Fund Expenditures 6,175, ,041 6,319,060 Revenue Equipment Rental Fund

38 2014 Budget 2014 Budget Account Numbers Account Description Budget Amendment as Amended Comments Beginning Cash 130, , ,170 Total Equipment Rental Fund Revenues 2,481, ,170 2,593,460 Expenditures Capital Outlay-Replacement 382, , ,757 Cost of various unexpected replacement vehicles and equipment Total Equipment Rental Fund Expenditures 2,481, ,170 2,593,460

39 LACEY CITY COUNCIL MEETING September 11, 2014 SUBJECT: 2014 Waterline Replacement Project RECOMMENDATION: Award Lacey Contract Number PW to low bidder South Bay Excavating, Inc. from Olympia, Washington in the amount of $310, STAFF CONTACT: Scott Spence, City Manager Scott Egger, P.E., Public Works Director Roger Schoessel, P.E., City Engineer Aubrey Argeris, P.E., Design and Construction Manager Tyson Poeckh, Ph.D., Project Administrator Justin Knox, P.E., Design Engineer ORIGINATED BY: Public Works Department ATTACHMENTS: 1. Bid Summary Sheet 2. Area Map FISCAL NOTE: 2014 Waterline Replacement was anticipated and included in Lacey s 2014 Budget. Funding for the project is provided through fund source WA14WL and the project is within budget. PRIOR REVIEW: N/A BACKGROUND: This contract provides for the installation of approximately 2,800 LF of 2, 10 and 12 diameter water main in 27 th Ave SE, Hartwood Ct SE, Timber Ct SE, Timber Lp SE, and Woodgrove St SE, to include service lines, meters, valves, pressure reducing valves, transfer of water services, connections to existing water system, water main abandonments, pavement and lawn restoration, and other work. The project was advertised for two and a half weeks and bids were opened August 27, Six (6) bids were received. The 6 bids ranged from a low of $310, to a high Page 1 of 3

40 of $376, South Bay Excavating from Olympia, Washington is low bidder at $310, The Engineer s Estimate is $315, A Bid Summary Sheet is attached. South Bay Excavating is qualified and capable of performing the work. Start date is anticipated to be around the beginning of October and there are 60 working days allotted. ADVANTAGES: 1. Eliminate the leaks present along the water main and service lines. 2. Replacement will eliminate the numerous repairs to both water main and service lines that this neighborhood has experienced over the past several years. DISADVANTAGES: 1. Typical traffic delays can be expected during construction. Page 2 of 3

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42 TRANSPORTATION COMMITTEE AUGUST 27, :30 6:35 P.M. COUNCIL PRESENT: Chair, Jason Hearn, Jeff Gadman, Andy Ryder STAFF PRESENT: Scott Spence, Scott Egger, Roger Schoessel, Troy Woo, Carol Litten, Darin Zenkner, Aubrey Argeris Scott Spence, City Manager, requested an addition to the agenda to discuss traffic calming solutions on Sleater Kinney south of 21 st Avenue. COUNCILMEMBER GADMAN MOVED TO APPROVE THE AMENDED AGENDA. MAYOR RYDER SECONDED. MOTION CARRIED. COUNCILMEMBER GADMAN MOVED TO CHANGE THE ORDER OF THE AGENDA, BY DISCUSSING THE STREET VACATION AS THE SECOND ITEM. MAYOR RYDER SECONDED. MOTION CARRIED. Sleater-Kinney Speed Study Scott Spence, City Manager, reported the City has received a petition from a majority of residents in the Panorama City area regarding speeding and accidents on Sleater- Kinney Road south of 21 st Avenue. Petitioners requested the City conduct a speed study of the area. The results of the study indicated that it does not meet the criteria for traffic calming. The City continues to work with representatives of Panorama City to explore options that would reduce the speed of vehicles entering the curve on that stretch of Sleater- Kinney. The first option is a vacation of right-of-way. There are three property owners who are not a part of Panorama City, but are willing to negotiate right-of-way. The second option is traffic calming, such as a traffic choker or speed table. The location of traffic calming devices could be challenging due to the number of driveways along the street. Panorama City has offered to cover 100% of the costs for traffic calming devices. Committee members discussed the results of the study and the options for reducing speeding along that section of Sleater-Kinney. They agreed that creating a temporary barrier or choke point to reduce the speed may be a viable option. Joe DiSanto, Transportation Committee August 27, 2014 Page 1

43 Executive Director of Panorama City, said the residents would most likely agree to a six month temporary barrier prior to determine if speeding would be reduced by this type of traffic calming device. The City Manager and Public Works Director will meet with Panorama City representatives to discuss the options. STREET VACATION PETITION SLEATER-KINNEY RD SE Roger Schoessel, City Engineer, and Darin Zenkner, PW Engineering Tech III - Surveyor, presented the Committee with a request to forward a petition to City Council to vacate of portion of Sleater-Kinney Road SE. The adjacent landowner, McDonald s USA, LLC, has submitted a request to vacate a foot strip, 1,595 +/- square feet of right-of-way on the east side of Sleater- Kinney Rd. SE. abutting petitioner s property. Remaining right of way will be feet wide. Reserving of an easement by the City for utilities is needed in this proposed vacation area. The petitioner is required to pay up to half of the appraised value of the property before receiving title to the vacated right-of-way, if the vacation request is approved; The petitioner hired SH&H valuation and consulting firm in 2013 and generated an appraised value of $8,600 for 1,595 +/- square feet. The City would receive half the total amount ($4,300), if the vacation request is approved. A public hearing date of October 9, 2014, is suggested to hear the proposed petition of vacating this right-of way. COUNCILMEMBER GADMAN MOVED TO FORWARD TO FULL COUNCIL A PETITION TO VACATE A PORTION OF SLEATER KINNEY ROAD SE, FRONTING LOT 1 OF SHORT SUBDIVISION SS (MCDONALDS). MAYOR RYDER SECONDED. MOTION CARRIED. UPDATE ON TRANSPORTATION PROJECTS Roger Schoessel, City Engineer, and Martin Hoppe, Transportation Manager, presented an update on transportation projects. Completed: 2014 Street Overlay Classic Heights will be overlaid after the road settles. ($1.2M) Transportation Committee August 27, 2014 Page 2

44 In Progress: Golf Club Extension - The City received notification from WSDOT that it is not qualified to appraise the four limited access deeds which are needed to move forward. It is anticipated that the project will go to bid in late November and begin construction in spring ($900,000) Chambers Lake Stormwater Facility Three infiltration ponds and vegetation will capture runoff from 22 nd Avenue to 37 th Avenue. Construction will continue through March ($2.8M) Outside Development: Marvin Road and 41 st Avenue Roundabout Shea Homes is constructing the single lane roundabout as mitigation. ($1.2M) Transportation Committee August 27, 2014 Page 3