BUCKLEY CITY COUNCIL MEETING AGENDA February 14, 2017 Multi-Purpose Center, 811 Main Street City Council Meeting Opening 7:00 P.M.

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1 BUCKLEY CITY COUNCIL MEETING AGENDA February 14, 2017 Multi-Purpose Center, 811 Main Street City Council Meeting Opening 7:00 P.M. Call to Order Next Ordinance #03-17 Pledge of Allegiance Next Resolution #17-02 Roll Call of Council Members Next Agenda Bill #AB A. Citizen Participation Time Limit of Three Minutes (Must sign up at City Hall by Wednesday prior to the Council Meeting) B. Staff Reports C. Main Agenda Letter of Support Nall Property Rezone Pg RES No. 17- : Confirming Signature Authority (Federal Grants) Pg Inmate Housing Agreement: Yakima Pg Construction Management Services Proposal Elk Heights Overlay Pg. 19 D. Consent Agenda Pg A. Approve Minutes of January 24, 2017 City Council Meeting B. Claims C. Transfer Voucher D. Payroll E. Neilson Construction Bid: Community Hall Siding F. Neilson Construction Bid: ADA Ramp Food Bank G. Neilson Construction Bid: ADA Ramp Community Center E. Committee Reports 5. Mayor s Report Johnson 6. Administration, Finance & Public Safety Boyle Barrett 7. Transportation & Utilities Tremblay 8. Community Services Rose 9. Council Member Comments & Good of the Order Council may add and take action on other items not listed on this agenda City Council Agenda Packet Page 1

2 CITY OF BUCKLEY PO BOX 1960 BUCKLEY, WA Fax CITY OF BUCKLEY MEETING LIST Feb 13 10:30 AM Buckley Hall Board Feb 14 7:00 PM City Council Feb 16 6:30 PM Community Services Feb 21 9:30 AM Admin, Finance & Public Safety (City Hall) Feb 21 7:00 PM Transportation & Utilities (City Hall) Feb 22 11:00 AM Special Meeting - Audit Exit Interview (City Hall) Feb 27 7:00 PM Planning Commission Feb 28 7:00 PM City Council Mar 6 7:00 PM Planning Commission Public Hearing: Revisions to Environmentally Sensitive Areas Ordinances Mar 7 9:30 AM Admin, Finance & Public Safety (City Hall) Mar 7 7:00 PM City Council Study Session Mar 13 10:30 AM Buckley Hall Board (City Hall) Mar 14 7:00 PM City Council Mar 16 6:30 PM Community Services Mar 20 7:00 PM Planning Commission Mar 21 9:30 AM Admin, Finance & Public Safety (City Hall) Mar 21 7:00 PM Transportation & Utilities (City Hall) Mar 28 7:00 PM City Council City Council Agenda Packet Page 2

3 February 2017 Sun Mon Tue Wed Thu Fri Sat Planning Commission :30 Buckley Hall Board 14 7 City Council HAPPY VALENTINES DAY :30 Community Services :30 Admin, Fin & PS Transportation & Utilities Planning Commission 28 7 City Council City Council Agenda Packet Page 3

4 March 2017 Sun Mon Tue Wed Thu Fri Sat Planning Commission Public Hearing 7 9:30 Admin, Fin & PS 7 City Council Study Session SPRING FORWARD 10:30 Buckley Hall Board 7 City Council 6:30 Community Services Planning Commission SPRING EQUINOX 21 9:30 Admin, Fin & PS 7 Transportation & Utilities City Council City Council Agenda Packet Page 4

5 A. CITIZEN PARTICIPATION City Council Agenda Packet Page 5

6 B. STAFF REPORTS City Council Agenda Packet Page 6

7 City of Buckley P.O. Box 1960, Buckley WA Phone: ext 200 Fax: Memo To: Mayor & City Council From: City Administrator Date: February 9, 2017 RE: Support for Nall Property Rezone Staff recently received a request from an individual representing Scott Nall that asked that the City consider providing a letter of support for a County rezone application for parcel numbers , , The rezone is necessary to change the property zoning to a zone that allows the owners proposed use. The owner is proposing to construct an indoor sports facility that would include a soccer field and room for other athletic activities as well. The project could also include some outdoor fields if room allows. The owner indicates that there is limited field availability on the plateau, so this project would meet a need in the community. Use by schools, clubs, and weather issues during the winter contribute to the problem. The owner is putting up his land and personal resources to make this happen. Since all 3 parcels are located in an area that the City has identified as future UGA, and we re currently in discussion with the County over this subject, we thought that the City Council should consider whether or not supporting a rezone for the proposed use meets the City s long term vision for this area. If you have any questions, please let me know. Thank you. Dave City Council Agenda Packet Page 7

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10 C. MAIN AGENDA City Council Agenda Packet Page 10

11 CITY COUNCIL AGENDA BILL SUBJECT: RES No. 17- Granting Signature Authority For Federal Reimbursement Cost Impact: N/A Fund Source: N/A Timeline: N/A Attachments: Resolution, Fee Schedule ITEM INFORMATION City of Buckley PO Box 1960 Buckley, WA Agenda Date: February 14, 2017 AB Department/Committee/Individual Created Reviewed Mayor Pat Johnson X X City Administrator Dave Schmidt X X City Attorney Phil Olbrechts X City Engineer Dominic Miller Building Depart Dean Mundy Finance Depart Sheila Bazzar Fire Depart Chief Predmore Parks & Rec Depart Ellen Boyd Planning Depart Kathy James PW Depart - John Dansby Police Depart Chief Arsanto Muni Court Jessica Cash City Clerk Joanne Starr X SUMMARY STATEMENT: The Code of Federal Regulations, 2 CFR (a), was recently revised to ensure that final fiscal reports or vouchers requesting payment under Federal agreements include a certification, signed by an official who is authorized to legally bind the non-federal Agency. Since we currently receive Federal funding for the Realignment Project, WSDOT is requiring the City to have approved signature authority for requesting reimbursement for project funds. COMMITTEE REVIEW AND RECOMMENDATION: None RECOMMENDED ACTION: MOTION to Approve RES No. 17- Granting Signature Authority For Federal Reimbursement. RECORD OF COUNCIL ACTION Meeting Date Action Vote City Council Agenda Packet Page 11

12 CITY OF BUCKLEY, WASHINGTON RESOLUTION NO. 17- IN THE MATTER OF DELEGATING TO THE CITY ADMINISTRATOR AUTHORITY TO LEGALLY BIND THE CITY OF BUCKLEY, PIERCE COUNTY, WASHINGTON FOR THE SOLE PURPOSE OF REQUESTING FEDERAL REIMBURSEMENT WHEREAS, The City Administrator has been duly appointed by the Mayor in accordance with BMC 2.06, which includes administration of the business of the City government; and, WHEREAS, The Federal Highway Administration, through the State authorizes federal transportation funding to the City of Buckley, Pierce County, Washington for transportation projects; and, WHEREAS, The Code of Federal Regulations, 2 CFR (a) has been revised to ensure that final fiscal reports or vouchers requesting payment under Federal agreements must include a certification, signed by an official who is authorized to legally bind the non-federal Agency; and, WHEREAS, the City Administrator executes all Federal grant funding agreements and supplemental agreements; and, WHEREAS, in order to seek timely reimbursement for proper expenditures related to the Federally funded grant projects, the City Council of the City of Buckley delegates to the person appointed as the City Administrator the authority to legally bind the City of Buckley, Pierce County, Washington solely for the purpose of requesting Federal Grant reimbursement; NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Buckley that for the purposes of requesting reimbursement for Federally funded transportation projects, the City Administrator shall be delegated authority per 2 CFR (a) to legally bind the City of Buckley, Pierce County, Washington in furtherance of the intent of this resolution; and, BE IT FURTHER RESOLVED, by the City Council of the City of Buckley that the person duly appointed as the City Administrator shall be authorized to sign all grant reimbursement vouchers for grant funded transportation projects on behalf of the City of Buckley. 2 CFR (a): By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may City Council Agenda Packet Page 12

13 subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections and ). Introduced, passed and approved this 14 th day of February, Pat Johnson, Mayor ATTEST: Joanne Starr, City Clerk APPROVED AS TO FORM: Phil Olbrechts, City Attorney POSTED: City Council Agenda Packet Page 13

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15 CITY COUNCIL AGENDA BILL ITEM INFORMATION City of Buckley PO Box 1960 Buckley, WA SUBJECT: Agenda Date: February 14, 2017 AB Department/Committee/Individual Created Reviewed Agreement: Amendment to Inmate Mayor Pat Johnson X City Administrator Dave Schmidt X Housing Contract with Yakima City Attorney Phil Olbrechts X County reflecting 2017 Rates City Engineer Dominic Miller City Clerk Joanne Starr X Finance Dept Sheila Bazzar Cost Impact: N/A Building Official Mike Deadmond Fund Source: N/A Fire Dept Chief Predmore Timeline: N/A Parks & Rec Dept Ellen Boyd Planning Dept Kathy Thompson Police Dept Chief Arsanto X X Municipal Court Jessica Cash Attachments: Contract SUMMARY STATEMENT: Agreement amendment between the City of Buckley and Yakima County reflecting new rates for 2017 adopted by the Board of County Commissioners. The contract price will increase by 4.5% to $57.20/day and will run through COMMITTEE REVIEW AND RECOMMENDATION: None - Renewal RECOMMENDED ACTION: MOTION To Approve the Amendment to the Inmate Housing Agreement between the City and Yakima County. RECORD OF COUNCIL ACTION Meeting Date Action Vote City Council Agenda Packet Page 15

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19 CITY COUNCIL AGENDA BILL ITEM INFORMATION City of Buckley PO Box 1960 Buckley, WA SUBJECT: Agenda Date: February 14, 2017 AB Department/Committee/Individual Created Reviewed Scope of Work G&O Eng Proposal Mayor Pat Johnson X for Construction Management Services City Administrator Dave Schmidt X X Elk Hts Paving City Attorney Phil Olbrechts X City Engineer Dominic Miller City Clerk Joanne Starr X Finance Dept Sheila Bazzar Cost Impact: $7,000 Building Official Mike Deadmond Fund Source: 102 Street Cap Fire Dept Chief Predmore Timeline: N/A Parks & Rec Dept Ellen Boyd Planning Dept Kathy Thompson Police Dept Chief Arsanto Municipal Court Jessica Cash Attachments: Scope of Work SUMMARY STATEMENT: In June, 2016 the City Council approved a scope of work to have G&O provide design and bid services for the Elk Heights Overlay Project. In the summary staff discussed the fact that the scope did not include construction management, at that time, due to the limited budget for the project. In August, 2016 the City Council awarded bid of the project to Miles Resources, LLC for $380, This was out of a total budget of $435,000, which left $54, in remaining funds. Although we issued a notice to proceed and Miles completed a portion of the project we have yet to approve a scope of work for construction management. This is now being presented for consideration. COMMITTEE REVIEW AND RECOMMENDATION: None RECOMMENDED ACTION: MOTION to Approve the G&O Eng Proposal for Construction Management Services Elk Hts Paving. RECORD OF COUNCIL ACTION Meeting Date Action Vote City Council Agenda Packet Page 19

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26 City Council January 24, 2017 Mayor Johnson called the regularly scheduled meeting to order at 7:00 PM. Upon roll call the following Council members were present: Sundstrom, Rose, S. Burkett, Leggett and Tremblay. Council member Boyle Barrett arrived at 7:05 PM and Council member B. Burkett arrived at 7:06 PM. Also in attendance were City Administrator Schmidt, Police Chief Arsanto, Assistant Chief Northam, Police Detective Garrett and Assistant Public Works Supervisor Banks. CITIZEN PARTICIPATION None. STAFF REPORTS Police Chief Arsanto distributed and discussed call stats from 2016, and announced that two new police trucks have arrived and should be equipped and on the road in the next couple weeks. City Administrator Schmidt stated that the new realignment project signal has raised concerns and the City has received a few complaints pertaining to the positioning of the signal. The City has been in contact with WSDOT and is trying to get a light on a post to make the signal more visible from highway 165. A meeting is scheduled for next Wednesday with AHBL for the new housing development off Division Street. Highline Homes closed on the Nanevicz property and they are scheduled to start construction this summer. Lastly, Finance Director Bazzar, Mayor Johnson and I are scheduled to have our last conference call with the auditor and will be scheduling the exit interview. MAIN AGENDA ORD No : Amending Title 13 Incorporating LID Requirements: Council member Sundstrom moved to Approve Ordinance No Amending Title 13 Incorporating LID Requirements. Council member Leggett seconded the motion. Upon roll call vote motion carried 7/0. ORD No : Amending Development Guidelines & Public Works Standards: Council member Sundstrom moved to Approve Ordinance No Amending BMC Development Guidelines & Public Works Standards. Council member Tremblay seconded the motion. Upon roll call vote motion carried 7/01. City Council Agenda Packet Page 26

27 RES No : Amending City Taxes, Rates & Fees Schedule (Rev #23): Council member Tremblay moved to Approve RES No , amending the City s Taxes, Rates & Fees Schedule Revision #23. Council member Rose seconded the motion. Motion carried. Lease Agreement Addendum #6 to Doxa ( SoZo ) Crossfit LLC Lease: Council member Boyle Barrett moved to Approve Addendum #6 to the Agreement between the City and Doxa (SoZo) Crossfit LLC for Lease of the Old Fire Station Building. Council member S. Burkett seconded the motion. Motion carried. CONSENT AGENDA Council member Boyle Barrett moved to approve the Consent Agenda. Council member Leggett seconded the motion. Motion carried. Approve Minutes of January 10, 2017 City Council Meeting Claim check numbers through 56273, in the amount of $100,599.69, for the period of December 14, 2016 through December 27, 2016; Claim check numbers through 56351, in the amount of $89, for the 2016 Open Period through January 20, 2017; Claim check numbers & 53276, and 56353, in the amount of $268,868.26, for the period of January 1, 2017 through January 10, 2017; and Claim check numbers through 56406, in the amount of $224, for the period of January 11, 2017 through January 24, 2017; Payroll check numbers through 36328, in the amount of $120, and ACH payroll in the amount of $278, for a total December 2016 payroll amount of $398,530.24; and Treasurer check numbers through in the amount of $1, and ACH payments in the amount of $12, for a total amount of $13, for the month of December 2016 are hereby approved and ordered paid this 14 th day of February, COMMITTEE REPORTS Mayor s Report: Mayor Johnson stated that she put the House Bill No in front of each Council member. This bill will help restore funds the City lost on liquor tax. The AWC legislative meeting is next month and she will be attending. Administration, Finance & Public Safety: Council member Boyle Barrett stated they will meet on February 7 th. City Council Agenda Packet Page 27

28 Transportation & Utilities: Council member Tremblay stated they discussed the dam project and the high concern of having a viewing station. The vac truck in the 2017 budget was also discussed. Their next meeting will be February 21 st. Community Services: Council member Rose stated they will be meeting on Thursday. Council Member Comments & Good of the Order: Council member Sundstrom made a few comments pertaining to an article that was put in council member mailboxes. Council member Tremblay moved to adjourn. Council member B. Burkett seconded the motion. Motion carried. With nothing further the meeting was adjourned at 7:55 PM. Mayor City Administrator City Council Agenda Packet Page 28

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