Utility Advisory Committee City Council Chambers Port Angeles, WA June 12, :00 p.m. AGENDA

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1 Utility Advisory Committee City Council Chambers Port Angeles, WA June 12, :00 p.m. AGENDA I. Call To Order II. Roll Call III. Approval Of Minutes for May 8 and May 15, 2018 IV. Late Items V. Public Comment The Utility Advisory Committee desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes. Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak, each speaker may be allocated two (2) minutes. (Taken from Council Rules of Procedure Section 12). VI. VII. Discussion Items: A. Craig Avenue Road Construction B. Ranney Well and Support Building Re-Roof C Landfill Beach Nourishment D. Update Port Angeles Municipal Code Information Only Items: VIII. Next Meeting Date: July 10, 2018 IX. Adjournment

2 Utility Advisory Committee City Council Chambers Port Angeles, WA May 08, :00 p.m. I. Call To Order II. Roll Call UAC Assigned Councilmembers Present: Councilmembers Absent: UAC Members Present: UAC Members Absent: Staff Present: Others Present: Deputy Mayor Kate Dexter and Councilmember Lindsey Schromen-Wawrin Councilmember Cherri Kidd Vice Chair William Atkinson, Mattias Järvegren, and Rob Feller Paul Collins and Laura Dodd Gregg King, Shailesh Shere, James Burke, and Teresa Reed- Jennings One citizen III. Approval Of Minutes Vice Chair William Atkinson requested a motion for approval of the April 10, 2018 minutes. Deputy Mayor Kate Dexter moved to approve the minutes, and William Atkinson seconded the motion. Motion carried 5-0. Councilmember Lindsey Schromen-Wawrin requested that a discussion on clean and renewable energy be included as a future agenda item. IV. Late Items: None V. Public Comment: Bob Vreeland, 520 E. 10th Street, spoke of the Climate Action Preparedness Plan, his participation, and the need to the City to be prepared for climate change. VI. Discussion Items: A. Capital Facilities Plan.

3 Therese Agesson, Acting Finance Director, gave a presentation on the Capital Facilities Plan. Therese Agesson explained the CFP process involves establishing the priorities, define the objectives needed, the capital projects, and the cash flow. She also explained that the CFP serves as a basis for the next year s budget, The CFP is a living document that may change over the year due to grant funding, emergencies, and other reasons. Capital projects identified in the CFP adds no additional debt. Priorities and cash flow analysis are used to balance cash availability for projects while keeping rates affordable. Therese highlighted that capital fund balances will drop over the next few years due to some large projects coming up, particularly in electric and water utilities. Discussion followed on several projects, project tracking, legal precedence, and the use of the CFP Parking Lot. Binders were provided early on May 3rd, in advance of the meeting, but the large volume of detail prevented a full analysis by UAC members. Additional time was requested Council Member Lindsey Schromen-Wawrin made a motion to schedule a UAC meeting on May 15 th prior to the City Council meeting or the City Council executive session, if there is one, for the purpose of approving the Capital Facilities Plan. Rob Feller seconded. The motion carried 6-0. VII. Information Only Items: A. Water Treatment Plant Visit The week of May 21 st is Public Utilities Week. The UAC and City Council are invited to tour the Water Treatment Plant on 1:00 pm May 22 nd. VIII. Next Meeting Date: May 15, 2018 IX. Adjournment: 4:47 p.m. Chair Cherri Kidd Michelle Hale, Administrative Specialist II

4 Utility Advisory Committee City Council Chambers Port Angeles, WA May 15, :00 p.m. I. Call To Order II. Roll Call UAC Assigned Councilmembers Present: Councilmembers Cherri Kidd, Deputy Mayor Kate Dexter and Councilmember Lindsey Schromen-Wawrin Councilmembers Absent: UAC Members Present: UAC Members Absent: Staff Present: Vice Chair William Atkinson, Paul Collins and Rob Feller Mattias Järvegren and Laura Dodd Gregg King, Shailesh Shere, James Burke, Teresa Reed- Jennings, Jeff Bender, Jonathan Boehme, Vince McIntyre, Lucio Baack, and Jeremy Pozernick. Others Present: III. Discussion Items: A. Capital Facilities Plan. The Committee continued their discussion on the Capital Facilities Plan (CFP). Discussion ranged from the completeness of the Plan to the CFP/capital project process to the CFP as a living document. UAC members also provided feedback to make future CFP s more informative. Mayor Kate Dexter made a motion to forward a favorable recommendation to the City Council for approval of the Capital Facilities Plan for Rob Feller seconded. The motion carried 6-0. IV. Next Meeting Date: June 12, 2018 V. Adjournment: 3:42 p.m. Chair Cherri Kidd Michelle Hale, Administrative Specialist II

5 Utility Advisory Committee Memo DATE: June 12, 2018 TO: FROM: SUBJECT: Utility Advisory Committee JEREMY POZERNICK, PUBLIC WORKS INSPECTOR Craig Avenue Road Reconstruction, Contract CON Summary: The Craig Avenue Road Reconstruction project will replace the paved surface of Craig Avenue and make necessary stormwater improvements. Funding: Funds are available with the addition of the Craig Avenue Reconstruction Project to the CFP approved by City Council on June 5, 2018 and a budget supplement in the amount of $106, Recommendation: It is requested that the UAC endorse the Craig Avenue Road Reconstruction project, and provide a favorable recommendation that City Council award a construction contract in 2018 that fits within the approved project budget. Background/Analysis: During the early morning of February 8, 2017 the 20 concrete water main along Craig Avenue ruptured and the resulting leak eroded a large portion of roadway pavement and base along Craig Avenue. City crews worked quickly to repair the leak and to temporarily repair the erosion on Craig Avenue to provide residents access to their homes. Engineering was tasked with designing a repair to the damaged area, however due to the existing condition of Craig Avenue it was determined that a much larger project was needed to provide an effective and lasting repair. The project will place 6900 square feet of asphalt concrete, two new catch basins with conveyance pipe, regrading of an existing stormwater ditch to reduce infiltration into the road subgrade, and 240 linear feet of curb to prevent stormwater runoff onto private property. The engineers estimate range for this project is $80, to $106, Funding Overview: : This project requires a budget supplement approval in the amount of $84,500 to the 2018 Water Utility capital projects budget account and $21,500 CON UAC Memo.doc

6 June 12, 2018 UAC Meeting Re: CON Craig Avenue Road Reconstruction CON Page 2 to the 2018 Stormwater Utility capital projects budget account This budget supplement will not impact the utility rates.

7 Utility Advisory Committee Memo DATE: June 12, 2018 TO: FROM: SUBJECT: Utility Advisory Committee JEFFREY BENDER, P.E. CIVIL ENGINEER II Ranney Well and Support Building Re-Roof, Project WT Summary: Installation of new roofing on the Ranney Well and Support Building. Funding: Funds are available in the approved 2018 budget, for Water Utility capital projects, account in the amount of $40,000. Recommendation: It is requested that the UAC endorse the Ranney Well and Support Building Re-Roof, Project WT-01-18, and forward a favorable recommend to the City Council to award a construction contract. Background/Analysis: The roof on the Ranney Well and Support Buildings are failing and have exceeded their expected life. Water is leaking in to the buildings and causing potential damage to the structure and equipment. This project will remove the existing roof material and install a new thermoplastic roofing membrane. Additionally, these roofs are flat roofs so crickets will be installed to provide positive drainage to the new roof drains. The engineers estimate for this project is between $65,000 and $80,000. Funding Overview: This project requires budget supplemental approval in the amount of $40,000 to the 2018 Water Utility capital projects budget, account The total project budget will be $80,000. A budget supplement will not impact the utility rate. N:\UAC\MEETINGS\UAC2018\UAC \ UAC - Ranney Well and Support Building Re-Roof.docx

8 Utility Advisory Committee Memo DATE: June 12, 2018 TO: FROM: SUBJECT: Utility Advisory Committee JEREMY POZERNICK, PUBLIC WORKS INSPECTOR 2018 Landfill Beach Nourishment, Contract CON Summary: The purpose of the 2018 Landfill Beach Nourishment project is to place 2600 cubic yards of clean beach nourishment sediment as mitigation for the construction of the seawall that prevents natural erosion along the bluff face. The project will be advertised for bids in June, and after bids are opened, staff will seek approval from City Council for award of a construction contract. Funding: Funds are available in the approved 2018 budget in the amount of $55,000, in the solid waste repair and maintenance budget account Recommendation: It is requested that the UAC endorse the design strategy for 2018 Landfill Beach Nourishment, Project CON , and provide a favorable recommendation that City Council award a construction contract in 2018 that fits within the approved project budget. Background/Analysis: As part of a recurring condition of the Shoreline Conditional Use Permit (SMA 05-02) and the Hydraulic Project Approval ( ) for construction of the landfill seawall, the City is required to place beach nourishment material in front of the 454-foot long seawall. This involves placement of 2600 cubic yards of clean beach nourishment sediments waterward of the seawall. Beach nourishment material at the landfill site from stockpiled materials from the Landfill Stabilization project will be used, and placement of beach nourishment material will be accomplished by haul trucks and bulldozers working on the existing seawall toe armor. All conditions of the HPA and ACOE permits shall be complied with, including but not limited to: All work waterward of the seawall shall take place during low tide. Funding Overview: Funds are available in the approved 2018 budget in the amount of $55,000, in the solid waste repair and maintenance budget account CON UAC Memo.doc

9 Utility Advisory Committee Memo DATE: June 12, 2018 TO: FROM: Utility Advisory Committee GREGG KING, POWER RESOURCE MANAGER SUBJECT: Update Port Angeles Municipal Code Summary: Port Angeles Municipal Code has added language to clarify EUGA wastewater rates. Rates have not been changed by this update. Funding: N/A. Recommendation: Staff requests UAC provide a favorable recommendation to the City Council to pass the updated Municipal Code Background/Analysis: The municipal code is not clear on the EUGA wastewater rates. This update only clarifies the EUGA wastewater rates; it does not change any of the City s 2018 wastewater rates. Funding Overview: This update to the municipal code does not change any of the 2018 wastewater rates and thus does not affect funding. N:\UAC\MEETINGS\UAC2018\UAC \Update PAMC docx

10 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, making a change to Title 13, Chapter of the Port Angeles Municipal Code. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance No as amended, and Title 13 of the Port Angeles Municipal Code, Chapter is amended to read as follows: Single residential unit monthly rate Single residential unit monthly rate. A. Each residential unit and each living unit connected to the City wastewater collection, treatment and disposal system shall be charged a monthly customer charge during months in which water is consumed, except when exempt by PAMC. This section shall not apply to a residential connection to the City water system for agricultural and irrigation purposes in accordance with PAMC. B. The rate for customers whose monthly water consumption equals or exceeds 430 cubic feet, and for all customers in the unincorporated EUGA shall be: Effective Date January 1, 2018 Base Rate $60.09 CSO $22.88 Total Rate $

11 C. The rate for customers whose monthly water consumption falls below 430 cubic feet shall be: Effective Date January 1, 2018 Base Rate $56.55 CSO $20.49 Total Rate $ Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener s/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 3 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 -Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect on January 1, 2015 after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of June,

12 Sissi Bruch, Mayor ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney PUBLISHED: 2018 By Summary 3