CITY OF NEWCASTLE COUNCIL MEETING CITY HALL COUNCIL CHAMBERS NEWCASTLE WAY, SUITE 200 DECEMBER 18, CALL TO ORDER

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1 CITY OF NEWCASTLE COUNCIL MEETING CITY HALL COUNCIL CHAMBERS NEWCASTLE WAY, SUITE 200 DECEMBER 18, 2012 SPECIAL MEETING 12:00 P.M. 1. CALL TO ORDER 2. GENERAL BUSINESS a. AB Resolution Authorizing Contract for Landslide Repair Project Mark Rigos, Public Works Director The Council will review the proposed awarding of a contract for the repair of a landslide at Newcastle Golf Club Road. 3. ADJOURNMENT

2 CITY COUNCIL MEETING DATE SPECIAL MEETING DECEMBER 18, 2012 CITY COUNCIL AGENDA BILL AGENDA BILL NO: TITLE: Award of Landslide Repair Bid for Project S 024 TOTAL PAGES: 18 EXHIBITS: 1. Bid Tabs (including engineer s estimate and all 11 bidders) 2. DBE Forms (for Weber Construction Inc. Apparent Low bidder) including Utilization Certification A and Written Confirmation Document A 3. Weber Construction Inc. Proposal 4. Authorizing Resolution ORIGINATING DEPT: Public Works SUMMARY: Award Newcastle Golf Club Road Landslide Repair construction contract to Weber Construction Inc., the lowest qualified bidder. View contract provisions and other documents at: ftp:// .ci.newcastle.wa.us/upload/publicworks/landslid erepair/ FISCAL SUMMARY This contract is for work on project S 024 Newcastle Golf Club Road Landslide Repair. The total estimated amount needed for project completion (excluding native plant restoration and monitoring) is approximately $950,000. The Federal Highway Administration (FHWA) will fund 86.5% of the project and the remaining 13.5% will come from the City s Surface Water Management Fund. In the 2013 budget, the construction estimate for this project is $425,000. Bid amounts submitted to the City ranged from $281, to $ Weber Construction Inc. was determined to be the lowest qualified bidder at $292, LEGISLATIVE HISTORY DATE SUMMARY ACTION 12/21/2010 Resolution No declaring the existence of an emergency relating to a landslide adjacent to Newcastle Golf Club Road Declaration, waiver of competitive bidding and contract execution for temporary stabilization 12/6/2011 Ordinance ; 2012 Budget Approval Approved vote 7 0 Council Packet Special Meeting 12/18/12 1

3 3/6/21012 Status update on Golf Club Road Landslide Stabilization presenting three alternatives for action. 6/5/2012 Engineering and project management contract awarded to Tetra Tech for the Emergency Landslide Repair Project on Newcastle Golf Club Road (S 024). Approved action alternative 3. Vote 7 0 Approved vote 7 0 BACKGROUND A significant landslide occurred on a steep slope at Newcastle Golf Club Road in December Following the slide, the City of Newcastle requested FHWA Emergency Relief (ER) funds as this was part of a significant event which was declared a disaster by the Governor, making this project eligible for ER funds. The City contracted with an engineering firm, Tetra Tech in June of 2012 to prepare civil engineering drawings / designs, historical review, environmental studies, permitting, associated surveying, bid specifications, inspections, construction management, reporting and WSDOT Local Programs coordination for this emergency landslide repair. The bid documents prepared by Tetra Tech were completed and approved in November Bid documents include engineering designs, specifications, contracts, bonds, etc. Bids were publically solicited in an Invitation to Bid, and the City received 11 bids on December 7, The City of Newcastle intended to permanently stabilize the slope in 2012, however due to pending approvals from WSDOT and FHWA the schedule was delayed. The selected contractor will be expected to substantially complete this job by April 15, Landscaping and monitoring will continue past this date. DISCUSSION Following all requirements of local advertising and award procedures in WSDOT s Local Agency Guidelines Manual, the City of Newcastle solicited bids for the Newcastle Golf Club Landslide Repair. Bid solicitation began November 16, 2012, and lasted three weeks. A public bid opening occurred on December 7, 2012 at 12 p.m. A total of 11 companies submitted all the required bid documents by the submittal deadline. The apparent low bidder was Santana Trucking and Excavating Inc. at a bid of $283, Following the opening, Tetra Tech calculated all items on the project quote form and generated the bid tab. They confirmed the apparent low bidder bid amount, qualifications, and references. However, one of Santana s forms was not completed correctly as identified by WSDOT, and their bid was considered non responsive. Tetra Tech with WSDOT approval and staff confirmation, recommend the City of Newcastle City Council select and award the construction contract to Weber Construction Inc., the lowest qualified bidder, in the amount of $292, ACTION ALTERNATIVES The City Council may take one of the following actions or identify an alternative different from the ones below: 1) Award contract to Weber Construction Inc. in the amount of $292, ) Do not award contract RECOMMENDATION Staff recommends alternative 1. Council Packet Special Meeting 12/18/12 2

4 MOTION I MOVE TO APPROVE THE RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH WEBER CONSTRUCTION INC., THE LOWEST QUALIFIED BIDDER, FOR THE NEWCASTLE GOLF CLUB ROAD LANDSLIDE REPAIR, IN THE AMOUNT OF $292, Council Packet Special Meeting 12/18/12 3

5 EXHIBIT 1 Item No. Item Description Qty Unit Unit Price Amount Unit Price Amount Percentage Variance Unit Price Amount Percentage Variance Unit Price Amount Percentage Variance Schedule A Engineers Estimate NEWCASTLE GOLF CLUB ROAD - LANDSLIDE REPAIR Weber Construction, Inc BID REVIEW Kamins Construction C.A. Carey Corporation 1 Mobilization 1 LS $ 30, $ 30, $ 26, $ 26, % $ (4,146.00) $ 29, $ 29, % $ (1,016.00) $ 30, $ 30, % $ (146.00) 2 Roadway Surveying 1 LS $ 5, $ 5, $ 4, $ 4, % $ (1,900.00) $ 3, $ 3, % $ (2,060.00) $ 7, $ 7, % $ 1, SPCC Plan 1 LS $ 1, $ 1, $ 1, $ 1, % $ $ $ % $ (400.00) $ 1, $ 1, % $ - 4 Other Temporary Traffic Control 1 LS $ 3, $ 3, $ 3, $ 3, % $ (600.00) $ $ % $ (2,700.00) $ 3, $ 3, % $ (600.00) 5 Traffic Control Supervisor 1 LS $ 3, $ 3, $ 17, $ 17, % $ 14, $ 1, $ 1, % $ (1,800.00) $ 3, $ 3, % $ Flaggers and Spotters 80 HR $ $ 4, $ $ 4, % $ $ $ 3, % $ (160.00) $ $ 5, % $ 1, Construction Signs, Class A 63 SF $ $ 4, $ $ 3, % $ (945.00) $ 6.00 $ % $ (4,347.00) $ $ 1, % $ (3,213.00) 8 Clearing and Grubbing 0.22 AC $ 8, $ 1, $ 10, $ 2, % $ $ 25, $ 5, % $ 3, $ 20, $ 4, % $ 2, Removal of Structures and Obstructions 1 LS $ 1, $ 1, $ 1, $ 1, % $ $ 6, $ 6, % $ 5, $ 3, $ 3, % $ 2, Rock Excavation 101 CY $ $ 8, $ $ 4, % $ (3,636.00) $ $ 3, % $ (4,639.94) $ $ 8, % $ (303.00) 11 General Excavation 2165 CY $ $ 54, $ $ 33, % $ (21,108.75) $ $ 70, % $ 16, $ $ 64, % $ 10, Temporary Shoring 504 SF $ $ 32, $ $ 40, % $ 7, $ $ 24, % $ (8,568.00) $ $ 22, % $ (10,080.00) 13 Construction Geotextile for Separation 1018 SY $ 7.00 $ 7, $ 3.00 $ 3, % $ (4,072.00) $ 0.90 $ % $ (6,209.80) $ 4.00 $ 4, % $ (3,054.00) 14 Construction Geotextile for Permanent Erosion 17 Control SY $ 7.00 $ $ $ % $ $ $ % $ $ $ % $ Planing Bituminous Pavement 28 SY $ 6.00 $ $ $ 2, % $ 2, $ $ 1, % $ 1, $ $ 2, % $ 2, High Density Polyethylene (HDPE) Pipe 18 in. 60 Diam. SDR 21 LF $ $ 3, $ $ 5, % $ 1, $ $ 9, % $ 5, $ $ 7, % $ 3, Testing Storm Sewer Pipe 60 LF $ 1.70 $ $ $ 1, % $ 1, $ $ % $ $ $ % $ Soil/Cement Pipe Anchor 6 EA $ $ 1, $ $ 3, % $ 1, $ $ 2, % $ $ $ 3, % $ 1, Storm Drainage Bypass System 1 LS $ 5, $ 5, $ 5, $ 5, % $ - $ $ % $ (4,040.00) $ 5, $ 5, % $ Catch Basin Type 2 60 In. Diam. 1 EA $ 6, $ 6, $ 6, $ 6, % $ - $ 4, $ 4, % $ (1,546.00) $ 4, $ 4, % $ (1,500.00) 21 Adjust Catch Basin 1 EA $ $ $ 1, $ 1, % $ 1, $ $ % $ (270.00) $ $ % $ (350.00) 22 ESC Lead 20 Day $ $ 1, $ $ 4, % $ 2, $ $ 1, % $ - $ $ 2, % $ Street Cleaning 50 HR $ $ 6, $ $ 7, % $ $ $ 6, % $ (200.00) $ $ 7, % $ 1, Plastic Covering 1052 SY $ 1.50 $ 1, $ 2.50 $ 2, % $ 1, $ 2.40 $ 2, % $ $ 2.00 $ 2, % $ High Visibility Fence 595 LF $ 2.50 $ 1, $ 2.25 $ 1, % $ (148.75) $ 3.90 $ 2, % $ $ 4.00 $ 2, % $ Silt Fence 610 LF $ 5.00 $ 3, $ 6.00 $ 3, % $ $ 4.80 $ 2, % $ (122.00) $ 7.00 $ 4, % $ 1, Temporary Curb 150 LF $ 7.00 $ 1, $ 8.00 $ 1, % $ $ $ 3, % $ 2, $ $ 1, % $ Stabilized Construction Entrance 106 SY $ $ 2, $ $ 2, % $ - $ $ 1, % $ (593.60) $ $ 2, % $ - 29 Compost Sock 40 LF $ $ $ 6.00 $ % $ (160.00) $ $ % $ $ $ % $ - 30 Inlet Protection 1 EA $ $ $ $ % $ $ $ % $ (30.00) $ $ % $ Compost Berm 110 LF $ $ 1, $ $ 1, % $ - $ $ 1, % $ $ $ 3, % $ 1, Straw Bale 50 EA $ $ 1, $ $ 2, % $ 1, $ $ 1, % $ $ $ 2, % $ 1, Landscaping 1 LS $ 36, $ 36, $ 22, $ 22, % $ (14,649.00) $ 27, $ 27, % $ (9,049.00) $ 40, $ 40, % $ 3, Thickened Edge 170 LF $ $ 1, $ $ 5, % $ 4, $ $ 4, % $ 2, $ $ 2, % $ Removing Guardrail 80 LF $ $ 1, $ $ 2, % $ $ $ 1, % $ $ $ 1, % $ - 36 Beam Guardrail Type 1 80 LF $ $ 3, $ $ 4, % $ 1, $ $ 3, % $ - $ $ 2, % $ (1,120.00) 37 Beam Guardrail Flared Terminal 1 EA $ 1, $ 1, $ 3, $ 3, % $ 1, $ 2, $ 2, % $ $ 2, $ 2, % $ 1, Light Loose Riprap 128 CY $ $ 4, $ $ 5, % $ $ $ 9, % $ 5, $ $ 11, % $ 6, Quarry Spall Placement on Slope 2538 CY $ $ 38, $ 8.00 $ 20, % $ (17,766.00) $ $ 58, % $ 20, $ $ 38, % $ - 40 Furnishing Quarry Spalls Including Haul 1643 CY $ $ 41, $ $ 29, % $ (11,501.00) $ $ 55, % $ 14, $ $ 78, % $ 37, Gabion Cribbing 6 CY $ $ $ $ 2, % $ 1, $ $ 1, % $ $ $ 3, % $ 2, VERIFIED TOTAL $ 324, $ 292, % $ (31,999.50) $ 359, % $ 34, $ 391, % $ 67, READ AT BID TOTAL $ 294, $ 359, $ 391, REQUIRED FORMS Proposal (Pages P1 - P8) Bid Deposit or Proposal Bond (B-1) Disadvantaged Business Enterprise Utilization (Form EF) Disadvantaged Business Enterprise Written Confirmation (Form ) INCLUDED (YES / NO) INCLUDED (YES / NO) INCLUDED (YES / NO) YES YES YES YES YES YES YES YES YES YES YES YES NON-COLLUSION DECLARATION (Appdx E) INCLUDED INCLUDED INCLUDED Council Packet Special Meeting 12/18/12 4

6 Item No. Item Description Qty Unit Unit Price Amount Schedule A Engineers Estimate 1 Mobilization 1 LS $ 30, $ 30, Roadway Surveying 1 LS $ 5, $ 5, SPCC Plan 1 LS $ 1, $ 1, Other Temporary Traffic Control 1 LS $ 3, $ 3, Traffic Control Supervisor 1 LS $ 3, $ 3, Flaggers and Spotters 80 HR $ $ 4, Construction Signs, Class A 63 SF $ $ 4, Clearing and Grubbing 0.22 AC $ 8, $ 1, Removal of Structures and Obstructions 1 LS $ 1, $ 1, Rock Excavation 101 CY $ $ 8, General Excavation 2165 CY $ $ 54, Temporary Shoring 504 SF $ $ 32, Construction Geotextile for Separation 1018 SY $ 7.00 $ 7, Construction Geotextile for Permanent Erosion 17 Control SY $ 7.00 $ Planing Bituminous Pavement 28 SY $ 6.00 $ High Density Polyethylene (HDPE) Pipe 18 in. 60 Diam. SDR 21 LF $ $ 3, Testing Storm Sewer Pipe 60 LF $ 1.70 $ Soil/Cement Pipe Anchor 6 EA $ $ 1, Storm Drainage Bypass System 1 LS $ 5, $ 5, Catch Basin Type 2 60 In. Diam. 1 EA $ 6, $ 6, Adjust Catch Basin 1 EA $ $ ESC Lead 20 Day $ $ 1, Street Cleaning 50 HR $ $ 6, Plastic Covering 1052 SY $ 1.50 $ 1, High Visibility Fence 595 LF $ 2.50 $ 1, Silt Fence 610 LF $ 5.00 $ 3, Temporary Curb 150 LF $ 7.00 $ 1, Stabilized Construction Entrance 106 SY $ $ 2, Compost Sock 40 LF $ $ Inlet Protection 1 EA $ $ Compost Berm 110 LF $ $ 1, Straw Bale 50 EA $ $ 1, Landscaping 1 LS $ 36, $ 36, Thickened Edge 170 LF $ $ 1, Removing Guardrail 80 LF $ $ 1, Beam Guardrail Type 1 80 LF $ $ 3, Beam Guardrail Flared Terminal 1 EA $ 1, $ 1, Light Loose Riprap 128 CY $ $ 4, Quarry Spall Placement on Slope 2538 CY $ $ 38, Furnishing Quarry Spalls Including Haul 1643 CY $ $ 41, Gabion Cribbing 6 CY $ $ VERIFIED TOTAL $ 324, READ AT BID TOTAL 3 Kings Environmental, Inc Westwater Construction Company J.R. Hayes and Sons, Inc R.L. Alia Company Unit Price Amount Percentage Variance Unit Price Amount Percentage Variance Unit Price Amount Percentage Variance Unit Price Amount Percentage Variance $ 35, $ 35, % $ 4, $ 50, $ 50, % $ 19, $ 33, $ 33, % $ 3, $ 10, $ 10, % $ (20,146.00) $ 4, $ 4, % $ (1,900.00) $ 5, $ 5, % $ (900.00) $ 10, $ 10, % $ 4, $ 3, $ 3, % $ (2,400.00) $ $ % $ (500.00) $ 2, $ 2, % $ 1, $ 1, $ 1, % $ $ $ % $ (500.00) $ 20, $ 20, % $ 16, $ 5, $ 5, % $ 1, $ 9, $ 9, % $ 5, $ 6, $ 6, % $ 2, $ 1, $ 1, % $ (2,000.00) $ 20, $ 20, % $ 17, $ 5, $ 5, % $ 2, $ 1, $ 1, % $ (2,000.00) $ $ 5, % $ 1, $ $ 8, % $ 4, $ $ 4, % $ $ $ 4, % $ - $ $ 1, % $ (2,835.00) $ $ 1, % $ (3,150.00) $ $ % $ (3,969.00) $ $ 1, % $ (3,717.00) $ 18, $ 4, % $ 2, $ 10, $ 2, % $ $ 23, $ 5, % $ 3, $ 40, $ 8, % $ 7, $ 25, $ 25, % $ 24, $ 2, $ 2, % $ 1, $ 10, $ 10, % $ 9, $ 15, $ 15, % $ 14, $ $ 7, % $ (1,010.00) $ $ 9, % $ $ $ 9, % $ $ $ 7, % $ (1,010.00) $ $ 54, % $ - $ $ 82, % $ 28, $ $ 46, % $ (7,794.00) $ $ 93, % $ 38, $ $ 52, % $ 20, $ $ 35, % $ 2, $ $ 107, % $ 74, $ $ 69, % $ 36, $ 2.00 $ 2, % $ (5,090.00) $ 2.00 $ 2, % $ (5,090.00) $ 3.10 $ 3, % $ (3,970.20) $ 5.00 $ 5, % $ (2,036.00) $ 2.00 $ % $ (85.00) $ $ % $ $ $ % $ $ $ % $ $ $ 4, % $ 4, $ $ 1, % $ 1, $ $ 4, % $ 4, $ $ 2, % $ 2, $ $ 7, % $ 3, $ $ 26, % $ 22, $ $ 18, % $ 14, $ $ 10, % $ 6, $ $ % $ $ $ % $ $ $ 1, % $ $ $ 1, % $ $ 1, $ 6, % $ 4, $ 1, $ 6, % $ 4, $ $ 5, % $ 3, $ 1, $ 6, % $ 4, $ 5, $ 5, % $ $ 4, $ 4, % $ (500.00) $ 7, $ 7, % $ 2, $ 40, $ 40, % $ 35, $ 6, $ 6, % $ $ 10, $ 10, % $ 4, $ 8, $ 8, % $ 2, $ 10, $ 10, % $ 4, $ 2, $ 2, % $ 1, $ 1, $ 1, % $ $ $ % $ (89.00) $ $ % $ (250.00) $ $ 1, % $ (200.00) $ $ 2, % $ $ $ 2, % $ 1, $ $ 6, % $ 5, $ $ 7, % $ 1, $ $ 8, % $ 2, $ $ 6, % $ $ $ 6, % $ (500.00) $ 3.00 $ 3, % $ 1, $ 3.00 $ 3, % $ 1, $ 2.30 $ 2, % $ $ 5.00 $ 5, % $ 3, $ 3.00 $ 1, % $ $ 2.00 $ 1, % $ (297.50) $ 2.10 $ 1, % $ (238.00) $ 6.00 $ 3, % $ 2, $ 3.00 $ 1, % $ (1,220.00) $ 9.00 $ 5, % $ 2, $ 4.00 $ 2, % $ (610.00) $ 6.00 $ 3, % $ $ $ 1, % $ $ $ 2, % $ 1, $ 8.90 $ 1, % $ $ $ 2, % $ 1, $ $ 2, % $ - $ $ 4, % $ 2, $ $ 2, % $ $ $ 3, % $ 1, $ $ % $ $ $ % $ - $ 6.40 $ % $ (144.00) $ $ 2, % $ 1, $ $ % $ (40.00) $ $ % $ $ $ % $ (6.00) $ 1, $ 1, % $ $ 8.00 $ % $ (770.00) $ $ 4, % $ 2, $ $ 2, % $ $ $ 2, % $ 1, $ $ 1, % $ $ $ 4, % $ 3, $ $ 1, % $ $ $ 5, % $ 4, $ 10, $ 10, % $ (26,649.00) $ 60, $ 60, % $ 23, $ 33, $ 33, % $ (2,929.00) $ 17, $ 17, % $ (19,149.00) $ $ 2, % $ $ $ 8, % $ 6, $ $ 4, % $ 2, $ $ 3, % $ 1, $ $ 1, % $ $ $ 1, % $ $ $ 2, % $ $ $ 4, % $ 2, $ $ 4, % $ $ $ 3, % $ (160.00) $ $ 4, % $ 1, $ $ 4, % $ $ 2, $ 2, % $ $ 2, $ 2, % $ $ 3, $ 3, % $ 1, $ 2, $ 2, % $ 1, $ $ 11, % $ 7, $ $ 22, % $ 18, $ $ 13, % $ 8, $ $ 12, % $ 7, $ $ 38, % $ - $ $ 38, % $ - $ $ 138, % $ 100, $ $ 119, % $ 81, $ $ 55, % $ 14, $ $ 65, % $ 24, $ $ 71, % $ 30, $ $ 78, % $ 37, $ $ 2, % $ 1, $ 4, $ 24, % $ 23, $ $ 2, % $ 1, $ 2, $ 15, % $ 14, $ 396, % $ 72, $ 536, % $ 212, $ 590, % $ 266, $ 594, % $ 270, $ 394, $ 536, $ 590, $ 594, REQUIRED FORMS INCLUDED (YES / NO) INCLUDED (YES / NO) INCLUDED (YES / NO) INCLUDED (YES / NO) Proposal (Pages P1 - P8) Bid Deposit or Proposal Bond (B-1) Disadvantaged Business Enterprise Utilization (Form EF) Disadvantaged Business Enterprise Written Confirmation (Form ) NON-COLLUSION DECLARATION (Appdx E) YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES INCLUDED INCLUDED INCLUDED INCLUDED Council Packet Special Meeting 12/18/12 5

7 Non-Responsive Bids / Irregularities in the Proposal Item No. Item Description Qty Unit Unit Price Amount Schedule A Engineers Estimate 1 Mobilization 1 LS $ 30, $ 30, Roadway Surveying 1 LS $ 5, $ 5, SPCC Plan 1 LS $ 1, $ 1, Other Temporary Traffic Control 1 LS $ 3, $ 3, Traffic Control Supervisor 1 LS $ 3, $ 3, Flaggers and Spotters 80 HR $ $ 4, Construction Signs, Class A 63 SF $ $ 4, Clearing and Grubbing 0.22 AC $ 8, $ 1, Removal of Structures and Obstructions 1 LS $ 1, $ 1, Rock Excavation 101 CY $ $ 8, General Excavation 2165 CY $ $ 54, Temporary Shoring 504 SF $ $ 32, Construction Geotextile for Separation 1018 SY $ 7.00 $ 7, Construction Geotextile for Permanent Erosion 17 Control SY $ 7.00 $ Planing Bituminous Pavement 28 SY $ 6.00 $ High Density Polyethylene (HDPE) Pipe 18 in. 60 Diam. SDR 21 LF $ $ 3, Testing Storm Sewer Pipe 60 LF $ 1.70 $ Soil/Cement Pipe Anchor 6 EA $ $ 1, Storm Drainage Bypass System 1 LS $ 5, $ 5, Catch Basin Type 2 60 In. Diam. 1 EA $ 6, $ 6, Adjust Catch Basin 1 EA $ $ ESC Lead 20 Day $ $ 1, Street Cleaning 50 HR $ $ 6, Plastic Covering 1052 SY $ 1.50 $ 1, High Visibility Fence 595 LF $ 2.50 $ 1, Silt Fence 610 LF $ 5.00 $ 3, Temporary Curb 150 LF $ 7.00 $ 1, Stabilized Construction Entrance 106 SY $ $ 2, Compost Sock 40 LF $ $ Inlet Protection 1 EA $ $ Compost Berm 110 LF $ $ 1, Straw Bale 50 EA $ $ 1, Landscaping 1 LS $ 36, $ 36, Thickened Edge 170 LF $ $ 1, Removing Guardrail 80 LF $ $ 1, Beam Guardrail Type 1 80 LF $ $ 3, Beam Guardrail Flared Terminal 1 EA $ 1, $ 1, Light Loose Riprap 128 CY $ $ 4, Quarry Spall Placement on Slope 2538 CY $ $ 38, Furnishing Quarry Spalls Including Haul 1643 CY $ $ 41, Gabion Cribbing 6 CY $ $ VERIFIED TOTAL $ 324, READ AT BID TOTAL Santana Trucking and Excavating Inc Santa Inc Justice Trucking and Backhoe Service A-1 Landscaping and Construction, Inc Unit Price Amount Percentage Variance Unit Price Amount Percentage Variance Unit Price Amount Percentage Variance Unit Price Amount Percentage Variance $ 28, $ 28, % $ (2,146.00) $ 30, $ 30, % $ (146.00) $ 50, $ 50, % $ 19, $ 34, $ 34, % $ 4, $ 3, $ 3, % $ (2,050.00) $ 10, $ 10, % $ 4, $ 11, $ 11, % $ 5, $ 5, $ 5, % $ (400.00) $ $ % $ (300.00) $ 1, $ 1, % $ $ 1, $ 1, % $ $ 1, $ 1, % $ $ 1, $ 1, % $ (2,600.00) $ 8, $ 8, % $ 4, $ 8, $ 8, % $ 4, $ 6, $ 6, % $ 2, $ 1, $ 1, % $ (1,500.00) $ 7, $ 7, % $ 4, $ 13, $ 13, % $ 10, $ 4, $ 4, % $ 1, $ $ 3, % $ (80.00) $ $ 4, % $ $ $ 5, % $ 1, $ $ 4, % $ $ $ % $ (3,843.00) $ $ % $ (3,805.20) $ $ 4, % $ (630.00) $ $ 4, % $ (315.00) $ 22, $ 4, % $ 3, $ 13, $ 3, % $ 1, $ 10, $ 2, % $ $ 8, $ 1, % $ $ 4, $ 4, % $ 3, $ 2, $ 2, % $ 1, $ 4, $ 4, % $ 3, $ 18, $ 18, % $ 17, $ $ 6, % $ (2,020.00) $ $ 1, % $ (7,159.89) $ $ 5, % $ (2,727.00) $ $ 2, % $ (6,363.00) $ $ 49, % $ (4,330.00) $ 7.39 $ 15, % $ (38,125.65) $ $ 90, % $ 36, $ $ 38, % $ (15,155.00) $ $ 8, % $ (24,696.00) $ $ 8, % $ (24,444.00) $ $ 19, % $ (13,104.00) $ $ 11, % $ (21,672.00) $ 1.90 $ 1, % $ (5,191.80) $ 1.68 $ 1, % $ (5,415.76) $ 3.50 $ 3, % $ (3,563.00) $ 4.00 $ 4, % $ (3,054.00) $ $ % $ $ 8.70 $ % $ $ $ % $ $ $ % $ $ $ 2, % $ 2, $ $ 2, % $ 2, $ $ 4, % $ 3, $ $ 1, % $ 1, $ $ 8, % $ 4, $ $ 6, % $ 2, $ $ 5, % $ 1, $ $ 8, % $ 4, $ $ % $ $ $ % $ $ $ % $ $ 3.00 $ % $ $ $ 2, % $ $ $ 2, % $ $ $ 4, % $ 3, $ 1, $ 10, % $ 9, $ 4, $ 4, % $ (500.00) $ 2, $ 2, % $ (2,475.00) $ 2, $ 2, % $ (2,500.00) $ 24, $ 24, % $ 19, $ 4, $ 4, % $ (1,700.00) $ 6, $ 6, % $ $ 3, $ 3, % $ (2,900.00) $ 6, $ 6, % $ $ $ % $ (500.00) $ $ % $ (200.00) $ $ % $ (200.00) $ $ % $ - $ $ 2, % $ $ $ 9, % $ 8, $ $ 2, % $ $ $ 2, % $ 1, $ $ 10, % $ 3, $ $ 9, % $ 2, $ $ 16, % $ 9, $ $ 6, % $ - $ 2.00 $ 2, % $ $ 2.35 $ 2, % $ $ 1.25 $ 1, % $ (263.00) $ 4.00 $ 4, % $ 2, $ 4.00 $ 2, % $ $ 2.17 $ 1, % $ (196.35) $ 3.90 $ 2, % $ $ 7.00 $ 4, % $ 2, $ 4.50 $ 2, % $ (305.00) $ 5.77 $ 3, % $ $ 3.75 $ 2, % $ (762.50) $ 8.00 $ 4, % $ 1, $ 5.00 $ % $ (300.00) $ 4.81 $ % $ (328.50) $ 3.25 $ % $ (562.50) $ $ 3, % $ 2, $ $ 1, % $ (530.00) $ $ 1, % $ (1,044.10) $ $ 2, % $ $ $ 3, % $ $ 6.00 $ % $ (160.00) $ 6.60 $ % $ (136.00) $ $ % $ $ 4.00 $ % $ (240.00) $ $ % $ (15.00) $ $ % $ (2.00) $ $ % $ - $ $ % $ $ 7.00 $ % $ (880.00) $ $ 3, % $ 1, $ $ 1, % $ $ 7.00 $ % $ (880.00) $ $ 1, % $ $ $ 1, % $ $ $ 2, % $ 1, $ $ 2, % $ 1, $ 25, $ 25, % $ (11,649.00) $ 41, $ 41, % $ 4, $ 1, $ 1, % $ (35,149.00) $ 4, $ 4, % $ (32,389.00) $ 7.00 $ 1, % $ (510.00) $ $ 4, % $ 2, $ $ 6, % $ 4, $ $ 3, % $ 1, $ 6.00 $ % $ (720.00) $ $ 2, % $ $ $ % $ (240.00) $ 9.00 $ % $ (480.00) $ $ 2, % $ (720.00) $ $ 5, % $ 2, $ $ 2, % $ (800.00) $ $ 2, % $ (1,280.00) $ 2, $ 2, % $ 1, $ 3, $ 3, % $ 1, $ 2, $ 2, % $ 1, $ 2, $ 2, % $ 1, $ $ 10, % $ 6, $ $ 6, % $ 1, $ $ 6, % $ 2, $ $ 7, % $ 2, $ 5.50 $ 13, % $ (24,111.00) $ 8.67 $ 22, % $ (16,065.54) $ $ 55, % $ 17, $ $ 109, % $ 71, $ $ 57, % $ 16, $ $ 61, % $ 20, $ $ 29, % $ (11,501.00) $ $ 69, % $ 27, $ $ 2, % $ 2, $ $ 1, % $ $ $ % $ $ $ 3, % $ 2, $ 281, % $ (43,108.30) $ 297, % $ (26,741.93) $ 381, % $ 57, $ 424, % $ 100, $ 283, $ 297, $ 381, $ 424, REQUIRED FORMS Proposal (Pages P1 - P8) Bid Deposit or Proposal Bond (B-1) Disadvantaged Business Enterprise Utilization (Form EF) INCLUDED (YES / NO) INCLUDED (YES / NO) INCLUDED (YES / NO) INCLUDED (YES / NO) NO - Missing Page (P-1) Included Two (P-6) YES YES with different values YES YES YES YES YES YES YES NO, FILLED INCORRECTLY Box 4 YES Disadvantaged Business Enterprise Written Confirmation (Form ) NO, FILLED INCORRECTLY Did not complete Boxes 2 and 3 on Form , Amount listed on Form for Out West has 2 valuses listed. NO, FILLED INCORRECTLY Box 4 NO, FILLED INCORRECTLY NON-COLLUSION DECLARATION (Appdx E) INCLUDED INCLUDED INCLUDED INCLUDED Council Packet Special Meeting 12/18/12 6

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20 Council Packet Special Meeting 12/18/12 19

21 EXHIBIT 4 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWCASTLE, WASHINGTON, AWARDING A CONTRACT TO WEBER CONSTRUCTION, INC. FOR CONSTRUCTION OF GOLF CLUB ROAD LANDSLIDE REPAIRS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT. WHEREAS, Newcastle Golf Club Road is maintained by the City and provides roadway service to residents and businesses; and WHEREAS, roadway embankment stabilization is necessary to protect public health, safety and welfare; and WHEREAS, the City has solicited and received bids following Washington State Department of Transportation Local Agency Guidelines; and WHEREAS, with assistance from Federal Highway Administration emergency funds, adequate funding for repair of the landslide is available; and WHEREAS, the low bidder s bid amount, qualifications and references were confirmed; WHEREAS, the lowest qualified bidder was determined to be Weber Construction Inc.; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NEWCASTLE, WASHINGTON, HEREBY AWARDS the contract for construction of Golf Club Road landslide repairs in the amount of $292, to Weber Construction Inc. and authorizes the City Manager to execute said contract. APPROVED BY THE CITY COUNCIL at a special meeting on Tuesday, December 18, ATTEST Rich Crispo, Mayor Sara McMillon, City Clerk Council Packet Special Meeting 12/18/12 20