LACEY CITY COUNCIL AGENDA NOVEMBER 1, :00 P.M. 420 COLLEGE STREET, LACEY CITY HALL

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1 CITY COUNCIL ANDY RYDER Mayor CYNTHIA PRATT Deputy Mayor LACEY CITY COUNCIL AGENDA NOVEMBER 1, :00 P.M. 420 COLLEGE STREET, LACEY CITY HALL LENNY GREENSTEIN JASON HEARN MICHAEL STEADMAN RACHEL YOUNG CAROLYN COX CITY MANAGER SCOTT SPENCE CALL TO ORDER: 1. PLEDGE OF ALLEGIANCE 2. APPROVAL OF AGENDA & CONSENT AGENDA ITEMS* A. Council worksession minutes of October 18, 2018 B. A motion to approve payment of claims, wages, and transfers for October 18, 2018 through October 24, * Items listed under the consent agenda are considered to be routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. 3. PUBLIC RECOGNITIONS AND PRESENTATIONS: 4. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA* *The City Council will allow comments under this section on items NOT already on the agenda. Where appropriate, the public will be allowed to comment on agenda items as they are addressed during the meeting. 5. PUBLIC HEARING: A. Revenue Hearing (Troy Woo) 6. PROCLAMATION: 7. REFERRAL FROM PLANNING COMMISSION: 8. REFERRAL FROM HEARINGS EXAMINER: 9. RESOLUTIONS: A. Resolution to amend Council Committees (Scott Spence) 10. ORDINANCES: 11. MAYOR'S REPORT: 12. CITY MANAGER'S REPORT: A. Approve bid award for Sleater Kinney Slip Line (PW ) (Scott Egger)

2 13. STANDING GENERAL COMMITTEE A. Utilities Committee (10.01) 14. OTHER BUSINESS: 15. BOARDS, COMMISSIONS, AND COMMITTEE REPORTS: A. Mayor Andy Ryder: 1. Mayors Forum 2. Thurston Chamber Shared Legislative Committee 3. Transportation Policy Board (TPB) B. Deputy Mayor Cynthia Pratt: 1. Joint Animal Services Commission (JASCOM) 2. LOTT 3. Olympic Region Clean Air Agency (ORCAA) C. Councilmember Rachel Young 1. Economic Development Council (EDC) 2. Health & Human Services Council (HHSC) 3. Thurston Thrives D. Councilmember Lenny Greenstein 1. Emergency Medical Services (EMS) 2. TCOMM Thurston County Law & Justice E. Councilmember Jason Hearn: 1. Lodging Tax Advisory Committee (LTAC) 2. Olympia-Lacey-Tumwater Visitor & Convention Bureau (VCB) 3. Thurston County Coalition Against Trafficking (TCCAT) F. Councilmember Michael Steadman: 1. Lacey South Sound Chamber 2. Solid Waste Advisory Committee (SWAC) G. Councilmember Carolyn Cox 1. Community Action Council 2. Intercity Transit (IT) 3. Thurston Regional Planning Council (TRPC) 4. Ad Hoc Committee on Homelessness and Affordable Housing 16. ADJOURN

3 LACEY CITY COUNCIL & NTPS BOARD MEMBERS JOINT WORKSESSION OCTOBER 18, :00 7:00 P.M. LACEY CITY HALL - COUNCIL CHAMBERS COUNCILMEMBERS: BOARD MEMBERS: CITY STAFF : NTPS DISTRICT: A. RYDER, C. PRATT, J. HEARN, L. GREENSTEIN, M. STEADMAN, R. YOUNG, C. COX G. SACKRISON, D. NEWKIRK, G. MALISKA, C. NAMIT, M. HARTLEY S. DAVIES-AHMED AND M. JENKINS (STUDENT ADVISORS) S. SPENCE, J. BURBIDGE, S. EGGER, D. PIERPOINT, D. SCHNEIDER, T. WOO, P. EDMONDS D. CLEMENS, V. LAMOREAUX, T. OLIVER, K. REMY-ANDERSON, S. RICH, M. SABIN, C. SCHRIEVE, Mayor Ryder welcomed the North Thurston School Board members, Councilmembers, and staff to the Joint Worksession. COMPASSIONATE COMMUNITY UPDATES PRESENTER: ACTION: COURTNEY SCHRIEVE, EXECUTIVE DIRECTOR OF PUBLIC RELATIONS TROY OLIVER, ASSISTANT SUPERINTENDENT OF SCHOOL LEADERSHIP SCOTT SPENCE, CITY MANAGER, CITY OF LACEY INFORMATION ONLY Everyone Belongs Courtney Schrieve, Executive Director of Public Relations, presented the district s theme for the school year, Everyone Belongs. As part of the Compassionate Community initiative, the theme will focus on three of the district s programs that promote belonging, kindness, and compassion throughout the community. Breaking Down Walls Troy Oliver, Assistant Superintendent of School Leadership, presented a new student engagement program in their high schools, Breaking Down the Walls. This is a nationally recognized program to help build a stronger sense of community within a school. Students, teachers, and administrators told their stories about the impact the program has made. October 18, 2018 Page 1

4 100,000 Acts of Compassion Courtney Schrieve, Executive Director of Public Relations, and Scott Spence, City Manager, presented the Compassionate Community Project 100,000 Acts of Compassion. The project is in collaboration with North Thurston Public Schools, the City of Lacey, and the Lacey South Sound Chamber. The acts of compassion will be tracked on large poster boards at the City, Chamber, and NTPS schools. STUDENT HOMELESS INITIATIVES PRESENTER: ACTION: MONTY SABIN, ASSISTANT SUPERINTENDENT OF OPERATIONS KAREN REMY-ANDERSON, EXECUTIVE DIRECTOR OF STUDENT SUPPORT SCOTT SPENCE, CITY MANAGER, CITY OF LACEY INFORMATION ONLY Family Resource Center Monty Sabin, Assistant Superintendent of Operations, and Karen Remy-Anderson, Executive Director of Student Supports, updated the NTPS Board and Lacey City Council regarding the Rajinder S. Manhas Activity Center (RMAC), and future plans for the Family & Youth Resource Center. Mayor Ryder announced $250,000 has been set aside in the City s 2019 Housing Initiative to support the Family & Youth Resource Center. The City is looking for direction from NTPS on how to best utilize these funds. City Surplus Property/Affordable Housing Scott Spence, City Manager, presented information regarding the City s surplus property and affordable housing. The City s goal is to maximize available units and/or sell property to purchase larger complex, as well as allocate units for NTPS families facing homelessness. ANNEXATION PRESENTER: ACTION: SCOTT SPENCE, CITY MANAGER, CITY OF LACEY INFORMATION ONLY Marvin Road and Steilacoom Road Scott Spence, City Manager, presented an update on the Marvin Road and Steilacoom Road annexation and the expanded area map. A public hearing is scheduled for the October 18, 2018 Page 2

5 November 15, 2018, City Council meeting. The Boundary Review Board will issue Notice of Intent to Annex and hold a 45-day comment period. CLOSING REMARKS Mayor Ryder expressed appreciation to the NTPS Board and City Council for a continued partnership to provide community support for students and families. October 18, 2018 Page 3

6 LACEY CITY COUNCIL MEETING November 1, 2018 SUBJECT: Disbursement Approval RECOMMENDATION: By motion, approve payment of claims, wages, and transfers. STAFF CONTACT: Troy Woo, Finance Director ORIGINATED BY: Troy Woo, Finance Department BACKGROUND: The action requested of the City Council is by motion to approve payment of claims, wages and transfers for 10/18/2018 through 10/24/2018. The disbursements consist of the following: Checks: Week of Beg. Check No. End. Check No. Amount 10/19/ , /19/ , Electronic Transfers: Week of Amount 10/12/ , /15/2018 2, /17/ /18/ /19/ , Payroll: Month Ended: Wages Significant Disbursements: Vendor Amount Description Pape & Sons Construction $ 126, Lift Station No. 2 Replacement Puget Sound Energy $ 143, Utilities RC Walsh & Company $ 102, rd Avenue Sidewalk Replacement Page 1 of 1

7 LACEY CITY COUNCIL MEETING November 1, 2018 SUBJECT: 2019 Revenue Hearing RECOMMENDATION: Conduct 2019 Revenue Hearing STAFF CONTACT: Scott Spence, City Manager Troy Woo, Finance Director ORIGINATED BY: Troy Woo, Finance Department ATTACHMENTS: 1. General Fund Revenue Sources Table Budget Revenue By Category Pie Chart FISCAL NOTE: PRIOR REVIEW: Proposed property tax increases and revenue projections were discussed at the Budget Workshop conducted on October 4, BACKGROUND: Chapter 251, Laws of 1995, codified as RCW , requires that a public hearing be conducted on revenue sources for the coming year s budget, including the consideration of possible increases in property tax revenues. This hearing, currently scheduled for November 1, must be conducted before setting next year s property tax levy. The City Council is scheduled to set the 2019 property tax levies on November 15, Total 2019 General Fund revenues are projected to increase $783,337 or 1.6 percent. This is a slight increase compared to the proposed budget that was presented on October 25, The difference is a result of changes to the property tax projection. The 2018 refund levy and additional new construction were added to the projections. A table titled General Fund Revenue Sources (see attached) provides a comparison of the 2018 amended budget revenues and the 2019 proposed revenue budget. 1

8 Sales tax continues to be the single largest resource for the General Fund followed by utility taxes, service fees, and property taxes. The 2019 Budget Revenue By Category Pie Chart (see attached) illustrates the projected 2019 General Fund revenues by category in terms of percentage of the total General Fund Budget. SIGNIFICANT GENERAL FUND REVENUE CHANGES The 2019 property tax projection includes an increase of $329,308 or 5.09 percent. The adjustments consist of a combination of new construction additions ($208,829), exercising the 1.0 percent revenue limit ($64,679), and adjustments from refunds ($55,713). The overall total assessed value is increasing $567.4 million or 9.9 percent. The new construction value is increasing $185.4 million. The new construction value increase is important, because it increases the overall assessed valuation without being subject to the 1.0 percent revenue limit. Additional new construction valuation generally lowers the individual property impact from property taxes. The City s regular property tax levy is estimated to be $6,797,158. The City s regular property tax levy rate is projected to decrease $ to $ per $1,000 of assessed valuation. The 2019 sales tax is projected $367,932 or 3.5 percent higher than the 2018 budgeted sales tax. The 2019 projection assumes similar construction levels as 2018 and continued inflationary growth to general retail sales. Year-to-date sales tax generated from building construction has increased percent. This single source of sales tax is 52.6 percent of the total sales tax increase. New construction can fluctuate greatly, so it is not considered sustainable. Staying within the City s conservative approach, the 2019 sales tax projection does not assume the current construction levels will be maintained long-term. The following table shows the top 20 sales tax category collections over the last 12 months. Year-To-Date Last 12 This Year Last Year % Chg Months General Merchandise Stores 1,750,755 1,687, ,066,382 Construction of Buildings 1,208, , ,368,547 Food Services and Drinking Places 950, , ,136,991 Building Material and Garden Equipment and Supplies 638, , ,913 Specialty Trade Contractors 525, ,966 (0.1) 658,993 Miscellaneous Store Retailers 512, , ,284 Sporting Goods, Hobby, Musical Instrument, and Books 399, ,765 (4.0) 476,270 Merchant Wholesalers, Durable Goods 395, , ,942 Motor Vehicle and Parts Dealers 358, , ,285 Telecommunications 300, , ,504 Electronics and Appliance Stores 278, , ,181 Clothing and Clothing Accessories Stores 227, , ,952 Repair and Maintenance 224, , ,723 Food and Beverage Stores 200, , ,342 Health and Personal Care Stores 202, , ,281 Heavy and Civil Engineering Construction 183, ,179 (33.2) 229,313 Administrative and Support Services 196, , ,863 Professional, Scientific, and Technical Services 183, ,456 (0.3) 214,129 Furniture and Home Furnishings Stores 160, , ,664 Nonstore Retailers 153, ,987 (2.9) 184,078 9,051,941 7,892,053 10,693,640 2

9 Overall, utility tax collections are projected to increase $304,068 in 2019 due to rate increases, growth related demands, and adjustments based on trend analysis. The most significant utility tax increases are projected in the City-owned utilities category (+$237,192). The reduction of household landline phones and the cellphone shift to a higher data use trend is reflected in the projections, which results in a $96,322 reduction. Service fees are projected to increase $421,020 in Interfund service charges relating to engineering, park maintenance, and water resources are projected to increase $360,218 in Other services fees included in this category are intergovernmental service revenues, parks and recreation fees, and miscellaneous service fees such as passport fees. An increase of $274,594 is expected from other taxes (business & occupation, admission, and gambling taxes). The business and occupation tax budget is being increased $218,094 based on actual collections. Gambling taxes and admissions taxes are being projected to increase $12,000 and $20,000, respectively. The broad category of all other miscellaneous revenues is projected to decrease $1,289,715 in This category is decreasing mainly due to lower use of one-time transfers of reserve balances. The 2018 Budget included one-time transfers in the amount of $910,000, which were related to the City s strategic economic development investment initiatives (MarkerSpace, partnership with the Port of Olympia s investment in Lacey, and infrastructure improvements in the Woodland Square district). Offsetting the decreases are expected increases to investment interest earnings. ARTERIAL STREET FUND REVENUES The funding sources for the Arterial Street Fund include real estate excise tax (REET), grants, motor vehicle fuel tax (MVFT), and mitigation fees. Recent improvements to the housing market have resulted in higher REET collections. As a result, the 2019 REET is expected to remain at a higher than historical projection level. The 2019 REET projection is $2,000,000. This is nearly equal to the five-year average, which includes the highest level in history and years below the historical averages REET collections were $2.99 million, which barely surpassed the previous high collection level of 2006 ($2.94 million). TRANSPORTATION IMPROVEMENT FUND REVENUES Up to 2012, the General Fund provided the funding for the highly successful annual street overlay program. From 2013 through 2016, the program was funded by City Council committed reserves. At the February 2017 special election, the voters overwhelmingly supported a 0.2 percent transportation benefit sales tax. These special revenues are accounted for in a separate budget fund. Using the same basis as the General Fund s sales tax projection, the transportation benefit district 0.2 percent sales tax will generate $2.3 million during The same tax base generates the transportation benefit sales tax, so it also is being impacted by the strong construction activity. 3

10 UTILITY FUND REVENUES Utility (water, wastewater, and stormwater) operations and capital improvement programs are funded by rate revenues. In the Water and Wastewater Funds, the capital improvement programs are also funded through one-time connection fees called general facilities charges. During 2012, the City Council adopted Ordinance No establishing the current water rate schedule was the final year of the adopted rate schedule. The next update of the water comprehensive plan began in October 2018 and is expected to be a yearlong project. During last year s budget process, the City Council adopted 3.0 percent inflationary increases for 2018 and In 2015, the City Council adopted a multi-year rate schedule as recommended by the Wastewater Comprehensive Plan. The adopted wastewater multi-year rate schedule includes 4.25 percent per year increases through The LOTT Board has approved a 3.0 percent rate increase for The City Council adopted multi-year rate increases for stormwater as recommended by the Comprehensive Plan as part of the 2014 Budget process. The multi-year rate schedule included 9.0 percent per year rate increases for the years 2014 through 2016 and 6.0 percent per year rate increases for the years 2017 through The rate increases will address compliance with the new Phase II Western Washington Municipal Stormwater Permit and provide for the capital improvement program. The purpose of the revenue hearing is to accept public comment and for the City Council to provide guidance on the proposed 2019 revenues. The City Council is scheduled to adopt the 2019 ad valorem tax on November 15,

11 General Fund Revenue Sources Budget Proposed Variance Property Tax $ 6,467,850 $ 6,797,158 $ 329,308 S ales Tax 10,669,393 11,037, ,932 Utility Tax 7,189,196 7,493, ,068 Other Taxes 2,869,487 3,144, ,594 S tate S hared Rev 1,447,851 1,552, ,857 Permits & Fees 1,944,027 2,215, ,273 S ervice Fees 7,333,597 7,754, ,020 All Other 10,758,422 9,468,707 (1,289,715) $ 48,679,823 $ 49,463,160 $ 783,337

12 General Fund 2019 Budgeted Revenue by Category Utility Taxes 15% State Shared Revenue 3% B&O, Gambling & Admissions Tax 6% Permits & Fees 5% All Other 19% Service Fees 16% Property Tax 14% Sales Tax 22%

13 CITY COUNCIL MEETING November 1, 2018 SUBJECT: Update Council Policies and Procedures RECOMMENDATION: If the proposed resolution relating to the organization and procedures of the City Council meets Council s intent, motion to adopt the resolution. STAFF CONTACT: ORIGINATED BY: ATTACHMENTS: FISCAL NOTE: Scott Spence, City Manager Jacob Ewing, Assistant to the City Manager City Manager 1. Resolution Relating to the Organization and Procedures of the City Council None PRIOR REVIEW: General Government & Public Safety Committee July 24, 2018 BACKGROUND: Resolution Relating to the Organization and Procedures of the City Council Resolutions 620, 842, and 893 instituted changes to the Council Policies and Procedures relating to the structure and responsibilities of Council Committees. However, additional changes have been made to the Council Committees that were never formally ratified by Council including wording changes and the addition of the Land Use Committee. To formally bring the Council Policies and Procedures to its current edition and update Committee procedures, it is necessary to adopt a resolution to amend and update the manual. The proposed resolution would include the following changes: 1. Officially transfer the duties of land use from the General Government & Public Safety Committee to the newly formed Land Use Committee. 2. Give the Utilities Committee responsibility to review boundaries for all proposed annexation areas. 3. Give Council the ability to give specific or limited authority to Committees to conduct business on behalf of the Council. 4. Formalize the process for appointing committee members. Page 1 of 2

14 5. Additional clarifying language. ADVANTAGES: 1. The proposed resolution will formally update the Council Policies and Procedures to be in line with current wording as well as update and correct language related to Council Committee proceedings. DISADVANTAGES: 1. None Foreseen Page 2 of 2

15 RESOLUTION CITY OF LACEY A RESOLUTION RELATING TO THE ORGANIZATION AND PROCEDURES OF THE CITY COUNCIL. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LACEY, WASHINGTON, as follows: Section 1: Repeal of Prior Resolutions and Amendment of Current Language. The organization of the City Council and the procedure for the conduct of its business shall be in accordance with state law, the ordinances of the City and this Resolution. Resolutions 620, 842 and 893 relating to the organization and procedures of the City Council are hereby repealed and superseded by the contents of this Resolution. In addition, Section of the Council Policies-Procedures relating to the organization and procedures of the City Council is hereby amended by the contents of this Resolution. Section 2: Council Meetings. A. A proposed agenda shall be prepared prior to each meeting of the City Council. The proposed agenda, together with copies of all information to be considered by the Council at the forthcoming meeting, shall be posted to the City s website, and each Councilmember will be notified by when it is available by 4 p.m. the Friday before the meeting. B. The reading of the minutes of the previous meeting shall be dispensed with, provided that such minutes are made available to each Councilmember prior to the meeting, unless the Council directs otherwise. Any amendments or corrections to the minutes shall be stated and agreed to by the Council. C. Councilmembers shall attempt to conduct business at all council meetings in a manner, which will allow for adjournment no later than 10:00 p.m. D. Robert's Rules of Order, revised, shall govern the deliberations of the Council, except when such rules are in conflict with state law, Ordinances of the City or this Resolution. Resolution No. Page 1

16 Section 3: Standing Council Committees. The standing committees of the Council and the scope of their jurisdiction are as follows: A. Community Relations and Public Affairs: This committee shall be responsible for policy development and review concerning the City s art, cultural, community relations, historic preservation and parks and recreation activities. B. Finance and Economic Development: This committee shall be responsible for policy development and review concerning the financial matters of the City. The committee shall periodically review the City s budget and financial status and make recommendations to the Council relating to the City s expenditures and revenues, including the level and appropriateness of various non-utility fees and charges. The committee shall also consider and make recommendations to the Council regarding such other budget, financial and economic development matters it deems appropriate. C. Land Use and Environment: This committee shall be responsible for policy development and review of matters referred to the Council by the City s Planning Commission and Thurston Regional Planning Council, as well as urban growth policy, and housing issues. Committee members shall also review matters concerning the environment including stewardship, conservation, regulations, policy, initiatives, and projects. D. General Government & Public Safety: This committee shall be responsible for policy development and review concerning the general administrative and regulatory functions of the City, including licensing, intergovernmental relations not falling within the jurisdiction of another standing committee, social and health services, library services, and such personnel policy matters as may be properly before the Council. Committee members shall also review public safety matters, including police, fire, criminal justice, dispatch and communication systems, disaster and emergency services, and water safety. Resolution No. Page 2

17 E. Transportation: This committee shall be responsible for policy developments and review concerning streets, highways, public transit, sidewalks, bicycle routes, traffic safety, rail, parking and all other transportation matters. The committee shall review and make recommendations to the Council on matters relating to local and regional comprehensive transportation plans, transportation improvement proposals and matters referred to the City by the Transportation Policy Board and the Thurston Regional Planning Council. F. Utilities: This committee shall be responsible for policy development and review concerning all City utilities including water, wastewater, stormwater, reclaimed water, and energy related matters. The committee will review utility comprehensive plans and improvements, existing and proposed utility service delivery areas, boundaries and issues relating to utility service fees and rates and the boundaries for all proposed annexation areas. Section 4. Authority of Standing Committees. To recognize the relationship between standing committees and the full City Council, standing council committees shall be concerned primarily with policy matters and responsibilities vested in the legislative body of the City. Each committee shall review those policy matters assigned by the terms of the Resolution as may be determined by direction of the City Council and shall formulate recommendations to the Council for action. Standing committees are subordinate to the City Council and the activities of such committees shall not substitute for Council action, but shall be designed to facilitate Council business, unless specific or limited authority has been granted by the full Council to conduct business on behalf of the full Council. Section 5. Appointment of Committee Member. The appointment of all members of standing and special committees of the Council shall be made by the mayor with the approval of the Council. The chair of each committee is elected by its committee members, and presides over the meeting. Resolution No. Page 3

18 Section 6. Special Committees. The Council may create special committees by motion to accomplish specific tasks of limited duration. Section 7. Committee Meetings. All committees should coordinate their activities with one another and with the Council as a whole. The schedule of committee meetings shall be maintained at City Hall and provided to Councilmembers through regular distributions. All committee meetings shall be open to the public unless the subject matter at such meeting is one upon which the Council as a whole would meet in executive session pursuant to state law. A Councilmember who is not a member of a particular committee may attend a meeting of that committee, but may not be involved in the committee discussion. Also, that Councilmember should provide sufficient advance notice so that the City can assure compliance with the advance notice provisions of the State Open Public Meetings Act. Section 8. Committee Reports. Committee reports may be oral or in writing. However, when complex or particularly significant action is requested of the Council, a recommendation of a committee should be contained within a written report distributed to Councilmembers prior to Council consideration. Section 9. Staff Assistance to Committees. The City Manager shall provide for such staff assistance to a committee, as the committee chair shall request. If it appears to the City Manager that the amount of staff assistance being requested exceeds budget allocations or interferes with the administrative operations of the City, or interferes with established Council priorities, the City Manager shall bring the situation to the attention of the Mayor and City Council. Section 10. Citizen Involvement. Any standing or special committee of the Council may seek involvement or advice of citizens of the community through advisory task forces, focus groups, neighborhood or other area meetings, or by such other means as the committee may deem appropriate. Resolution No. Page 4

19 PASSED BY THE CITY COUNCIL OF THE CITY OF LACEY, WASHINGTON, this day of, CITY COUNCIL BY: MAYOR Attest: Approved as to form: City Clerk City Attorney Resolution No. Page 5

20 LACEY CITY COUNCIL MEETING November 1, 2018 SUBJECT: Sleater Kinney Rd Slip Line RECOMMENDATION: Motion to award Lacey Contract Number PW to low bidder Allied Trenchless from Chelan, Washington in the amount of $259, STAFF CONTACT: Scott Spence, City Manager Scott Egger, P.E., Public Works Director Peter Brooks, P.E., Water Resources Manager Teri O Neal, P.E., Senior Utilities Engineer Tyson Poeckh, Ph.D., P.E., Project Administrator Justin Knox, P.E., Design Engineer ORIGINATED BY: Public Works Department ATTACHMENTS: FISCAL NOTE: NONE Sleater Kinney Rd Slip Line was anticipated and included in Lacey s 2018 Budget. Funding for the project is provided under fund code WW15SK through the Wastewater Budget PRIOR REVIEW: N/A BACKGROUND: This contract provides for the installation of approximately 2,100 LF of 12 and 15 diameter CIPP gravity sewer main in Sleater Kinney Rd SE from 14 th Ave SE to 21 st Ave SE to include lateral reinstatement, and other work. The project was advertised for two and half weeks and bids were opened October 23, Seven (7) bids were received. The 7 bids ranged from a low of $259, to a high of $371, Allied Trenchless from Chelan, Washington, is low bidder at $259, The Engineer s Estimate is $386, A Bid Summary Sheet is attached. Page 1 of 2

21 Allied Trenchless is qualified and capable of performing the work. Start date of the project is anticipated to be middle of January 2019, and there are 40 working days allotted. ADVANTAGES: 1. The repairs are necessary to maintain and improve the integrity of the wastewater main in Sleater Kinney Rd SE. DISADVANTAGES: 1. Typical traffic delays can be expected during construction. Page 2 of 2

22 UTILITIES COMMITTEE MINUTES OCTOBER 1, :00 12:34 P.M. COUNCIL PRESENT: CHAIR, RACHEL YOUNG, MICHAEL STEADMAN COUNCIL EXCUSED: JASON HEARN STAFF PRESENT: SCOTT SPENCE, SCOTT EGGER, TROY WOO, ED ANDREWS, PETER BROOKS, AUBREY COLLIER, SCOTT JOHNSTON, PUNA LOVELL, KELSEY WILLIAMS ACTION: MOTION: APPROVE UTILITIES COMMITTEE AGENDA. MOTION MADE, SECONDED AND CARRIED BY COUNCILMEMBERS STEADMAN AND YOUNG. AUXILIARY GENERATOR O&M STAFF: ACTION: SCOTT JOHNSTON, SENIOR LIFT STATION TECHNICIAN INFORMATION ONLY. The City of Lacey has 51 auxiliary generators. Public Works maintenance staff perform monthly inspections, load tests, and annual inspections for oil and filters on all the generators. Some larger generators are also monitored by ORCAA. There are 40 generators at sewer lift station sites and two at water production sites. The City has five portable generators for lift stations and water facilities. The large generator at City Hall has special load test requirements and tested monthly. Staff can monitor generators through the SCADA system. An alarm will appear during power outages showing the generator is still running, and it will alert staff when a generator fails. There are 11 sites remaining with no generators. Four are currently being designed and placed on a priority needs basis. It will take approximately five years to install generators at all the City sites. Utilities Committee October 1, 2018 Page 1

23 CONSTRUCTION UPDATE STAFF: ACTION: AUBREY COLLIER INFORMATION ONLY The City of Lacey construction updates are as follows: Well Source 15 & 16 o 24 Casing complete, and installing 20 casing 2017 Completed Water Improvements o Magnolia Street o Brunswick Street o 14 th Avenue o 16 th Avenue o 22 nd Avenue o Carpenter Road Steilacoom Lift Station o Five lift stations abandoned o Final repairs spring 2019 Lift Station 2 o Completed dewatering, sewer gravity, and force mains 2018 Overlay Stikes Stormwater stormwater improvements completed on 32 nd /Wonderwood Park The Utilities Committee requested a tour of the current construction sites. Aubrey Collier will coordinate a tour for the next meeting. Utilities Committee October 1, 2018 Page 2