LACEY CITY COUNCIL AGENDA DECEMBER 6, :00 P.M. 420 COLLEGE STREET, LACEY CITY HALL

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1 CITY COUNCIL ANDY RYDER Mayor CYNTHIA PRATT Deputy Mayor LACEY CITY COUNCIL AGENDA DECEMBER 6, :00 P.M. 420 COLLEGE STREET, LACEY CITY HALL LENNY GREENSTEIN JASON HEARN MICHAEL STEADMAN RACHEL YOUNG CAROLYN COX CITY MANAGER SCOTT SPENCE CALL TO ORDER: 1. PLEDGE OF ALLEGIANCE 2. APPROVAL OF AGENDA & CONSENT AGENDA ITEMS* A. Council meeting minutes of November 15, 2018 B. A motion to approve payment of claims, wages, and transfers for November 8, 2018 through November 27, * Items listed under the consent agenda are considered to be routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. 3. PUBLIC RECOGNITIONS AND PRESENTATIONS: A. Northwest Christian Lacey Boy s Cross Country Team (Coach Mike Michael) 4. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA* *The City Council will allow comments under this section on items NOT already on the agenda. Where appropriate, the public will be allowed to comment on agenda items as they are addressed during the meeting. 5. PUBLIC HEARING: A. Final 2019 Budget Hearing (Troy Woo) 6. PROCLAMATION: 7. REFERRAL FROM PLANNING COMMISSION: 8. REFERRAL FROM HEARINGS EXAMINER: 9. RESOLUTIONS: 10. ORDINANCES: 11. MAYOR'S REPORT: A. Recommend reappointment of Dennis Reed to PFD (Andy Ryder) B. Recommend reappointment of Ruth Weigelt to LTAC (Andy Ryder)

2 12. CITY MANAGER'S REPORT: A. Approval to award bid for the College and Yelm Water Improvements Project (Scott Egger) B. Specialized Recreation ILA (Jennifer Burbidge) 13. STANDING GENERAL COMMITTEE A. Utilities (11.05) B. Transportation (11.06) 14. OTHER BUSINESS: 15. BOARDS, COMMISSIONS, AND COMMITTEE REPORTS: A. Mayor Andy Ryder: 1. Mayors Forum 2. Thurston Chamber Shared Legislative Committee 3. Transportation Policy Board (TPB) B. Deputy Mayor Cynthia Pratt: 1. Joint Animal Services Commission (JASCOM) 2. LOTT 3. Olympic Region Clean Air Agency (ORCAA) C. Councilmember Rachel Young 1. Economic Development Council (EDC) 2. Health & Human Services Council (HHSC) 3. Thurston Thrives D. Councilmember Lenny Greenstein 1. Emergency Medical Services (EMS) 2. TCOMM Thurston County Law & Justice E. Councilmember Jason Hearn: 1. Lodging Tax Advisory Committee (LTAC) 2. Olympia-Lacey-Tumwater Visitor & Convention Bureau (VCB) 3. Thurston County Coalition Against Trafficking (TCCAT) F. Councilmember Michael Steadman: 1. Lacey South Sound Chamber 2. Solid Waste Advisory Committee (SWAC) G. Councilmember Carolyn Cox 1. Community Action Council 2. Intercity Transit (IT) 3. Thurston Regional Planning Council (TRPC) 4. Ad Hoc Committee on Homelessness and Affordable Housing 16. ADJOURN

3 MINUTES OF A REGULAR MEETING OF THE LACEY CITY COUNCIL HELD THURSDAY, NOVEMBER 15, 2018, IN LACEY COUNCIL CHAMBERS. CALL TO ORDER: Mayor Ryder called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: Mayor Ryder led the Pledge of Allegiance. COUNCIL PRESENT: A. Ryder, C. Pratt, J. Hearn, L. Greenstein, M. Steadman, R. Young, C. Cox STAFF PRESENT: S. Spence, J. Burbidge, S. Egger, D. Schneider, R. Walk, C. Ward, P. Edmonds Mayor Ryder amended the agenda to add Student of the Month under Public Recognitions/Presentations. APPROVAL OF AGENDA AND CONSENT AGENDA: Consent Agenda Items: A. Council Meeting Minutes of October 25, B. Council Meeting Minutes of November 1, C. A motion to approve payment of claims, wages and transfers for October 25, 2018 through November 7, DEPUTY MAYOR PRATT MOVED TO APPROVE THE CONSENT AGENDA AND AMENDED AGENDA. COUNCILMEMBER GREENSTEIN SECONDED. MOTION CARRIED. Page 1 of 12

4 PUBLIC RECOGNITIONS AND PRESENTATIONS: Diane Cockrell with Gateway Rotary and Jeannie Dimico, Volunteer Specialist with North Thurston Public Schools, presented Baylen Ratcliff with the Service Above Self Student of the Month award. Baylen is a sophomore at River Ridge High School and Puget Sound s Estuarium s youngest certified beach naturalist. Gateway Rotary and North Thurston Public Schools have partnered together to create the Service Above Self Student of the Month award. Each month, one student from a high school within North Thurston Public Schools will be selected to receive the award. Mayor Ryder would like to recognize recipients of the Student of the Month award at Council meetings. PUBLIC COMMENT: Ed Pole, resident of Lacey, spoke about the unexpected results of the Metropolitan Park District Proposition 1. He offered suggestions on how to approach the results, and would like to assist the Parks Commission and Council in implementing the will of the people to develop a different park philosophy. Lisa Gilotti founded Build a Bus Home with the intention of helping with the low income housing crisis. The organization is currently working on two buses and are now ready to begin the design and implementation. They are in need of volunteers, supplies, and funding, and are interested in partnering with as many people as possible. Terry Johnson, a Lacey resident who lives in the Meridian Campus area, spoke of his concerns with the homeless encampment near his home. He asked Council to deal with this issue with a firm hand, and not enable the situation. Page 2 of 12

5 Tyler Burbidge, a resident of Tumwater, spoke in favor of the Build a Bus Home organization and encouraged Council and others to volunteer. Mitchel Potter expressed his concern for the lack of street lighting and sidewalks at the corner of Husky and School Streets. He s concerned about the safety of the children who wait for the bus at the corner. Mayor Ryder explained to Mr. Potter that the corner of Husky and School is in Thurston County. The Mayor encouraged him to reach out to the County with his concerns. Councilmember Hearn thanked citizens for speaking during the public comment period. He encouraged citizens to also send written comments to the Mayor and Council. PUBLIC HEARING: Mayor Ryder opened the public hearing at 7:23 pm to accept public comment and provide staff with any guidance or direction regarding the proposed 2019 Budget. Any City Council direction will be incorporated into the budget, which is scheduled for adoption on December 20, A balanced 2019 budget was presented to the City Council on October 25, 2018, by City Manager Scott Spence. The City Council conducted a revenue hearing on November 1, The total proposed 2019 Budget is $142,138,399, which is a decrease of $809,418 compared to the amended 2018 Budget. The proposed 2019 Budget maintains all services and provides funding for a number of capital projects and improvements. The City Council is scheduled to conduct a second and final budget hearing on December 6, Budget adoption is scheduled for December 20, Page 3 of 12

6 There were no public comments. Mayor Ryder would like to discuss adding a youth council and increasing the Council s travel budget at the next Worksession. Mayor Ryder closed the public hearing at 8:01 p.m. Mayor Ryder opened the public hearing at 8:02 p.m. to receive public comment on the Steilacoom/Marvin Annexation Project No Staff distributed Thurston County s written comments relating to their concerns of the proposed boundaries. The City received a petition for annexation filed by Frank Evans, Ostrom Mushroom Company, North Thurston Public Schools, Fire District 3, and the City of Lacey using the 60 percent petition method (RCW 35A ). The Thurston County Assessor s office has verified that the signatures represent not less than 60 percent of the assessed valuation for general taxation of the property for which the annexation has been petitioned (RCW 35A ). Prior to approval of the annexation, a public hearing is required to be held by the City Council. Notice of the public hearing has been published in The Olympian and posted in three public places in the proposed annexation area. Following the public hearing, the annexation application is required to be sent to the Thurston County Boundary Review Board. Once the public hearing has been held and the Boundary Review Board process has concluded, the City Council can take final action on the annexation through passage of an ordinance approving the annexation. Page 4 of 12

7 Chief Steve Brooks, Lacey Fire District 3 (FD3), spoke in favor of the proposed annexation. The LFD staff and board are actively working on their capital facilities plan. A top priority is a new fire station in the proposed annexation area. They anticipate their Special Use Permit will be approved by the County by the end of the month. Ed Pole inquired where Lacey s current boundary is located in relation to the proposed boundaries, and if there are any considerations for rezoning residential zones in conjunction with annexation or afterwards. Rick Walk, Community & Economic Development Director, responded that when the comprehensive plan is reviewed, there might be rezoning at that time. Mayor Ryder closed the public hearing at 8:19 p.m. COUNCILMEMBER GREENSTEIN MOVED TO FORWARD THE ANNEXATION APPLICATION TO THE THURSTON COUNTY BOUNDARY REVIEW BOARD. COUNCILMEMBER STEADMAN SECONDED. MOTION CARRIED. PROCLAMATION: Mayor Ryder and Council read the Small Business Saturday Proclamation. Mayor Ryder and Council read the Giving Tuesday Proclamation. RESOLUTIONS: Resolution 1072 authorizes the 2019 Ad Valorem Tax Increase. RCW (2)(c) sets the property tax limit factor for a taxing jurisdiction with a population over 10,000 as the lesser of 101 percent or 100 percent plus inflation. Page 5 of 12

8 The Thurston County Assessor s Office suggests the adoption of a separate resolution or ordinance to satisfy the provisions of RCW (3)(a), which states: Except as provided in (b) of this subsection (3), no increase in property tax revenue may be authorized by a taxing district, other than the state, except by adoption of a separate ordinance or resolution, pursuant to notice, specifically authorizing the increase in terms of both dollars and percentage. The ordinance or resolution may cover a period of up to two years, but the ordinance must specifically state for each year the dollar increase and percentage change in the levy from the previous year. The exceptions referenced above relate to new construction, improvements to property, newly construction wind turbines, and state-assessed utility property. The proposed resolution includes provisions to comply with this requirement, which will allow the County Assessor s Office to assess the City s 2019 property tax as authorized. The resolution authorizes an increase of one percent, which is equal to $64,679. Councilmember Hearn encouraged Council and citizens to read a recent article by Bloomberg on Why Economists Love Property Taxes and You Don t. He will provide a copy to the Finance Director. DEPUTY MAYOR PRATT MOVED TO APPROVE RESOLUTION 1072 RELATING TO THE 2019 AD VALOREM TAX INCREASE. COUNCILMEMBER YOUNG SECONDED. MOTION CARRIED. Resolution 1073 supports reforms to the Washington Condominium Act. Page 6 of 12

9 The City of Lacey, and the entire Thurston County region, is experiencing a shortage of affordable housing options. Condominiums represent a viable and affordable opportunity for first-time and downsizing homebuyers. The potential for litigation and liability related to building defects are some of the primary drivers that have increased costs associated with this housing option and caused the development community (i.e., developers, lenders, architects, contractors, and insurance carriers) to find disfavor in building new condominiums. Reforms to the Washington Condominium Act could be an avenue to address these concerns. As part of the City of Lacey s work to encourage affordable housing and to increase a diversity of housing types, the City Council discussed support for balanced reform to the Washington Condominium Act as a way to renew interest in constructing more condominiums in the State of Washington COUNCILMEMBER GREENSTEIN MOVED TO APPROVE RESOLUTION 1073 TO SUPPORT REFORMS TO THE WASHINGTON CONDOMINIUM ACT. COUNCILMEMBER YOUNG SECONDED. MOTION CARRIED. ORDINANCES: Ordinance 1536 adopts the 2019 Ad Valorem Property Tax. Each year the taxing districts must certify their budgets and property tax levies by November 30 or the County Assessor must use the previous year s certified levy amounts. The proposed ad valorem tax ordinance sets the 2019 general property tax at $6,797,100. This will result in an estimated levy rate of $ per $1,000 of Page 7 of 12

10 assessed valuation. This is an increase of $329,163 or 5.09 percent compared to the 2018 general property tax collections. The adjustments to next year s levy include an $208,771 increase due to new construction, a $64,679 increase due exercising the 1.0 percent revenue limit adjustment, and a $55,713 increase from the 2018 refund levy. The proposed ordinance also sets the voter-approved GO Bond redemption property tax levies. The total 2019 property tax levy collection for GO Bond redemption is $1,131,150. The total estimated GO Bond redemption levy rate is $ per $1,000 of assessed valuation. The outstanding GO Bonds and their portion of the property tax levies are listed below. DEPUTY MAYOR PRATT MOVED TO ADOPT THE 2019 AD VALOREM PROPERTY TAX ORDINANCE NO COUNCILMEMBER YOUNG SECONDED. MOTION CARRIED. MAYOR S REPORT: Mayor Ryder recommended the appointment of Don Melnick to the TC Media Board. MAYOR RYDER MOVED TO APPROVE THE APPOINTMENT OF DON MELNICK TO THE TC MEDIA BOARD. COUNCILMEMBER STEADMAN SECONDED. MOTION CARRIED. CITY MANAGER S REPORT: Scott Egger, Public Works Director, presented Council with a request to authorize the City Manager to sign an Interlocal Cooperation Agreement (ILA) between LOTT Clean Water Alliance, the cities of Lacey, Olympia, and Tumwater, and Thurston County for wastewater flow reduction and water conservation projects. The ILA is an updated version of the previous Water Conservation ILA s. The intent of this ILA is to Page 8 of 12

11 regionally reduce wastewater flows through implementation of the Water Conservation Coordination Plan (Plan) thereby delaying the need to develop additional wastewater treatment capacity. The Plan establishes a wastewater flow reduction goal of at least 120,000 gallons per day by Activities implemented as part of the Plan include: Energy Star Certified Clothes Washer Rebates High-Efficiency Toilet Rebates WaterSmart Technology Rebates Better-than-Code Rebates Water-Saving Kits Promotional/Educational Efforts As all elements cannot be implemented simultaneously due to budget and staffing constraints, a biennial work plan will be developed and approved. This also allows the program to respond to advances in water saving technology, regulatory requirements, and adjust program offerings to reach the wastewater reduction goal. COUNCILMEMBER STEADMAN MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN THE INTERLOCAL COOPERATION AGREEMENT BETWEEN THE LOTT CLEAN WATER ALLIANCE, THE CITIES OF LACEY, OLYMPIA, AND TUMWATER, AND THURSTON COUNTY FOR WATER FLOW REDUCTION AND WATER CONSERVATION PROJECTS. COUNCILMEMBER GREENSTEIN SECONDED. MOTION CARRIED. Scott Spence, City Manager, updated Council on two Interlocal Agreements he recently signed that were under $25,000: 1. ILA between the City of Lacey and Washington State Patrol to utilize their facilities for Page 9 of 12

12 Emergency Vehicle Operator Course (EVOC) training for ILA between the City of Lacey and Thurston County for the repair and/or replacement of car radios. STANDING GENERAL COMMITTEES: Finance & Economic Development Committee Mayor Ryder reported the Committee reviewed the Ad Valorem Tax Ordinance, Ad Valorem Tax Resolution, and Third Quarter 2018 Investment Report Budget. General Government & Public Affairs Committee Deputy Mayor reported the Committee received an update on the FCC Small Cell Order, and visited the finished parks projects at Woodland Creek Community Park trail connection and the bleacher cover project at the Regional Athletic Conference. BOARDS & COMMISSIONS: Transportation Policy Board Mayor Ryder reported on several items: Deschutes Valley Trail funding transfer request. Human Services Transportation Plan prioritized project list. I-5 update legislative session. Ruckelshause Center workshops. LOTT Deputy Mayor Pratt reported on several items: Strategic Plan final draft. Public Health Emergency Support Program. Budget for shower facility for the homeless residing in Olympia. Procurement Policy updates. Biosolids Hauling and Beneficial Use Services Contract. Nimble Storage Array Purchase. Page 10 of 12

13 Non-discrimination in Benefits Policy Repeal. Henderson North Property Easement Budget and Capital Improvements Plan. Employee Service Award. Finance and Environmental Planning & Communications performance reports. TRPC update. Olympic Region Clean Air Agency Deputy Mayor Pratt reported on several items: Update on gas station rule. Review asbestos and demolition penalty worksheets. 10-year review of employee changes. Small Works Roster. Woodstove program update. Thurston County Coalition Against Trafficking Councilmember Hearn reported on the community conversation event, 5k fundraising event, and developing key sponsors. Community Action Council Councilmember Cox reported on the impacts of the state s determination on the weatherization program. Projects utilizing state or federal dollars must pay prevailing wage, which will result in at least 20-25% reduction in the number of homes serviced by this program. Intercity Transit Councilmember Cox reported on several items: Conducted public hearing for 2019 draft budget. Ballot measure approved by 65%. Approved short and long range plans. Declared vehicles and maintenance items as surplus. Page 11 of 12

14 Ad Hoc Committee on Homelessness and Affordable Housing Councilmember Cox reported on several items: Update on Olympia s housing crisis. City of Olympia will clean up encampments on State Street. Discussed ways Lacey an Olympia can work together on these issues. Economic Development Council Councilmember Young reported on several items: Hosted delegation from Mianyang China, and signed Memorandum of Economic Development Agreement. Online platform created for opportunity zoned funds. All EDC programs are on target to meet their goals. Regional Innovation Expo will be on December 6 at Little Creek Conference Center. Mayor Ryder adjourned the meeting at 9:16 p.m. MAYOR: ATTESTED BY CITY CLERK: DATE APPROVED: Page 12 of 12

15 LACEY CITY COUNCIL MEETING December 6, 2018 SUBJECT: Disbursement Approval RECOMMENDATION: By motion, approve payment of claims, wages, and transfers. STAFF CONTACT: Troy Woo, Finance Director ORIGINATED BY: Troy Woo, Finance Department BACKGROUND: The action requested of the City Council is by motion to approve payment of claims, wages and transfers for 11/8/2018 through 11/27/2018. The disbursements consist of the following: Checks: Week of Beg. Check No. End. Check No. Amount 11/9/ ,124, /16/ , /21/ , Electronic Transfers: Week of Amount 11/2/2018 1, /6/ /7/ , /9/ , /12/ /13/ /13/ , /15/ /16/ , /21/ , /26/ , /26/ Page 1 of 2

16 Significant Disbursements: Vendor Amount Description LOTT Wastewater Alliance $ 922, LOTT ERU s North Thurston Pub. Sch. $ 50, Impact Fees RC Walsh & Company $ 59, rd Avenue Sidewalk Repairs Granite Construction Co. $ 230, Street Overlay LOTT Wastewater Alliance $ 169, LOTT Reserve Cap Fees Puget Sound Energy $ 90, Utilities Pape & Sons Construction $ 203, Lift Station No. 2 Replacement Parametrix, Inc. $ 63, College & 22 nd Roundabout Page 2 of 2

17 LACEY CITY COUNCIL MEETING December 6, 2018 SUBJECT: Final 2019 Budget Hearing RECOMMENDATION: Conduct Budget Hearing, accept public comment, and recommend budget changes. STAFF CONTACT: Scott Spence, City Manager Troy Woo, Finance Director ORIGINATED BY: Troy Woo, Finance Department ATTACHMENTS: FISCAL NOTE: Total Proposed 2019 Budget - $142,235,705 Total Proposed 2019 General Fund Budget - $49,511,784 PRIOR REVIEW: BACKGROUND: The 2019 budget process has reached its final stages thanks to the hard work and efforts of the City Council and city staff. During the summer months and concluding in September, city staff developed the budget proposals. The Finance and Economic Development Committee received a budget update on September 25, The full Council discussed and provided guidance on key 2019 Budget issues at the annual budget workshop on October 4, City Manager Spence presented a balanced 2019 Budget to the City Council on October 25, The City Council conducted two public hearings, a revenue hearing on November 1 and the first budget hearing on November 15. The 2019 Proposed Budget considers all the City Council guidance and policy direction that has been given throughout this budget process. The City Council is scheduled to conduct the final public hearing on the budget on December 6, The total Proposed 2019 Budget is $142,235,705. This is a decrease of $712,112 compared to the amended 2018 Budget. The primary reason for the decrease is the completion or substantial completion of certain one-time capital projects and fewer interfund transfers for Page 1 of 2

18 2019 capital projects and purchases. The capital project reductions are partially offset by increasing labor costs and workforce considerations. The total proposed General Fund Budget is $49,511,784. This is an increase of $831,961 or 1.7 percent compared to the amended 2018 General Fund Budget. The primary reason for the General Fund change is related to the aforementioned workforce considerations. Based on City Council direction received at the November 15 public hearing, the proposed budget contains the following changes to the original Proposed 2019 Budget document that was presented on October 25, 2018: $5,000 for the implementation of a new Youth Council is included within the City Council budget. An additional $48,682 was added to the Regional Athletic Complex proposed budget due to an error in the labor projection. This will change impacts the following three funds: Current Expense (Fund 001), Regional Athletic Complex (Fund 007), and Parks and Open Space (Fund 303). Due to the interfund transfers involved, the bottom-line impact to the budget is doubled. The total impact of this change is $97,364. The City Council has directed staff to reinstate the policy of funding public art at a $1.00 per capita level. The 2018 population is 50,170. An equal total in dollars from reserves will be assigned to fund the public art program without changing the proposed budget. The purpose of the Final 2019 Budget Hearing is to accept public testimony and for City staff to receive final direction for any budget changes. The 2019 Budget is scheduled for adoption on Thursday, December 20, Page 2 of 2

19 LACEY CITY COUNCIL MEETING December 6, 2018 SUBJECT: College and Yelm Water RECOMMENDATION: Motion to award Lacey Contract Number PW to low bidder South Sound Contractors from Lacey, Washington in the amount of $307, STAFF CONTACT: Scott Spence, City Manager Scott Egger, P.E., Public Works Director Peter Brooks, P.E., Water Resources Manager Teri O Neal, P.E., Senior Utilities Engineer Tyson Poeckh, Ph.D., P.E., Project Administrator Justin Knox, P.E., Design Engineer ORIGINATED BY: Public Works Department ATTACHMENTS: NONE FISCAL NOTE: College and Yelm Water was anticipated and included in Lacey s 2018 Budget. Funding for the project is provided under fund code WA18CY through the Water Budget PRIOR REVIEW: N/A BACKGROUND: This contract provides for the installation of 8-inch and 12-inch diameter water main, cutting out existing butterfly valves and replacing them with gate valves, inserted valves and future stubs along the College Street SE and Yelm Highway SE corridors. Work to include connections to existing water system, water main abandonments, and other work. The project was advertised for two weeks and bids were opened November 15, Thirteen (13) bids were received. The 13 bids ranged from a low of $307, to a high Page 1 of 3

20 of $573, South Sound Contractors from Lacey, Washington, is low bidder at $307, The Engineer s Estimate is $408, A Bid Summary Sheet is attached. South Sound Contractors is qualified and capable of performing the work. Start date of the project is anticipated to be end of January 2019, and there are 40 working days allotted. ADVANTAGES: 1. This work needs to be completed prior to the College and Yelm Overlay done later in This work will allow for improved cleaning of the water main in the south portion of the City s water service area. DISADVANTAGES: 1. Typical traffic delays can be expected during construction. Page 2 of 3

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22 COMMUNITY RELATIONS & PUBLIC AFFAIRS COMMITTEE MONDAY, DECEMBER 3, :00 A.M. COUNCIL CHAMBERS 1. SPECIALIZED RECREATION ILA JENNIFER BURBIDGE, DIRECTOR OF PARKS AND RECREATION (STAFF REPORT) 2. MAYOR S GALA STEVE KIRKMAN, PUBLIC AFFAIRS MANAGER (VERBAL) 3. CHRISTMAS TREE ROUND-UP JENNY BAUERSFELD, COMMUNITY RELATIONS SPECIALIST (VERBAL)

23 COMMUNITY RELATIONS COMMITTEE December 3, 2018 SUBJECT: Interlocal Agreement Regarding the Provision of Specialized Recreation Services RECOMMENDATION: Motion to approve and forward Interlocal Agreement with Thurston County regarding the Provision of Specialized Recreation Services to the full City Council for approval STAFF CONTACT: Scott Spence, City Manager Jen Burbidge, Parks and Recreation Director ORIGINATED BY: Parks and Recreation Department ATTACHMENTS: 1. Interlocal Agreement Regarding the Provision of Specialized Recreation Services. FISCAL NOTE: Funding in the amount of $8,377 is included in the approved 2018 Budget for Professional Services Sunshine Program, account PRIOR REVIEW: The Board of Park Commissioners reviewed the Interlocal Agreement at the regular monthly meeting on October 3, BACKGROUND: Thurston County is proposing an Interlocal Agreement, between the City of Lacey and Thurston County, for the purpose of documenting the services and payment of funds for the Specialized Recreation Program that has been offered to citizens under this model partnership since the early 1990 s. Thurston County provides a countywide Specialized Recreation program for persons with developmental or physical disabilities, with contribution of funds from the cities of Lacey, Olympia, and Tumwater. The Cities of Olympia and Tumwater will each be parties to respective interlocal agreements with Thurston County. As per the agreement, the City of Lacey would contribute $8,377 per year toward Specialized Recreation programs. This is the same amount that has been contributed per year since The agreement would be for a period of three years, 2018 through 2020, assuming City Council s passing of the budget each year. Page 1 of 2

24 ADVANTAGES: 1. This collaboration has served our city residents very well in the past. It is to our collective benefit to continue this partnership to provide an efficient delivery of a much needed, valued and highly regarded service. 2. Specialized recreation programs offer social interaction opportunities, as well as fitness and fun. DISADVANTAGES: 1. No disadvantages are foreseen. Page 2 of 2

25 AGREEMENT FOR RECREATION PROGRAM THIS AGREEMENT is entered into in duplicate originals between Thurston County (hereinafter County ), and the City of Lacey (hereinafter City ), collectively referred to as parties and individually as party. WHEREAS, RCW allows a city and county to enter into an agreement for the purpose of conducting a recreation program; and WHEREAS, the City desires to provide a recreation program for individuals with developmental disabilities; and WHEREAS, County is willing to provide such a recreation program to the City pursuant to the terms of this Agreement; NOW, THEREFORE, in consideration of the mutual benefits and covenants contained herein, the City and County agree as follows: I. DURATION This Agreement shall take effect January 1, 2018 through December 31, 2020 unless otherwise terminated in the manner described under the termination section of this Agreement. II. SCOPE OF SERVICES A. Responsibilities of County: 1. County agrees to offer recreation programs for youths and adults with developmental disabilities, including program marketing and registration, and program administration, during the term of this Agreement. It is agreed between the parties that the recreation programs are regional in nature and that no recreation program within this Agreement shall imply that residents of the City are the sole recipients. 2. County may use volunteers to assist in the provision of the recreation programs. County will be responsible for the screening of employees and volunteers, as required by law, who assist in the recreation programs. 3. County will invoice the City on an annual basis at the beginning of each Agreement year for the recreation programs provided herein by the County. 4. County may request to schedule the use of City facilities for conducting recreation programs on an as-needed basis. County will reimburse the City for the use of City facilities at an hourly rate that shall cover direct cost of facility use, including part-time staff, if needed. County will pay the City the mutually agreed hourly rate within 30 days of receipt of City s invoice. B. Responsibilities of the City: Agreement for Recreation Programs Page 1 4

26 1. The City will refer those seeking to participate in recreation programs geared toward people with developmental disabilities to County programs as an option for obtaining recreational services. The City may provide website links to County s specialized recreation webpages and other appropriate marketing opportunities. 2. The City shall pay County an annual amount as set out in section III for the recreation programs provided for in this Agreement within 30 days of receipt of an invoice from County. 3. At County s request, the City agrees to provide the use of City facilities for conducting recreation programs, subject to availability. The City will invoice County on an agreed hourly rate basis for facility use. The hourly rate shall cover direct cost of facility use, including part-time staff, if needed. C. This Agreement is for the benefit of the parties, and no third party beneficiary relationship is intended. III. COMPENSATION The City shall pay County the yearly amount of $8, for recreation programs provided by County as set forth in this Agreement. IV. INDEMNIFICATION A. To the extent permitted by law, County agrees to defend, indemnify and hold the City, its elected and appointed officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses and suits including reasonable attorneys fees, arising out of or in connection with County s performance of this Agreement, except to the extent such claims, injuries, damages, losses or suits are caused by the negligence of the City. No liability shall attach to the County by reason of entering into this Agreement except as expressly provided herein. B. To the extent permitted by law, the City agrees to defend, indemnify and hold County, its elected and appointed officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses and suits including reasonable attorneys fees, arising out of or in connection with the City s performance of this Agreement, except to the extent such claims, injuries, damages, losses or suits are caused by the negligence of County. Agreement for Recreation Programs Page 2 4

27 V. TERMINATION OF AGREEMENT A. Either party may terminate this Agreement upon a minimum of 90 days written notice to the other party using the method of notice provided for in this Agreement. The effective date of the termination will be December 31 of the current year in which notice of termination is given. B. In the event funding from state, federal or other sources is withdrawn, reduced, or limited in any way during the term of this Agreement, County may, upon written notice to the City, terminate or suspend this Agreement. Notwithstanding any provision to the contrary, funding under this Agreement beyond the current appropriation year is conditional upon the appropriation by the Board of County Commissioners of sufficient funds to support the work described in this Agreement. Should such an appropriation not be approved, the Agreement shall terminate at the close of the current appropriation year and the parties shall negotiate any refunds if applicable. VI. RELATIONSHIP OF PARTIES Employees of the City and County shall remain at all times under the direction and control of their original party and the performance of work for the other party pursuant to this Agreement shall not change that relationship for any purpose. Neither the City nor County shall be deemed to have agreed to pay the other party s employees any wages or benefits afforded to its own employees. Further, the City and County responsibilities to its own employees for work place injuries shall remain unchanged by this Agreement. VII. NOTICE Any notice required under this Agreement shall be sent, in writing, to the party at the address listed below and shall become effective three days following the date of deposit in the United States Postal Service. CITY COUNTY Attn: Jen Burbidge Attn: Margaret Huff 420 College Street SE 412 Lilly Road NE Lacey WA Olympia, WA VIII. INTERPRETATION AND VENUE The parties agree that this Agreement shall be governed by the laws of the state of Washington and that any action arising out of this Agreement will be instituted and maintained in the Superior Court of Thurston County, Washington. Agreement for Recreation Programs Page 3 4

28 IX. ENTIRE AGREEMENT This Agreement sets forth all terms and conditions agreed upon by the City and County and supersedes any and all prior agreements oral or otherwise with respect to the subject matter addressed herein. IN WITNESS WHEREOF the parties have executed this Agreement as of the day and year written below. The parties hereby ratify any actions taken by the parties on or after January 1, 2018 in accordance with this Agreement, but which are performed prior to the date of formal execution by the parties. CITY COUNTY Scott Spence, City Manager Dated: Schelli Slaughter, Director Public Health and Social Services Dated: APPROVED AS TO FORM: City Attorney Agreement for Recreation Programs Page 4 4

29 UTILITIES COMMITTEE MINUTES NOVEMBER 5, :00 1:05 P.M. COUNCIL PRESENT: JASON HEARN, MICHAEL STEADMAN COUNCIL EXCUSED: CHAIR, RACHEL YOUNG STAFF PRESENT: SCOTT SPENCE, AUBREY COLLIER, PETER BROOKS City of Lacey staff provided a tour of Well Source 15 & 16 at th Way NE and Lift Station 2 on Westlake Drive. The tour concluded around 1:05 p.m. Utilities Committee October 1, 2018 Page 1

30 CITY OF LACEY TRANSPORTATION COMMITTEE MINUTES NOVEMBER 6, :00 5:00 P.M. COUNCIL PRESENT: CHAIR JASON HEARN, CAROLYN COX COUNCIL EXCUSED: MICHAEL STEADMAN STAFF PRESENT: SCOTT SPENCE, SCOTT EGGER, TROY WOO, RYAN ANDREWS, MARTIN HOPPE, CHRIS WARD, DAVE SCHNEIDER, AUBREY COLLIER, LIVIA ROMERO Scott Egger, Public Works Director, requested adding Horizon Pointe Traffic Calming agenda item. ACTION: MOTION: APPROVE AMENDED TRANSPORTATION COMMITTEE AGENDA. MOTION MADE, SECONDED, AND CARRIED BY COUNCILMEMBERS HEARN AND COX. STATE OF THE STREET REPORT CONTACT: AUBREY COLLIER ACTION: INFORMATION ONLY All public roads are visually inspected for pavement surface defects. These defects are documented and tallied in the pavement management database. The purpose of this report is to put raw data in a form that allows the City to determine the current status of these streets on a network level, as well as make intelligent pavement-related repair and funding decisions. The City currently maintains centerline miles of asphalt pavement. The average pavement condition index (PCI) is Over 97% of all streets in Lacey were rated as being good or very good condition. Condition categories are relatively unchanged since last year. The network PCI score is determined from a weighted average based on section area. Recent neighborhood development (new streets), along with a history of road improvement projects, have helped to slow down the rate of pavement deterioration over the entire network. Transportation Committee November 6, 2018 Page 1

31 The impact of various budget scenarios can be evaluated by projecting pavement condition values and deferred maintenance over a period of time, and make clear the advantages and disadvantages of different funding levels and maintenance strategies. LEBANON STREET TRAFFIC CALMING CONTACT: MARTIN HOPPE ACTION: INFORMATION ONLY Sylvia Dedrich, a representative for the homeowners that reside on Lebanon Street, was present and spoke on their behalf. The homeowners are very concerned with the overall traffic they are experiencing on Lebanon Street, and are working on a petition requesting the installation of two sets of speed. They hope this will deter drivers from speeding in that area. The temporary speed bumps would be removed after a year. Speed studies have been conducted by the City and the results indicated Lebanon Street does in fact meet the traffic calming criteria. At this time, the homeowners have yet to meet the 60% survey criteria to move forward with their request. RAINIER LOOP RESTRIPING CONTACT: MARTIN HOPPE ACTION: INFORMATION ONLY The restriping has been completed. Even though an HOA representive was not at the meeting, staff was informed they are very happy with the improvements. The crosswalk and ADA ramp will be installed within the next few months. RUDDELL ROAD RETAINING WALLS CONTACT: MARTIN HOPPE ACTION: INFORMATION ONLY The improvement design for the retaining walls located on Ruddell Road and 27th, along with the appraisal, are now complete. THE HORIZON POINTE TRAFFIC CALMING Transportation Committee November 6, 2018 Page 2

32 CONTACT: SCOTT EGGER ACTION: INFORMATION ONLY Due to several vehicular accidents in the Horizon Pointe neighborhood, a few homeowners have asked the City to conduct a speed study. The results of the study would determine if speed bumps, or other types of deterrents should be installed, if they met the traffic calming criteria. As requested, the City conducted the speed study. However, the results of the study determined Horizon Pointe does not meet the traffic calming criteria. Officer Davie Scott was in attendance and fully supported the results of the speed study. He stated that all of the accidents he responded to in the Horizon Pointe neighborhood, involved drivers that lived in the neighborhood and no involvement from cut-through drivers. The Council suggested staff follow up with the concerned citizen to inform them of the findings. Transportation Committee November 6, 2018 Page 3