MINUTES OF REGULAR MEETING BOARD OF PARK COMMISSIONERS November 27, 2017

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1 MINUTES OF REGULAR MEETING BOARD OF PARK COMMISSIONERS November 27, 2017 PRESENT: EXCUSED: IN THE CHAIR: PLACE: FLAG SALUTE: STUDY SESSION Andrea Smith, President Aaron Pointer, Clerk Tim Reid Erik Hanberg Jessie Baines Andrea Smith 4702 South 19 th Street Commissioner Hanberg DISTRICT STRATEGIC PLAN Joe Brady began the study session by reviewing the District s Mission, Vision and Core Values. He noted that these were all reviewed during the plan s review and they will remain unchanged. Mr. Brady commented that the plan will support three core areas for the District: Social, Sustainability and Environmental. Several examples of tactical action steps to support the goals under each pillar were then discussed. Leon Younger of Pros Consulting who has been assisting with the plan s development was introduced. Mr. Younger outlined several key performance measures of the plan including the following: Attain workforce diversity in gender and ethnic composition that are within 5% of the District community by MPT Goal = Achieve 90% 10 minute walk LOS coverage by the year Achieve 100% completion of all biennial goals outlined in the MLCPP in the 2017/18, 2019/2020 & 2021/22 biennia. Accomplish 100% of all actions annually identified in the MPT Environmental Sustainability Plan. Grow the average non-tax or earned revenue component of the overall MPT operational budget by 0.5% per year. Maintain at least 35% of classes run in 2018 above 75% capacity, 40% in 2019, and 40% in 2020 Commissioner Hanberg suggested the District consider looking at exploring an Earned Income Policy. Commissioner Reid suggested adding a language to the plan related to political strategies. The draft plan is now posted to the District website for public review and comment. Next steps include first reading at the January 8 th Board meeting and adoption on January 22 nd.

2 MINUTES REGULAR PARK BOARD MEETING NOVEMBER 27, 2017 PAGE -2- PUBLIC HEARING 2018 REGULAR PROPERTY TAX COLLECTION & 2018 EXCESS PROPERTY TAX COLLECTION Erwin Vidallon, District Chief Financial Officer opened the public hearing by noting that tonight s presentations represents the first public hearing and also the first reading the regular property tax and excess property tax resolutions. A short video explaining the basics of property tax collection was showed. Mr. Vidallon commented that this is the time of year that the County Assessors-Treasures Office will determine the property tax base for each taxing district and ensure that the district levies are not more than allowed by law. He stated that taxing districts receive their preliminary levy sometime in mid-september and districts have until November 30th to certify through a resolution; final values will be set at the end of December. Currently MPT has a regular property tax levy rate limit that totals $0.75 per $1000 of assessed value. Mr. Vidallon explained that current state law limits annual growth to 1% plus new construction. A proper tax percentage distribution pie chart showing other jurisdictions in the county that collect property tax was then reviewed. An additional pie chart depicting the operating revenue for Metro Parks was then reviewed. Mr. Vidallon highlighted that MPT gets about 28% of operating revenue from property tax. A ten year history of assessed values, levy rates and tax collection was then reviewed. A projection for 2018 collection is estimated at $15,483,169. Mr. Vidallon commented that this general tax levy resolution certifies Metro Parks new highest lawful levy base on property tax revenue in 2017 for the tax year of It also establishes the 2017 levy of regular property tax that will be collected during 2018 to support the 2018 budget. In addition the excess tax levy resolution authorizes the tax levy in 2017 for collection in 2018 needed for debt service payments on the voter-approved unlimited tax general obligation bonds. Second reading for the regular and excess property tax resolutions is at tonight s meeting. Being no public comment the hearing was closed. REGULAR MEETING The regular meeting of the Metropolitan Park District Board of Park Commissioners was called to order by Commissioner Smith at 6:00p.m. Commissioner Hanberg moved to excuse Commissioner Baines; seconded by Commissioner Pointer and passed unanimously. SPECIAL PRESENTATIONS None PRESIDENT S REPORT President Smith commented favorably on the Zoolights opening held last Friday evening. STANDING COMMITTEE AND COUNCIL REPORTS Active Lifestyle & Community Wellness Advisory Council Commissioner Reid stated that at the last meeting the committee reviewed the draft strategic plan. The committee also agreed to serve as a hearing board for suspended coach s appeals, and make recommendations to staff.

3 MINUTES REGULAR PARK BOARD MEETING NOVEMBER 27, 2017 PAGE -3- EXECUTIVE DIRECTOR S REPORT Executive Director, Shon Sylvia commented on the following: Trek vehicles were damaged in last weekend s storm; staff is currently working with insurance adjustors. The BNSF Railway Foundation has donated $25,000 to the nonprofit group that plans to restore Metro Parks Titlow Park lagoon as a potential refuge for juvenile salmon. The South Puget Sound Salmon Enhancement Group accepted a check for the donation on October 30 th when representatives of the foundation toured the park and lagoon. CITIZEN COMMENTS None MINUTES OF THE NOVEMBER 15, 2017 SPECIAL BOARD MEETING Commissioner Hanberg moved to adopt the minutes as presented; seconded by Commissioner Pointer and passed on a vote of 4- CONSENT AGENDA RESOLUTION NO. C95-17: REVISING DECEMBER 2017 MEETING SCHEDULE FOR THE BOARD OF PARK COMMISSIONERS RESOLUTION NO. C96-17: APPOINTING MEMBERS TO THE NATURE & ENVIRONMENT ADVISORY COUNCIL RESOLUTION NO. C97-17: APPOINTING MEMBERS TO THE ACTIVE LIFESTYLE & COMMUNITY WELLNESS ADVISORY COUNCIL Commissioner Hanberg moved to adopt the consent agenda as presented; seconded by Commissioner Being no additional comments the question was called and the consent agenda passed on a vote of 4- Commissioner Hanberg and Reid both commented positively on the qualifications of the newly appointed advisory council members. PURCHASING RESOLUTIONS RESOLUTION NO. P98-17: APPROVAL OF GOODS AND SERVICES FOR METRO PARKS TACOMA 1. BIO MODELS CO. FOR PACIFIC SEAS AQUARIUM ARTIFICIAL SEA PLANT PURCHASE IN AN AMOUNT NOT TO EXCEED Not to exceed $ 93, (Including Sales Tax)

4 MINUTES REGULAR PARK BOARD MEETING NOVEMBER 27, 2017 PAGE -4- Debbie Terwilleger indicated that an RFP went out earlier this summer. Four proposals were received with two being considered responsive. She noted that staff has inspected products and interviewed both companies. This item was discussed at the November 15 th CIC meeting. Being no additional comments the question was called and the consent agenda passed on a vote of 4- PUBLIC WORKS PURCHASING RESOLUTIONS RESOLUTION NO. PW99-17: POINT DEFIANCE MARINA BOAT LIFT IMPROVEMENTS CONTRACT AWARD TO GENERAL MECHANICAL, LLC. BID NO. J Debbie Terwilleger stated that this was discussed by the CIC on November 15 th. She noted that current boat lifts have been in operation for over 25 years and have been repaired many times. Work to replace the lifts is planned for the winter and so that lifts will operational for the summer. Commissioner Pointer inquired about life expectancy for the new lifts. Staff commented that the lifts normally last an average of 25 years. SINGLE READING RESOLUTIONS RESOLUTION NO. PW100-17: WATERFRONT PHASE 1 SR163 N. 46TH ST. TO N. 54TH ST., BID NO. J , CONTRACT AWARD TO SCI INFRASTRUCTURE Debbie Terwilleger commented that this item was discussed at the November 15 th CIC meeting. She reminded the Board that this was originally bid by Atkinson Construction but after withdrawing their proposal the bid package was redone. Staff commented that the new roundabout will increase safety for pedestrians and vehicles at the intersection by reducing vehicle conflicts, slowing traffic, and reducing confusion by increasing wayfinding with well-defined accesses. The Board was reminded that a portion of the funding for this project is coming from WSDOT grant.

5 MINUTES REGULAR PARK BOARD MEETING NOVEMBER 27, 2017 PAGE -5- SECOND READINGS RESOLUTIONS RESOLUTION NO. RR93-17: AUTHORIZING 2017 GENERAL TAX LEVY OF REGULAR PROPERTY TAX FOR COLLECTION IN 2018 This resolution was moved and seconded at the November 15 th special meeting, and two public hearings were held (11/15 & 11/27). RESOLUTION NO. RR93-17: AUTHORIZING EXCESS TAX LEVY FOR UNLIMITED TAX GENERAL OBLIGATION (UTGO) BOND REDEMPTION This resolution was moved and seconded at the November 15 th special meeting, and two public hearings were held (11/15 & 11/27). FIRST READING RESOLUTIONS RESOLUTION NO. RR101-17: AMENDING DISTRICT SICK LEAVE AND ACCRUAL POLICY Paul Weed Chief Administrative Officer reminded the Board that this was presented under new business at the last board meeting. He stated that Washington State approved a new law and proposed regulations that impacts employee s eligibility for sick leave effective January 1, As a result staff is recommending changes to the District s Sick Leave use & Accrual Policy ( ). Recommended amendments include the following: Adds sick leave accrual for all employee classifications; Adds additional family members to the list that employee can use sick leave to care for; Removal of illness needing to be serious or an emergency (adds preventative medical care); Sick leave reinstated, up to a limit, if employee returns to employment within a 12 month period; Adds 3 day requirement before a doctor s note can be asked for; Allows 40 hours to be rolled over annually for non-career employees Mr. Weed commented that review of the policy changes have been consistent with District procedures including staff and executive cabinet review. He further noted the policy is also being reviewed by the District s labor representatives. Mr. Weed distributed a clean version of the policy for Board review. Being no additional comment the resolution moves to second reading on December 11 th.

6 MINUTES REGULAR PARK BOARD MEETING NOVEMBER 27, 2017 PAGE -6- UNFINISHED BUSINESS None NEW BUSINESS BOARD COMMENTS: Commissioner Pointer inquired as to whom is running the outdoor ice rink at Point Ruston. Staff commented that the rink is being run by Point Ruston in partnership with Multi-Care. ADJOURN: Being no further business, the meeting was adjourned at 6:45p.m. APPROVED: President Clerk Submitted by: Jennifer Bowman, Board Secretary