LOU ISIANA DEPA RTM ENT O F A GR ICULTUR E AND FORESTRY M A D ISO N SO IL A N D W ATER C O N SERVATIO N D ISTR ICT TA LLU LA H,LO U ISIA NA

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1 LOU ISIANA DEPA RTM ENT O F A GR ICULTUR E AND FORESTRY AUDIT DIVISION [ir'~i~ "!i M A D ISO N SO IL A N D W ATER C O N SERVATIO N D ISTR ICT TA LLU LA H,LO U ISIA NA R EPO RT N O Underprovisions ofstate law,this report is a public docum ent.a copy oft,he repc.rlhasi;cer~~ubr.-.i:~ed to the entity,anclc;!her~','~i~lel:r!.!~:p!~b ic c~f.,:.:~. 1he reportis avai!i,b!e fi~!p,sm ir :ro T ::. ~:" :x:~~-len P,ouoe office cf tlle I~q '_:!;,t','o l,ucitel~i:d,w ',ieie appropriate,atthe om ce ofthe parish clerk ofcourl Release Date _ ~_~ OL- A N N UA L FINA N C IA L STATEM ENTS FO R TH E Y EA R END ED JUN E 30,2001

2 LOU ISIAN A DEPARTM ENT 0]7 A GR ICULTURE AND FORESTRY AUD IT D IV ISION R EPO RT NO M A DISO N SO IL A ND W ATER CO N SERVATIO N DISTRICT TA LLU LA H,LO U ISIA NA TA B LE O F CO NTENTS PA G E AUD ITO R'S AU D IT REPO RT 1 A U D ITO R'S R EPO RT O F C O M PLIA N C E W ITH STATE LAW S A N D R EG ULATIO NS EXH IBITS A. B C O M BIN ED BA LA NC E S H EI-T- A LL FUN D TYPES A ND ACCO UNT G RO UPS STATEM ENT O F R EV EN U E,EX PEN D ITU R ES A N D C HA N G ES IN FU N D BA LA N C E 3 NO TES TO THE FINANC IAL STATEM ENTS SUPPLEM ENTAL INFO RM ATIO N SC HED ULE A PER DIEM /M ILEAG E PAID TO SUPERVISO RS FO R TH E Y EA R EN D ED 10

3 LOU IS IAN A D EPA RTM ENT O F A G R ICUL TUR E AN D FOR E STRY A UD IT D IV ISION M ay 9,2002 Boa~ ofsupew isors M adison Soiland W aterconserv ation D istrict P.O.Box 1498 Tallulah.Louisiana G entlem en W e have audited the accom panying Balance Sheetofthe M adison Soiland W ater C onservation D istrict,as ofjune 30,2001,and the related Statem ents ofrevenue, Expenditures and C hanges in Fund Balance forthe yearthen ended. These financial statem ents are the responsibility ofthe District's m anagem ent. O urresponsibility is to express an opinion on these financialstatem ents based on ouraudit. O urauditw as m ade in accordance w ith genera ly accepted auditing standards and, accordingly,included such tests ofthe accounting records and such otherauditing procedures as w e considered necessary. Those standards require thatw e plan and perform the auditto obtain reasonable assurance aboutw hetherthe financial statem ents are free ofm aterialm isstatem ent. A n auditincludes exam ining,on a test basis,evidence supporting the am ounts and disclosures in the financialstatem ent presentation. W e believe thatourauditprovides a reasonable basis forouropinion. In ouropinion,the financialstatem ents referred to above presentfairly in allm aterial respects the financialposition ofthe M adison Soiland W aterconservation D istrictas of June 30,2001,and the results ofits operations and changes in its fund balance forthe yearthen ended,in conform ity w ith genera ly accepted accounting principles applied on a consistentbasis. S incerely M ark A.Tilm an A uditd irector M AT: bt State Soiland W aterconservation C om m ittee Legislative A uditor

4 LOU ISIANA D EPA RTM ENT OF AGRICULTUR E AND FORESTRY A UD IT D IV IS ION R EPO RT NO R EPO RT O N CO M PLIA NC E W ITH STATE LAW S A ND R EG ULATIO NS M anagem entofthe M adison Soiland W aterconservation Districtis responsible forthe D istrict's com pliance w ith state and localregulations. A s partofouraudit,w e selected and tested transactions and records to determ ine the extentto w hich the M adison Soil and W aterconserv ation Districtcom plied w ith m ateriallaw s and regulations ofthe State oflouisiana. O urtesting oftransactions and records disclosed the fo low ing ofnoncom pliance The financialstatem ents ofthe Districtw ere notprepared and subsequently had to be prepared by the auditor

5 EXHIBIT A AUDITED CO M BINED BALANCE SHEET G ENERAL SPEC.REVENUE G ENERAL FUND FUND FUND FUND FIXED ASSETS BALA NCE 2001 BALA NCE 2000 ASSETS Cash Accounts Receivable Petty Cash Cerlificates ofdeposit Due From OtherFund M oney M arket Savings P~epaJd Insurance Prepaid M aintenance Furniture & Equipm ent Land & Building TOTAL ASSETS ($210.66) $1, $38, $ $ $41, $4, $o,o0 $o,oo $o,oo $o,oo $o,oo $0,00 $o,oo $o,oo $22, $3, $4, $26, $4, $1, $O.O0 $38, $ $ $22, $3, $72, $1, $1, $o.o0 $37, $ $ $22, $3, $68, LIABILITIES Acco unts Payable Accrued Salaries Accrued FICA Ac rued Retirem ent Accrued Leave Due To O therfund TOTAL LIABILITIES $0.o6 $ $29.84 $1o.73 $ $2.490,00 $0,00 $2, $ $29.84 $10.73 $ $o.o0 $514.5o $39.36 $9.26 $53.63 $567.o7 $2,496,oo $3, $616,75 FUND EQ UITY Fund Balance-Res.-Group Insurance Fund Dalance-Res.-OtherInsurance Fund Balance-Res,-M aintenance Fund Balance -Res.oSpecialRevenue Fund Balance-Unreserved Investm ents in G.F.A. TOTAL FUND EQ UITY so.go $ So.go $40, $0,00 $2,078,07 $26, $40, $2,078,07 $26, $ $2, $40, $26, $ $ $1, $39, $26, $69, $67, TOTAL LIABILITIES & FUND EQ UITY $41, $4, $26, $72, $68, The accom panying notes are an integralpartofthis statem ent.

6 EXHIBIT B STATEM ENT O F REVENUE,EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND SPECIAL TOTAL TOTAL JND 20 REVENUE EQ IP DEQ (319) GLCIGrazing Interest M iscetlaneous NRCS Rentals Revegitation Seedlings/Flags State Funds W aterquality TOTAL REVENUE $1, $5g0.00 $107.0o $33, $36, $3, $3, $3, $1, $5OO.OO $ $33, $30, $1, $5, $1, $o.00 $ $32, $41, EXPENDITURES Advertisements (bid notices) Area M eeting Awards,Contests,Promotions Bank Charges Beard Meetings-perdiem Beard M eetings-m ileage BoatLaunch Fees Dues & Subscriptions Equipm entpurchase Field Materiels/Supplies Flow Thru Funds Insurance-group health Insurance-other Insurance-unem ploym ent M aintenance & Repairs M isce laneous Office Supplies Plants Postage Rent Rentals & Leases Salaries FICA Retirem ent Telephone Travel Trees TOTAL EXPENDITURES S0.00 $20.00 $1, $ $1, S0.00 $2, $2, $21.57 $ $34.00 $22, $1, $ $1, $1, $0,00 8o.oo $2, S0.00 $0.oo $o.oo $o.o0 $0.0O $2O.OO $1, $ $o.o0 $1, $2, $2, $2, $21.57 $0.o0 $ $34.0o $22, $1, $ $1, $I, $0.0o $0.o0 $54.60 $17.00 $1, $ $o.00 $1, $ $4, $2, $2, $12.85 $0.oo $12.50 $85.07 $66.0o $18, $1, $ $1, $7, $35, $2, $37, $41, Excess (deficiency)ofrevenue overexpenditures $ $ $1, $ The accom panying notes are an integratpartotthis steternent.

7 EXHIBIT C STATEM ENT O F R EV EN U E,EX PEN DITU RES AND CHANGES IN FUND BALANCE GENERAL SPEC,REVENUE TOTAL TOTAL FUND 2001 FUND FUND 2001 FUND 2000 Fund Balance-Unreserved Beginning oftheyear Excess(deficiency)ofRevenue overexpenditures Less:PriorPeriod Adjustment/Transfers Less: Establish F,B.-Reserved foro therinsurance Less: Establish F.B.-Reserved form aintenance Fund Balance-Unreserved End ofthe Year $40.403,98 $ $ $40, OTHER FINANCING SO URCES Fund Balance-Reserved for Group Insurance (Beg.Balance) Plus: Paid-in by Supervisors Less: Paid-outby District Less:PriorPeriod Correction Fund Balance Reserved for Group Insurance (Ending Balance) 00 $ Fund Balance-Reserved for OtherInsurance (Beg.Balance) Plus: Paid-in Less: Paid-out Fund Balance Reserved for OtherInsurance (Ending Balance) $ $ $ Fund Balance-Reserved for Maintenance (Beg.Balance) Plus:Paid-in Less: Paid-out Fund Balance Reserv ed for Maintenance (Ending Balance) 00 The accom panying notes are an integralpartofthis statem ent.

8 LOU ISIANA D EPA RTM ENT OF AGRICULTURE AND FORESTRY A UD IT D IV ISION R EPO RT N O MADISO N SO IL AND W ATFR CO NSERVATIO N DISTRICT TA LLU LA H,LO UISIA NA NO TES TO TH E FINA NCIA L STATEM ENTS FO R TH E Y EA R EN D ED JU N E 30,2001 S U M M A RY O F SIG N IFICA NT A C C O U NTIN G PO LIC IES The M adison Soiland W aterconservation Districtw as created by the Louisiana Legislature. The D istrictprim arily assists farm ers and otherland users in the w ise use oftheirlands and the prevention oferosion offarm and urban land and the po lution of w aters in the state. The governing board ofsuperv isors adm inisters the operations and responsibilities ofthe Districtin accordance w ith Louisiana Statutes. The board is com prised offive m em bers. In A pril1984,the FinancialA ccounting Foundation established the G overnm ental Accounting Standards Board (GASB)to promulgate generaly accepted accounting principles and reporting standards w ith respectto activities and transactions ofstate and localgovernm entalentities. In Novem ber,1984,the G A SB issued a codification of governm entalaccounting and financialreporting standards. This codification and subsequentpronouncem ents are recognized as genera ly accepted accounting principles forstate and localgovernm ents. The financialstatem ents ofthe M adison Soiland W aterconserv ation Districtare prepared in accordance w ith the standards established by the G A SB. G A SB Codification Section 2100 established criteria fordeterm ining the governm ental reporting entity to be the M adison Soiland W aterconserv ation District. The accom panying statem ents presentinform ation only as to the transactions ofthe District. A. FU N D A C C O U NTIN G The financialstatem ents of the M adison Soiland W aterc onserv ation D istrict

9 LOU ISIANA D EPA RTM ENT OF A GR ICULTURE AND FORESTRY AUD IT D IV I SION R EPO R T NO are presented as ifthe accounts w ere organized on the basis offunds and accountgroups,each of w hich w ould be considered a separate accounting entity. Since the D istricthas financialresources w hich are required to be accounted forin otherfunds,a genera lfund and a specialrevenue fund w ere both em ployed. B D uring the fiscalyearending June 30,2001,the M adison Soiland W ater Conservation Districtbegan receiving funds w hich itconsiders SpecialRevenue Funds and the financialrecords have been prepared accordingly. FIXED ASSETS Fixed assets used in the governm entalfund type opera tions are accounted for in the G eneralfixed A ssets accountgroup,ratherthan the G overnm entalfund No depreciation has been provided on generalfixed assets. A lfixed assets are valued athistoricalcost. This accountgroup is nota "fund." Itis concerned w ith the m easurem entof financialposition,notw ith m easurem entofoperations. C. BASIS O F A CCO UNTING Basis ofaccounting refers to w hen revenues and expenditures are recognized and reported in the financialstatem ents. Basis ofaccounting relates to the tim ing ofthe m easurem ents m ade,regardless ofthe m easurem entfocus applied. The records are m aintained on a cash basis and the accom panying financialstatem ents have been converted to a m odified accrualbasis of accountir~g using the fo low ing practices: (1) Revenue State Funds are recorded w hen the D istrictis entitled to the funds N ew sle~ersponsob and equipm entre ntalam recorded in the year earned. Interestincom e on tim e deposits is recorded w hen the deposits have m atured and the incom e is available.

10 LOU ISIANA DEPA RTM ENT OF A GRICULTURE AND FORESTRY A UD IT D IV ISION R EPO R T N O Rents and royalties are recorded in the yearearned Subsequently allotherrevenues are recorded w hen received (2) Expenditures Expenditures w ere recognized in the accounting period in w hich the liabilities are both m easurable and incurred. D. B U D G ETA RY PRA CTIC ES A budgetw as subm itted to the O ffice ofsoiland W aterconservation,louisiana Departm entofagriculture and Forestry. State Funding forthe yearw as based upon the allocation procedures established in the program rules and regulations. E. A N N UA L A ND SIC K LEAV E Em ployees earn and accum ulate annualand sick leave atvarious rates depending on theiryears ofserv ice. Unused annualand sick leave accum ulates w ithoutlim it. The num berofhours ofunused annualleave for w hich an em ployee m ay receive a lum p sum paym entupon term ination from D istrictem ploym entm ay notexceed 300 hours. AtJune 30,2001(fiscalclose),the Madison Soiland W aterconservation District had accum ulated and vested $136.!50,in leave privileges,required to be accrued undersfas 43. C urrentyearexpenditures forsalary and leave privileges total $22, F. PENSIO N PLA N SO C IA L SEC U R ITY B EN EFITS Substantia ly a lem ployees ofthe M adison Soiland W aterconserv ation D istrict

11 LOU IS IAN A D E PA RTM ENT OF A GR ICUL T UR E AND FORE STRY A UD IT D IV IS ION R EPO RT NO are m em bers ofthe SocialSecurity System. The Em ployee contribution w as 7.65% ofgross salary from July 1,2000,through June 30,2001.The District contributed an additional7.65% ofgross salary from July 1,2000,through June 30,2001. The D istrictdoes notguarantee the benefits granted by the Social Security System. PA RO C HIAL EM PLO YEES'R ETIREM ENT SYSTEM Em ployees ofthe M adison Soiland W aterc onservation D istrictare m em bers of the ParochialEmployees'RetirementSystem oflouisiana ("system"),a costsharing multiple employerpublic employees retirementsystem (PERS), controlled and adm inistered by a separate board oftrustees. The System is com posed of tw o distinctplans,plan A and Plan B,w ith separately held assets, and separate benefitprovisions. Eligible em ployees ofthe M adison Soiland W aterconservation Districtare m em bers ofplan B. In the fiscalyearended June 30,2001,the totalpayro lforem ployees ofthe M adison Soiland W ater Conserv ation Districtwas $22, C HA NG ES IN G EN ERA L FIXED ASSETS The G eneralfixed A ssets ofthe M adison Soiland W aterc onserv ation D istdctrem ained unchanged forthe yearended June 30,2001.

12 LOU ISIAN A DEPA RTM ENT OF A GR ICULTUR E AND FORESTRY AUD IT D IV ISION REPO RT NO CO M PENSATIO N PAID TO BO A R D M EM BERS The schedule ofcom pensation paid to the M adison Soiland W ater Conservation D istrictsuperv isors is presented in com pliance w ith House C oncurrent R esolution No.54 ofthe 1979 Session ofthe Louisiana Legislature. C om pensation ofthe M adison Soiland W aterconservation DistrictSuperv isors is included in the generaladm inistrative expenditures ofthe G eneralfund. M em bers ofthe governing board receive com pensation pursuantto Louisiana R evised Statute 3:1207. PER DIEM /M ILEAG E PA ID TO BO A R D M I-M BERS FO R THE YEA R EN DING JUNE 30,2001 BOA RD M EETING S PER TO TA L M EM BER R EIM BURSED D IEM M ILEAG E A M O UNT Thom as 7 $ $ 7.84 $ Bishop Bobby Joe 6 $ $ $ Lee H.N.Pippen 9 $ $ $ W.A. 9 $ $ $ W indham Edward M. 10 $ 350.0O $ $ Yerger,Jr. TOTALS $1, $ $1, TO TAL NU M BER O F BO A RD M EETING S D UR ING THE YEAR W AS 10

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[eoithe/pari}hclelkofcourt LOUISIANA DEPARTM ENT OF AGRICULTURE AND FORESTRY AUDIT DIVISION [i~i,~-5 ~',i~[ ST.LANDRY SO IL A N D W ATER CO NSERVATIO N D ISTRICT O PELO USA S,LO UISIA NA R EPO RT N O. 01-29-36 Underprovisions of