LOUISIANA DEPARTMENT OF AGRICULTURE AND FORESTRY AUDIT DIVISION [!2 [~ii'"'[) [~ I[]:II

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1 q~ q LOUISIANA DEPARTMENT OF AGRICULTURE AND FORESTRY AUDIT DIVISION [!2 [~ii'"'[) [~ I[]:II LO W ER D ELTA SO IL A N D W ATER C O N SERVA TIO N D ISTR ICT D O NA LD SO N VILLE,LO U IS A NA R EPO RT N O A N N UA L FINA N C IA L STA TEM ENTS FO R TH E Y EA R EN D ED JU N E 30,2001

2 LOUISIANA DEPA RTM ENT OF A GRICULTURE AND FORESTRY AUD IT D IV ISION R EPO RT NO LO W ER DELTA SO IL A N D W A TER C O N SERVA TIO N D ISTR ICT DO NA LDSO NVILLE,LO UISIA NA TA B LE O F CO NTENTS PA G E A U D ITO R'S A U D IT R EPO RT 1 A U D ITO R'S R EPO RT O F C O M PLIA N C E W ITH STATE LAW S A N D R EG U LATIO N S EX H IB ITS B CO M BINED BA LA NC E SH EET- A LL FU N D TYPES A N D AC C O U NT G RO U PS STATEM E-NT O F R EV EN U E,EX PEND ITU R ES A ND CHANG ES IN FUN D BA LANCE 3 4 N O TES TO TH E FINA NC IA L STATEM ENTS 6 SUPPLEM ENTAL INFO RM ATIO N SC HED ULE A PER D IEM /M ILEA G E PA ID TO SU PERV ISO R S FO R TH E Y EA R EN D ED 10

3 M ay 13,2002 LOU ISIANA DEPA RTM ENT OF A GRICULTURE AND FORESTRY A UD IT D IV ISION Board ofsupervisors Low erd elta Soiland W aterc onserv ation D istrict 2274 H ighw ay 70,Suite C Donaldsonville,Louisiana G entlem en W e have audited the accom panying Balance Sheetofthe Low erdelta Soiland W ater C onserv ation D istrict,as ofjune 30,2001,and the related Statem ents ofrevenue, Expenditures and C hanges in Fund Balance forthe yearthen ended. These financial statem ents are the responsibility ofthe D istrict's m anagem ent. O urresponsibility is to express an opinion on these financialstatem ents based on ouraudit. O urauditw as m ade in accordance w ith genera ly accepted auditing standards and, accordingly,included such tests ofthe accounting records and such otherauditing procedures as w e considered necessary. Those standards require thatw e plan and perform the auditto obtain reasonable assurance aboutw hetherthe financial statem ents are free ofm aterialm isstatem ent. A n auditincludes exam ining,on a test basis,evidence supporting the am ounts and disclosures in the financialstatem ent presentation. W e believe thatourauditprovides a reasonable basis forouropinion. In ouropinion,the financialstatem ents refl~rred to above presentfairly in a lm aterial respects the financialposition ofthe Low er"delta Soiland W aterc onservation D istrict as ofjune 30,2001,and the results ofits operations and changes in its fund balance forthe yearthen ended,in conform ity w ith genera ly accepted accounting principles applied on a consistentbasis. Sincerely M ark A.Tilm an A uditd irector M AT: bt State Soiland W aterc onserv ation C om m ittee Legislative A uditor

4 LOU ISIANA DEPA RTM ENT OF A GRICULTUR E AND FORESTRY AUD IT D IV ISION R EPO RT NO R EPO RT O N C O M PLIA N C E W ITH STA TE"LAW S A N D R EG U LATIO N S M anagem entofthe Low erdelta Soiland W aterc onservation D istrictis responsible for the D istrict's com pliance w ith state and localregulations. As partofouraudit,w e selected and tested transactions and records to determ ine the extentto w hich the Low erd elta Soiland W aterconserv ation D istrictcom plied w ith m ateriallaw s and regulations ofthe State oflouisiana. O urtesting oftransactions and records disclosed no instances ofnoncom pliance

5 ExhibitA A udited C om bined Balance Sheet G eneral Gen.Fixed Fund Fund Fund AssetG roup Balance 2001 Balance 2000 ASSETS Cash Petty Cash Accounts Receivable M oney M arket C ertificate O fdeposit Savings Prepaid Insurance Prepaid M aintenance Furniture & Equipm ent $16, $82, $ $50, $16, $82, $ $50, $19, $79, $ $50, TOTAL ASSETS $98, $50, $149, $149, LIABILITIES Accounts Payable Accrued Salaries Accrued FICA Accrued Retirem ent Accrued Leave Due to LDOAF $ $60.26 $6, $ $60.26 $6, $ $66.23 $6, TO TA L LIABILITIES $7, $7, $6, FUND EQ UITY Fund Bal.-Res.-G roup Insurance Fund Bal.-Res.-OtherInsura nce Fund Bal.-Res.-Maintenance Fund BaC-Unreserved Investm ents in G.F.A. $3.00 $ $9~, $50, $3.00 $ $91, $5O, $3.00 $ $92,35~.70 $50, TOTAL FUND EQUITY $91, $50, $142, $142, TOTAL LIABILITIES & FUND EQUITY $98, $50, $149, $149, The accom panying notes are an integralpartofthis statem ent.

6 EXHIBIT B STATEM ENT OF REVENUE,EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND 2001 G ENERAL FUND 2000 REVENUE Area M eeting CRP Equipm entrentals Interest LocalFunds M isce laneous Newsletter Sale ofequipm ent Seedlings Stakes/Flags State Funds $0,00 $3, $5, $ $50, $3, $8, $7.00 $ $47, TOTAL REVENUES $59, $60, EXPENDITURES AnnualReport Area M eeting Bank Charges Board M eetings-perdiem Board M eetings-m ileage Dues& Subscriptions Equipm ent Field Supplies Insurance-group health Insurance-other Insurance-unem ploym ent M aintenance & Repairs M iscellaneous Newsletter Ofice Supplies Postage Rent Rentals Salaries FICA Retirem ent Stakes/Flags Telephone Travel $23.60 $1, $1, $ $1, $ $ $1, $1, $22.40 $ $ $1, $ $41, $3, $3, $87.76 $1, $82.79 $1, $ $1, $1, $ $1, $1, $23.04 $ $3OO.OO $ $1, $ $0,00 $39, $2, $2, TOTAL EXPENDITURES $60, $59, Excess(deficiency)ofRevenue overexpenditures ($1,011.10) $ The accom panying notes are an integralpartofthis statem ent.

7 EXHIBIT C STATEM ENT O F REVENUE,EXPENDITURES AND CHANGES tn FUND BALANCE G ENERAL FU ND 2001 G ENERAL FUND 2000 Fund Balance-Unreserv ed Beginning ofthe year Excess (deficiency)ofrevenue overexpenditures Less:PriorPeriod Adjustment Less: Establish F.B.-Reserved foro therinsurance Less: Establish F.B.-Reserved form aintenance $92, ($1,011.10) $3.20 $91, $ ($1.37) Fund Balance-Unreserved End ofthe Year $ $ OTHER FINANCING SOURCES Fund Balance-Reserv ed for Group Insura nce (Beg.Balance) Plus: Paid-in by Superv isors Less: Paid-outby District Less: PriorPeriod Correction $:3.0O $8, ($8,584.74) $0.0g $7, ($7,593.48) Fund Balance Reserv ed for Group Insurance (Ending Balance) $:3.00 $3.00 Fund Balance-Reserv ed far OtherInsurance (Beg.Balance) Plus: Paid-in Less: Pald-out $111.B3 $1, $ $ $1, $ Fund Balance Reserv ed for OtherInsurance (EndingBalance) $ $ Fund Balance-Reserv ed for Maintenance (Beg.Balance) Plus: Paid-in Less: Paid-out $60'7.92 ($60'7.92) $ ($527.28) Fund Balance Reserv ed for Maintenance (Ending Balance) The accom panying notes are an integralpartofthis statem ent.

8 LOU ISIANA DEPA RTM ENT OF A GR ICUL TURE AND FORESTRY A UD IT D IV IS ION R EPO RT NO LO W ER D ELTA SO IL A ND W ATER CO NSERVATIO N DISTRICT D O NA LDSO NV ILLE,LO U ISIA NA NO TES TO THE FINA NC IA L STATEM ENTS FO R TH E Y EA R EN D ED JU N E 30, SU M M ARY O F SIG NIFICA NT A CCO U NTING PO LICIES The LowerDelta Soiland W aterconservation Districtw as created by the Louisiana Legislature. The Districtprim arily assists farm ers and otherland users in the w ise use oftheirlands and the prevention oferosion offarm and urban land and the pollution of waters in the state. The governing board of supervisors adm inisters the operations and responsibilities ofthe Districtin accordance w ith Louisiana Statutes. The board is com prised offive m em bers. In A pril1984,the FinancialA ccounting Foundation established the G overnm ental Accounting Standards Board (GASB)to promulgate generaly accepted accounting principles and reporting standards w ith respectto activities and tra nsactions ofstate and localgovernm entalentities. In Novem ber,1984,the G A SB issued a codification of governm entalaccounting and financialreporting standards. This codification and subsequentpronouncem ents are recognized as generally accepted accounting principles forstate and localgovernm ents. The financialstatem ents ofthe Low erdelta Soiland W aterconserv ation D istrictare prepared in accordance w ith the standards established by the GASB. GASB Codification Section 2100 established criteria fordeterm ining the governm ental reporting entity to be the Low erdelta Soiland W aterc onserv ation District. The accom panying statem ents presentinform ation only as to the transactions ofthe D istrict A. FUN D A CCO UNTING The financialstatem ents ofthe Low erdelta Soiland W aterconserv ation D istrict

9 LOU IS IAN A D E PA RTM ENT O F A G R ICULT UR E AN D FO REST RY AUD IT D IV ISION REPO RT NO are presented as ifthe accounts w ere organized on the basis offunds and accountgroups,each ofw hich w ould be considered a separate accounting entity. Since the D istricthas no financialresources w hich are required to be accounted forin otherfunds,only a generaloperating fund w as used. B. FIX ED A SSETS Fixed assets used in the governm entalfund type operations are accounted for in the G eneralfixed A ssets accountgroup,ratherthan the G overnm entalfund N o depreciation has been provided on generalfixed assets. A llfixed assets are valued athistoricalcost. This accountgroup is nota "fund." Itis concerned w ith the m easurem entof financialposition,notw ith m easurem entofoperations. C. BA SIS O F A C C O U NTIN G Basis ofaccounting refers to w hen revenues and expenditures are recognized and reported in the financialstatem ents. Basis ofaccounting relates to the tim ing ofthe m easurem ents m ade,regardless ofthe m easurem entfocus applied. The records are m aintained on a cash basis and the accom panying financialstatem ents have been converted to a m odified accrualbasis of accounting using the fo low ing practices: (1) Revenue State Funds are recorded w hen the Districtis entitled to the funds N ew slettersponsors and equipm entrentalare reco~ ed in the year earned. Interestincom e on tim e deposits is recorded w hen the deposits have m atured and the incom e is available.

10 LOU ISIAN A D EPA RTMENT OF AGRICULTUR E AND FORESTRY AUD IT D IV ISION R EPO RT N O Rents and royalties are recorded in the yearearned Subsequently a lotherrevenues are recorded w hen re ceived (2) Expenditure s Expenditure s w ere re cognized in the accounting period in w hich the liabilities are both m easurable and incurred. D. BUDG ETA RY PRA CTICES A budgetw as subm itted to the O ffice ofsoiland W aterc onservation,louisiana Departm entof Agriculture and Forestry. State Funding forthe yearwas based upon the a location procedures established in the program rules and regulations. E. A N N UA L A N D SIC K LEAV E Em ployees earn and accum ulate annualand sick leave atvarious rates depending on theiryears ofservice. U nused annualand sick leave accum ulates w ithoutlim it. The num berof hours ofunused annualleave for w hich an em ployee m ay receive a lum p sum paym entupon term ination from D istrictem ploym entm ay notexceed 300 hours. AtJune 30,2001(fiscalclose),the LowerDelta Soiland W aterconservation Districthad accum ulated and vested $6,583.85,in leave privileges,required to be accrued undersfas 43. Currentyearexpenditures forsalary and leave privileges total$41, F. PENSIO N PLA N SO CIA L SEC UR ITY BENEFITS Substantia ly a lem ployees ofthe Low erdelta Soiland W aterc onserv ation District

11 LOU IS IANA D EPA RTM ENT O F A GR ICUL TURE AND FOR E ST RY AUD IT DIV ISION R EPO RT N O are m em bers ofthe SocialSecurity System. The Em ployee contribution w as 7.65% ofgross salary from July 1,2000,through June 30,2001. The D istrict contributed an additional7.65% ofgross salary from July 1,2000,through June 30,2001. The Districtdoes notguarantee the benefits granted by the Social S ecu rity System. 2. C HA NG ES IN G ENERA L FIXED A SSETS The G eneralfixed Assets ofthe Low erdelta Soiland W aterconservation Districthad a netincrease of$581.00,forthe yearended June 30,2001.

12 LOU ISIANA DEPA RTM ENT OF AGRICULTURE AND FORESTRY A UD IT D IV I S IO N R EPO RT N O CO M PENSATIO N PA ID TO BO AR D M EM BERS The schedule ofcom pensation paid to the Low erd elta Soiland W ater C onservation D istrictsuperv isors is presented in com pliance w ith House C oncurrentr esolution No.54 ofthe 1979 Session ofthe Louisiana Legislature. C om pensation ofthe Low erdelta Soiland W aterc onserv ation District Superv isors is included in the generaladm inistrative expenditures ofthe G eneral Fund. M em bers ofthe governing board receive com pensation pursuantto Louisiana Revised Statute 3:1207. PER DIEM /M ILEAG E PA ID TO BOARD M EM BERS FO R THE YEAR END ING JU NE 30,2001 BO A RD M EETING S PER TO TAL M EM BER R EIM BU R SED D IEM M ILEAG E A M O U NT A.Lee A lee 8 $ $ $ John Gay 7 $ $ $ Chris $ $ $ M attingly -- Frankie Sotile $ $ $ Eugene 10 $ $ $ W oods TOTALS $1, $ $1, TO TA L N U M BER O F BO A R D M EETIN G S D U R IN G TH E Y EA R W AS 10

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[eoithe/pari}hclelkofcourt LOUISIANA DEPARTM ENT OF AGRICULTURE AND FORESTRY AUDIT DIVISION [i~i,~-5 ~',i~[ ST.LANDRY SO IL A N D W ATER CO NSERVATIO N D ISTRICT O PELO USA S,LO UISIA NA R EPO RT N O. 01-29-36 Underprovisions of