BAYO U M ALLET AND PLAQ UEM INE G RAVITY DRAINAG E" DISTRICT NO.TEN O F ST.LANDRY PARISH O PELO USAS,LO UISIANA

Size: px

Start display at page:

Download "BAYO U M ALLET AND PLAQ UEM INE G RAVITY DRAINAG E" DISTRICT NO.TEN O F ST.LANDRY PARISH O PELO USAS,LO UISIANA"

Linette Harper
6 years ago
Views:

1 RECEIVED 2~4~L II PH Z:2 BAYO U M ALLET AND PLAQ UEM INE G RAVITY DRAINAG E" DISTRICT NO.TEN O F ST.LANDRY PARISH O PELO USAS,LO UISIANA FINANCIAL.STATEM ENTS FO R THE Y EAR ENDED DECEM BER 31,1999 Underprovisions of state law,this reportis a public docum ent.a copy ofthe reporthas been subm ited to the entity and otherappropriate public officials.the report is available forpublic inspection atthe Baton Rouge office ofthe Legislative Auditorand,w here appropriate,atthe office ofthe parish clerk ofcourt. Release Date _~ -O

2 TABLE O F CO NTENTS PAG E NDEPENDENT AUDITO RS REPO RT 1 G ENERAL PURPO SE FINANC IAL STATEM ENTS Com bined Balance Sheet-A lfund Types and AccountG roups 2 Com bined Statem entofrevenues,expenditures,and Changes In Fund Balances -A lg overnm entfund Types 3-4 Com bined Statem entofrevenues,ex penditures,and Changes In Fund Balances -Budget(Cash Basis)and Actual-GeneralFund Notes to FinancialStatem ents REPORT O N COM PLIANCE AND ON INTERNAL CONTRO L OVER FINANCIAL REPO RTING BASED O N AN AUDIT O F FINANCIAL STATEM ENTS PERFO RM ED IN ACCO RDANCE W ITH 12

3 2"3ar~a,'a Page 1 C ~R 'I'I "IF.D P U B L IC, A C C O U N T A N T NDEPENDENT AUDITO R'S REPO RT The Board ofcom m issioners Bayou M a letand Plaquem ine G ravity Drainage DistdctNo.Ten ofst.i.andty Padsh O pelousas,louisiana I have audited the accom panying general purpose financial statem ents of the Bayou M a let and Plaquemine Gravity Drainage DistrictNo.Ten ofst.landry Parish (a govern mentalentity which is a componentunitofthe St.Landry Padsh Police Jury)asofDece mber31,1999.these financialstatements are the responsibility ofbayou M a letand Plaquem ine G ravity Dra inage DistdctNo.Ten's m anagem ent. M y respo~s~bi~,t~ is to express an opinion on these ~ ponentunitfinancialstatem ents based on m y audit. Icx)nducted m y auditin accordance with genera ly accepted auditing standards and with generaly ac epted governm entauditing standards. Those standards require that Iplan and perform the auditto obtain reasonable assurance aboutw hetherthe financialstatem ents are free ofm atedalm isstatem ents. A n audit includes exam ining,on a testbasis,evidence supporting the am ounts and disclosures in the financial statem ents. An auditalso includes assessing the accounting principles used and significantestim ates m ade by m anagem ent,as w e las evaluating the overa lfinancialstatem entpresentation. Ibelieve that m y auditprovides a reasonable basis form y opinion. In m y opinion,the com ponentfinancialstatem ents referred to above presentfaidy,in a lm aterialrespects the financialposition ofthe Bayou M a letand Plaquem ine G ravity Drainage DistdctNo.Ten ofst.landry Padsh,as ofdecember31,1999,and the results ofits operations forthe yearthen ended in conform ity w ith genera ly accepted accounting principles. June 27.2 ropelousas,la 757 Ph.(318)

4 BAYO U M ALLET AND PLAQ UEM INE G RAVITY DRA INAG E DISTRICT NO.TEN O F'ST.LANDRY PARISH CO M BINED BALANCE SHEET -ALL FUND TYPES AND ACCO UNT G RO UPS DEC EM BER 31,1999 GOVERNM ENTAL FUND TYPES G ENERA L DEBT SERVICE ASSETS Cash Investm ents Ad valorem taxes receivable (netofalowance foruncolectibles) Eiquipm ent Accrued interestreceivable State revenue sharing receivable O lher assets A m ountavailable in Debt Service Fund A m ountto be provided for retirem entoflong-term debt $2, ,31 173,93 5, $o ,448 itqt~l.essets ~ 3~,3S ~ o~8~8 LIAEILITJES.AND.EUND EQUITY LIABILITIES Accounts payable Bonds payable Total.liabilil~s. FUND EQ UITY Investm entin generalfixed assets Fund balance Reserved fordebtservice Reserv ed forequipm entreplacem ent Unreserved,undesignated Tl'ot~l.fund _equilv. Tol~!.!iabilites.a nc!fund equity $2,689 $2,689 25, ,818 2o.,819_ E~ee accom panying notes and accountants'report.

5 Page 2 ACCO UNT G RO UPS G ENERA [. LO NG -TERM DEBT TO TALS (MEMORA NDUM ON LY) P eoember3!,.199b $2, , ,774 5, ,!8_2 887,182 ~,49~,774 SBB~ $2, $2, ,o _. 8 _88,O 89, ,774 2,818 25, 272,255 4o8 _,77_4_

6 Page 3 BAYO U M ALLET AND PLAQ UEM INE G RAVITY DRA INAG E DISTRICT NO.TEN O F ST.LANDRY PARISH CO M BINED STATI;.M ENT O F REVENUES,EXPENDITURES,AND CHANG ES IN FUN[)BALANCE ALL G OVERNEM NTAL FUND TYPES FO R THE YEAR ENDED DECEM BER 31,1999 RE~/ENUE~ Taxes-Property Intergovem m ental State revenue sharing Drainage District12 O ther Trade-in ofequipm ent Interest Specialm aintenance w ork G O VERNM ENTAL FUND TYPES G ENẸ_ ~! DEBT SERvJcF $33,649 $247,987 13,68 197,5 24, :!.5,!4 TOTAL (MEMORA NDUM ONLY) $578,636 $13,68 197,5 28, ]eta reyerjues EX~END!TURE~ C urrentopera ting Labor Truck ra ntal C hem icaltreatm ent-canals Fueland oil Insura nce Helicopterspraying Payro ltax Perdiem and m ileage Professionalfees Engineering assistance Uniform s Legaland advertising M obile telephone Pagerexpense & telephone Equipm ent rental Board m eetings M aterialand supplies Beavercontrol M oving equipm ent M isce laneous Totalcurrentoperating $581,2!8_ $751,BlOt _$822, O O ~,53~_ Continued on nextpage See accom panying notes and accountants'report

7 Page 4 BAYO U MALLET AND PLAQ UEM INE G RAVITY DRAINAG E D ISTRICT NO.TEN O F"ST.LANDRY PA RISH CO M BINED STATEM ENT O F REVENUES,EXPENDITURES,AND C HANG ES IN FUND BALANCE ALL G O VERNEM NTAL FUND TYPES FO R THE YEAR ENDED DECEM BER G O VERNM ENTAl.FUND TYPES TO TAL DEBT (MEMORANDUM G ~ENERAL S_ER_V_!CE ONLY).. E~ I~ENDITURES~(conIinu~d) Debtservice Bonds paid Interestpaid M ainlenance fee Totaldebtservice 45, 53, ,936 Capitaloutlay Totalexpendilures ,325 EXGE~,8_(DE E!CIEN C'~)_QEB EV.ENUE$ OVER (UNDEf?O fsxe'iend!iube8 (93,638) 151, ,432 O'[HE R_E!NANCJN(~.SQU.RC_ES.(U.8 E.$) Operating tranfers in O perating transfers out EXCE,S8.(DEEIGIENCY)_OER EVEN~E8 AN[~D THER.FJNA~C.NG_~QUt~CE_$ QVER_(UNDER)E!X,P~E NDI~UR_ES (g3,638) 151,879 58,241 BEG INNING FUND BALANCE 334,978 48, ,9.!7 ENDING FUND BALANC E See accom panying notes and accountants'report

8 Page 5 BAYO U M ALLET AND F'LAQ UEM INE G RAVITY DRA INAG E DISTRICT NO.TEN O F ST.LANDRY PARISH CO M BINED STATEM ENT O F REVENUES,EXPENDITURES,AND CHANG PS IN FUN[)BALANCE BUDGET (CASH BASIS)AND ACTUAL FO R THE YEAR ENDED DECEM BER G ENERAL FUND VARIANCE FAVO RA BLE RE~ENU_E$ Taxes-Pm perty Intergovem m ental O ther $33, 13, 2~AgoP $33,649 13,68 23~51. $ o! _'rot8!roy~rlu~.s 58,Q~ 581,2~.8 ~,2~8_ EXI~ENDJEURES Currentoperating Capitaloutlay 2, , (531) (325) _Totalexpenditure s 674,_ ~.74,856 (856_) EXCE~ _S_(DEEIC]E NCYI.QE REYEN UES OVER (UNDER)EY~PENDLTURE$ (94,) (93,638) OTHER ~[NANCING SQURGE~;.(U$E~) O perating transfers in o EXCE~$_(12EEI~IENC_~).OF_REVE N UIS~ A._ND_OTIdER Y.!NANGJNG _SQUIRGE$ OVER (UNDEB)_E~P_EN DITU RE_S (94,ooo) ~(93 638) (362) See accom panying notes and accountants'report,

9 Page 6 BAYO U M ALLET AND PLAQ UEM INE G RAVITY DRAINAG E DISTRICT NO,TEN O F ST.LANDRY PARISH NOTES TO THE FINANCIAL STATEM ENTS DEC EM BER 31,1999 NOTE 1-~UMJY~._QF_~,C~ NIFICANT ACCO_~J_N_T.[NG.PO_LIC IE8 The entity being reported on is the Bayou M a letand Plaquem ine G ravity Drainage DistrictNo.Ten ofst. Landry Parish,which is a com ponentunitofthe St.Landry Parish Police Jury.The financialreportincludes a lfunds overw hich the Districtexercises oversightresponsibility. This responsibility includes financial interdependency,selection ofgoverning authority,designation ofm anagem ent,ability to significantly influence operations and accountability forfiscalm atters. The Districtwas created by the St.Landry Parish Police Jury as authorized by Louisiana Revised Statute 38:1751. The Districtis governed by a Board ofcom m issioners,w hich co nsists offive com m issioners appointed by the St.Landry Parish Policy Jury. The Gravity Drainage District was established forthe purpose ofopening and m aintaining a lnaturaldrains in the district,w here dra inage is accom plished using the natura lforce ofgravity. B.FUND AC~O_.~LN_TJ~_G_ The accounts oftrle Districtare organized on the basis offunds and accountgroups,each ofwhich is considered a separa te accounting entity. The opera tions ofeach fund are accounted forby self-balancing accounts thatcom prise its assets,liabilities,fund equity,revenues and expenditures. Revenues are accounted forin individualfunds based upon the purpose forw hich they are to be spentand the m eans by which spending activities are co ntro led.the fund presented in the financialstatem ents are described as fo low s: G eneralfund The G eneralfund is the generaloperating fund ofthe Bayou M aletand Plaquem ine G ravity Drainage DistrictNo.Ten ofst.landry Parish. Itis used to accountfora lfinancialresources exceptthose required to be accounted forin anotherfund. DebtService Fund The DebtService Fund is used to ac ountforthe accum ulation ofresources for,and the paym entof generallong-term debtprincipals,interest,and related costs. CapitalProjects Fund The CapitalProjects Fund is used to accountforfinancialresources to be used forthe acquisition or construction ofmajorcapitalfacilities.

10 Page 7 BAYO U M ALLET AN D PLAQ UEM INE G RAV ITY DRAINAG E DISTRICT NO.TEN O F ST.LA NDRY PARISH NOTES TO THE FINANCIAL.STATEM ENTS DECEM BER 31,1999 C The accounting and financial reporting financialtreatm ent applied to a fund is determ ined by its m easurem entfocus. A lgovernm entalfund types are accounted forusing a currentfinancialresources m easurem entfocus.w ith this m easurem entfocus,only currentassets and currentliabilities genera ly are included on the balance sheet.operating statements ofthese funds presentincreases(i.e.,revenues and otherfinancing sources)and decreases (i.e.,expenditures and otherfinancing uses)in netcurrentassets. The m odified accrualbasis ofaccounting is utilized by the governm entalfund types. Underthe m odified accrualbasis ofaccounting,revenues are recorded w hen susce ptible to accrual,i.e.,both m easurable and available. Available m eans co lectible within the currentpedod orsoon enough thereafterto be used to pay liabilities ofthe currentperiod. Expenditures are recorded w hen the related fund liability is incurred, ifm easura ble. Revenues from localsources consistpdm adly ofproperty taxes. Property tax revenues and revenues received from th e Sate oflouisiana are recognized w hen susceptible to accrual, M isce laneous revenues are reco rd ed as revenue when received in cash because they are genera ly notm easurable untilactua ly received. Investm entearnings are recorded as earned since they are m easurable and available. Purchase ofvarious operating supplies are regarded as expenditures atthe tim e purchased. The co sts ofgovernm entalfund-type inventories are recorded as expenditures when purchased and item s on hand atyear-end,ifany,are notrecorded as assets. Expenditures forinsura nce and sim ilarservices w hich extend over m ore than one accounting period are accounted foras expenditures of the period of acquisition. D. INVESTM ENTS IN CASH nvestm ents are stated atcostoram ortized cost,w hich approxim ates m arket. Louisiana statutes auth orize the Distnctto investin United States bonds,treasury notes orcertificates,tim e certificates ofdepositin state and nationalbanks,orany otherfedera ly insured investm ents. E.]~ '_O ~7~ EZ.~_A N_D_.~UDGETARY ACCOUN!LN~ The Districtadopts an annualbudgetforthe G eneralfund. The annualbudgetis prepared on the ca sh basis ofaccounting. Any revisions thatalterthe totalexpenditures m ustbe approved by the Board of Com m issioners.subsequentto yearend,th e Board adopts an am ended budgetapproving such additional expenditures.

11 Page 8 BAYO U M ALLET AND PLAQ UEM INE G RAVITY DRAINAG E-'. DISTRICT NO.TEN O F ST.LANDRY PARISH NOTES TO THE FINANCIAL STATEM ENTS FO R THE YEARS ENDED DECEM BER 31,1999 F. ENCUMBR /~N_C_F-~S. The Districtdoes notem ploy the encum brance system ofaccounting G,~ Q A$,9_F-E~# _.N A litem s ofproperty,plantand equipm entare recorded in the G eneralfixed Assets AccountG roup. Such assets are maintained on the basisoforiginalcost(cash paid plus trade-in alowance,ifapplicable)and no depreciation is com puted orreco rded thereon. Infrastructures are notcapitalized. Interestcosts incurred on fixed assets,ifany,are notca pitalized. Long-term liabilities expected to be financed from governm entalfund types are accounted forin the G enerallong-tem ~DebtAccountG roup,notin the governm entalfunds. The tw o accountgroups are not"funds". They are concerned only with the m easurem entoffinancia position. They are notinvolved w ith m easurem entorresults ofoperations. Because oftheir spending m easurem entfocus,expenditure recognition forgovernm entalfund types excludes am ounts represented by noncurrentliabilities. Since they do notaffectnet(-urrentassets,such long-term am ounts are notrecognized as governm entalfund type expenditures orfund liabilities. They are instead reported as liabilities in the G enerallong-term DebtAccountG roup. H. PENSIO N PLA N,VACATIO N AND SIC K LEAVE The Districtdoes nothave a pension plan ora vacation and sick leave policy. The board m em bers and em ployees participate in the SocialSecurity Retirem entsystem. ]'.Q_.TAL.L_Q.Q.LJ,LM_I!_.,~ Totalco lum ns on com bined statem ents are ca ptioned "M em orandum O nly" to indicate thatthey are presented only to facilitate financialanalysis. Data in these colum ns do notpresentfinancialposition, results ofoperations,orchanges in financialposition,in conform ity w ith genera ly accepted principles. NOTE 2 -.C.~_~[J AtDecem ber31,1999,the bank balance ofcash in the NOW checking accountwas $2,583, and the investm entbalances were $31,68.The cash and investm ents are secured by federaldepositinsurance up to $1, foreach type ofaccount,secudties m ustbe pledged forany am ounts in excess ofthe $1, lim it.

12 Page 9 BAYO U M ALLET AND PLAQ UEM INE G RAVITY DRAINAG E DISTRICT NO.TEN O F ST.LA NDRY PARISH NOTES TO THE FINANCIAL STATEM ENTS FO R THE YEARS ENDED DECEM BER NO TE 3 - The m ileage assessed by the Districtw as 34.51m ils for1999 The Districtwas required to rem it % in 1999 ofthe totalad valorem taxes perthe tax ro lto the pension fund. This am ountis determ ined by the legislative auditoreach year. Since the Sheriffco lects alltaxes forthe parish,the tax co lected in the firstm onth is reduced by the Sheriffforthe pension fund am ountowed and the rem ainderis rem ited to th e taxing djstdct. Therefore,the ad valorem tax receivable and re venue are shown netofpension fund distnbutions.a breakdown oftax receivable, priorto any year end receipts,perthe tax ro lis as fo lows: T ota~p_9~ Tax R~c_ej.~a~ TotalPer Tax R_]} Pension Fund B.e_q ~ i m_ent~ A low ance for.u_ec_oj~ ctible Tax Tax _R _ e_c_~vable 1999 $51,812 $ 9,77 $ 12,682 $ 578,636 An estim ated a lowance foruncollectible property tax has been setup based on prioryears experience NO TE 4 -F _ ~JJ3[D_~A!~k_._NC~ The G eneralfund does nothave a deficitfund balance forthe yearended Decem ber31, 1999 NOTE 5 -INTERFUND RECEIVABLE.PAYABLE 3here w ere no intefund receivables orpayables atdecem ber31,1999

13 Page 1 BAYO U M ALLET AND PLA Q UEM INE G RAVITY DRAINAG E DISTRICT NO.TEN O F ST.LANDRY PARISH O PELO USAS,LO UISIANA NOTES TO FINANCIAL STATEM ENTS DECEM BER 31,1999 NOTE 6 _CHANGES_INLONG':EERM_DEBT The fo low ing is a surnm ary ofchanges in long-term debtas ofdecem ber31,1999: DesGdptjon.o[D~bt Beginning Increase (D.~creas~) Ending ~ ance G eneralo bliagtion Bonds 1989 Issue 1994 Issue Totaloutstanding $553, ($25,9) 3-8.,--O-o_ (2;. ) $528, _ $~6; The annualrequirem ents to retire generallong-term debtas ofdecem ber31,1999 are as felows YearEnding Decem be[ 3!._1.99_6 Ptn~ipsI Interest ]'~t~! _ 51, 52, 55, 6, 65, 385, 2~o,9q~ SBBS, 51, ,378 45,236 41,79 37, ,178 12,314 1,378 1,236 11,79 12,995 58,178 NOTE 7-C.HANG.E$_!N G ENE~ L_EIEE~ A S.$ET8 A sum m ary ofgeneralfixed assets is as fo lows forthe years ended Decem ber31,1999: Equipm ent 1999 Beginning Balan~ h,ddi~io[~ Deletiq_ns_ $45,311 $474,325 $38,862 Ending B~!an~ $498,774

14 Page 11 BAYO U M ALLET AND Pt.AQ UEM INE G RAVITY DRA INAG E DISTRICT NO.TEN O F ST.LA NDRY PA RISH O PELO USAS,LO UISIANA NOTES TO FINANCIAL STATEM ENTS DEC EM BER NOTE 8-BUDGET_8~: RECONCILE _ MQDIE!ED_AGCRUAL BA$1$ TO_CASH BA~I~ Budgets are adopted on the cash basis ofaccounting The revenues shown on pages4 through 7 (modified accuralbasis ofaccounting)are reconciled with the amounts reflected in the budgetcompadsons (cash basis ofaccounting)on pages 8 and 9 as folows: Revenues -cash basis Less: Prioryearproperty tax receivable PdoryearState revenue sharing receivable Add: Currentyearproperty tax receivable Currentyearstate revenue shadng receivable Revenues -accrualbasis Expenditures -cash basis Less: Prioryearpayables (excluding payrolwithheld) Add: Currentyearpayables (excluding payrolwithheld) Expenditures -accrualbasis $563,324 (156,75) (5,167) ,26 $677,637 (2,781) NO TE 9- _ COMP_EN~;K I]ON P.A!D_TQ.BOARD_MEMBERS C om pensation m em bere forthe years ended Decem ber31, Alois W ayne Reiners Floyd Dupre Joseph H.Lastrapes Am y HerbertJr. Anita A.Blair Jam es H.Lafleur Totals $24 $ O 84 The fo lowing board m em bers were paid forrenton theirvehicles Alois A.Reiners Jam es Lafleur Floyd Dupre $1,65 $385

15 Page 12 C.~ I~T IF E D p LII)I.IC A C C:O U N T A N T REPO RT O N CO M PLIANCE AND O N INTERNAL CO NTRO L O VER FINANCIAL REPO RTING BASED O N AN AUDIT O F FINANCIAL STATEM ENTS PERFO RM ED IN ACCO RDANCE W ITH (~OVERNM ENT AUDITING STANDARDS The Board ofcom m issioners Bayou M a letand Plaquem ine G ravity Drainage DistdctNo.Ten ofst.landry Padsh O pelousas,louisiana Ihave audited the financialstatem ents ofbayou M a letand Plaquem ine G ravity Drainage DistdctNo.Ten of~t.landry Parish (a governmentalentity which is a componentunitofthe St.L.andr)~Parish Police Jury) as ~fand forthe yearended Decem ber31,1999. tconducted m y auditin accordance w ith genera ly accepted auditing standard sand ~zg.y.~ ~ JnQ Sta3qdard~,issued by the ComptrolerGeneralof the United States. Those standards require thatw e plan and perform the auditto obtain reasonable assurance abe utwhetherth e gra ntrevenues and a low able expenses are free ofm atedalm isstatem ents. Com pliance As partofobtaining reasonable assurance aboutw hetherthe Distdct's financialsta tem ents are free of m aterialm isstatem ent,iperform ed tests ofits com pliance w ith certain provisions oflaw s,regulations, contracts and gra nts, noncom pliance w ith w hich could have a direct and m aterial effect on the determ ination offinancialstatem entam ounts.,however,providing an opinion on com pliance with those pro visions was notan objective ofmy auditand,acco~ ingly,ido notexpress such an opinion.the results ofm y tests disclosed no instances ofnoncom pliance thatare required to be reported underg ovem m e~ t ~u~dit!ng Standards_. InternalControlO verfinancialreporting In planning and perform ing m y audit,iconsidered the District's internalcontroloverfinancialreporting in orderto determ ine m y auditing proce dures forthe purpose ofexpressing m y opinion on the financial statem ents and notto provide assurance on th e internalco ntroloverfinancialreporting. M y consideration ofthe intern alco ntroloverfinancialreporting w ould notnecessarily disclose a lm atters in the internal controloverfinancialreporting thatm ightbe m ate dalw eaknesses. A m aterialw eakness is a condition in which the design oroperation ofone orm ore ofthe intern alcontrolcom ponents does notreduce to a relatively low levelthe risk thatm isstatem ents in am ounts thatw ould be m aterialin relation to the financial statem ents being audited m ay occurand notbe detected within a tim ely period by em ployees in the norm al course ofperform ing theirassigned functions. Inoted no m atters involving the internalcontrolover financialreporting and its operation thaticonsiderto be m atedalw eaknesses. 1his report is intended forthe inform ation ofm anagem entand the appropriate regulatory agencies Ho~Lever,thisrepofl is-~ materofpublic record and itsdistribution isnotlimited. O pelousas,~louisi~na June 27, ~v~.1~2~1 Opelousas,LP,757 Ph,(318)

IN D IG EN T D EFEN D ER BO A RD

R!~.EW f-:fj.,,;~+ +.,Y { ~J$ r't t i(i, " 1 p M ~' i:q FIFTH JU D IC IA L D ISTRICT IN D IG EN T D EFEN D ER BO A RD FINANC IAL STATEM ENTS Decem ber31,1998 LIXd.tO.: y.r~','l~lo~l: :f,,'~ IC P:~',4,~!'H5