FIRE PR O TECTION D ISTRICT N O.I BEAU REG ARD PARISH STA TE OF LOU ISIAN A

Transcription

1 FIRE PR O TECTION D ISTRICT N O.I BEAU REG ARD PARISH STA TE OF LOU ISIAN A G EN ERA L PURPO SE FIN A N CIA L STA TEM E N TS A sof and [brthe Y earended D ecem ber31,2002

2 FIRE PR O TECTION D ISTRICT N O.I PARISH OF BEAU REG ARD -STATE OF LOU ISIAN A TAB LE O F CO N TEN TS IndependentA uditor'sr eport GeneralPurposeFinancialStatements(Ovelwiew) Statem ent Schedule Page(s) Com bined B alance Sheet AllFund Typesand A ccountg roups Com bined Statem entof R evenues, Expenditures,and Changesin Fund B alances AllG overnm entalfund Types Com bined Statem entof R evenues, Expenditures,and Changesin Fund Balances- Budget(GAAP Basis)and Actual- GeneralFund A B C N otesto the FinancialStatem ents Supplem entallntbrm ation Schedules G eneralfund: B alance Sheet Schedule of Revenues,Expenditures,and Changesin Fund B alances Schedule of Revenues,Expenditures,and Changesin Fund B alances- Budget (GAAP Basis)and Actual D ebtsmwice Fund: B alance Sheet Schedule of Revenues,Expenditures,and Changesin Fund B alances Schedule of Com pensation of B oard M em bers R eport on Com pliance and on InternalControl O verfinancialreporting B ased on an Auditof FinancialStatem entsperform ed in A ccordance W ith G overnm enta uditing Standards"

3 John A.W indham,c PA A ProfessionalCorporation 1620 N orth Pine Street D er idder,la Tel:(337) Fax:(337) John A.W indham,c PA IN D EPEN D EN T A UD ITOR 'S R EPO R T Board of Com m issioners Fire Protection D istrictn o.1 of the Parish of B eauregard State of Louisiana Ihave audited the accom panying generalpurpose financialstatem entsof Fire Protection D istrictn o.1 of the Parish of B eauregard,state of Louisiana,a com ponentunitof the B eauregard Parish Police Jury, D eridder,l ouisiana,asof and forthe yearended D ecem ber 31,2002,aslisted in the table of contents. These generalpurpose financialstatem entsare the responsibility of Fire Protection D istrictn o.1of the Parish of Beauregard,State of Louisiana'sm anagem ent.m y responsibility isto expressan opinion on these generalpurpose financialstatem entsbased on m y audit. Iconducted m y auditin accordance w ith auditing standardsgenerally accepted in the U nited Statesof Am erica and the standardsapplicable to financialauditscontained in Goverm nenta uditing Standatzls, issued by the Com ptrollerg eneralof the United States. Those standardsrequire that1plan and perform the auditto obtain reasonable assurance aboutwhetherthe generalpurpose financialstatem entsare free of m aterialm isstatem ent. An auditincludesexam ining,on a testbasis,evidence supporting the am ounts and disclosuresin the generalpurpose financialstatem ents. An auditalso includesassessing the accounting principlesused and significantestim atesm ade by m anagem ent,asw ellasevaluating the overallgeneralpurpose financialstatem entpresentation, ibelieve thatm y auditprovidesa reasonable basisform y opini on. In m y opinion,the generalpurpose financialstatem entsreferred to above presentthidy,in allm aterial respects,the financialposition of Fire Protection D istrictn o.1of the Parish of B eauregard,state of Louisiana,asof D ecem ber31,2002,and the resultsof itsoperationsforthe yearthen ended in conform ity w ith accounting principlesgenerally accepted in the United Statesof Am erica. In accordance w ith GovelTunentAuditin g Standards',Ihave also issued a reportdated June 21,2003 on m y consideration of Fire Protection D istrictn o.iof the Parish of Beauregard,State of Louisiana's internalcontroloverfinancialreporting and m y testof itscom pliance w ith certain provisionsof law s, regulations,contractsand grants.

4 Board of Com m issioners Fire Protection D istrictn o.1 of the Parish of B eauregard State of Louisiana M y auditw asconducted tbrthe purpose of form ing an opinion on the generalpurpose financial statem entstaken asa w hole. The individualfund and accountgroup financialstatem entsand schedules listed in the table of contentsare presented forpurposesof additionalanalysisand are nota required part of the generalpurpose financialstatem entsof Fire Protection D istrictn o.1 of the Parish of B eauregard, StateofLouisiana.Such information hasbeen subjected to theauditing proceduresapplied in theaudit of the generalpurpose financialstatem entsand,in m y opinion,isfairly presented in allm aterialrespects in relation to the generalpurpose financialstatem entstaken asa w hole. D eridder,louisiana June 21_2003 2

5 GENERAL PURPOSE FINANCIAL STATEM ENTS (OVERVIEW ) 3

6 FIRE PR O TECTION D ISTR ICT N O.1 PAR ISH OF BEAUR EGARD -STA TE OF LOU ISIAN A COM B INED B ALAN CE SHEET -ALL FU ND TYPE S AND ACCOU NT GROU PS D ecem ber A ssets Cash and cash equivalents Prepaid insurance Taxesreceivable Land Land im provem ents B uildings Equipm ent Am ountavailable in debtselm ce fund Am ountto be provided forretirem ent of generallong term debt G overnm entalfund Types D ebtservice G eneralfund Fund $ 583,953 $ 136 5, , ,167 Totalassets Liabilitiesand Fund Balance Liabilities: A ccountspayable Retirem entcontribution payable Payrolltaxespayable A ssessor'spension contribution G eneralobligation bondspayable $ , _320 $ ,396 Totalliabilities $ 20,062 $ 3,396 Fund equity: Investm entin generalfixed assets Fund balance: Reserved fordebtservice U nreserved -U ndesignated Totalfu nd equity Totalliabilitiesand fu nd equity 814,602 $ 814,602 $ ,907 96,907 $

7 Statem enta G eneralfixed A ssets A ccountg roups 12,403 10, ,672 2,265,646 G enerallong Term D ebt Totals (M emorandum Only) $ 584,089 5, ,577 12,403 10, ,672 2,265,646 96, , ,093 $ $ $ $ , , , ,458 $ 2,555,784 $ 2,555,784 $ 2,555,784 $ $ , ,602 $ 3,467,293 $ The accom panying notesare an integralpartof thisstatem ent - 4-

8 FIRE PRO TECTION D ISTRICT N O.I PAR ISH OF BEAUREGARD -STA TE OF LOU ISIAN A Statem entb R evenues[ Taxes: A d valorem lntergovenm ental: State fu nds Fire insurance tax Federalgrants R eim bursem ents Use of m oney and property Otherrevenue Totalrevenues COM B IN ED STATEM E N T O F REV ENU E,EXPEND ITUR E S,AN D CH AN GES 1N FUND BALAN CE S -ALL G OVERNM EN TAL FU ND TYPES Forthe Y earended D ecember31,2002 G eneralfund D ebtservice Fund Totals (M emorandum Only) $ 250,490 $ 102,305 $ 352,795 14, ,665 3,060 21, $ 435, $ 103,016 14, ,665 3,060 22, ,807 Expenditures Public Safety: Fire safety D ebtsetm ce-principal D ebtservice-interestand tees D ebtservice-assessor'spension fund D ebtsmwice-paym entto bond escrow agent Totalexpenditures 1,171,873 $ 1,171,873 65,000 23,027 3, $ 1,171,873 65,000 23,027 3, ,269,386 Excess(Deficiency)of R evenuesoverexpenditures $ ( ) $ 5,503 $ (730,579) OtherFinancin~ Sources(U ses B ond proceeds Paym entto bond escrow-agent Totalotherfinancing sourses(uses) $ 960,000 (140,000) $ 820,000 $ 960,000 (140,000) $ 820,000 Excess(Deficiency)of R evenuesand othersources overexpendituresand otheru ses Fund B alance,b eginning Fund B alance,ending 83,918 5,503 89, , ,088 $ 814,602 $ 96,907 $ 911,509 The accom panying notesare an integralpartof thisstatem ent - 5-

9 FIR E PR O TECTION D ISTR ICT N O.I PARISH OF BEAU REGARD -STA TE OF LOU ISIAN A Statem entc CO M B IN ED STA TEM E N T O F REV ENU E S,EXPEND ITU R E S,AND CH AN G E S IN FUND BALAN CES -BUDGET (GAAP BASIS)AND ACTUAL -GENERAL FUND Forthe YearEnded D ecem ber31,2002 R evenues Taxes: A d valorem lntergovernm ental State thnds: Fire insurance tax Federalgrants R eim bursem ents U se of m oney and property Otherrevenue Totalrevenues Budget A ctual V ariance Favorable (Unfavorable) $ 225,000 $ 250,490 $ 25,490 14, ,665 23,000 2_500 $ 411,040 14, ,665 3,060 21, $ ,060 (1,316) (2,485) $ 24,751 Expenditures: Public Safety: Fire safety $ 1,184,050 $ 1,171,873 12,177 Excess(Deficiency)ofRevenues overexpenditures $ (773,010) $ (736,082) $ 36,928 OtherFinancin,Sources(U ses B ond proceeds Paym entto bond escrow-agent Totalotherfinancing sources(uses) $ 960,000 (140,000) $ 820,000 $ 960,000 (140,000) $ 820,000 Excess(Deficiency)ofRevenues and othersourcesover Expendituresand otheru ses 46,990 83, ,928 Fund B alance,b eginning 730, Fund B alance,ending $ $ _928 The accom panying notesare an integralpartof thisstatem ent - 6-

10 FIRE PR O TECTION D ISTRICT N O.I PARISH OF BEAU REG ARD -STATE OF LOU ISIAN A N O TES TO THE FIN AN CIAL STA TEM EN TS Forthe YearEnded D ecem ber31_2002 ~ TR O D UC TIO N Fire Protection D istrictn o.1of the Parish of B eauregard,state of Louisiana w as established through the adoption of a resolution,ordinance N o. 3-78,dated M ay 9,1978 by the B eauregard Parish Police Jury,State of Louisiana. The districtprovidesfire protection and safety tbrw ardsone,tw o and Five of Beauregard Parish,Louisiana. A board of com m issionersappointed by the Beauregard Parish Police Jury,State of Louisiana,governsthe district. The accounting policiesof the districtconform to generally accepted accounting principlesasapplicable to governm ents. Such accounting and reporting proceduresalso conform to the requirem entsof Louisiana R evised Statute 24:513 and to the guidessettbrth in the Louisiana G overnm entalauditg uide.and to the ndustry auditguide,a uditsof State and LocalG overnm entu nits (1) SUM M ARY OF SIGNIFICANT ACCO UNTING POLICIES A. B A SIS O F PR E SEN TA TIO N The accom panying generalpurpose financialstatem entsof the districthave been prepared in conformity with generaly accepted accounting principles(gaap)asapplied to governmentalunits.thegovernmentalaccounting StandardsBoard (GASB)isthe accepted standard-setting body forestablishing governm entalaccounting and financial reporting principles. B. RE PO R TIN G EN TITY A sthe governing authority of the parish,forreporting purposes,the Beauregard Parish Police Jm'y isthe financialreporting entity forbeauregard Parish. The financial reporting entity consistsof(a)theprimary government(policejury),(b)organizationsfor which theprimary governmentisfinancialy accountable,and (c)otherorganizationsfor w hich the nature orsignificance of their relationship w ith the prim ary governm entissuch thatexclusion w ould cause the reporting entity'sfinancialstatem entsto be m isleading or incom plete. G A SB Statem entn o.14 established criteria fordetermi ni ng w hich com ponentunits should be considered partof the B eauregard Parish Police Jury [brfinancialreporting purposes. The basic criterion forincluding a potentialcom ponentunitwithin the reporting entity isfinancialaccountability. The GA SB hassetforth criteria to be considered in determ ining financialaccountability. Thiscriteria includes: 7

11 FIRE PR O TECTION D ISTRICT N O.I PARISH OF BEAU REG ARD -STATE OF LOU ISIAN A NOTES TO THE FINANCIAL STATEM ENTS (CONTINUED) I.Appointing a voting majority ofan organization'sgoverning body,and a.theability of thepolicejury to imposeitswilon thatorganization and/or b. The potentialforthe organization to provide specific financialbenefitsto or imposespecificfinancialburdenson thepolicejury. 2.Organizationsforwhich thepolicejury doesnotappointavoting majority butare fiscaly dependenton thepolicejury. 3. Organizationsforw hich the reporting entity financialstatem entsw ould be m isleading if data of the organization isnotincluded because of the nature orsignificance of the relationship. Thepolicejury appointsthedistrict'sgoverning board,and hastheability to imposeits w illon the district;the districtw asdeterm ined to be a com ponentunitof the B eauregard Parish Police Jm'y,the financialreporting entity. The accom panying financialstatem ents presentinform ation only on the fundsm aintained by the districtand do notpresent in[bnnation on thepolicejury,thegeneralgovernmentservicesprovided by that governm entalunit,orthe other governm entalunitsthatcom prise the financialreporting entity. C. FU N D A C C O U N TIN G The districtusesfundsand accountgroupsto reporton itsfinancialposition and the resultsof itsoperations. Fund accounting isdesigned to dem onstrate legalcom pliance and to aid financialm anagem entby segregating transactionsrelating to certain governm entfunctionsor activities. A fund isa separate accounting entity w ith a self-balancing setof accounts. O n the other hand,an accountgroup isa financialreporting device designed to provide accountability ['orcertain assetsand liabilitiesthatare notrecorded in the fu ndsbecause they do not directly afectnetexpendable available financialresources. Fundsof the districtare classified asgovernm entalfunds. G overnm entalfundsaccount forthe district'sgeneralactivities,including the collection and disbursem entof specific orlegally restricted m onies,the acquisition orconstruction of generalfixed assets,and the servicing of generallong-term debt. G overnm entalfu ndsof the districtinclude:

12 FIRE PR O TECTION D ISTRICT N O.I PARISH OF BEAU REG ARD -STATE OF LOU ISIAN A NOTES TO THE FINANCIAL STATEM ENTS (CONTINUED) I. G eneralfund -the generaloperating fu nd of the districtand accountsforall financialresources,exceptthose required to be accounted [brin otherfu nds 2. D ebtservice Fund -accountsfortransactionsrelating to resourcesretained and used forthe paym entof principaland intereston those long-term obligationsrecorded in the generallong-term obligationsaccountgroup. D. BA SIS O F A C C O U N TIN G The accounting and financialreporting treatm entapplied to a fund isdeterm ined by its m easurem entfocus. The governm entalfundsare accounted forusing a currentfinancial resourcesm easurem entfocus. W ith thism easurem entfocus,only currentassetsand currentliabilitiesare generally included on the balance sheet. O perating statem entsof these fundspresentincreasesand decreasesin netcurrentassets. The m odified accrual basisof accounting isused by the governm entalfu nds. The governm entalfu ndsuse the follow ing practicesin recording revenuesand expenditures: R evenues R evenuesare recognized w hen they becom e m easurable and available asnetcurrent assets. Taxpayer-assessed incom e,and grossreceiptsare considered "m easurable" w hen in the handsof collecting governm entsand are recognized asrevenuesatthattim e. Anticipated refu ndsof such taxesare recorded asliabilitiesand reductionsof revenue w hen they are m easurable and theirvalidity seem scertain. Expenditures Expendituresare generally recognized underthe m odified accrualbasisof accounting w hen the related fu nd liability isincurred. An exception to thisgeneralrule isthat principaland intereston long-term debtisrecognized w hen due. OtherFinancinu Sources(U ses" Transfersbetween fundsthatarenotexpected to berepaid (and any otherfinancing source/use)areaccounted forasotherfinancing sources(uses). E. BU D G ET The districtusesthe follow ing budgetpractices 1. The secretary preparesa proposed budgetand subm itssam e to the Board of Com m issionersno laterthan fifteen dayspriorto the beginning of each fiscal year. 9

13 FIRE PR O TECTION D ISTRICT N O. I PARISH OF BEAU REG ARD -STATE OF LOU ISIAN A NOTES TO THE FINANCIAL STATEM ENTS (CONTINUED) 2. The budgetisadopted through passage of an ordinance priorto the com m encem entof the fiscalyearforwhich the budgetisbeing adopted 3. Budgetary am endm entsinvolving the transferof fu ndsfrom one departm ent, program orfunction to anotherorinvolving increasesin expendituresresulting from revenuesexceeding am ountsestim ated require the approvalof the B oard of C om m issioners. 4. A llbudgetary appropriationslapse atthe end of each fiscalyear The budgetfor the G eneralfund isadopted on a basisconsistent w ith generaly accepted accounting principles(gaap) Budgeted amountsareas originally adopted,orasam ended from tim e to tim e by the Board of Com m issioners. Such am endm entsw ere notm aterialin relation to the original appropriations. F. EN C U M BR A N C E S The districtdoesnotuse encum brance accounting G.CASH AND CASH EQ UIVALENTS Cash includesam ountsin petty cash, dem and deposits,interestbearing dem and deposits, m oney m arketaccountsand tim e deposits. Cash equivalentsinclude investm entsw ith originalm aturitiesof three m onthsorless. U nderstate law,the districtm ay deposit fu ndsin dem and deposits,interestbearing dem and deposits, m oney m arketaccounts,or tim e depositsw ith state banksorganized underlouisiana law-orany otherstate of the U nited States,orunderthe law sof the U nited States. Understate law,the districtm ay investin United Statesbonds, treasury notes,or certificates. These are classified asinvestm entsif theiroriginalm aturitiesexceed three m onths;how ever,if the originalm aturitiesare three m onthsor less, they are classified as cash equivalents. H. PR EPA ID ITEM S Prepaid expensesshow n on the Fire Protection D istrictn o. 1'sbalance sheetconsistof the insurance policies,w hich have been paid butnotused asof D ecem ber3 I, FIX ED A SSETS Fixed assetsare recorded asexpendituresatthe tim e purchased or constru cted, and the related assetsare capitalized in the generalfixed assetsaccountgroup. Public dom ain or 10

14 FIRE PRO TECTION D ISTRICT N O. I PARISH OF BEAU REG ARD -STATE OF LOU ISIAN A NOTES TO THE FINANCIAL STATEM ENTS (CONTINUED) infrastructuresare notcapitalized. Interestcostsincurred during construction are not capitalized.n o depreciation hasbeen provided on generalfixed assets. Allfixed assets are valued athistoricalcostorestim ated costif historicalcostisnotavailable. J. C O M PEN SA TED A B SEN CES The districtdoesnotallow and hasno w ritten policy relating to com pensated absences K. L O N G -TER M O B LIG A TIO N S R eserves R eservesrepresentthose portionsof fund equity notappropriable forexpendituresor legally segregated fora specific future use. M. TO TA L C O LU M N S O N STA TEM EN TS The totalcolum nson the statem entsare captioned M em orandum O nly to indicate that they are presented only to facilitate financialanalysis. D ata in these colum nsdoesnot presentfinancialposition orresultsof operationsin conform ity w ith generally accepted accounting principles. N eitherissuch data com parable to a consolidation. (2) CASH AND CASH EQUIVALENTS AtDecember31,2002,thedistricthascash and cash equivalents(book balances)totaling $ asfo low s: Petty Cash M oney m arketaccounts Tim e deposits Total $ 2OO 16, $ These depositsare stated atcost, which approxim atesm arket. U nderstate law,these deposits(ortheresulting bank balances)mustbesecured by federaldepositinsuranceor the pledge of securitiesow ned by the fiscalagentbank. The m arketvalue of the pledged securitiesplusthe federaldepositinsurance m ustatalltim esequalthe am ounton deposit

15 FIRE PR O TECTION D ISTRICT N O.I PARISH OF BEAUR EG ARD -STATE OF LOU ISIAN A NOTES TO THE FINANCIAL STATEM ENTS (CONTINU ED) w ith the fiscalagent. These securitiesare held in the nam e of the pledging fiscalagent bank in a holding orcustodialbank thatism utually acceptable to both parties. At December31,2002,thedistricthas$ 584,680 in deposits(colected bank balances). These depositsare secured from risk by $ 200,000 of federaldepositinsurance and $ 384,680 of pledged securitiesheld by the custodialbank in the nam e of the fiscalagent bank (GASB Category 3). Even though thepledged securitiesareconsidered uncolateralized (Category 3)under the provisionsof G A SB Statem entn o.3,louisiana Revised Statute 39:1229 im posesa statutory requirem enton the custodialbank to advertise and sellthe pledged securities w ithin 10 daysof being notified by the districtthatthe fiscalagenthasfailed to pay deposited fundsupon dem and. State statutesrelating to cash and cash equivalentsare located atnote IG "Cash and Cash Equivalents." (3) AD VALOREM TAXES A d valorem taxesattach asan enforceable lien on property asof January 1of each year Taxesare levied to the taxpayersin N ovem ber. Billed taxesbecom e delinquenton January Iof the tbllowing year. Revenuesfrom ad valorem taxesare budgeted in the yearbilled. Allad valorem taxesare believed to be collectible and an allow ance tbr uncollectible accountsisnotconsidered necessary. The districtutilizesthe B eauregard Parish Tax Collector/SheriW to billand collectits property taxesusing the assessed valuesdeterm ined by the tax assessorof Beauregard Parish. Forthe yearended D ecem ber31,2002,taxesof 6.21m illsw ere levied on property w ith assessed taxable valuation totaling $ 57,016,858 and w ere dedicated asfollow s: D ebtservice G eneralfund 1.80 m ills 4.4 1m ills Totaltaxeslevied w ere $ 354,075.Taxesreceivable atd ecember31,2002 consisted of the follow ing: Taxesreceivable -currentroll Less: A llow ance foruncollectible taxes Totaltaxesreceivable G eneral $ D ebtservice $

16 FIRE PR O TECTION D ISTRICT N O.I PARISH OF BEAU REG ARD -STATE OF LOU ISIAN A NOTES TO THE FINANCIAL STATEM ENTS (CONTINUED) (4) RECEIVABLES The follow ing isa sum m ary of receivablesatd ecem ber31,2002 Class& R eceivables G eneral Fund D ebt Sen,ice Fund Total A dvalorem taxes $ 245,410 $ 100,167 $ 345,577 (5) CHANGES IN GENERAL FIXED ASSETS A sum m ary of changesin generalfixed assetsfollow s B alance January 1, 2002 Land $ 12,403 Land im provem ents 10,063 Buildings 267,672 Equipm ent 1,732,658 Total $ 2,022,796 (6) PENSION PLAN A dditions D eductions $ $ Balance D ecem ber31, 2002 $ 12,403 10, ,672 2,265,646 $ 2,555,784 The Firefighters'R etirem entsystem of Louisiana isa costsharing,m ultiple-em ployer defined benefitpension plan adm inistered by a separate board of trustees. Pertinent inform ation relative to the plan follow s: Plan D escription M em bership in the Louisiana Firefighters'R etirem entsystem ism andatory ['orallfulltim e firefightersem ployed by a m unicipality,parish,orfire protection districtthatdid not enacton ordinance before January 1,1980,exem pting itself from participation in the System.Em ployeesare eligible to retire atorafterage 55 w ith atleast12 yearsof creditable service oratorafterage 50 w ith atleast20 yearsof creditable service. Upon retirem ent,m em bersare entitled to a retirem entbenefit,payable m onthly tbrlife,equalto 3 1/3 percentof theirfinal-average salary tbreach yearof creditable service,notto exceed 100 percentof theirfinal-average salary. Fiiaal-average salary isthe em ployee's averagesalary overthe36 consecutiveorjoined monthsthatproducethehighestaverage

17 FIRE PR O TECTION D ISTRICT N O. 1 PARISH OF BEAU REG ARD -STATE OF LOU ISIAN A NOTES TO THE F/NANCIAL STATEM ENTS (CONTINUED) Em ployeeswho term inate w ith atleast 12 yearsof service and do notwithdraw their employeecontributionsmay retireatorafterage55(oratorafterage50 with atleast20 yearsof creditableselwiceattermination)and receivethebenefitaccrued to theirdateof term ination. The System also providesdeath and disability benefits. established oram ended by state statute. B enefitsare The System issuesan annualpublicly available financialreportthatincludesfinancial statem entsand required supplem entary intbnnation tbrthe System. Thatreport m ay be obtained by w riting to the Firefighters'Retirem entsystem, PO Box 94095,Baton R ouge LA,70804,orby caling (225) Funding Policy Plan m em bersare required by state statute to contribute 8.0 percentof their annual covered salary and the districtisrequired to contribute atan actuarially determ ined rate. The currentrate is percentof annualcovered payroll. The contribution requirem entsof plan m em bersand the districtare established and m ay be am ended by state statute. A sprovided by Louisiana Revised Statute 11:103, the em ployer contributionsaredetermined by actuarialvaluation and aresubjectto changeeachyear based on the resultsof the valuation tbrthe priorfiscalyear. The district'scontributions to the System forthe yearsending D ecem ber31, 2002 and 2001w ere $ 3,955 and $ 3,335,respectively equalto the required contributionsforeach year. (7) CHANGES IN GENERAL LONG-TERM OBLIGATIONS The tbllow ing isa sum m ary of the long-term obligation transactionsduring the year B onded D ebt Long-term obligationspayable atjanuary 1, 2002 $ 205,000 A dditions 960, 000 Deductions (205,000) Long-term obligationspayable atd ecem ber31, 2002 $ 960,

18 FIRE PR O TECTION D ISTRICT N O.I PAR ISH O F BEAU R EG ARD STA TE OF LO U ISIAN A NOTES TO THE FINANCIAL STATEM ENTS (CONCLUDED) The annualcash flow required to service the debtasof D ecem ber3 l, 2002,including interest paym entsof $ 390,444,are astbllow s: Y earendin~ thereafter G eneralo bligation B onds TO TA L $ 86,825 89, ,763 88,950 90, $ 1, $960,000 Series2002 G eneralo bligation B ondsdue in annualinstallm entsof $15,983 to $92,228 through M arch 2017;interestratesfrom % to 5.625% $ 960,000 D uring the year Fire Protection D istrictn o. Iissued $ 960,000 of generalobligation bondsdated M ay 1,2002. The purpose of the issue w asfor acquiring, constructing and im proving fire protection facilitiesand equipm ent,including replacem entof fire tru cks, title to w hich shallbe in the public;and providing fundsto pay a portion of the costof defeasing the 2003 and 2004 m aturitiesof an outstanding issue of generalobligation bonds, dated O ctober 1,1992. A sa result,the 1992 Seriesbondsare considered to be defeased and the liability tbrthose bondshas been rem oved from the generallong-term debtaccountgroup.

19 SUPPLEM EN TAL INFORM A TION SCH ED ULES 16-

20 GENE R AL FU ND To accountforresourcestraditionally associated w ith governm ents,w hich are notrequired to be accounted forin anotherfund. 17

21 FIRE PRO TECTION D ISTRICT N O.1 PA RISH O F BEA UR EG ARD -STA TE O F LO UISIA N A Schedule I GEN ERA L FUN D B ALAN CE SHE ET D ecem ber31,2002 A ssets Cash Prepaid insurance Taxesreceivable Totalassets 583,953 5, , ,664 Liabilitiesand Fund Balance Liabilities: A ccountspayable R etirem entcontribution payable Payrolltaxespayable A ssessor'spension contribution Totalliabilities Fund balance: U nreserved -undesignated Totalliabilitiesand fund balance 10, _320 20, , ,

22 FIRE PRO TECTION D ISTRICT N O.1 Schedule 2 PARISH OF BEAU REGARD -STA TE OF LOU ISIAN A GENER AL FU ND SCHE D ULE OF RE VEN UE S,EX PEN D ITURE S,A N D CH AN G E S IN FUN D B ALAN CE S Forthe Y earended D ecem ber31,2002 R evenues: Taxes State [hnds Federalgrant R eim bursem ents U se of m oney and property Otherrevenue Totalrevenues Expenditures Public Safety 250,490 14, ,665 3, , $ 1,171,873 Excess(Deficiency)ofRevenuesoverExpenditures O therfinancim zsources(u ses B ond proceeds Paym entto bond escrow agent Totalotherfinancing sources(uses) Excess(Deficiency)ofRevennesand other SourcesoverExpendituresand otheru ses Fund B alance,b eginning Fund B alance,ending (736,082) $ 960,000 (140,000)

23 FIRE PRO TECTION D ISTRICT N O.I Schedule 3 PARISH OF BEAUREGARD -STA TE OF LOU ISIAN A GENE R AL FUN D SCH ED ULE O F R EVEN UE S,EX PEN D ITUR E S,A N D CHANGES IN FUND BALANCES -BUDGET (GAAP BASIS)AND ACTUAL Forthe Y earended D ecem ber31,2002 R evenues Taxes: A d valorem lntergovernm ental State funds: Fire insurance tax Federalgrants R eim bursem ents Use of m oney and property Otherrevenue Totalrevenues A ctual V ariance Favorable (Unfavorable) $ 225,000 $ 250,490 $ 25,490 14, ,665 23,000 2,500 $ 411,040 14, ,665 3,060 21, $ 435,791 2 Expenditures: Public Safety: Fire Safety Salariesand related benefits O fi ce supplies U tilitiesand telephone R epairsand m aintenance A uto expenses Travel $ 54,373 5,023 13,105 21,184 8,340 3, (2,273) 1,395 (2,684) Insurance Supplies A ssessor'spension Capitaloutlay D irectors'fees Legaland professional Training B ond issue cost Totalexpenditures $ 1,184,050 35, ,844 8, ,728 1,890 4,025 5,273 21,299 $ 1,171,873 (881) (157,344) (1,120) 183, ,475 4,727 (21,299) 12,177 (Continued) - 20-

24 FIRE PRO TECTION D ISTRICT N O.I Schedule 3 PARISH OF BEAU REGARD -STA TE OF LOU ISIAN A GENE R AL FU N D SCH ED ULE O F R EVEN UE S,EX PEN D ITUR E S,A N D CHANGES IN FUND BALANCES -BUDGET (GAAP BASIS)AND ACTUAL Forthe Y earended D ecem ber31,2002 A ctual V ariance Favorable (Unfavorable) Excess(Deficiency)ofRevenues overexpenditures $ (773,010) $ (736,082) $ 36,928 OtherFinancing Sources(Uses) B ond proceeds Paym entto bond escrow-agent Totalotherfinancing sources(uses) $ 960,000 (140,000) $ 820,000 $ 960,000 (140,000) $ 820,000 Excess(Deficiency)ofRevenues and othersourcesover Expendituresand otheru ses 46,990 83,918 $ 36,928 Fund B alance,b eginning 730, Fund B alance,ending $ $ _928 (Concluded) - 21-

25 D EB T SERV ICE FU N D S 2002 G eneralobligation Bonds-to accum ulate m oniesforthe paym entof principaland interestdue through M ay 1,2017 on the generalobligationsbond issue 22

26 FIRE PRO TECTION D ISTRICT N O.1 Schedule 4 PA RISH O F BEA UREG ARD -STA TE O F LO UISIA N A D EB T SER V ICE FUN D B ALAN CE SHE ET D ecem ber31,2002 A ssets Cash Taxesreceivable Totalassets G eneralobligation Bonds , ,303 Liabilitiesand Fund Balance Liabilities: A ssessor'spension contribution Fund balance: R eselazed fordebtselm ce 3_396 96_907 Totalliabilitiesand fund balance - 23-

27 FIRE PRO TECTION D ISTRICT N O.1 Schedule 5 PARISH OF BEAU REGARD -STA TE OF LOU ISIAN A D EB T SERV ICE FLrND SCHE D ULE OF RE VEN UE S,EX PEN D ITURE CH AN G E S IN FUN D B ALAN CE S Forthe Y earended D ecem ber31,2002 S,A N D R evenues Ad valorem taxes Interest Totalrevenue Expenditures Principalretirem ent Paym entto assessor'spension fund Interest Paying agenttees Paym entto bond escrow agent Totalexpenditures Excess(Deficiency)ofRevenuesoverExpenditures Fund B alance,b eginning Fund B alance,ending G eneralobligation Bonds 102, ,000 3,396 22, ,

28 FIRE PRO TECTION D ISTRICT N O.1 Schedule 6 PAR ISH OF BEA URE G A RD -STA TE OF LO UISIAN A SCH ED ULE O F COM PEN SA TIO N O F B O ARD M E M B ER S Forthe YearEnding D ecem ber31,2002 N um berof M eetings Am ountof Per D iem Total TravisB rooks W illiam M agel Lloyd Pearce G eorge B etts M aw'in W hiddon

29 John A.W indham.c PA A ProfessionalCorporation 1620 N orth Pine Street D er idder,la Tel:(337) Fax:(337) John A.W indham,c PA REPO R T O N CO M PLIAN CE A N D O N IN TER N AL CO N TR O L O VER FIN AN CIAL RE POR TIN G B A SED O N AN A UD IT O F FIN AN CIA L STA TEM E N TS PERFO RM E D 1N A CCORD AN CE W ITH G O V ERNM EN T AU D ITIN G STAN D ARD S Board of Com m issioners Fire Protection D istrictn o.1 of the Parish of B eauregard State of Louisiana Ihave audited the financialstatem entsof Fire Protection D istrictn o.1of the Parish of B eauregard, State of Louisiana,a com ponentunitof the Beauregard Parish Police Jury,D eridder,louisiana,asof and fbrthe yearended D ecem ber3 I,2002 and have issued m y reportthereon dated June 2 I,2003. l conducted m y auditin accordance w ith auditing standardsgenerally accepted in the U nited Statesof" Am erica and the standardsapplicable to financialauditscontained in G overnm enta ~lditing Sta~ldards, issued by the Com ptrollerg eneralof the U nited States. Com pliance Aspartof obtaining reasonable assurance aboutw hetherfire Protection D istrictn o.iof the Parish of B eauregard,state of Louisiana'sgeneralpurpose financialstatem entsare free of m aterialm isstatem ent, Iperform ed testsof itscom pliance w ith certain provisionsof law s,regulations,contractsand grants, noncom pliance w ith w hich could have a directand m aterialeffecton the determ ination of financial statem entam ounts.h ow ever,providing an opinion on com pliance w ith those provisionsw asnotan objectiveofmy auditand,accordingly,ido notexpresssuch an opinion.theresultsofmy tests disclosed no instancesof noncom pliance thatare required to be reported undergove~wm enlauditing Sta~ldards. InternalControlOverFinancialReDortin~ In planning and perform ing m y audit,iconsidered Fire Protection D istrictn o.iof the Parish of Beauregard,State of Louisiana'sinternalcontroloverfinancialreporting in orderto determ ine 26-

30 Board of Com m issioners Fire Protection D istrictn o.l of the Parish of B eauregard State of Louisiana m y auditing proceduresforthe purpose of expressing m y opinion on the generalpurpose financial statem entsand notto provide assurance on the internalcontroloverfinancialreporting. M y consideration of the internalcont roloverfinancialreporting w ould notnecessarily disclose all m attersin the internalcontroloverfinancialreporting thatm ightbe m aterialw eaknesses. A m aterial w eaknessisa condition in w hich the design oroperation of one orm ore of the intern alcontrol com ponentsdoesnotreduce to a relatively low levelthe risk thatm isstatem entsin am ountsthatw ould be m aterialin relation to the generalpurpose financialstatem entsbeing audited m ay occurand notbe detected withi n a tim ely period by em ployeesin the norm alcourse of perform ing their assigned fim ctions. Inoted no m attersinvolving the internalcontroloverfinancialreporting and itsoperation that Iconsiderto be m aterialw eaknesses. Thisreport issolely intended forthe intbnnation and use of the Board of Com m issions,fire Protection D istrictn o.iof the Parish of Beauregard,State of Louisiana'sm anagem ent,otherswithin the organization and the Legislative Auditorand isnotintended to be and should notbe used by anyone otherthan these specifed parties. D eridder,louisiana June 21,