K E IT H J.R O V IR A Certified Public Accountant

Transcription

1 TER R EBO N N E PA R ISIt A SSESSO R H oum a,louisiana G eneralpurpose FinancialStatem ents and IndependentA uditor'sr eports A s& and forthe YearEnded D ecem ber K E IT H J.R O V IR A Certified Public Accountant

2 T ER R EB O N N E PA R 1SltA SSE SSO R H oum a,1,ouisiana G eneralpurpose FinancialStatem ents and IndependentAuditor'sReports A sof and forthe Y earended D ecem ber31,2000

3 C O N TEN TS Slatemenl ])age ~ N o IndependentA uditor's R eport G eneralpurpose FinancialSia(.em ents Balance Shcel-AllFund Typesand A ccounlg roups A G overnm enlalfund -G eneralfund Slalem enlof Revenues,Expenditures and C hangesin Fund B alance Slalem entof Revenues,Expenditures and Changesin Fund B alance -Budget (GAAP Basis)and Aclual N oles1o the FinancialStatem ents Supplem entalinform ation Schedules Sum m ary Schedule of PriorA uditfindings Correclive A ction ]:'lan forcurrenly eara uditfindings O therreportrequired by (;overnm entauditine.standar Reporton Com pliance and InternalControloverFinancial Reporting B ased on an Audilof FinancialSlatem entsperform ed in Accordance w ilh G overnm enlauditine Standards

4 K EIT H,J. RO V IRA CER~EIFIED PUBLIC ~.CCOUNTANT.~3 3 I M ETA IRIE ROAD M ETAIRIE,LOUISIANA ~0 7 IN I)Ei'EN I)EN T A 1]I)ITO R 'S R EPO R T 1]onorable G ene P.B onvillain Terrebonne Parish A ssessor A Com ponentu nitoftbe Terrebonne Parish C onsolidated G overnm ent Iloum a,1,ouisiana 1have audited the accom panying generalpurpose financialstatem enls& the Terrebonne Parish A ssessor,a com ponentunitof the Terrebonne Parish Consolidated G overnm ent,asof and forthe yearended I)ecem ber3 l,2000,aslisted in the table of contents. These generalpurpose financial statem entsare the responsibility of the Terrebonne Parish A ssessor. M y responsibility isto express an opinion on these generalpurpose financialstatem entsbased on nay audit. lconducted m y auditin accordance w ittlgenerally accepted auditing standardscontained in the G overnm entauditin~ Standardsissued by the Com ptrollerg eneralof the U nited States.Those standardsrequire lhat1plan and perform the auditto obtain reasonable assurance aboutw hetherthe generalpurpose financialstatem entsare fi'ee of m aterialm isstatem ent. A n auditincludesexam ining, on a testbasis,evidence supporting the am ountsand disclosuresin the generalpurpose financial slalem enls. A n auditalso includesassessing the accounting principlesused and significantestim ates m ade by m anagem ent,asw ellasevaluating the overallgeneralpurpose financialslatem en! presentation. 1believe thatm y audilprovidesa reasonable basisform y opinion. In m y opinion,tile generalpurpose financialslatem entsreferred to in the firstparagraph present fairly,in allm aterialrespects,tile financialposition of the Terrebonne Parish A ssessorasof l)ccem ber31,2000,and tile resultsof itsoperationsforthe yearthen ended in conform ity w ill} generally accepted accounting principles. In accordance w ith G overnm enta uditing Slandards,lhave also issued a reportdated June 8,200] on m y consideration of the Terrebonne Parish A ssessor'scom pliance and on internalcontrolover financialreporting based on an auditof financialstatem entsperform ed in accordance w ith G overnrnenla uditing Standards. Tifsreportispresented separately afterthe notesto the financia stalem cnlsof thisauditreport. K eitl}j.rovira Certified Public A ccountanl June 8,2001

5 G EN ERA L PUR I'O SE FINA N C IA L STA TEM EN TS

6 T ER I~.ERO N N E PAR SI[A SSESSO R H oum a,louisiana A llfund Typesand A ccountg roups B alance Sheet D ecem ber31,2000 Statem enta A SSETS ('a~h a~d casl~equgval,ems(note C) Revenue receivables: Ad valorem taxes(note A 8.) Stale revenue sharing O ther Ofice furnishingsand equipment(note D) A ccount G roup - G overn m ental G eneral Total Fund - Fixed (M emorandum GeneralFund Assets Only) $47, ,589 50,120 3,623 $194,601 $47,5g0 647,589 50,120 3, ,601 TOTA l.a SSETS IAAI~II.ITIES,EQUITY AND O TI1ER.CI~.I';I)ITS 1,iabilities: Accountspayable TotalLiabilities Equity and O therc redits: hw estm entin generalfixed assets Fund balance -unreservedundesignated $ _ $194,601 $194, ,912 TotalFund Equity 748 9~ ,513 TOTAl.1.1ABILITIES,EQUITY AN D OTIIER CII.ED ITS $194,60 ~ $p43,513 The accom panying notesare an integralpartof thisstatem ent

7 TI<]R IO giio N N E PA R1SIIA SSESSO R H onm a,louisiana G overnm entalfund Type -G eneralfund Slalem entof Revenues,Expenditures and Changesin Fund B alance Forthe Y earended D ecem ber31, 2000 Statem entb RF.V F.N UE S A d valorem laxes Slate revenue sharing lniereslearnings O lher qolalr evenues $674,494 50,120 12, ~X I'EN I)rI'U RE S ly rsonnd servicesand related exl)enditures Operating servicesand m ainlenance Tlaveland olhercharges l'rofessionalservices Capitaloutlay TotalExpenditures Excessof R evenuesoverexpenditures Fund Balance alb eginning of Y ear 615,602 51,974 6,177 59, ,64_7 3, Fund B alance alend of Y ear "/'lie accom panying notesare an integralpartof thisstatem ent

8 TERR EBO N N E PA R 1SItA SSESSO R H oum a,louisiana G overnm entalfund Type -G eneralfund Statem entof Revenues,Expendituresand Changesin Fund Balance -Budget(GAAP Basis)and Actual Forthe Y earended D ecember31,2000 Statem entc V ariance Favorable Actual ~ ) RF.VF.N UE S A d valorem taxes Slate revenue sharing lnlcres!earnings O thel $675,000 20, o0 $674,494 50,120 12,747 3 _ L246 $(506) 50,120 (7,253) ~ 254) TotalR evenues 715, ~!~ EX I'F.N I)ITU RI~S l'ersonnelservicesand related expenditures O perating servicesand m aintenance Traveland othercharges Professionalservices ('apitaloutlay 520,000 60,000 35,000 50,000 60, ,602 51,974 6,177 59,209 4,685 (95,602) 8,026 28,823 (9,209) 55,315 TotalExpenditures , Excess(l)efieiency)of Revenues overf.xpenditures Fund Balance atb eginning of Y ear Fund Balance atend of Y ear (10,000) 3, , $ $ ,460 The accom panying nolesare an integralpartof thisstatem ent

9 N O TES TO 3'liE FINA N C IAL STA TEM EN TS

10 TE R R E BO N N E PA R ISIIA SSE SSO R Iloum a,louisiana N o,tes"to `the FinancialS,ta,tem enls D ecem ber31,2000 N O TE A -SUM M AR Y OF SIG N IFICAN T ACCO U N TING POLICIES Introduction A sprovided by A rticle V II,Section 24 of the Louisiana Constilulion of 1974,tile assessoriselccled by 1he voters& the parish and servesa fouryearlerm. ']'he assessorassessesalrealandmovableproperty in theparish,subject1o advalorem laxalion The assessorisaulhorized to appointasm any deputiesasm ay be necessary for`the efficientoperation of the ofi ce and provide assistance,to ~he `taxpayersof the parish. The deputiesare aud/orized,to perform allfunctionsof the ofi ce,butthe assessorisofi cially and pecuniarily responsible for1he actionsof the dcpulies. The assessor'sofi ce islocated in tile Terrebonne Parish Courthouse in 1loum a, Louisiana. In accordance w i,th Louisiana law,`the assessorbasesrealand m ovable property assessm enlson conditionsexisting on January 1of,the tax year.the assessorcom pletesan assessm entlislin~,during `the tax yearand subm itsthe listto 1he parish governing authority and the Louisiana Tax Com m ission,asprescribed by law. O nce the assessm entlisting isapproved,the assessorsubm itsthe assessm entrollto `the parish `tax collector,w ho isresponsible forthe collection and distribution of taxes lo tile varioustaxing bodies. B asisof Presentation The accom panying financialstatem entsof the Terrebonnc Parish A ssessor have been prepared in conform ity w ith generally accepted accounting principles(gaap)asapplied to govern mentalunits.the Governmental Accounting StandardsBoard(GASB)istheacceptedstandardselling body forestablishing governm entalaccounting and financialreporting principles. R~ l)orting Entit3~ A sthe governing authority of the parish,forreporting purposes,the Terrebonne Parish Consolidated G overn m entisthe financial rcporling entity forterrebonne Parish. The financialreporting entity consists of (a)1he primary government(terrebonne Parish Consolidated Government),(b)organizationsforwhich`theprimary governmentis financialy accountable,and(c)otherorganizationsforwhich natureand significance oftheirrelationship w ith,tile prim ary governm entarc such that exclusion w ould cause tile reporting entity'sfinancialstatem entsto be m isleading orincom plele.

11 TER I~EBO N N E PA R ISllA SSESSO R ]-Ioum a,louisiana N otesto the FinancialStatem ents D ecem ber3 l,2000 NOTF,A -SUM M ARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) G overnm entalaccounting StandardsB oard Statem entn o.14 established criteria fordelerm ining w hich com ponentunitsshould be considered partof the Terrebonne Parish Consolidated G overn m entforfnancialreporting The basic criterion forincluding a potentialcom ponentunitw ithin the reporting entity isfinancialaccountability. The G A SB hasselforth criteria to be considered in determ ining financialaccountability. Thiscriteria inclndes: Appointing avoting majority of anorganization'sgoverning body and the ability of the parish governm entto im pose itsw on thatorganization,and/or the potenlialforthe organization to provide specific financialbenefitsto,orim pose specific financial burdenson,the parish govermnent. 2 O rganizationsforw hich the parish governm entdoesnotappointa voting majority,butarefiscaly dependentontheparishgovernment O rganizationsforw hich the reporting entity'sfinancialstatem ents w ould be m isleading if data & the organization isnotincluded because of the nature orsignificance & the relationship. Even though the assessorisan independently elected ofi cial,and islegally separate fi-om the parish govern m ent,the exclusion fi-om the parish governm ent'sfinancialstatem ents w ould cause the parish governm ent's financialstatem entsto be m isleading orincom plete. A lso,the assessoris fiscally dependenton the parish governm entw hen the parish govermnenthas approvalauthority overthe assessor'scapitalbudget. The parish governm ent hasapprovalauthority overthe assessor'scapitalbudgetbecause ofi ce space isfurnished to the assessorby the parish governm entand title to realproperty isin the nam e of the parish governm ent. B ecause of these reasons,tim assessorisdeterm ined to be a com ponentunitof the Terrebonne Parish Consolidated G overnm ent.

12 TER R EBO N N E PA R ISI1A SSESSO R H oum a,louisiana N otesto the FinancialStatem ents D ecem ber31,2000 NOTE A -SUM M ARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Fund A ccounting Tileassessorusesafund(GeneralFund)and an accountgroup (GeneralFixedAssetsAccountGroup)to reporton itsfinancialpositionand the resuhsof itsoperations. Fund accounting isdesigned to dem onstrate legal com pliance and to aid financialm anagem entby segregating transactions relating to certain governm entfunctionsoractivities. A fire d isa separate accounting entity w ith a self-balancing setof accounts. O n the otherhand,an accountgroup isa financialreporting device designed to provide accountability forcertain assetsand liabilitiestbatare notrecorded in the fundsbecause they do notdirectly affectnetexpendable available financialresources. The assessor'sg eneralfund isclassified asa governm entalfund. G overn m entalfundsaccountforgeneralactivities,including the collection and disbursem entof specific orlegally restricted m oniesand the acquisition of generalfixed assets. The G eneralfund,asprovided by Louisiana Revised Statute 47:1906,isthe principalfund of the assessorand accountsforthe operation of the assessor's office. A d valorem tax revenue authorized by A ct292 of 1985 isaccounled forin thisfund. G eneraloperating expendituresare paid from thisfund. The generalfund isclassified asa governm entalfund. Basisof Accounting Basisof accounting refersto w hen revenuesand expendituresare recognized in the accountsand reported in the financialstatem ents. Basisof accounting relatesto the tim ing of the m easurem entsm ade,regardlessof the m easurem entfocusapplied. The assessor'srecordsare m aintained on a cash basisof accounting. H ow ever,the fundsreported in the accom panying financialstatem entshave been converted to a m odified accrualbasisof accounting. The G eneralfund usesthe follow ing practicesin recording revenues and expenditures: P~evenues] A d valorem taxesare assessed on a calendaryearbasis,

13 T ER R EB O N N E PA R ISH A SSE SSO R H oum a,louisiana N otesto the FinancialStatem ents D ecem ber31,2000 NOTE A -SUM M ARY OtISIGNIFICANT ACCOUNTING POLICIES (CONTINUED) becom e due on N ovember15 of each year,and becom e delinquenton D ecem ber31. They are recognized asrevenue in the yearthe taxesare assessed. Interestearningson certificatesof depositare recorded w hen tile certificates of deposithave m atured and tile revenue isavailable. Expenditures: Expendituresare recognized underthe m odified accrualbasisof accounting w hen the related fund liability isincurred. B udgets Theproposed budgetfor1999 waspublished intheofficialjournalandmade available forpublic inspection on D ecem ber9,1999. A public hearing w as held and tile budgetw asadopted on D ecem ber30,1999. A ppropriations lapse atyearend. The originaladopted bodgetw asnotam ended The budgetislegally adopted and am ended,asnecessary,by the assessor. It isprepared and reported on the m odified ~ccrualbasisof accounting.form al budgetim egration is em p~oye~ as a m anagem ent~om r~~,dev~e ~uring '&e year. The assessorreservesallauthority to m ake changesto the budget. W hen actualrevenuesfailto m eetbudgeted revenuesby five percentorm ore and/oractualexpendituresexceed budgeted revenuesby five percentor m ore,a budgetam endm entto reflectsuch change isadopted by the assessor. Budgeted am ountsincluded in the accom panying financialstatem entsinclude tile originaladopted budgetand any subsequentam el~dm ents,if applicable. Encum brances Encum brance accounting isnotutilized by the assessordue to the nature of operationsand the ability of m anagem entto m onitorbudgeted expenditures on a tim ely basis.

14 TER R EBO N N E PA R ISliA SSE'SSO R tloum a,louisiana N otesto the FinancialStatem ents D ecem ber3 l,2000 NOTE A -SUM M ARY OF SIGNllqCANT ACCOUNTING POLICIES (CONTINUED) 7. Cash and Cash Etm ivalents Cash includesam ountsin a dem and depositaccount. Cash equivalents include am ountsin certificatesof deposit. U nderstate law,the assessor m ay depositfmldsin dem and deposits,interestbearing dem and deposits,m oney m arkelaccounts,orcertificatesof depositw ith state banksorganized under Louisiana law and nationalbankshaving principalofficesin Louisiana. 8. A d V alorem Tax R eceivables There w asno provision m ade foruncollectible ad valorem tax receivables because the am ountw asbased on actualtaxesreceived in Fixed A ssets Fixed assetsare recorded asexpendituresatthe tim e purchased.the related assetsare capitalized and reported in the generalfixed assetsaccountgroup N o depreciation hasbeen provided on generalfixed assets.approxim ately 71percentof fixed assetsare valued atactualcost,w hile the rem aining 29 percentare valued atestim ated cost. Fixed assetsprovided by the parish govern m entare notincluded in the genera fixed assetsaccountgroup. 10. C om nensated A bsences Em ployeesof the assessorearn from ten to fifteen daysof vacation leave each yeardepending on length of service,and ten daysof sick leave. Leave benefitsdo notvestoraccum ulate and m ustbe taken in the yearearned.paym entisnotm ade foraccum ulated leave upon retirem ent,resignation orterm ination of em ploym ent. The costof cur~em leave privileges,com puted in aceordane,e w i'th G A SP, Codification Section C60,isrecognized asa currentyearexpenditure in the G eneralfund w hen the leave isactually taken. Lo _~!~ -ten'n O bligations There w ere no long-term obligationsatd ecem ber31,2000

15 TERR EBO N N E PA R 1SItA SSESSO R H oum a,louisiana N otesto the FinancialStatem ents D ecem ber31,2000 NOTE A -SUM M ARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 12. TotalColum n on Balance Shee ]'he totalcolum n on the balance sheetiscaptioned M etnorandum Only to indicate itispresented only to facilitate financialanalysis. D ata in thiscoltnnn doesnotpresentfinancialposition in conform ity w ith generally accepted accounting principles. N eitherissuch data com parable to a consolidation. N OTF.B -1,EV 1ED TAX ES In 2000,the assessorw asauthorized to levy up to 1.96 m illsin ad valorem taxes. A 1.96-m illad valorem tax w aslevied forthe yearended D ecem ber31,2000. The follow ing are the principaltaxpayersforthe parish "l'axpayer Texaco,Inc Type of B usiness O ilcom pany BelSouth Telephone TranscontinentalG aspipeline Pipelines Tenneco,Inc. Entergy Ira.,Inc. Bank O ne Poseidon O il,lnc. Equilon Pipeline Co. South La.Electr. H ibern ia N at'lbk. O ilcom pany U tility Banking OilCom pany O ilcom pany U tility Banking A ssessed N aluation $13,540,775 10,970,380 7,538,870 7,009,860 6,900,020 6,701,635 6,189,205 5,375,780 4,558, Percentage of Total Y aluation 3.74% o% The totalassessed valuation foralltaxpayers atd ec.em ber31,2000,w as $361,567,645. Thisfigure w asused in calculating the percentage of the "2000 assessed valuation of each & the principaltaxpayers"to the "totalassessed valuation foralltaxpayers."

16 T E RR E B O N N E I'A R 1SI!A SSESSO R H oum a,louisiana N otesto the FinancialStatem ents D ecember31,2000 NOTF.C -CASH AND CASIIEQUIVALENTS AtDecember31,2000,theassessorhadcash andcashequivalents(book balances)as follow s: D em and deposit $ Total Thesedepositsarestated atcost.understale law,thesedeposits(ortileresulting bank balances)mustbe secured by federaldepositinsurance ortile pledge of securitiesow ned by the fiscalagentbank. The m arketvalue of the pledged securities plusthe federaldepositinsurance m ustatalltim esequalthe am ounton depositw ith the fiscalagent. These securitiesare held in the nam e of the pledging fiscalagent bank in a holding orcustodialbank thatism utually acceptable to both parties. At December31,2000,theassessorhad $53,423in deposits(colectedbank balances). These depositsw ere secured from risk by $100,000 of federaldepositinsurance. (GASB Category 3). A lthough the bank balancesw ere totally secured by the FD IC and pledged securities atl)ecem ber31,2000,louisiana Revised Statute 39:1229 im posesa statutory requirem enton the custodialbank forsecuritiespledged to safeguard depositsof the assessorduring the yearand to advertise and sellthe pledged securitiesw ithin 10 daysof being notified by the assessorthatthe fiscalagenthasfailed Io pay deposited fundsupon dem and. N O TE 1)-('IlAN G ES IN G EN ERAL FIX ED A SSETS A summary of changesin generalfixed assets(ofi ce furnishingsand equipment) follow s: B alance,january 1,2000 A dditions D eductions $184,909 9,692 Balance,D ecem ber31,2000

17 TERR EBO N N E PA R 1SIIA SSESSO R ]loum a,louisiana N otesto the FinancialStatem ents D ecember31,2000 N O TI';1';-PI';N SIO N PLAN Plan D escription Substantially allem ployees& the Terrebonne Parish A ssessor'soffice are m em bersof thelouisianaassessor'sretirementsystem (System),amultiple-employer(cost sharing),publicemployeeretirementsystem,controled and administered by a separate board of trustees. Allfidl-tim e em ployeesw ho are underthe age of 60 atthe tim e of original em ploym entaud are notdraw ing retirem entbenefitsfrom any otherpublic retirem ent system in Louisiana are required to participate in the System. Em ployeesw ho retire atorafterage 55 w ith atleast12 yearsof credited service oratorafterage 50 w ith atleast30 yearsof credited service are entitled to a retirem entbenefit,payable m onthly forlife,equalto 3 percentof theirfinal-average salary foreach yearof credited service,notto exceed 100 percentof theirfinal-average salary. Final-average salary isthe em ployee'saverage salary overthe 36 consecutive or joined monthsthaiproducethehighestaverage.employeeswho terminatewith at least12 yearsof service and do notw ithdraw theirem ployee contributionsm ay retire atorafterage 55 and receive the benefitaccrued to theirdate of term ination. The System also providesdeath and disabilily benefits. Benefitsare established by state statute. The System issuesan annualpublicly available financialreportthatincludesfinancial statem entsand required supplem entary inform ation forthe System. The reportm ay be obtained by w riting to the Louisiana A ssessors'retirem entsystem,posto ffice Box 1786,Shrevepm't,Louisiana ,orby caling (318) Funding Policy Plan m em bersare required by statute to contribute 7.00% percentof theiram m al covered sala13,and the Terrebonne Parish A ssessorisrequired to contribute atan acluarialy determined rate.thecurrentemployer(assessor'sportion)rateis5.75% ofannualcovered payroll. Contributionsto the System also include one-fourth of onepercent(onepercentfororleansparish)ofthetaxesshownto becolectibleby the tax rollsof each parish,plusrevenue:sharing fundsappropriated by the legislature The com 6bution requirem entsof plan m em bersand the Terrebonne Parish A ssessor are established and m ay be am ended by state statute. A sprovided by Louisiana Revised Slatute 11:103.

18 TER R EBO N N E PA R 1SIIA SSESSO R Iloum a,louisiana N otesto the FinancialStatem ents D ecem ber31,2000 N O TE F,-PEN SION PLAN tileemployerconlribulionsaredetermined by actuarialvaluation andaresubject1o change each yearbased on the resultsof the valuation forthe priorfiscalyear.the assessor's(employer)comributionsto thesystem fortheyearsending December31, 2000,1999 and 1998 were $26,091,$22,278 and $21,685,respectively,equalto the required contribnlionsforeach year. N OTE F -I)I~FF.RRED CO M PEN SATION PLAN The assessorofershisem ployeesa deferred com pensalion plan created in accordance w ilh lntem alrevenue Code Section 457. The plan,w hich isavailable Io alllhe assessor'sem ployees,perm itsem ployeesto defera portion of theirsalary until future years. The deferred com pensalion am ounlisnotavailable to em ployeesunlil lerm lnalion,retirem ent,death orunforeseeable em ergency. The assessorhasno fiduciary responsibility to the adm inistralion of thisplan. Participants,them selves, decide on the typesof investm entsin w hich to investtheirdeferrals,and the plans adm inistration isperform ed by an organizalion w hich isseparate from the assessor's ofi ce. In thisregard,there are no repotting requirem entsw hich need to be applied forthisplan arrangem ent. D eferralson depositin the plan had a balance totaling $15,443 atd ecem ber Thisbalance isstaled atfairm arketvalue. N O TF,G -PO STRETIREM EN T H EALTItCARE AN D LIFE IN SURAN CE BEN EIqTS The assessorprovidescertain continuing health care and life insurance benefitsfor retired em ployees. Em ployeesbecom e eligible forthese benefitsiflhey reach normal relirem entage w hile w orking forthe assessor. These benefitsforretireesand sim ilar benefitsforactiveemployeesarepaidmonthly andjointly by theretiree,employee and lhe assessor. The assessorrecognizesthe costofproviding lhesebenefits (assessor'sportion of premiums)asan expenditure when paid during the year.for 2000,the costof health care and life insurance benefitspaid by the assessorfor retirees,and active em ployees,totaled $23,682,and $100,576,respectively.

19 T ER R EBO N NE PA R ISll A SSESSO R H oum a,louisiana N otesto the FinancialStatem Ents D Ecem ber31,2000 N O TE ll-lea SE S A sof D ecem ber31,2000,there w ere no future annuallease com m itm entsforthe assessor,norw ere there any operating orcapitalleasesoutstanding. N O TE 1-COM PEN SATED AB SEN CES /'aym entisnotm ade foraccum ulated leave upon retirem ent,resignation or term ination of em ploym ent. Therefore,there w asno liability to be reported for com pensated absencesat1)ecem ber31,2000. N O TF.J-IN TERG O VERN M EN TAL AG REEM EN T In January,1992,the assessorentered into an intergovernm entalagreem entw ith the TerrEbonne Parish Consolidated G overn m ent. The assessorrents lhe use of the parish'scom puterfordata processing of the assessor'srecords. M onthly rental paym entsare m ade to the Terrebonne Parish governm ent. Totalpaym entsm ade in 2000 w ere $14,506. N O TE K -EX I'EN D ITU RE S O F TIlE A SSE SSO R N O T IN CLU D ED IN TH E FIN AN CIA l. STATEM EN TS Louisiana R.S.33:4713 requiresthe Terrebonne Parish Consolidated G overnm entto provide the assessorw ith allnecessary on ce space,utilities,furniture,equipm ent, supplies,and m aps. D uring the yearended D ecem ber31,2000,lhe parish governmentprovidedofficespace,utilities,andjanitorialservicesonalimited basis. The value ofthese item sare notreflected in the accom panying financial statem Ents. N O TE L -LITIG ATION AtI)ecem ber31,2000,according to the assessor'slegalcounsel,lhcre w asno pending orthreatened litigation wlfich w ould require a liability to be recorded on the financialstatem ents.

20 SI]PPI~EM I~N TA L INFO R M A TIO N SC H ED U LES

21 lg TER R EBO N N E PA R ISH A SSESSO R H oum a,louisiana Supplem entalinform ation Schedules Sum m ary Schedule of PriorAuditFindings Forthe Y earended D ecember31,2000 R eference N o.: l FiscalYearFindin~ Initially O ccurred 1lasexisted from inception Finding D escribed: The size of the assessor'soperationsand itslim ited staf preclude an adequate segregalion of dutiesand otherfeaturesof an adequate system of intern alaccounting control. Corrective A ction and A dditionalexplanation: M anagem entisaw are of thisinadequacy in the internalcontrolstructure,how ever,itfeelsthatto em ploy such controlsw ould notbe cos!beneficia N o action w illneed to be taken.

22 19 TER R EI~O N N E PA R ISltA SSESSO R H oum a,louisiana Supplem entalinform ation Schedules C orrective A ction Plan forcurrenty eara uditfindings Forthe YearEnded D ecem ber31,2000 _Reference N o.: 1 FiscalY earfinding Initially O ccurred H asexisted fi'om inception Finding D escribed: The size of the assessor'soperationsand itslim ited staf preclude an adequate segregation of dutiesand otherfeaturesof an adequate system of internalaccounting control. Corrective Action and AdditionalExplanation: M anagem entisaw are of thisinadequacy in the inlernalcontrolstm etm e,how ever,itfeelsthaito em ploy such controlsw ould nolbe costbeneficial N o action w illneed to be taken. Conla~ ])el-sole G ene P.B onvillain, Terrebonne Parish A ssessor I1oum a.louisiana Anlicioated Com oletion D ale N otapplicable

23 OTItER REPORT REQUIRED BY G O V ER N M EN T A U I)ITING STA N I)A R D S ~0

24 2 K EIT H,J. RO V IRA CERTIFIED PUBLIC ACCOUN'FANT I M E'fA IRE ROAD M ETAIRIE,LOUISIANA ta7 P,EI)O I~,T O N CO M PLIAN CE A N D O N IN TERN A L CO N TRO L O V ER FIN AN CIAl.REPORTING BA SED ON AN A UD IT OF FIN AN CIAL STATEM EN TS PERFORM ED ]N A CCORD AN CE W ITH G O V ERN M EN T AU D ITING STAN D ARD S }lonorable G ene P.Bonvillain Terrcbonne Parish A ssessor A Com ponentu nitof the Terrebonne Parish Consolidated G overnm ent Iloum a.louisiana 1have audited the generalpurpose financialstatem ents& the Terrebonne Parish A ssessor,a com ponentunitof the Terrebonne Parish Consolidated G overnm ent,asof and forthe yearended 3)ecem ber31,2000,and have issued m y reportthereon dated June 8,2003. lconducted m y auditin accordance w ith gencrally acccpied auditing standardsand the standardsapplicable to financial auditscontained in G overn m entauditing Standards,issued by the Com ptro31erg eneralof the U nited States. Com pliance A sa parlof obtaining reasonab3e assurance aboutw hetherthe Terrebonne Parish A ssessor'sgenera purpose financialstatem entsare fi'ce of m aterialm isstatem ent,]perform ed testsof itscom pliance w ith certain provisionsof law s,regulationsand contracts,noncom pliance w ith w hich could have a directand m aterialefecton the determ ination of the financialstatem entam ounts. H ow ever, providing an opinion on com pliance w ith those provisionswasnotanobjectiveofmy audit,and accordingly,1do notexpresssuch an opinion. The results of m y testsdisclosed no instances of noncom pliance thatare required to be reported underg overnm enta uditin~ Standards. ln',ernalcontrolo verfina~cialr eporting In planning and perform ing m y audit,lconsidered the Terrebonne Parish A ssessor'sinternalcontro overfinancialreporting in orderto determ ine m y auditing proceduresforthe purpose of expressing m y opinion on the generalpurpose financialstatem ents

25 22 and notto provide assurance on the internalcontroloverfinancialreporting. H ow ever,]noted a m ailerinvolving the internalcontroloverfinancialreporting and itsoperationsthat1considerto be ~eporlable condition. R.eportable conditionsinvolve m atterscom ing to nay attention relating to significantdeficienciesin the design oroperation of the internalcontroloverfinancialreporting that, inmy judgement,couldadversely affecttheassessor'sability to record,process,summarizeand reportfinancialdata consistentw ith the assertionsof m anagem entin the generalpurpose financial statem ents. Inoted that,asa m aterialw eakness,the size of the assessor'soperationsand itslim ited staf preclude an adequate segregation of dutiesand otherfeaturesof an adequate system of internal accounting control. M anagem entisaw are of thisinadequacy in the internalcontrolstrt~cture, how ever,itfeelsthaito em ploy such controlsw ould notbe costbeneficial. A m aterialw eaknessisa reportable condilion in w hich the design oroperation of one orm ore of the inlelnalcontrolcon~ponentsdoesnot/-educe to a relatively low levelthe risk thatll~isstatem el~tsin am ountsthaiw ould be m aterialin relation to the generalpurpose fnancialstatem entsbeing audited m ay occurand notbe detected w ithin a tim ely period by em ployeesin the norm alcourse of perform ing theirassigned functions. M y consideration of the internalcontroloverfinancialreporting w ould notnecessarily disclose allm attersin tile internalcontrolthatm ightbe reportable conditions and,accordingly,w ould notnecessarily disclose allreportable conditionsthatare also considered 1o be m aterialw eaknesses, ltow ever,1considered the reportable condition described above to be a m aterialw eakness. This1"eportisintellded solely forthe use of m anagem entand tile State of Louisiana Legislative Auditorand should notbe used forany otherpurpose. Thisrestriction isnotintended to lim itthe distribution of thisreportwhich,upon acceptance by the State of Louisiana Legislative Auditor,isa m atterof public record. K eilh J.Rovira Certified Public A ccountant June 8,2001