L A F O U R C H E P A R ISH sh E R IF F. ThibodaUX,Louisiana. G eneralp urpose FinancialStatem ents W ith S upplem entalinform ation Schedules

Transcription

1 L A F O U R C H E P A R ISH sh E R IF F ThibodaUX,Louisiana G eneralp urpose FinancialStatem ents W ith S upplem entalinform ation Schedules A nd independenta uditor's R eports A s ofand forthe Y eare nded June 30,1999 ~o,-..~ 0ne_/'Z Y+-~ _C -r.s.keai~ "~ Timolh Y S Kea[ns,JvJ:> ~d+~ux,la (504)447-8bu~

2 LA FO URC H E PA RISH SH ERIFF Thibodaux.Louisiana G eneralpurpose FinancialStatem ents W ith Supplem entalinform ation Schedules A nd IndependentA uditor's Reports A s ofand forthe YearEnded June TA B LE O F C O NTENTS FinancialSection IndependentA uditor's Reporton the G eneralpurpose FinancialStatem ents G eneralpurpose FinancialStatem ents Com bined Balance Sheet-A lfund Types and AccountG roups C om bined Statem entofrevenues,expenditures,and C hanges in Fund Balance - G overnm entalfunds C om bined Statem entofrevenues,expenditures,and C hanges in Fund Balance - Budget(GAAP)and Actual - G overnm entalfunds Notes to the FinancialStatem ents Supplem entalinform ation Schedules Com bined Balance Sheet- SpecialRevenue Funds C om bined Statem entofrevenues,expenditures,and C hanges in Fund Balance - SpecialRevenue Funds C om bined Balance Sheet- Fiduciary Funds -Agency Funds Statem ent A B C Schedule 2 3 Page Com bined Schedule ofchanges in Balances Due to Taxing Bodies and O thers - Fiduciary Funds -A gency Funds 4 Schedule ofco lections,distributions,and Unsettled Balances - Tax Co lectoragency Fund SpecialReports ofc ertified Public A ccountants Report on com pliance and on internalcontroloverfinancialreporting based on an auditoffinancialstatem ents perform ed in accordance w ith G overnm entala uditing Standards ndependentauditor's reporton com pliance w ith requirem ents applicable to each majorprogram and internalcontrolover com pliance in accordance w ith O M B CircularA-133 Schedule offindings and Q uestioned Costs

3 Reports by M anagem ent Sum m ary Schedule ofpriora uditfindings C orrective A ction Plan forc urrenty ear A uditfindings Schedule ofexpenditures offederalaw ards N otes to the Schedule ofexpenditures offederalaw ards

4 T.S.K E A &CO Honorable C raig W ebre Lafourche Parish Sherif Thibodaux.Louisiana N D EPEN D ENT A U D ITO R 'S R EPO RT W e have audited the accom panying general purpose financialstatem ents of the Lafourche Parish Sherif,State oflouisiana,as ofand forthe yearended June 30,1999,as listed in the table of contents. These generalpurpose financialstatem ents are the responsibility of the Lafourche Parish Sherif's m anagem ent. O ur responsibility is to express an opinion on these generalpurpose financialstatem ents based on ouraudit. W e conducted our audit in accordance w ith genera ly accepted auditing standards and the standards applicable to financialaudits contained in G overnm enta uditing Standards,issued by the Com ptro ler G eneralof the United States. Those standards require that w e plan and perform the auditto obtain reasonable assurance aboutw hetherthe financialstatem ents are free of m aterial m isstatem ent. An audit includes exam ining, on a test basis, evidence supporting the am ounts and disclosures in the financialstatem ents. A n audit also includes assessing the accounting principles used and significantestim ates m ade by m anagem ent,as w e l as evaluating the overa lfinancial statem ent presentation. W e believe that our audit provides a reasonable basis forouropinion. In our opinion,the generalpurpose financialstatem ents referred to above presentfairly,in a l m aterialrespects,the financialposition ofthe Lafourche Parish Sherif as ofjune 30,1999,and the results of its operations for the year then ended in conform ity w ith genera ly accepted accounting principles. In accordance w ith G overnm ent A uditing Standards,w e have also issued our report dated Decem ber20,1999 on ourconsideration ofthe Lafourche Parish Sherif 's internalcontrolover financialreporting and ourtests of its com pliance w ith certain provisions of law s,regulations, contracts,and grants. O urauditw as perform ed forthe purpose ofform ing an opinion on the generalpurpose financial statem ents ofthe Lafourche Parish Sherif,taken as a w hole. The accom panying supplem ental inform ation as listed in the table ofcontents and is presented forpurposes ofadditionalanalysis and is not a required part of the generalpurpose financialstatem ents. The accom panying Schedule ofexpenditures offederalaw ards is presented forpurposes ofadditionalanalysis as required by U.S.O fice of M anagem ent and Budget CircularA-133,Audits of States, Local G overnm ents,and Non-ProfitO rganizations,and is nota required part ofthe generalpurpose financialstatements.such information has been subjected to the auditing procedures applied in the auditofthe generalpurpose financialstatem ents and,in ouropinion,is fairly stated,in a l m aterialrespects,in relation to the generalpurpose financialstatem ents taken as a w hole. Decem ber TIM O'I'I]Y S.K EARN S M ASIJ[R ()] I~U~;INESS AI)M INI~1RA IiON (~1I{IIlil;I)]LIBII('h ) ccouslan) (A PfofessionaICorporation) 501CanalBoulevard,Thibodau~,LA (504) Fa~(504)

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6 LA FO U R C H E PA R IS H S H E R IFF G O VER NM ENTA L FUNDS Statem entb Com bined Statem entofrevenues,expenditures and C hanges in Fund B alance Forthe Year Ended June 30,1999 REVENUES Ad valorem taxes Sales and use taxes Intergovernm ental C harges forservices Com m issary sales Forfeitures and restitution M iscellaneous Totalrevenues G EN ERAL FU ND SPECIAL REVENUE FU ND S 2,477,059 5,875,076 2,014,045 $ 36, , ,109 17, TO TAL (Memorandum only) 2,477,059 5,875,076 2,050,322 1,253, , , , EXPENDITURES Public safety: Salaries and related benefits O perating expenses Law enforcem entexpenditures C ostofgoods Intergovernm ental Repairs and m aintenance Inm ate refunds Debtservice Capitaloutlay Totalexpenditures 7,765, , , ,901 1,508, ,996 14, ,247 80,558 19, ,795, , ,859 80, , ,925 78, ,522, EXCESS (Deficiency)OF REVENUES OVER EXPENDITURES 172,518 (17,108) 155,410 OTHER FINANCING SOURCES (Uses) Transfer(to)from otherfunds Totalotherfinancingsources(uses) (20,664) (20,664) EXCESS (Deficiency)OF REVENUES AND OTHER SOURCES OVER EXPENDITURES A ND O THER USES 151,854 3, ,410 FUND BA LA NC E AT BEG INNING O F YEA R FUND BALANCE AT END O F YEAR ,636,976 $ 3,668,898 $ 123,488 $ 3,792,386 The accom panying notes are an integralpartofthis statem ent

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8 LA FO U R C H E PA R IS H S H E R IFF Notes to the FinancialStatem ents A s of and for the Y earended June NTR O D U C TIO N A s provided by A rticle V,Section 27,of the Louisiana C onstitution of 1974,the Lafourche Parish Sherif (The Sherif)servesa four-yearterm as the ChiefExecutive Oficerofthe Law Enforcem ent D istrict and ex-officio tax co lector of the parish. The Sherif adm inisters the parish jailsystem and exercises dutiesrequired by the parish courtsystem,such asproviding bailifs,executing orders ofthe court,and serving subpoenas. NO TE 1 SU M M A RY O F SIG N IFICA NT A CC O U NTING PO LIC IES A. BA SIS O F PR ESENTA TIO N The accom panying generalpurpose financialstatem ents ofthe Sherif have been prepared in conformity with generaly accepted accounting principles (GAAP)as applied to governm ental units. The G overnm entala ccounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financialreporting principles. B. R EPO RTIN G ENTITY U nder G overnm ental A ccounting and Financial Standards Section 2100, the financial reporting entity consists of the prim ary governm ent and its com ponent units. A s the governing authority of the parish,the Lafourche Parish C ouncilis considered to be the prim ary governm ent forfinancialreporting purposes forthe Parish oflafourche. C om ponent units are defined as lega ly separate organizations for w hich the elected oficials ofthe prim ary governm entare financia ly accountable. The criteria used in determ ining w hetherfinancialaccountability exists include: 1. Appointing a voting m ajority ofan organization's governing body a. The ability ofthe councilto im pose its w illon thatorganization and/or b. T he potentialfor the organization to provide specific financialbenefits to or im poses specific financialburdens on the council. 2. Organizations forwhich the councildoes notappointa voting majority butare fisca ly dependenton the council. O rganizations for w hich the reporting entity's financialstatem ents w ould be m isleading ifdata ofthe organization is notincluded because ofthe nature or significance ofthe relationship. M anagem enthas determ ined thatthe Lafourche Parish Sherif is notconsidered a com ponent unit ofthe parish ifapplying the criteria above. Instead the Sherif is 7

9 LA FO U R C H E PA R IS H S H E R IFF N otes to the FinancialStatem ents A s ofand forthe YearEnded June 30,1999 considered to be a "standalone" specialpurpose governm ent.this decision is based on the follow ing: 1) The Sherif enjoys a separate legalstanding from the Parish Counciland other governm entalentities.the Sherif has the ability to sue or be sued in its ow n na m e. 2) The Parish Councildoes notappointthe Sherif. The Sherifs position was created by A rticle V,Section 27 of the Louisiana Constitution of The Sherif is a separately elected oficialelected by the citizenry in a general, popularelection. 3) The Parish Councildoes nothave the ability to impose its wilon the Sherif. The Parish C ouncilcannotrem ove the Sherif from ofice.the Sherif adopts its ow n budget separate and apart from the Parish C ouncil and other local governm entalentities.the day-to-day operations ofthe Sheriffs ofice are under the responsibility and controlofno one otherthan the S herif. 4) The Sherif does notprovide a significantfinancialbenefitorburden to the Parish C ouncil. W hile the Parish Councildoes provide the Sherif w ith a certain am ount of its ofice space at no cost and pays a certain am ount of operating expenses on behalf of the S herif, these transactions are not considered significant enough to m ake the Parish Councilfinancially accountable for the Sherif's O fice. 5) The Sherif is notfiscaly dependenton the Parish. The prim ary sources of funding for the Sherif include ad valorem taxes, sales tax revenue, and com m issions earned from co lecting taxes,licenses and fees on behalfofother governm ental entities. The Parish C ouncil does not have the authority to approve orm odify the Sherifs budget.the Law Enforcem entd istrict,ofw hich the Sherif serves as C hief Executive O ficer, can levy taxes and issue debt w ithoutapprovalofthe Parish C ouncil. Therefore,the accom panying financialstatem ents ofthe Sherif are separate and apartfrom the Parish C ouncil. The financialstatem ents only include allfunds and account groups, as w e l as com ponent un{ts, of the Sherif. Additiona ly, the collections and disbursem ents handled by the Sherif in his capacity as the Ex- O ficio Tax C o lectorof Lafourche Parish are reported w ithin the Sherif s financial report as an A gency Fund. C. FU N D A C C O U NTING The sherif uses funds and accountgroups to report on its financialposition and the results of its operations. Fund accounting is designed to dem onstrate legat com pliance and to aid financialm anagem entby segregating transactions relating to certain governm entfunctions oractivities. 8

10 LA FO U R C H E PA R IS H S H E R IFF Notes to the FinancialStatem ents A s of and for the Y earended June 30,1999 A fund is a separate accounting entity w ith a self-balancing setofaccounts. O n the other hand,an accountgroup is a financialreporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do notdirectly afectnetexpendable available financialresources. Funds ofthe sherif are classified into tw o categories:governm entaland fiduciary These funds are described as fo low s: G overnm entalfunds G eneralfund The GeneralFund,as provided by Louisiana Revised Statute (R.S.)33:1422,is the principalfund ofthe sheriff's ofice and accounts forthe operations ofthe sheriff's office. The sheri~ s prim ary source ofrevenue is an ad valorem tax levied by the law enforcem entdistrict. O thersources ofrevenue include com m issions on state revenue sharing,state supplem entalpay fordeputies,civiland crim inalfees,fees for court attendance and m aintenance ef prisoners,etcetera. G eneraloperating expenditures are paid from this fund. SpecialRevenue Funds S pecialr evenue funds are used to account for the proceeds of specific revenue sources(otherthan majorcapitalprojects)thatare legaly restricted to expenditures forspecified purposes. Fiduciary Funds A gency Funds The agency funds are used as depositories forcivilsuits,cash bonds,taxes,fees, etcetera. D isbursem ents from these funds are m ade to various parish agencies, litigants in suits,etcetera,in the m annerprescribed by law. The agency funds are custodialin nature (assets equalliabilities)and do not involve m easurem entof results ofoperations. D. A ccountg roups The tw o account groups are not "funds". They are concerned only w ith the m easurem ent of financial position, not w ith the m easurem ent of results of operations. The account groups presented in the accom panying financial statem ents are described as fo low s:

11 LA FO U R C H E PA R IS H S H E R IFF N otes to the FinancialStatem ents A s of and for the Y ear Ended June 30,1999 G eneral Fixed Asset A ccount G roup - -I-his group of accounts is established to accountforallfixed assets ofthe Lafourche Parish Sherif. G enerallong Term DebtA ccountg roup -This group ofaccounts is established to accountforallofthe generallong-term liabilities ofthe Lafourche Parish S herif. E. BA SIS O F A C C O U NTING Basis of accounting refers to w hen revenues and expenditures are recognized in the accounts and reported in the financialstatem ents.basis ofaccounting relates to the tim ing of the m easurem ents m ade regardless of the m easurem ent focus applied. The G eneral Fund is accounted for using a flow of current financial resources m easurem ent focus. The accom panying general purpose financial statem ents have been prepared on the m odified accrual basis of accounting, (exceptforthe Tax ColectorAgency Fund,which is prepared on the cash basis of accounting,which approxim ates the m odified accrualbasis of accounting).the G eneralfund uses the fo low ing practices in recording revenues and expenditures: R evenues A ll G overnm ental Funds are accounted for using the m odified accrual basis of accounting. Their revenues are recognized w hen they becom e m easurable and available as net current assets.a d valorem taxes and the related state revenue sharing (Intergovernmentalrevenue)are considered "measurable"atthe time of levy.sales and use taxes are recorded w hen they becom e both m easurable and available to finance expenditures ofthe fiscalperiod.intergovernm entalrevenues (federaland state grants)are recorded as revenue when the Sheriffis entitled to the funds. Fines and forfeitures,and m isce laneous revenues are recorded as revenues w hen received in cash by the Sherif oran interm ediary-co lecting agency because they are generally not m easurable untilactually received. C harges for services are recorded w hen earned since they are m easurable and available. Expenditures Expenditures are genera ly recognized under the m odified accrual basis of accounting w hen the related fund liability is incurred. OtherFinancing Sources (Uses) Proceeds from the sale offixed assets are accounted foras otherfinancing sources and are recognized w hen received. Fixed assets acquired through capitalleases are recorded as expenditures and otherfinancing sources atthe tim e ofacquisition. Transfers betw een funds thatare notexpected to be repaid are accounted foras otherfinancing sources(uses)when the Sherif authorizes the transfer. 10

12 LA FO U R C H E PA R IS H S H E R IFF N otes to the FinancialStatem ents A s of and for the Y eare nded June 30,1999 F. B U DG ET PRA C TIC ES A s required by the Louisiana Revised Statutes 39: ,the Sherif adopted a budgetforthe G eneralfund and SpecialRevenue Funds forthe yearending June 30,1999.The Sherif,as required by state law,obtained public participation in the budget process. The budget w as am ended during the year in accordance w ith state law. A ll budgeted am ounts that are not expended, or obligated through contracts,lapse atyear-end. The G eneralfund and SpecialRevenue Funds budgets are adopted on a basis m ateria ly consistentw ith genera ly accepted accounting principles. G. ENC U M B RA NC ES The Sherif does notutilize encum brance accounting,underw hich purchase orders contracts,and othercom m itm ents are recorded in the fund generalledgers. H. CA SH A ND CA SH EQ UIVA LENTS C ash includes am ounts in dem and deposits and interest-bearing dem and deposits. C ash equivalents also include am ounts in tim e deposits and those other investm ents w ith originalm aturities of90 days orless. U nderstate law,the sherif m ay depositfunds in dem and deposits,interest-bearing dem and deposits,ortim e deposits w ith state banks organized under Louisiana law orany otherstate ofthe U nited States,or under the law s of the U nited States. Tax co lections m ust be deposited in a bank dom iciled in the parish w here the funds are co lected. NV ESTM ENTS Investm ents are lim ited by R.S.33:2955 and the SherifFs investm entpolicy. Ifthe original m aturities of investm ents exceed 90 days, they are classified as investm ents; how ever, if the original m aturities are 90 days or less, they are classified as cash equivalents. Investm ents are recorded atquoted m arketprices. The Sherif also classifies as investm entthose investm ents w ith originalm aturities of90 days orless ifitis intended thatthose investm ents be held fora longerperiod oftim e. J. INV ENTO RY Physicalinventories consistofexpendable supplies held forconsum ption. Because inventories are expended w ithin one operating cycle they are recorded as expenditures w hen purchased and are notrecorded as an inventory asset.

13 I_A FO U R C H E PA R IS H S H E R IFF Notes to the FinancialStatem ents A s of and forthe Y ear E nded June 30,t999 K. R ESERV ES A N D D ESIG NA TIO N S O F FU N D BA LA NC E Reserves on the governm entalfunds representportions offund balances thatare notappropriate forexpenditures orhave been segregated forspecific future uses, w hile designations offund balances representtentative plans forfinancialresource utilization in a future period. L. G EN ERA L FIX ED A SSETS Fixed assets are recorded as expenditures atthe tim e purchased,and the related assets are capitalized (reported)in the generalfixed assets accountgroup.general fixed assets provided by the Lafourche Parish Councilare notrecorded w ithin the generalfixed assets accountgroup.no depreciation has been provided on general fixed assets. A llfixed assets are valued at historical cost or estim ated cost if historicalcostis notavailable. M. LO N G -TER M D EBT Long-term obligations expected to be financed from the G eneralfund are reported in the generallong-term obligations accountgroup. Expenditures forprincipaland interest paym ents for long-term obligations are recognized in the G eneralfund w hen due. N. C O M PEN SA TED A BSENC ES A ccum ulated vacation and sick leave are recorded as an expenditure ofthe period in w hich paid in allg overnm entalfunds.em ployees of the Sherif can earn 80 hours per year of sick leave and have no lim it to accum ulation. Sick leave is forfeited upon term ination.em ployees ofthe Sherif can earn betw een 80 or 160 hours per year vacation leave, depending on their length of em ploym ent. A ccum ulated vacation leave is due to the em ployee atthe tim e ofterm ination. The vacation policy provides that em ployees are to take vacation w ithin one year of being earned,w ith a carryoverprovision to sick leave ifnottaken. C ertain em ployees classified as non-law enforcem ent personnel, nonexem pt law enforcem ent personnel, or supervisors w ho are exem pt from the Fair Labor Standards A ct m ay accum ulate either com pensatory tim e or overtim e pay.upon term ination these em ployees m ay be paid foraccum ulated unused com pensatory tim e atan "hourforhour"rate. The Sherif accounts forcom pensated absences in accordance w ith G A SB No.16. Because the current and noncurrent portion cannot be reasonably estim ated,all costs are considered noncurrentand are included in the generallong-term account group. 12

14 LA FO U R C H E PA R IS H S H ER IFF Notes to the FinancialStatem ents A s of and for the Y ear E nded June 30,1999 O. TOTAL (M EMORANDUM ONLY)COLUMNS ON COM BINED STATEMENTS The total colum ns on the com bined statem ents - overview are captioned m em orandum only to indicate that they are presented only to facilitate financial analysis. D ata in these colum ns do not present financialposition or results of operations,in conform ity w ith genera ly accepted accounting principles. NO TE 2 LEV IED TA XES Ad valorem taxes are levied on the assessed value listed as ofthe priorjanuary 1 fora lreal property, m erchandise and m oveable property located in the Parish.A ssessed values are established by the Lafourche Parish A ssessor's O fice and the State Tax C om m ission at percentages ofactualvalue as specified by Louisiana law. A reevaluation ofa lrealproperty is required to be com pleted no less than every four years. Taxes are due and payable Decem ber31stw ith interestbeing charged on paym ents afterjanuary 1st.Taxes can be paid through the tax sale date,w hich is the lastw ednesday in June. Properties forw hich the taxes have notbeen paid are sold forthe am ountofthe taxes.the tax rate forthe yearended June 30,1999 was $10.37 per$1,000 ofassessed valuation on property within the Parish forthe purpose ofm aintaining and operating the Sheriff's ofice. N O TE 3 CA SH A N D C A SH EQ U IVA LENTS At June 30, 1999, the sherif has cash and cash equivalents (book balances) totaling $ 1,695,531 as fo low s: nterest-bearing dem and deposits 1,695,531 These deposits are stated at cost, w hich approxim ates m arket. U nder state law, these deposits (orthe resulting bank balances)mustbe secured by federaldepositinsurance orthe pledge of securities ow ned by the fiscal agent bank. The m arket value of the pledged securities plus the federaldepositinsurance m ustatalltim es equalthe am ounton depositw ith the fiscalagent. These securities are held in the nam e ofthe pledging fiscalagentbank in a holding orcustodialbank thatis m utually acceptable to both parties. AtJune 30,1999,the Sherif has $ 2,012,099 in deposits (co lected bank balances). -these deposits are secured from risk by federaldeposit insurance (GASB Category 1) and/ or secured from risk by pledged securities held by the Sherif's agentin the Sheriff's name (GASB Category 1). 13

15 LA FO U R C H E PA R IS H S H E R IFF N otes to the FinancialStatem ents A s of and for the Y ear E nded June 30,1999 NO TE 4 INV ESTM ENTS nvestm ents are categorized into these three categories ofcreditrisk 1. Insured orregistered,orsecurities held by the sherif orits agentin the sheriff's nam e 2. U ninsured and unregistered,w ith securities held by the counterparty's trustdepartm entor agentin the sherif's nam e. 3. U ninsured and unregistered, w ith securities held by the counterparty, or by its trust departm entoragentbutnotin the sheriff's nam e. Atfiscalyear-end,the sheriff's investm entbalances w ere as follow s ~V~O#~ finvestment Category Carring Am ount Fair Value Total Carrying A m ount M oney M arket Louisiana AssetM anagem entpoo $ $ 137,687 $ 137, Total $ 2.964,174 $ 2,964,174 $ 2, NO TE 5 R EC EIVA B LES The receivables of$ 73,662 atjune 30,1999,are as fo lows G enera Fund A m ounts due forcom m issions A m ounts due forrestitutions O ther Total $ 43,475 20, The Sherif considers all receivables to be co lectible; therefore, no a low ance has been established fordoubtfulaccounts. 14

16 LA FO U R C H E PA R IS H S H E R IFF N otes to the FinancialStatem ents A s ofand forthe YearEnded June NO TE 6 D U E FRO M O TH ER G O V ER NM ENTS The am ounts due from othergovernm ents of$ 835,780 atjune 30,1999 are as fo lows State oflouisiana: M aintenance ofprisoners $ M entalhealth detail Housing authority detail V ideo poker G overnors clean-up program D.A.R.E.grant H ighw ay safety com m ission FederalG overnm ent C.O.P.S.grant G enera Fund 12,705 5,179 8,201 88,468 3,000 7, Lafourche Parish C ouncil: M aintenance ofprisoners A nim alcontrol C ouncilon A ging Jailsettlem ent 30,427 4,622 12, Lafourche Parish SchoolBoard Sales tax PA SS contract 524, M iscellaneous 347 Tota $ 835,780

17 LA FO U R C H E P A R IS H S H E R IFF Notes to the FinancialStatem ents A s of and forthe Y eare nded June 30,1999 N O TE 7 C HA N G ES IN G EN ERA L FIXED A SSETS A sum m ary ofchanges in generalfixed assets follow s Land & M achinery & Buildings Equipm ent Tota Balance atjune 30,1998 $ A dditions , Balance atjune 30,1999 $ NO TE 8 PEN S IO N PLA N Plan D escription. Substantially a lem ployees of the Lafourche Parish SherifFs O fice are mem bers ofthe Louisiana SherifsPension and ReliefFund (System),a cost-sharing,m ultipleem ployerdefined benefitpension plan adm inistered by a separate board oftrustees. A lsherifs and a ldeputies who are found to be physica ly fit,who earn atleast$400 per m onth,and w ho w ere betw een the ages of18 and 50 atthe tim e oforiginalem ploym entare required to participate in the System. Em ployees are eligible to retire atorafterage 55 w ith at least 12 years of credited service and receive a benefit,payable m onthly for life, equalto a percentage of their final-average salary for each year of credited serv ice. The percentage factorto be used foreach yearofserv ice is 2.5 percentforeach yeariftotalserv ice is atleast 12 butless than 15 years,2.75 percentforeach yeariftotalservice is atleast15 butless than 20 years,and 3 percentforeach yeariftotalserv ice is atleast20 years (Act1117 of1995 increased the accrual rate by 0.25 percent for allserv ice rendered on or after January 1, 1980.) In any case,the retirementbenefitcannotexceed 100 percentoftheirfinal-average salary. Final-average salary is the em ployee's average salary over the 36 consecutive or joined months thatproduce the highestaverage. Em ployees who term inate with atleast12 years ofserv ice and do notw ithdraw theirem ployee;contributions m ay retire atorafterage 55 and receive the benefit accrued to their date of term ination as indicated previously. Em ployees w ho term inate w ith atleast20 years ofcredited service are also eligible to elect early benefits betw een ages 50 and 55 w ith reduced benefits equalto the actuarialequivalent ofthe benefitto w hich they w ould otherw ise be entitled atage 55. The System also provides death and disability benefits. Benefits are established oram ended by state statute. The System issues an annual publicly available financial report that includes financial statem ents and required supplem entary inform ation for the System. That report m ay be obtained by w riting to the Louisiana Sherifs Pension and ReliefFund,PostO fice Box 3163, Monroe,Louisiana 71220,orby caling (318)

18 LA FO U R C H E PA R IS H S H ER IFF Notes to the FinancialStatem ents A s of and for the Y ear E nded June 30,1999 Funding P olicy. Plan m em bers are required by state statute to contribute 7.2 percentoftheir annual covered salary and the Lafourche Parish Sherif is required to contribute at an actuarially determ ined rate. The current rate is 5.0 percent of annual covered payro ḷ C ontributions to the System also include one-half of one percent ofthe taxes show n to be co lectible by the tax rolls ofeach parish and funds as required and available from insurance prem ium taxes. The contribution requirem ents of plan m em bers and the Lafourche Parish Sherif are established and m ay be am ended by state statute. A s provided by R.S.11:103,the em ployercontributions are determined by actuarialvaluation and are subjectto change each year based on the results of the valuation for the priorfiscalyear. The Lafourche Parish Sherif's contributions to the System forthe years ending June 30,1999,1998,and 1997,w ere $ 379,021,$ 276,918,and $ 230,429,respectively,equalto the required contributions foreach year. N O TE 9 O TH ER PO STEM PLO YM ENT B EN EFITS The Lafourche Parish Sherif provides certain continuing health care and life insurance benefits forretired em ployees. Substantia ly allofthe Sherif's em ployees becom e eligible for these benefits ifthey reach norm alretirem entage w hile w orking forthe Sherifs ofice. These benefits forretirees are provided through an insurance com pany w hose m onthly prem ium s are paid jointly by the employee and the Sherif who each pay 50% ofthe premium. The Sherif recognizes the cost of providing these benefits (the Sherif's portion of prem ium s) as an expenditure w hen the m onthly prem ium s are due. Future liabilities underthe SherifFs plan forpotentia ly eligible em ployees are dependentupon the age and length of service ofthose em ployees. The average em ployee age and service years are notavailable. AtJune 30,1999,there w ere very few retired em ployees receiving benefits and the totalcostw as notm aterial. NO TE 10 D EFER R ED C O M PENSA TIO N PLA N Em ployees of the Lafourche Perish Sherif have the option to participate in a deferred com pensation program. The m axim um com pensation thatm ay be deferred underthe plan for the participant's taxable year sha lnot exceed the am ount as defined by InternalRevenue C ode Section 457.A dditionaldeferrals are a low ed in certain years priorto retirem ent. The Sherif has the responsibility forw ithholding and rem itting contributions from participants to the plan.g reat-w estlife,w ho serv es as adm inistrator,has the responsibility form aintaining a deferred account w ith respect to each participant, investing the participant's account in accordance w ith the participant's investm ent specification and reporting annually to the participanton the status ofthe plan.a lassets ofthe plan,including alldeferred am ounts and a lincom e attributable to such deferred am ounts,are the assets ofthe State oflouisiana and are subjectto a lthe claim s ofcreditors ofthe State of Louisiana. Legaly,the amounts deferred are the property ofthe State oflouisiana,even though the funds have been earned by the em ployee and representa portion ofthe em ployee's gross salary.legalow nership of the plan assets does notvestw ith the em ployee untilthose am ounts becom e due and payable 17

19 LA FO U R C H E PA R IS H S H ER IFF N otes to the FinancialStatem ents A s of and for the Y eare nded June 30,1999 to the em ployee underthe term s ofthe plan.a participantw ho becom es eligible to receive distributions from the plan butchooses instead to receive the deferred am ounts overa period of tim e rem ains a general creditor the sam e as those participants w ho are stil active or otherw ise ineligible. Ifthe deferred am ounts and related earnings are placed in a legaltrust for the participants or are otherw ise beyond the reach of the governm ent or its general creditors at any tim e before actualpaym ent,these am ounts becom e taxable incom e to the participants. Assets ofthe plan are reported as an Agency Fund in the financialstatem ents ofthe State of Louisiana.R ecords forindividualfunds are notbeing m aintained. N O TE 11 C O M PENSA TED A BSENC ES At June 30, 1999, em ployees of the sherif have accum ulated and vested $342,523 of em ployee leave benefits,w hich w as com puted in accordance w ith G ASB C odification Section C60. Because the currentand noncurrentportion cannotbe reasonably estim ated,a lcosts are considered noncurrentand are included in the generallong-term accountgroup. N O TE 12 C HA NG ES IN A G ENCY FU N D BA LA NC ES A sum m ary ofchanges in agency fund balances due to taxing bodies and others follow s Balance at Beginning ofyear A dditions Reductions Balance at End of Year A gency funds: Bond Fund $ 167,069 $ 271,240 $ (251,167)$ 187,142 C rim inalfines Fund 121,276 Sheriff's Fund 13,439 Tax C ollectorfund 1,438,512 A lcoholg am ing Fund 79,097 1,536, , (1,512,909) (766,647) (33,738,724) (650,353) 144,891 20, , Total $ 1,819,393 $ 36,520,194 $ (36,919,800)$ 1.419,787 18

20 LA FO U R C H E PA R IS H S H E R IFF Notes to the FinancialStatem ents A s of and forthe Y earended June 30,1999 N O TE 13 C HA N G ES IN G EN ERA L LO NG -TERM O B LIG A TIO N S The follow ing is a sum m ary oflong-term obligation transactions during the year Com pendated Absences Notes Payable C ertificate of Indebtedness Tota Long-term obligations payable atjune 30,1998 $ 342,523 $ 239,465 $ 305,000 $ 886,988 Deductions (43,984) (I00,000) (143,984) Long-term obligations payable atjune 30,1999 $ 342,523 $ 195,481 $ 205,000 $ 743,004 The Sherif had an outstanding loan forthe purchase ofa building to house its patroldivision The annualinterestrate is 5.75% with m onthly insta lments of$2,000.tile note m atures Apri The Sherif issued $500,000 Certificates of Indebtedness,Series 1996 for the purpose of paying a portion of the cost of acquiring patrolcars,specialty vehicles,upgrading com puter and telephone equipm ent,and to pay the costs incurred in connection w ith the issuance ofthe C ertificates. The C ertificates are secured and payable by annualrevenues of the Sheriff's O fice atan interestrate of5.05% w ith a m aturity date ofa pril2003. The Sherif had an outstanding loan forthe purchase ofa building to be used forstorage. The annualinterest rate is 6.00% with m onthly insta lments of $1,665.The note m atures June NO TE 14 TA X ES PA ID U N D ER PRO TEST The unsettled balances due to taxing bodies and others in the agency funds atjune 30,1999, as reflected on Statem enta,include $ 629,029 oftaxes paid underprotestand interestearned to date on the investm ent of these funds. These funds are held pending resolution ofthe protestand are accounted forin the Tax C ollectora gency Fund. lg

21 LA FO U R C H E PA R IS H S H ER IFF Notes to the FinancialStatem ents A s ofand forthe YearEnded June 30,1999 NO TE t5 R ESERVA TIO NS A N D D ESIG NA TIO NS O F FU N D BA LA NC ES Explanations ofthe nature and purpose ofthe reserves and designations offund balances are as follow s: Reserv e fordebtserv ice -represents m onies setaside to fund the nextyear's debtserv ice paym ents. Reserve fordrug interdiction -represents the am ountoffund balance in the drug task force to be used solely fordrug interdiction. NO TE 16 LITIG A TIO N A N D C LA IM S There is existing and threatened litigation pending againstthe Sherif and its insurers. A s advised by the S heriff's attorney,a lm atters are covered by insurance. N O TE 17 EX PEN D ITU R ES O F TH E SH ERIFF'S O FFIC E PA ID BY TH E PA R ISH C O UNC IL The Lafourche Parish Council(a separate entity)provides the Sherif with certain amountsof ofice space atno cost. In addition,the Parish is required by State statutes to pay a certain am ountofthe Sherif's O fice operating expenses. During the fiscalyearended June 30, 1999,the Parish paid operating expenditures on behalfofthe Sherif. These expenditures are notrecorded on the books ofthe Sherif. N O TE 18 Y EA R 2000 ISSU E The Year2000 issue is the resultofshortcom ings in m any electronic data processing system s and otherelectronic equipm entthatm ay adversely afectthe governm ent's operations. Because ofthe unprecedented nature ofthe Year2000 issue,its efects and the success of related rem ediation eforts w illnotbe fully determ ined untilyear2000 and thereafter. M anagem entcannotassure thatthe Lafourche Parish S herif is orw ilbe Year2000 ready, thatthe Lafourche Parish S heriffs rem ediation eforts w illbe successfulin w hole orin part,or thatparties w ith w hom the Lafourche Parish Sherif does business w illbe Y ear2000 ready. 20

22 S up plem entalinfo rm atio n S ched ules

23 S pecialr evenue Funds D rug Task Force Fund M onies in this fund are received from the U.S.Departm entofjustice through the State of Louisiana,C om m ission on Law Enforcem entand Adm inistration ofc rim inaljustice. The overalobjective is to cause a majordisruption ofthe drug distribution process in the Lafourche Parish area,as w e las m ake a lesserim pacton the geographicalregion. C om m issary Fund M onies in this fund are received from inm ates w hen taken into custody and during their stay at the detention center.the inm ates are allow ed to purchase products w ith the funds held in trust.the Com m issary does notm aintain an inventory. O rders are placed w ith a third party afteran inm ate requestproducts. W hen inm ates are released,the balance oftheirfunds are refunded.

24 LA FO U R C H E PA R IS H S H ER IFF S PEC IA L R EV EN U E FU N DS Schedule 1 C om bined B alance Sheet,June 30,1999 DRUG TASK CO M M ISSA RY FO RC E FUND FUND TO TAL ASSETS A ssets: Cash and cash equivalents 74,579 $ 57,878 $ 132,457 TOTAL ASSETS $ 74,579 $ 57,878 $ LIABILITIES AND EQ UITY Liabilities: Due to inm ates TotalLiabilities Equity: Fund balances: Reserved fordrug interdiction $ U nreserv ed -undesignated TotalEquity and O therc redits 74.57~ 74,579 8,969 $ 8, $ , TOTAL LIABILITIES AND EQUITY $ 74,579 $ 57,878 $ 132,457 21

25 LA FO U R C H E PA R IS H S H ER IFF SPEC IAL R EV ENU E FU ND S Schedule 2 C om bined Statem entofrevenues,expenditures and C hanges in Fund Balance For the YearEnded June 30,1999 REVENUES Intergovernm entai-federalgrant Forfeitures and restitution Com m issary sales M iscellaneous Totalrevenues DRUG TASK CO M M ISSARY FO RCE FUND FUND TO TAL 36, ,602 36, , , EXPENDITURES Public safety: Salaries and related benefits O perating expenses Law enforcem entexpenditures Costofgoods Intergovernm ental Repairs and m aintenance Inm ate refunds Capitaloutlay Totalexpenditures 29,996 3,794 10, , , , , ,996 14, ,247 80,558 19, , EXCESS (Deficiency)OF REVENUES OVER EXPENDITURES (33,595) 16,487 (17,108) OTHER FINANCING SOURCES (Uses) Transferfrom otherfunds Totalotherfinancing sources (uses) EXCESS (Deficiency)OF REVENUES AND OTHER SOURCES O VER EXPEN DITURES AN D O THER USES (12,931) 16, FUND BALANCE AT BEG INNING O F YEAR FUND BALANCE AT END O F YEAR 74,579 $ 48,909 $ 123,488

26 F id uciary Fu nds - A gency Funds B ond Fund This fund accounts forthe co lections ofbonds taken to secure the appearance ofan individualbefore the districtcourt. If,atthe tim e appointed,such person fails to appear and answerwhen caled,the judge,on motion ofthe districtattorney,can entera judgementdecreeing the forfeiture ofthe bond. Deductions and distributions are made in the m annerprescribed by orderofthe court. C rim inalfines Fund This fund accounts for the co lection of guilty pleas for trafic violations and for the collection ofvarious other non-trafic violations and crim inalofenses.in addition,the fund also co lects allfines assessed by the districtcourt. Deductions and distributions ofthese co lections are m ade in the m annerprescribed by law. S herif 's Fund The Sherif's Fund accounts for funds held in civil suits, sherifs sales, and garnishm ents. Italso accounts forco lections ofbonds,fines,and costs and paym entof these collections to the recipients in accordance w ith applicable law s. Tax C ollectorfund A rticle V,Section 27 ofthe Louisiana C onstitution of 1974 provides thatthe sherif w ill serve as the co lector of state and parish taxes and fees. The Tax Co lector Fund accounts forthe co lection and distribution ofthese taxes and fees to the appropriate taxing bodies. A lcoholg am ing Fund The A lcoholg am ing Fund accounts forthe co lection and distribution offunds received from the sale ofalcoholand gam ing licenses.

27 LAFO U RC HE PA R ISH SHERIFF FIDUCIARY FUNDS -AG ENCY FUN DS Schedule 3 Com bined Balance Sheet,June 30,1999 BO ND FUND CR IM INAL FINES FUND TAX ALCO HO L SHER IFF'S CO LLECTO R G AM ING FUND FU ND FUND TO TAL ASSETS Cash and cash equivalents 187,142 $ 144,891 $ $ 985,376 $ 82,281 $ 1,419,787 LIA B ILI'flES TOTAL ASSETS $ 187,142 $ $ 20,097 $ 985,376 $ 82,281 $ 1,419,787 Due to generalfund Due to taxing bodies and others $ $ 144,891 $ $ 985,376 $ 82,281 $ 1,419,787 TOTAl_LIABILITIES $ 187,142 $ 144,891 $ 20,097 $ 985,376 $ 82,281 $ 1,419,787 23

28 LAFO U RC HE PA RISH SHERIFF Thlbodaux,Louisiana FIDUCIARY FUNDS -AG ENCY FUNDS Schedule 4 Com bined Schedule ofchanges In Balances Due to Taxing Bodies and Others Forthe YearEnded June 30,1999 BO ND FUND C RIM INAL FINES FUND TAX ALCO HO L SHERIFF'S CO LLECTO R GAM ING FUND FUND FUND TOTAL BALANCES AT BEGINNING OF YEAR $ 167,069 $ 121,276 $ 13,439 $ 1,438,512 $ 79,O97 $ 1,819,393 ADDITIONS Deposits: Sherifssales & suits Bonds Fines and costs G arnishm ents Boer& liquorperm its Angling,hunting,and trapping ~icenses Taxes.fees,etc..paid to tax colector Intereston investm ents O ther Totaladditions 271, ,285, , , ,869 43, , ,586 1,145 6,432 36, Total 438, , ,724, ,634 36, REDUCTIONS State oflouisiana: Departm entofw ildlife and Fisheries Taxes.fees.etc..distributed to taxing bodies and others Deposits setled to: Sherif Parish Council DistrictAtlorney Clerk ofcourt Indigen~Defende~'Board Litigants Advertising,attorneys,appraisers,etc. 17th JudicialDistdctCourt Fund LA Com m ission on Law Enforcem ent Bond refunds LA Departm entofpublic Safety Suprem e Court oflouisiana LA Rehabilitation Traum atic Head Start Other G arnishm ents Totalreductions , ,147 77, , ,812 6, , ,365 95, , ,968 4,600 86,047 37, ,385 20,403 16,967 28,812 6, BALANCES AT END OF YEAR $ 985,376 $ 82,281 24

29 LA FO U R C H E PA R IS H S H ER IFF TAX C O LLECTO R AG ENCY FUND Statem entofcollections,distributions and U nsettled Balances Forthe YearEnded June 30,1999 UN SETTLED BALA NCES A T B EG INNING O F YEAR C O LLEC TIO NS A d valorem taxes -currentyear Ad valorem taxes -prioryear Interestreceived Redem ptions and refunds State revenue sharing Totalco lections Tota D ISTR IB UTIO N S State oflouisiana: Forestry Com m ission Tax Com m ission S pecialeducation DistrictN o.1 Lafourche Parish: Am bulance Districts A ssessor Bayou Lafourche Fresh W aterd istrict Drainage Districts Fire Districts HospitalDistricts Juvenile Justice C om m ission Lafourche W ater#1 Levee Districts Parish C ouncil PortC om m ission Recreation Districts Registerofvoters SchoolBoard Sherif LPSO fine account Pension Funds Redem ptions and refunds Totaldistributions U NSETTLED BA LA NCES AT END O F YEAR D UE TO TA XING BO DIES A ND O THERS Schedule 5 TAX CO LLECTO R FU N D ,294 7, , , , ,433 1,535,940 1,179, , ,708 1,748,060 7,946, , ,197 8,500 10,405,495 2,619,754 61,740 1,625,

30 S pecialr eports of C ert ified P ublic A cco untants

31 T.S.K E A &CO REPO RT O N C O M PLIA NC E AND O N INTERNAL CO NTRO L O VER FINANC IAL REPO RTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE W ITH G OVERNM ENTAUDITING STANDARDS Honorable C raig W ebre Lafourche Parish Sherif Thibodaux.Louisiana W e have audited '{he generalpurpose financialstatem ents ofthe Lafourche Parish Sherif,as ofand forthe yearended June 30,1999,and have issued ourreportthereon dated Decem ber20,1999. W e conducted ourauditin accordance w ith genera ly accepted auditing standards and the standards applicable to financialaudits contained in Govern m enta uditing Standards,issued by the C om ptrollerg eneralofthe United States. CqmpJiance As partofobtaining reasonable assurance aboutw hetherthe Lafourche Parish Sheriffs general purpose financialstatem ents are free ofm aterialm isstatem ent,w e perform ed tests ofits com pliance w ith certain provisions oflaw s,regulations,contracts and grants,noncom pliance w ith w hich could have a directand m aterialefecton the determ ination offinancialstatem entam ounts.how ever, providing an opinion on compliance with those provisionswas notan objective ofourauditand, accordingly,w e do notexpress such an opinion.the results ofourtests disclosed no instances of noncom pliance thatare required to be reported undergovernm entauditing Standards. nternalcontroloverf nancial~ orting In planning and perform ing ouraudit,w e considered the Lafourche Parish Sherif 's internalcontrol overfinancialreporting in orderto determ ine ourauditing procedures forthe purpose ofexpressing ouropinion on the generalpurpose financialstatem ents and notto provide assurance on the internal controloverfinancialreporting.o urconsideration ofthe internalcontroloverfinancialreporting w ould notnecessarily disclose a lm a ters in the internalcontroloverfinancialreporting thatm ightbe m aterialw eaknesses. A m aterialw eakness is a condition in w hich the design oroperation ofone or m ore ofthe internalcontrolcom ponents does notreduce to a relatively low levelthe risk that m isstatem ents in am ounts thatw ould be m aterialin relation to the generalpurpose financial statem ents being audited m ay occurand notbe detected w ithin a tim ely period by em ployees in the norm alcourse ofperform ing theirassigned functions.w e noted no m a ters involving the internal controloverfinancialreporting and its operation thatw e considerto be m aterialw eaknesses. This report is intended solely forthe inform ation and use ofm anagem ent,others w ithin the organization,federalaw arding agencies and pass-through entities. H ow ever,this report is a m atter ofpublic record and its distribution is notlim ited. Decem ber T IM O THY S.K F,ARN S M ASIi:ROII{[/~,INI~,S ADM INISIRA]I()N (~LI{'II 1)1)1I{lI("A C('OUN ]ANI 26 (A P~6fessionalCorporation) 501Cana~Boulevard 1hibodaux,LA 703O1 (504) Fa~(504) keamscpa@ mobilelelcorn

32 T.S.K E A &CO N D EPE N D ENT A U D ITO R 'S R EPO RT O N C O M PLIA N C E W ITH R EQ U IR EM ENTS A PPLICA BLE TO EAC H M AJO R PRO G RA M A N D INTER NA L C O NTRO L O V ER C O M PLIA N C E W ITH O M B C IR C U LA R A -133 Honorable C raig W ebre Lafourche Parish Sherif Thibodaux.Louisiana Com pliance W e have audited the com pliance ofthe Lafourche Parish Sherif,State oflouisiana (the "Sherif"),with the typesofcompliance requirementsdescribed inthe U.S.O fice of M anagem entand Budget(OMB)CircularA-133 Compliance Supplem entthatare applicable to each ofits m ajorfederalprograms forthe yearended June 30,1999.The Sheriffs m ajorfederalprogram is identified in the summary ofauditors'results section of the accom panying Schedule offindings and Q uestioned C osts.c om pliance w ith the requirementsoflaws,regulations,contractsand grants applicable to each ofitsmajor federalprogram s is the responsibility ofthe Sherif's m anagem ent. O urresponsibility is to express an opinion on the S heriffs com pliance based on ouraudit. W e conducted ourauditofcom pliance in accordance w ith generally accepted auditing standards;the standards applicable to financialaudits contained in G overnm enta uditing Standards,issued by the C om ptrollerg eneralofthe U nited States;and O M B C ircular A -133,A udits of States,LocalG overnm ents,and N on-profito rganizations. Those standards and O M B C irculara-133 require thatw e plan and perform the auditto obtain reasonable assurance aboutw hethernoncom pliance w ith the types ofcom pliance requirem ents referred to above thatcould have a directand m aterialefecton a m ajor federalprogram occurred. A n auditincludes exam ining,on a testbasis,evidence aboutthe SherifF s com pliance w ith those requirem ents and perform ing such otherprocedures as w e considered necessary in the circum stances. W e believe thatourauditprovides a reasonable basis forouropinion. O urauditdoes notprovide a legaldeterm ination on the SherifF s com pliance w ith those requirem ents. In ouropinion,the Sherif com plied,in a lm aterialrespects,w ith the requirem ents referred to above thatare applicable to its majorfederalprogram forthe yearended June 30,1999 nternalc ontrolo verc om~ aliance The m anagem entofthe Sherif is responsible forestablishing and m aintaining efective internalcontrolovercom pliance w ith the requirem ents oflaw s,regulations,contracts and grants applicable to federalprogram s. In planning and perform ing ouraudit,w e considered the S heriff s internalcontrolovercom pliance w ith the requirem ents thatcould have a direct and materialeffecton a majorfederalprogram inorderto determine ourauditing TIM OTI]Y S.K EARNS b,lagjir OII~IiS[NISS A[)b4INIS JRA JION (~[RIIlID ])tjili("a C('OUN ]AN [ 27 (A P~ofess~onalCorporation) 501Cana[Boulevard,Thibodau~ LA (504)447-8r,r,r,r,r,r,r,r,r,507 Fax{504) keamscpa@ mobilelelcorn