(W ith Accountant's ReportThereon)

Transcription

1 EA ST BATO N RO UG E PA RISH SHERIFF Baton R ouge,louisiana A NN UA L FINA NC IA L STA TEM ENTS A s of and for the year ended June 30,2003 (W ith Accountant's ReportThereon) Jerrold A.B lack C ert ified Public A ccountantjnderprovislona ofstate law,this reportis a public document,a~o~ ofthe report has been subm ited to the entity and otherappropriate public oficials.the report is available forpublic inspection atthe Baton Rouge ofice ofthe LegislativeAuditorand,where appropriate,atthe ofice ofthe pariah clerk ofcourt. Release Date ]'~_/'(.3

2 EAST BATO N RO UG E PARISH SHERIFF AnnualFinancialStatem ents As ofand forthe yearended June PAG E NO. IndependentAuditor~ Repo~ M anagem ent's Discussion and Analysis BASIC FINANCIAL STATEM ENTS GOVERNM ENTAL W IDE FINANCIAL STATEMENTS (GW FS) Statem entofnetassets Statem entofactivities FUND FINANCIAL STATEM ENTS (FFS) Balance Sheet- G overnm entalfunds Reconciliation ofthe G overnm entalfunds Balance Sheetto the Statem entofnetassets Statem entofrevenues,expenditures,and Changes in Fund Balances - G overnm entalfunds Reconciliation ofthe Statem entofrevenues,expenditures,and Changes in Fund Balances ofg overnm entalfunds to the Statem entofactivities Statem entoffiduciary Assets and Liabilities Notes to FinancialStatem ents REQ UIRED SUPPLEM ENTARY INFO RM ATIO N GeneralFund Budgetary Com parison Schedule SpecialRevenue Fund Prison Canteen Fund Budgetary Com parison Schedule OTHER SUPPLEM ENTARY INFO RM ATIO N G eneralfund Budgetary Com parison - Schedule ofexpenditures SpecialRevenue Fund Prison Canteen Fund Budgetary Com parison - Schedule ofexpenditures Agency Funds: Com bining Balance Sheet Com bining Statem entofchanges in Assets and Liabilities Schedule ofexpenditures offederalawards

3 EAST BATO N RO UG E PARISH SHERIFF AnnualFinancialStatem ents As ofand forthe yearended June CO M PLIANCE AND INTERNAL CO NTRO L Sum m ary Schedule ofprioryearauditfindings Sum m ary Schedule ofcurrentyearauditfindings Reporton Com pliance and on InternalControlO verfinancial Reporting Based on an AuditofFinancialStatem ents Perform ed in Accordance W ith Governm entauditing Standards Reporton Compliance W ithrequirementsapplicable to EachMajor Program and on InternalControlOverCom pfiance in Accordance W ith O M B CircularA-133 Schedule offindings and Q uestioned Costs

4 M ember American Institute of Certified Pubfi~ Accountants JER R O LD A.BLA C K CERTIFIED PUBLIC AC CO U NTAN T 3888 S.SH ER W O O D FO REST BLVD. CELTIC CEN TRE,BUILDING II,SU ITE G BATO N R O U G E,LO UISIAN A TELE:(225) FAX :(225) M ember Society oflouisiana Certified Public Accountants NDEPENDENT AUDITO R'S REPO RT HO NO RABLE ELM ER B.LITCHFIELD EAST BATO N RO UG E PARISH SHERIFF Ihave audited the accom panying financialstatementsofthe governmentalactivities,each major fund,and the aggregate rem aining fund inform ation ofthe EastBaton Rouge Parish Sherif as ofand for the yearended June 30,2003,w hich co lectively com prise the basic financialstatem ents as listed in the table ofcontents.these financialstatem ents are the responsibility ofthe EastBaton Rouge Parish Sherifs m anagem ent. M y responsibility is to express an opinion on these financialstatem ents based on m y audit. Iconducted m y auditin accordance w ith auditing standards generally accepted in the United States ofam erica and the standards applicable to financialaudits contained in the Govern m entauditing Standards,issued by the Com ptro lerg eneralofthe United States.Those standards require thatiplan and perform the auditto obtain reasonable assurance aboutw hetherthe financialstatem ents are free of m aterialm isstatem ent.an auditincludes exam ining,on a testbasis,evidence supporting the am ounts and disclosures in the financialstatem ents.an auditalso includes assessing the accounting principles used and significantestim ates m ade by m anagem ent,as we las evaluating the overa lfinancial statem entpresentation. Ibelieve thatm y auditprovides a reasonable basis form y opinion. In my opinion,the financialstatem ents referred to above presentfairly,in a lm aterialrespects,the relative financialposition ofthe governmentalactivitiesand each majorfund ofthe EastBaton Rouge Parish Sherif as ofjune 30,2003,and the respective changes in financialposition forthe yearthen ended in conform ity w ith accounting principles genera ly accepted in the United States ofam erica. As described in Note 2 to the basic financialstatem ents,the EastBaton Rouge Parish Sherif adopted the provisionsofgovernmentalaccounting StandardsBoard (GASB)StatementNo.34,Basic FinancialStatem ents - and M anaaem ent's Discussion and Analysis - forstate and LocalGovernm ents Statem entno.37.basic FinancialStatem ents - and M anaaem ent's Discussion and Analysis - Statem entno.38.certain FinancialStatem entdisclosures and nterpretation No.6 n This results in a change in the form atand contentofthe basic financialstatem ents In accordance w ith Governm entauditing Standards,Ihave also issued a reportdated Decem ber16, 2003,on m y consideration ofthe EastBaton Rouge Parish Sherif's internalcontroloverfinancial reporting and on m y tests ofits com pliance w ith certain provisions oflaw s,regulations and grants. That report is an integralpart ofan auditperform ed in accordance w ith Governm entauditing Standards and should be read in conjunction with this report in considering the results ofmy audit.

5 HO NORABLE ELM ER B.LITCHFIELD EAST BATO N RO UG E PARISH SHERIFF INDEPENDENT AUDITO R'S REPO RT The M anagem ent's Discussion and Analysis and the otherrequired supplem entary inform ation on pages 3 through 8 and 31 through 32,respectively,are nota required partofthe basic financial statements butare supplem entary information required by the Governm entalaccounting Standards Board. Ihave applied certain lim ited procedures,w hich consisted prim arily ofinquiries ofm anagem ent regarding the m ethods ofm easurem entand presentation ofthe supplem entary inform ation. However, did notauditthe inform ation and express no opinion on it. My auditwas m ade forthe purpose ofform ing an opinion on the financialstatem ents thatco lectively com prise the Sherif's basic financialstatem ents.the othersupplem entary inform ation on pages 34 through 39 is presented forthe purpose ofadditionalanalysis,and the schedule ofexpenditures of federalawards on page 40 is presented forpurposes ofadditionalanalysis as required by U.S.Ofice of M anagem entand BudgetCircularA-133,Audits of States,LocalGovernm ents,and Non-Profit Organizations,and is nota required partofthe basic financialstatem ents ofthe EastBaton Rouge Parish Sherif.Such information has been subjected to the auditing procedures applied in the auditofthe basic financialstatem ents and,in m y opinion,is fairly stated,in allm aterialrespects,in relation to the basic financialstatem ents taken as a w hole. Decem ber

6 EAST BATO N RO UG E PARISH SHERIFF M anagem ent's Discussion and Analysis Thissection ofthe EastBaton Rouge ParishSherif's(the Sherif's)annualfinancialreportprovidesour narrative discussion and analysis ofthe financialactivities ofthe Sherif forthe fiscalyearended June The Sherif' s financialperform ance is discussed and analyzed within the contextofthe financial statem ents and disclosures,w hich fo low this section. FinancialHighlights ~ The Sherif'sassetsexceeded itsliabilitiesby $28.0 milion (netassets)forthe fiscalyearreported ~ Totalexpenditures of$58.6 m ilion exceeded totalrevenues of$46.8 m ilion,which resulted in a currentyeardeficitof$11.8 m ilion.im plementation ofchanges in the Sherif's accounting policy with regard to capitalization ofassets represents $6.8 m ilion ofthis currentyeardeficit.see Note 7 for m ore inform ation on this change in accounting policy forcapitalized assets. ~ The Sherif's governm entalfunds reporta totalending fund balance of$22.6 m ilion.this represents a decrease in fund balance of$4.2 m ilion from the beginning yearbalance of$26.8 m ilion. Forfiscal year2004,the Sherif'sOfice has budgeted a decrease in fund balance of$4.4 m ilion.although the currentfund balance is sufi cientto absorb these annualdeficits,the Sherif' s Ofice is exam ining cost-cutting m easures in an efortto reduce the rate atwhich fund balance is being utilized to fund operations. Exam ples ofsuch m easures include lim iting annualwage increases to em ployees,and increasing the replacem entcycle forvehicles and otherequipm ent. ~ Totalnetassets are com prised ofthe fo low ing: (1) Capitalassetsof$7.9 m ilion,netofrelated debtof$ -0-,which includes property and equipment netofaccum ulated depreciation. (2) Unrestricted netassets of$20,1m ilion. Greater detailofthese financialhighlights is provided in the "financialanalysis"section ofthis docum ent. Overview ofthe FinancialStatem ents M anagem ent's Discussion and Analysis introduces the Sherif's basic financialstatem ents.the basic financialstatementsinclude:(1)government-wide financialstatements,(2)fund financialstatements,and (3)notesto the basic financialstatements.the Sherifalso includes information in this reportto supplem entthe basic financialstatem ents. Com parative data forthe yearended June 30,2002,is available only on a lim ited basis atjune 30,2003. Com parative data w ilbe provided in the financial reports forthe yearending June 30,2004, Governm ent-w ide FinancialStatem ents The Sherif' s annualreport includes two governm ent-wide financialstatem ents.these statem ents provide both long-term and short-term inform ation aboutthe Sherif' s overalfinancialstatus. Financial reporting atthis leveluses e perspective sim ilarto thatfound in the private sectorw ith its basis in accrual accounting end elim ination orreclassification ofactivities betw een funds. The firstofthese governm ent-w ide statem ents is the Statem entofn etassets.this is the governm entw ide statem entofposition presenting inform ation thatincludes a lofthe Sheriff's assets and liabilities, with the diferences reported as netassets.overtim e,increases ordecreases in netassets m ay serv e as a usefulindicatorofw hetherthe financialposition ofthe Sherif as a w hole is im proving or

7 EAST BATON RO UG E PARISH SHERIFF Managem ent's Discussion and Analysis deteriorating. Evaluation ofthe overalhealth ofthe Sherif would extend to ethernon-financialfactors such as diversification ofthe taxpayerbase,in addition to the financialinform ation provided in this report. The second governm ent-wide financialstatem entis the Statem entofactivities,which reports how the Sherif's netassets changed during the currentfiscalyear.a lcurrentyearrevenues and expenses are included,regardless ofwhen cash is received orpaid.an im portantpurpose ofthe design ofthe statem entofactivities is to show the financialreliance ofthe Sheriff's distinctactivities orfunctions on revenues provided by the Sherif's taxpayers. The governm ent-wide financialstatem ents presentgovernm entalactivities ofthe Sherif thatare principa ly supported by property taxes. The sole purpose ofthese governm entalactivities is public safety.the governm ent-w ide financialstatem ents are presented on pages 11and 12 ofthis report. Fund FinancialStatem ents A fund is an accountability unitused to m aintain controloverresources segregated forspecific activities orobjectives.the Sherif uses fundsto ensure and demonstrate com pliance with finance-related laws and regulations.w ithin the basic financialstatem ents,fund financialstatem ents focus on the Sherif's m ostsignificantfunds,ratherthan the Sherif as a whole. The Sherif uses governm entalfunds and fiduciary funds as fo lows Governm entalfunds are reported in the fund financialstatem ents and encom pass the sam e function reported as governm entalactivities in the governm ent-w ide financialstatem ents. However,the focus is very diferent,with fund statem ents providing a distinctive view ofthe Sherif's govern m entalfunds, including objectclassifications.these statements report short-term fiscalaccountability focusing on the use ofspendable resources and balances ofspendable resources available atthe end ofthe year. They are usefulin evaluating annualfinancing requirem ents ofgovernm entalprogram s and the com m itm entof spendable resources forthe near-term. Since the governm ent-wide focus includes the long-term view,com parisons between these two perspectives m ay provide insightinto the long-term im pactofshort-term financing decisions. Both the governm entalfund balance sheetand the governm entalfund operating statem entprovide a reconciliation to assistin understanding the differences between these tw o perspectives. The basic governm entalfund financialstatem ents are presented on pages 15 through 18 ofthis report. Fiduciary funds are reported in the fund financialstatem ents and report taxes co lected forothertaxing bodies,deposits held pending court action and the individualprison inm ate accounts.the Sherif only reports agency funds. The basic agency fund financialstatem entis presented on page t9 ofthis report. Notes to the basic financialstatem ents The accom panying notes to the financialstatem ents provide inform ation essentialto a fu lunderstanding ofthe governm ent-w ide and fund financialstatem ents.the notes to the financialstatem ents begin on page 20ofthis report.

8 EAST BATO N RO UG E PARISH SHERIFF M anagem ent's Discussion and Analysis O ther inform ation In addition to the basic financialstatem ents and accom panying notes,this reportalso presents certain required supplem entary inform ation concerning the Sherif's budgetpresentations. Budgetary com parison statem ents are included as "required supplem entary inform ation"forthe generaland special revenue fund.these schedules dem onstrate com pliance w ith the Sherif's adopted and finalrevised budget. Required supplem entary inform ation can be found on pages 31and 32 ofthis report. FinancialA nalysis ofthe Sheriffas a W hole The Sherif im plem ented the new financialreporting m odelused in this report beginning w ith the current fiscalyearended June 30,2003. Overtim e,as year-to-yearfinancialinform ation is accum ulated on a consistentbasis,changes in netassets m ay be observed and used to discuss the changing financial position ofthe Sherif as a whole. The Sherif's netassetsatfiscalyear-end are $27,963,614.The folow ing table providesa sum m ary of the Sherif' s netassets: Sum m ary ofnetassets Assets: C urrentassets Capitalassets Totalassets G overnm ental Activities $ 25,044,531 7,850,575 32,895,106 Percentage Total 76% 24% 100 % Liabilities: Currentliabilities Long-term liabilities Totalliabilities 2,359,810 2,571,682 4,931,492 48% 52% 100% Netassets: Investm entin capitalassets 7,850,575 Restricted Unrestricted _ 20,113,039 Totalnetassets Netassets of$27,963,614 atjune 30,2003,is $11,845,926 less than netassets of$39,809,540 atjune 30,2002.The Sherif's ofice has$7,850,575 m ilion invested in capitalassets atjune 30,2003.Current assetsexceed currentliabilities by $22,684,721.

9 EAST BATON RO UG E PARISH SHERIFF M anagem ent's Discussion and Analysis The fiscalyearended June 30,2003 is the firstyearin w hich governm ent-w ide inform ation is available; therefore,com parative data is notpresented. Com parative data w ilbe accum ulated and presented to facilitate analysis in future years.the folowing table provides a sum m ary ofthe Sherif's changes in net assets: Sum m ary ofchanges in NetAssets Revenues Governm entalpercentage Activities oftotal Program : Fees,chargesand comm issionsforservices $ 11,937,447 O perating grants and contributions 1,595,057 26% 3% General: Ad valorem taxes Licenses and perm its G rants notrestricted to specific program s Interestincom e Proceeds from sale offixed assets/ gain on sale offixed assets M isce laneous Program expenses: Public safety Change in netassets Beginning netassets Ending netassets Totalrevenues Totalexpenses 29,364, ,965 2,065, , , ,650 46,787,542 58,633,468 58,633,468 (11,845,926) 39,809,540 63% 1% 5% 1% 0% 1% 100% 100% GOVERNM ENTA L REVENUES Taxpayers funded 71% ofthe Sheriff's operations in the form ofproperty taxes,grants and the Sherif's othergeneralrevenues. Program revenues funded 29 oyoofgovernm entaloperating expenses. GOVERNM ENTA L FUNCTIO NA L EXPENSES The totalfunction ofthe Sheriff's ofice is public safety activities. Depreciation ofofi ce equipm ent, vehicles,buildingsand alothercapitalassets forthe yearended June 30,2003 was $2,095,239 or3.6% oftotalexpenses.

10 EAST BATON ROUGE PARISH SHERIFF Managem ent's Discussion and Analysis FinancialAnalysis ofthe Sherif's Funds As discussed,governm entalfunds are reported in the fund statem ents w ith a short-term,inflow and outflow ofspendable resources focus.this inform ation is usefulin assessing resources available atthe end ofthe yearin com parison w ith upcom ing financing requirem ents.governm entalfunds reported an ending fund balance of$22,671,821.the legaly restricted fund 10alance (i.e.,the reserved fund balances)forcanteen Fund inventory was$46,440.the unreserved,undesignated fund balance is $22,625,381. The unreserved,undesignated fund balance decreased by $4,063,550 from the previous year Major Governm entalfunds The GeneralFund is the Sherif's prim ary operating fund.totalg eneralfund revenues increased by approximately $1m ilion in fiscalyear2003 from fiscalyear2002,with the mostsignificantincrease com ing from a $1.2 m ilion increase in ad valorem tax revenue.totalexpenditures in the GeneralFund increased by $5.8 m ilion from the previous the previous fiscalyear.the mostsignificantincreases were inwages and benefits($3.3 milion)and materialsand supplies($2.1milion.)approximately $1.3 milion efthe increase in m aterials and supplies is attributable to purchases ofcom puters and related supplies as a resultofthe im plem entation ofthe Integrated Crim inaljustice Inform ation System and othercom puter system upgrades. Forthe year,totalexpenditures forthe G eneralfund exceeded totalrevenues by $4,191,367,resulting in an ending fund balance of$22,576,425. As previously indicated,the Sherif's Ofi ce is exam ining cost-cutting m easures in an e fort to reduce the rate atw hich fund balance is being utilized to fund operations. Exam ples ofsuch m easures include lim iting annualwage increases to em ployees,and increasing the replacem entcycle forvehicles and other equipm ent. Budqetary Hiqhliqhts The GeneralFund - The originalbudgetforthe G eneralfund included anticipated revenues of approxim ately $45.8 m ilion,an increase ofnearly $1.2 m ilion from the prioryear.the budgetwas am ended to reflectdecreasesin various revenue accounts totaling approxim ately $300,000. However the totalactualrevenues of$45,637,031,as reported in the GeneralFund,exceeded the amended budgetby approximately $150,000. The originalbudgetforthe GeneralFund included anticipated expenditures ofapproximately $48 milion, an increase ofnearly $4 m ilion from the prioryear.the budgetwas amended to reflectan increase of approxim ately $1.8 m ilion in anticipated expenditures,mostsignificantly in the area ofcom puter equipm entand supplies.budgetam endm entstotaling nearly $1.2 m ilion alowed foradditional purchases ofcom puterequipm ent,supplies,and softw are as the ofi ce im plem ented the Integrated Crim inaljustice Inform ation System,and othercom puterupgrades. The totalactualexpenditures of$49,828,398 were approximately $73,000 less than anticipated in the am ended budget.

11 EAST BATO N RO UG E PARISH SHERIFF M anagem ent's Discussion and Analysis The Prison Canteen SpecialRevenue Fund - There were no significantdiferences betw een the originaland finalbudget. CaoitalAssets and DebtAdm inistration Capitalassets The Sherif's investmentin capitalassetsatjune 30,2003 was $7,850,575,netofaccum ulated depreciation of$7,923,617.reported capitalassetsdecreased by $6,798,599 from fiscalyear2002 as the resultofa change in the assetcapitalization policy ofthe Sherif's O fice. Underthe priorpolicy, assets with a costof$500 ormore were reported as capitalassets. Underthe new policy,assets with a costof$5,000 ormore are capitalized forpurposesoffinancialreporting.a lassets with a costof$500 or more,as welas certain assets with a costofless than $500,are inventoried and tracked.see Note 7 for additionalinform ation aboutchanges in capitalassets during the fiscalyearand the balance atthe end of the year. The fo low ing table provides a sum m ary ofcapitalassetcategories. CapitalAssets Depreciable assets: Land Buildings Vehicles Ofice furniture & equipm ent Law enforcem ent Telephone equipm ent Totaldepreciable assets 43,560 1,153,411 4,628, ,081, AtJune 30,2003,the depreciable capitalassets forgovernm entalactivities were 50% depreciated Long-term debt The Sherif has no long-term debt, Contacting the Sheriff's FinancialM anagem ent This financialreportis designed to provide a generaloverview ofthe Sherif's finances,com ply w ith laws and regulations related to finance,and dem onstrate the Sherif's com m itm entto public accountability. If you have questions aboutthis reportorwould like to requestadditionalinform ation,contactthe Sherif's ofice,danielj.hefner,cpa,cfe,cgfm,chiefcivildeputy,at(225)

12 BASIC FINANCIAL STATEM ENTS

13 GOVERNMENT-W IDE FINANCIAL STATEMENTS (GW FS)

14 EAST BATON ROUGE PARISH SHERIFF Statem entofnetassets June ASSETS Cash and cash equivalents Cash restdcted Receivables Due from otherfunds Inventory Other Capitalassets: Land Capitalassets,net $ 23,033, , , ,619 46, ,439 43,560 7,807,015 Totalassets LIABILITIES Accounts payable and accrued liabilities Payro ltaxes payable Due to others Deferred revenues Reserve deputy -equipm entdeposits Long-term liabilities Com pensated absences payable Totalliabilities 2,034, ,661 17,202 70, NET ASSETS Invested in ca pitalassets Restricted Unrestdcted Totalnetassets 7,850, $ 27,963,614 The accom panying notes are an integralpartofthis statem ent.

15 ~

16 FUND FINANCIAL STATEMENTS (FFS)

17 M AJO R FUND DESCRIPTIO NS GeneralFund To accountforresources traditionally associated w ith governm ents which are notrequired to be accounted forin anotherfund. To accountforthe receiptand use ofproceeds from the sale ofpersonalitem s to prisoners in the parish jail. 14

18 EAST BATO N RO UGE PARISH SHERIFF Balance Sheet-GovernmentalFunds June General Fund Spec~l Revenue Fund Total ASSETS Cash and cash equivalents Cash restricted Receivables Due from otherfunds Inventory Other $ 22,964, , , ,319 69,491 14,851 3O0 46, ,033, , , ,619 46, ,438 Totalassets LIABILITIES Accounts payable and accrued liabilities Payro ltaxes payable Due to others Deferred revenues Reserve deputy -equipm entdeposits $ 1,998, ,661 17,201 70,506 12,900 35,921 2,034, ,661 17,201 70,506 12,900 Totalliabilities ,372,709 FUND BALANCE/NET ASSETS Fund balances: Reserved forinventory Reserv ed and designated Unreserved -undesignated 46,440 46, ,956 22,625,381 TotaTliabilities and fund balance The accom panying notes are an integralpartofthis statement. 15

19 EAST BATO N RO UGE PARISH SHERIFF Reconciliation ofthe Govern m entalfunds Balance Sheet to the Statem entofnetassets June Totalfund balances forgovernm entalfunds atjune 30,2003 $ 22,671,821 Totalnetassets reported forgovernm entalactivties in the statem entofnet assets is diferentbecause: Capitalassets used in governm entalactivities are notfinancialresources and therefore,are netreported in fhe funds. These assets consistof: Land Building.netof$366,265 accumulated depreciation Vehicles,netof$4,892,696 accumulated depreciation Ofice funiture and equipment,netof$987,096 accum ulated depreciation Law enforcementequipment,netof$1,573,698accumulated depreciation Telephone equipment,netof$103,862 accumulated depreciation ,153,4tl 4,628, ,379 1,081, Long term liabilities atjune 30,2003: Com pensated absences payable (2,558,782) Totalnetassets ofgovernmentalactivities atjune 30,2003 The accom panying notes are an integralpartofthis statem ent, 16

20 Revenues Ad Valerem taxes Licenses and perm (ts Intergovernm entalrevenues: Federalgrants State grants State supplem entalpay Fees,charges and com m issions forservices: Com missions and state revenue sharing Civiland criminalfees Courtatendance Transporting prisoners Feeding and keeping prisoners Sales ofm erchandise Fines and forfeitures Other Interestincom e M isce laneous Totalrevenues EAST BATON RO UGE PARISH SHERIFF Statem entofrevenues,expenditures,and Changes in Fund Balances- GovernmentalFunds Forthe yearended June 30,2003 Genera l Fund $ 29,364, ,965 1,553,581 41,476 2,065,364 Spa oial Revenue Fund Total 29,364, ,965 1,553,581 41,476 2,065, ,729 5,345, , ,432 2,851, ,729 5,345, , ,432 2,851,270 1,134,426 1,134, ,735 1,442, , , ,735 1,442, , ,478,266 1,150,512 46,628,778 Expenditures: Public safety: Personnelservices and related benefits Operating services M aterials and supplies Traveland othercharges Capita loutlay Totalexpenditures 34,903,280 5,353,614 5,339,796 1,087,504 3,144,204 49,828, , ,429 80, ,903,280 5,811,693 5,915,225 1,168,404 3,144,204 50,942,806 Otherfinancing sources: Excess(deficiency)ofrevenuesoverexpenditures (4.350,132) 36,104 (4,314,028) Sale offixed assets Totalotherfinancing seurces , ,765 Excess(deficiency)o1revenuesand othersources overexpendituresand otheruses (4,191,367) 36,104 (4,155,263) Fund balance,beginning ofyear Fund balance,end ofyear 26, ,292 26,827, The accom panying notes are an integralpart ofthis statem ent. 17

21 EAST BATON ROUGE PARISH SHERIFF Reconciliation ofthe StatementofRevenues,Expenditures,and Changes in Fund Balances ofgovernm entalfunds to the Statem entofactivities Forthe yearended June Totalnetchanges in fund balances atjune per Statem entofrevenues,expenditures and Changes in Fund Balnces $ (4,155,263) The change in netassets reported forgovernm entalactivities in the statem entofactivities is diferentbecause: Governm entalfunds reportcapitaloutlays as expenditures. However,in the statementofacitivities,the costofthose assets is a loca ted overtheiresitmated usefullives and reported as depreciation expense. Capitaloutlay which is considered expenditures on Statem ent ofrevenues,expenditures and Changes infund Balance $ 3,144,204 Depreciation expense forthe yearended June 30,2003 (2, ) t, Excess ofcompensated absences earned overcompensated absences used Disposaloffixed assets Change in accounting policy forfixed assets ( ) (1, ) (6,798,599) Totalchanges in netassetsatjune perstatementofactivities The accom panying notes are an integralpartofthis statem ent. 18

22 EAST BATON ROUGE PARISH SHERIFF Statem entoffiduciary Assets and Liabilities Fiduciary Funds June Aaencv Funds ASSETS Cash and cash equivalents Cash restricted Receivables $ 8, Totalassets LIABILITIES Balance due taxing bodies,prisoners and others The accom panying notes are an integralpar~ofthis statem ent. 19

23 EAST BATO N RO UG E PARISH SHERIFF Notes to FinancialStatem ents As ofand forthe yearended June 30,2003 INTRODUCTIO N As provided in Article V,Section 27 ofthe Louisiana Constitution of1974,the Sherif serves a four-year term as the chiefexecutive oficerofthe law enforcem entdistrictand ex-oficio tax co lectorofthe parish. The Sherif adm inisters the parish jailsystem and exercises duties required by the parish court system, such as providing bailifs,executing orders ofthe court and serv ing subpoenas. As the chieflaw enforcem entoficerofthe parish,the Sherif has the responsibility forenforcing state and locallaws and ordinances within the territorialboundaries ofthe parish. The Sherifprovides protection to the residents ofthe parish through on-site patrols and investigations and serves the residents ofthe parish through the establishm entofneighborhood watch program s,anti-drug abuse program s,etcetera. In addition,when requested,the Sherif provides assistance to otherlaw enforcem entagencies within the parish. As the ex-oficio tax co lectorofthe parish,the Sherif is responsible forco lecting and distributing ad valorem property taxes,state revenue sharing funds,fines,costs,and bond forfeitures im posed by the districtcourt. t. SUM MARY O F SIG NIFICANT ACCO UNTING POLIC IES A. REPO RTING ENTITY Forfinancialreporting purposes,in conform ance w ith G ASB Codification Section 2100,the Sherif includes a lfunds,activities,etcetera,thatare controled by the Sherif as an independently elected parish ofi cial.as an independently elected parish oficial, the Sherif is solely responsible forthe operations ofhis ofice,w hich include the hiring and retention ofem ployees,authority overbudgeting, responsibility fordeficits,and the receiptand disbursem entoffunds. O therthan certain operating expenditures ofthe Sherif's ofice thatare paid orprovided by the city-parish councilas required by Louisiana law,the Sherif is financia ly independent.as required by genera ly accepted accounting principles,the financialstatem ents ofthe reporting entity include those ofthe EastBaton Rouge Parish Sherif (the primary government).there are no componentunitsto be included inthe Sherif'sreporting entity. B. BASIS O F PRESENTATIO N The accompanying basic financialstatementsofthe EastBaton Rouge Parish Sherif (the Sherif)have been prepared in conformity with generaly accepted accounting principles (GAAP)as applied to governmentunits.the GovernmentalAccounting Standards Board (GASB)is the accepted standard se ting body farestablishing governm entalaccounting and financialreporting principles. The accompanying basic financialstatem ents have been prepared in conform ity with GASB Statem ent34, Basic FinancialStatem ents - and M anagem ent's Discussion and Analysis - for State and Local Governm ents,issued in June 1999.As a result,an entirely new financialpresentation form athas been im plem ented. Govern m ent-w ide FinancialStatem ents IGW FS The Statem entofnetassets and the Statem entofactivities display inform ation aboutthe Sherif as a whole.they include a lfunds ofthe reporting entity,which are considered to be governm entalactivities. Fiduciary funds are reported only in the Statem entoffiduciary Assets and Liabilities atthe fund financiat statem entlevel.

24 EAST BATO N RO UG E PARISH SHERIFF Notes to FinancialStatements (Continued) The Statem entofactivities presents a com parison betw een directexpenses and program revenues for each function ofthe Sherif's governm entalactivities. Directexpenses are those thatare specifica ly associated w ith a program orfunction,and therefore,are clearly identifiable to a particularfunction. Program revenues are derived directly from fees and charges paid by the recipientofservices ofered by the Sherifand grants and contributions thatare restricted to m eeting the operationalorcapital requirem entof a particularprogram. Revenues thatare notclassified as program revenues,including a l taxes,are presented as generalrevenues. Fund FinancialStatem ents (FFS The Sherif uses funds to m aintain its financialrecords during the year. Fund accounting is designed to dem onstrate legalcom pliance and to aid m anagem entby segregating transactions related to certain Sherif functions and activities.a fund is a separate accounting entity w ith a self-balancing setof accounts.the various funds ofthe Sherif are classified into two categories: governm entaland fiduciary A fund is considered m ajorifitis the prim ary operating fund ofthe Sherif orits totalassets,liabilities, revenues,orexpenditures ofthe individualgovernm entalfund is atleast10% ofthe corresponding total fora lgovern m entalfunds. The fo lowing are the Sherif's governm entalfunds GeneralFund The GeneralFund,as provided by Louisiana Revised Statute 33:1422,is the prim ary operating fund of the Sherif. itaccounts fora lfinancialresources,exceptthose required to be accounted forin other funds. The GeneralFund is available forany purpose provided itis expended ortransferred in accordance w ith state and federaltaw s and according to the Sherif's policy. S The Prison Canteen SpecialRevenue Fund accounts forsales ofpersonalitem s to prisoners in the parish jail.revenues are used to compensate ministers who visitthe prison,to purchase ofice supplies,directly associated personnelservices and related benefits and to provide forotherinm ate benefits,etcetera. Additionaly,the Sherif uses a fiduciary fund. Fiduciary fund reporting focuses on netassets and changes in netassets.the only funds accounted forin this category by the Sherif are agency funds. The agency fundsaccountforassetsheld by the Sherifas an agentforvarious taxing bodies (tax colections)and fordepositsheld pending court action.these fundsare custodialin nature (assetsequal liabilities)and do notinvolve measurementofoperations.consequently,the agency fundshave no m easurem entfocus,butuse the m odified accrualbasis ofaccounting. C. M EASUREM ENT FO CUS/BASIS O F ACCO UNTING The governm ent-wide financialstatem ents are accounted forusing an "econom ic resources" m easurementfocus.the accounting objectives ofthis measurementfocus are the determ ination of operating income,changesin netassetsand financialposition.a lassetsand liabilities(whethercurrent ornon-current)associated with theiractivitiesare reported. The governm ent-w ide financialstatem ents are presented using the accrualbasis ofaccounting. Under the accrualbasis ofaccounting,revenues are recognized when earned and expenses are reco rded when the liability is incurred orthe econom ic assetused. The am ounts reflected in the governm entalfund financialstatem ents are accounted forusing a current financialresources m easurem entfocus.w ith this m easurem entfocus,only currentassets and current liabilities are genera ly included on the balance sheet. The statem entofrevenues,expenditures,and 21

25 EAST BATO N RO UG E PARISH SHERIFF Notesto FinancialStatements(Continued) changes in fund balancesreportson the sources(i.e.,revenues,and otherfinancing sources)and uses (i.e.,expenditures and otherfinancing uses)ofcurrentfinancialresources.this approach is then reconciled,through adjustment,to a government-wide view ofsherifoperations. The am ounts reflected in the governm entalfund financialstatem ents use the m odified accrualbasis of accounting. Underthe m odified accrualbasis ofaccounting,revenues are recognized when susceptible to accrual(i.e.,when they become both m easurable and available).measurable m eans the amountof the transaction can be determ ined and available m eans co lectible w ithin the currentperiod orsoon enough thereafterto pay liabilities ofthe currentperiod. The Sherif considers a lrevenues available if they are co lected w ithin 60 days afterthe fiscalyearend. Expenditures are recorded w hen the related fund liability is incurred,exceptforcertain com pensated absences and claim sand judgm ents which are recognized when the obligations are expected to be liquidated with expendable available financialresources.the governm entalfunds use the fo lowing practices in recording revenues and expenditures: Revenues Ad valorem taxes and the related state revenue sharing are recorded in the yeartaxes are due and payable. Ad vaiorem taxes are assessed on a calendaryearbasis,becom e due Novem ber15 ofeach year,and becom e delinquenton Decem ber31.the taxes are genera ly colected in Decem ber,january and February ofthe fiscalyear. Licenses,perm its,fees,charges,and com m issions forservices are recorded when earned Intergovernm entalrevenues are recorded when the Sherif is entitled to the funds Interestincom e on tim e deposits is recorded when the interestis earned Expenditures are generaly recognized underthe m odified accrualbasis ofaccounting when the related fund liability is incurred. The Sherif's prim ary expenditures include salaries and otherpersonnelrelated benefits,w hich are recorded when the liability is incurred. Capitalexpenditures and purchases ofvarious operating supplies are regarded as expenditures atthe tim e purchased. O therfinancine Sources (Uses Proceeds from the sale offixed assets are accounted foras otherfinancing sources and are recognized when received. Transfers between funds thatare notexpected to be repaid are accounted foras other financing sources(uses)whenthe transferisauthorized by the Sherif. Deferred revenues arise when resources are received by the Sherif before ithas a legalclaim to them, as when grantm onies are received before the incurrence ofqualifying expenditures. In subsequent periods,when the Sheriffhas a legalclaim to the resources,the liability fordeferred revenue is rem oved from the com bined balance sheetand the revenue is recognized.

26 EAST BATO N RO UG E PARISH SHERIFF Notesto FinancialStatements(Continued) D. BUDG ET PRACTICES The Sherifuses the folow ing budgetpractices The chiefcivildeputy prepares a proposed budgetforthe generaland specialrevenue funds and subm its itto the Sherif forthe fiscalyearno laterthan fifteen days priorto the beginning ofeach fiscalyear. A sum m ary ofthe proposed budgetis published and the public is notified thatthe proposed budgetis available forpublic inspection.atthe sam e tim e,a public hearing is ca led.the proposed budgetfor was m ade available forpublic inspection on June 5,2002. A public hearing is held on the proposed budgetatleastten days afterpublication ofthe calfor the hearing.the proposed budgetfor waspublished in the oficialjournalten (10) days priorto the public hearing,which was held atthe EastBaton Rouge Parish Sherif's ofice on June 24,2002,forthe com m ents from taxpayers. Afterthe holding ofthe public hearing and com pletion ofa laction necessary to finalize and im plem entthe budget,the budgetis legaly adopted priorto the com m encem entofthe fiscalyear forwhich the budgetis being adopted. A lbudgetary appropriations lapse atthe end ofthe fiscalyear. Unexpended appropriations and any excess revenues overexpenditures are carried forw ard to the subsequentyearas beginning fund balance. The budgetis adopted on a basis consistentwith genera ly accepted accounting principles (GAAP).Budgetamounts included in the accompanying financialstatements include the origina adopted budgetand a lsubsequentam endm ents. E. CASH AND CASH EQ UIVALENTS Cash and cash equivalents include am ounts in dem and deposits. Understate law,the Sherif m ay depositfunds in dem and deposits,interest-bearing dem and deposits,ortim e deposits w ith state banks organized underlouisiana law orunderthe laws ofthe United States. Tax co lections m ustbe deposited in a bank dom iciled in the parish where the funds are co/lected. Understate law,the Sherif m ay investin United States bonds,treasury notes,orcertificates.these are classified as investm ents iftheiroriginalm aturities exceed 90 days. F.INVENTO RY Inventory atjune 30,2003,consists ofm erchandise forresale in the Prison Canteen SpecialRevenue Fund. Inventory item s are valued atcostand are recorded as expenditures,using the first-in,first-out (FIFO)costflow assumption forvaluing inventory. G.CAPITAL ASSETS Capitalassets are capitalized athistoricalcostorestim ated costifhistoricalcostis notavailable. Donated assets are recorded as capitalassets attheirestim ated fairm arketvalue atthe date ofdonation The Shedf m aintains a threshold levelof$5,000 orm ore forcapitalizing capitalassets. Capitalassets are recorded in the Statem entofnetassets and Statem entofactivities. Since surplus

27 EAST BATO N RO UG E PARISH SHERIFF Notes to FinancialStatements (Continued) assets are sold foran im m aterialam ountw hen declared as no longerneeded forpublic purposes,no salvage value is taken into consideration fordepreciation purposes.a lcapitalassets,otherthan land are depreciated using the straightline m ethod overthe fo low ing usefullives: Buildings Vehicles Com putersoftw are O fice furniture and equipm ent Law enforcem entequipm ent Telephone equipm ent Estim ated Lives 40 years 5 years 5 years 5-15 years 5-10 years 10 years H. CO MPENSATED ABSENCES Employees ofthe Sherif's ofice earn from 16 to 22 hoursofpaid time of(pto)every 28 daysof uninterrupted fu l-tim e em ploym ent. M axim um accrualofpto is 208 to 286 hours,depending upon length ofservice.hours ofpto accum ulated in excess ofthe lim its are transferred into an extended sick leave bank. The m axim um accrualofextended sick leave is 2,184 hours. Upon term ination of em ploym ent,em ployees are paid foraccrued PTO,up to the m axim um accrualauthorized. A l accum ulated extended sick leave lapses upon term ination ofem ploym ent. The plan assets rem ain the property ofthe Sherif's ofice untilpaid ormade available to participants,subjectonly to the claims ofthe em ployer's generalcreditors.the costofleave privileges is recognized as a current-yearexpenditure in the G eneralfund w hen leave is actua ly taken orpaid upon term ination. The costofleave privileges not requiring currentresources is reported as a liability in the Statem entofnetassets. EQ UITY CLASSIFICATIO NS Forthe govern m ent-w ide statem entofnetassets,equity is classified as netassets and displayed in three com ponents: Invested in capital,netofrelated debt- consists ofcapitalassets,including restricted capital assets,netofaccum ulated depreciation and reduced by the outstanding balances ofany bonds m ortgages,notes orotherborrow ings thatare attributable to the acquisition,construction,or im provem entofthose assets. Restricted netassets- Consistsofnetassetswithconstraintsplaced on the use eitherby (a) externalgroups such as creditors,grantors,contributors,orlaws orregulations ofother governments;or(b)law through constitutionalprovisions orenabling legislation. Unrestricted netassets - Airethernetassets thatdo notm eetthe definition of"restdcted"or "invested in capitalassets,netofrelated debt." In the fund financialstatem ents,governm entalfund equity is classified as fund balance. Fund balance is furtherclassified as reserved and unreserv ed,with unreserved furthersplitbetween designated and undesignated. J. INTERFUND TRANSACTIONS Transactions thatconstitute reim bursem ents to a fund forexpenditures initia ly m ade from itthatare properly applicable to anotherfund are recorded as expenditures in the reim bursing fund and as revenue in the fund thatis reim bursed. Nonrecurring ornon-routine perm anenttransfers ofequity are reported as residualequity transfers.a lotherinterfund transactions are reported as transfers.

28 EAST BATO N RO UG E PARISH SHERIFF Notesto FinancialStatements(Continued) K. ESTIM ATES The preparation offinancialstatem ents in conform ity with accounting principles genera ly accepted in the United States ofam erica requires m anagem entto m ake estim ates and assum ptions thatafectthe reported amounts ofassets and liabilities and disclosure ofcontingentassets and liabilities atthe date of the financialstatem ents and the reported am ounts ofrevenues,expenditures and expenses during the reporting period. Actualresults could diferfrom those estim ates. 2. CHANG ES IN ACCO UNTING PRINCIPLES Forthe yearended June 30,2003,the Sherifhas im plem ented Statem ents - and M anaaem ent's Discussion and Analysis - Fo 3ASB Statem entno.34,basic Financ State and LocalG overnm ents..gasb Statem entno.34 creates new basic financialstatem ents forreporting on the Sherif's financialactivities The financialstatem ents now include governm ent-w ide financialstatem ents prepared on the accrual basisofaccounting,and fund financialstatements which presentinformation on individualmajorfunds ratherthan by fund type which has been the m ode ofpresentation in previously issued financial statem ents.the Sherif also im plem ented Disclosures and Interpretation No.6,Recogn Exoenditures in G overnm entalfund Financial ion and M easurem entofcertain Liabilities and Statem ents The im plem entation ofgasb Statem entno.34 caused the opening fund balance atjune 30,2003,to be restated in term s of"netassets"as fo low s: Totalfund balances - Governm entalfunds atjune 30,2002 Add: Costofcapitalassets atjune 30,2002 Less:Accum ulated depreciation atjune 30,2002 Less:Accrued com pensated absences atjune 30,2002 Netassets atjune $ 26,827,084 20,615,832 (5,828,378) 14,787,454 $~ (1,804,999) 3. LEVIED TAXES The folowing is a sum m ary ofauthorized and levied property taxes AUTHO RIZED M ILLAG E Specialtaw enforcem ent 4.36 Additionalspeciallaw enforcem ent 3.73 Additionalspeciallaw enforcem ent 6.90 LEV IED M ILLAG E EXPIRATIO N DATE None 12/31/ /31/2013

29 EAST BATO N RO UG E PARISH SHERIFF Notesto FinancialStatements(Continued) 4. CASH AND CASH EQ UIVALENTS AtJune 30,2003,the Sherif had cash and cashequivalents(bookbalances)totaling $35,346,264 as fo low s: G overnm entw ide Statem ent ofnetassets Demand deposits $ 23,033,277 Petty cash , Restricted cash Totals $~ 257,830 Fiduciary Funds Statem entofnet Assets Total 8,470,364 31,503, ,470,664 31,504,391 3,584,043 3,841,873 These deposits are stated atcost,which approximatesmarket.understate law,these deposits (orthe resulting bankbalances)mustbe secured by federaldepositinsurance orthe pledge ofsecuritiesowned by the fiscalagentbank.the m arketvalues ofthe pledged securities plus the federaldepositinsurance m ustataltim es equalthe am ounton depositw ith the fiscalagent. These securities are held in the nam e ofthe pledging fiscalagentbank in a holding orcustodialbank thatis m utua ly acceptable to both parties. AtJune 30,2003,the deposits are adequately secured from risk by pledged securities held by the custodialbankin the name ofthe fiscalagentbank(gasb Category 3). Even thoughthe pledged securitiesare considered uncolateralized (Category 3)underthe provisionsof GASB Statem ent3,louisiana Revised Statute 39:1229 im poses a statutory requirem enton the custodial bank to advertise and se lthe pledged securities within 10 days ofbeing notified by the Sherifthatthe fiscalagenthas failed to pay deposited funds upon dem and. Restricted cash represents funds received from federalblock grants to be disbursed forspecific expenditures authorized by the grants and forlitigation settlem ents,w hich are held in these accounts until disbursed,respectively. 5. RECEIVABLES Receivables as ofjune are as fo lows Class ofreceivable General Fund Licenses and permits $ 16,777 Feeding,keeping and transporting prisoners 295,622 Otherfees,charges and com m issions 427,226 Totals $ SpecialRevenue Fund 14,851 14,851 TO TAL 16, , ,

30 EAST BATO N RO UG E PARISH SHERIFF Notesto FinancialStatements(Continued) 6. INTERFUND TRANSACTIONS Interfund receivables and payables consistofam ounts due to/from otherfunds prim arily forcom m issions and fees.they consistofthe fo lowing atjune 30,2003: G eneralfund Prison Canteen SpecialRevenue Fund Agency funds: Sherif's Prison Inm ate Tax C o lector Total Interfund Receivables $ 849, Intefund Payables 47, , CAPITAL ASSETS Capitalassetactivity forthe yearended June 30,2003,fo lows Land Buildings Vehicles Ofice furniture and equipm ent Law enforcem ent equipm ent Telephone equipm ent Total Balance June 30, 2002 $ 43, ,828 8,705,248 3,384,579 7,445, ,607 20,615,832 Change in Policy Additions Dispositions Deletions 666,783 3,936 2,032,565 1,187,245 29, ,484 30, ,988,401 3, Balance June 30, , ,484 9,521, ,655, , Less:Accum ulated depreciation 5,828,378 2,095,239 7,923,617 Netcapitalassets $14,787,4~4 The June 30,2003 capitalassetbalance wasadjusted by $6,798,599 as the resultofa change in the assetcapitalization policy ofthe Sherif'sofice.Underthe priorpolicy,assets with a costof$500 ormore were reported as capitalassets.underthe new policy,assets with a costof$5,000 ormore are capitalized forpurposes offinancialreporting.a lassets with a costof$500 ormore,as welascertain otherassets w ith a costoflessthan $500 are inventoried and tracked. Depreciation expense in the amountof$2,095,239 is charged to public safety 8. PENSIO N PLAN Plan Description. Substantia ly a lem ployees ofthe EastBaton Rouge Parish Sherif's ofice are membersofthe Louisiana Sherifs'Pension and ReliefFund {System,~,a costsharing,multiple-employer deferred benefitpension plan adm inistered by a separate board oftrustees. 27

31 EAST BATO N RO UG E PARISH SHERIFF Notesto FinancialStatements(Continued) A lsherifs and aldeputieswho are found to be physicaly fit,who earn atleast$400 permonth if em ployed priorto January 1,1991,and notless than $550 ifem ployed subsequentto December31, 1990,and w ho are 18 years orolderatthe tim e oforiginalem ploym entare eligible to participate in the System. Em ployees are eligible to retire atorafterage 55 w ith atleasttwelve years ofcredited service and receive a benefit,payable m onthly forlife,equalto a percentage oftheirfinal-average salary foreach yearofcredited serv ice. The percentage factorto be used foreach yearofservice is 2.50% foreach yeariftotalserv ice is atleasttwelve butless than fifteen years,2.75% foreach yeariftotalservice is at leastfifteen butless than twenty years,and 3.00% foreach yeariftotalserv ice is atleasttw enty years. In any case,the retirem entbenefitcannotexceed % oftheirfinal-average salary. Final-average salaryisthe employee'saverage salary overthe 36 consecutive orjoined months thatproduce the highestaverage. Em ployees w ho term inate w ith atleasttwelve years ofserv ice and do notw ithdraw theirem ployee contributions m ay retire atorafterage 55 and receive the benefitaccrued to theirdate of term ination as indicated previously. Em ployees who term inate with atleast20 years ofcredited service are also eligible to electearly benefits betw een ages 50 and 55 with reduced benefits equalto the actuarialequivalentofthe benefitto which they would otherw ise be entitled atage 55.The System also provides death and disability benefits. Benefits are established by state statute. The System issues an annualpublicly available financialreportthatincludes financialstatem ents and required supplem entary inform ation forthe System.Thatreport m ay be obtained by w riting to the Louisiana Sherifs'Pension and ReliefFund,PostO fice Box 3163,M onroe,louisiana,71220 orby caling (318) Funding Poficy. Plan m em bers are required by state statute to contribute 9.80% oftheirannualcovered salary and the EastBaton Rouge Parish Sherif is required to contribute atan actuada ly determ ined rate The currentrate is 7.76% ofannualcovered payro l. Contributions to the System also include one-halfof one percentofthe taxes show n to be colectible by the tax ro ls ofeach parish and funds as required and available from insurance prem ium taxes.the contribution requirem ents ofplan m em bers and the East Baton Rouge Parish Sherifare established and m ay be am ended by state statute.as provided by Louisiana Revised Statute 11:103,the em ployercontributions are determ ined by actuarialvaluation and are subjectto change each yearbased on the resultsofthe valuation forthe priorfiscalyear.the East Baton Rouge Parish Sherifs contributions to the System forthe years ending June 30,2003,2002,and 2001,were $2,150,975,$1,822,155,and $1,408,106,respectively,equalto the required contributions for each year. 9. CHANG ES IN AG ENCY FUND BALANCES A sum mary ofchanges in agency fund balances due to taxing bodies and others is as fo lows Sheriff's Fund Prison Inm ate Fund Balance,June 30,2002 $ 2,828,598 99,436 Additions 18,739,155 1,770,353 Reductions (18,021,857) (1,762,619) Balance,June 30,2003 $ Tax Co lector Fund 6,949, ,920,005 (225,375,634) Honor Fund 1,810 34,926 (33,664)