YEAR ENDED JUNE 30,2002

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1 TERR EBO N N E PA R ISH SH ER IFF (AS EX-OFFICIO PARISH TAX COLLECTOR) HO U M A,LO U ISIANA ~ FINA NCIAL REPO RT YEAR ENDED JUNE 30,2002 Underprovisions ofstate law,this ~eport is a?,,~, docum ent. A copy oftb;~"re[~orthas bean st'!;m t(~ '::~entity crd ::th(:r:?~:::~;:'!a::~pl:t:i: C~iCF ',~.F :, :,,:oft s :cva!ie:!,!e ~o~o~tb :,:inspect:.,:~~tti,e [-:t:o:] ;~,,ugc~ofik:e oft!-e [~ i~,izttve,auditorand,w h~m appropriate,atthe ofice ofthe parish clerk ofcourt

2 TERREBO NNE PARISH SHERIFF (AS EX-OFFICIO PARISH TAX COLLECTOR) HO U M A.LO U ISIANA YearEnded June 30,2002 TABLE O F CO NTENTS Page FINANC IAL SECTIO N IndependentAuditor's Report Statem entofco lections,distributions, and Unsettled Balances forthe Year Ended June 30,2002 fortax Colector Agency Fund N otes to financialstatem ent 3 4 SUPPLEM ENTARY REPO RTS ndependentauditor's Report on Com pliance and on InternalContro overfinancialreporting Based on an AuditofFinancial Statem ents Perform ed in Accordance w ith G overnm ent A uditinq Standards M anagem entletter Schedule offindings and Q uestioned Costs Schedule ofprior-yearfindings M anagem ent's Corrective Action Plan.,7 H

3 5779 HWY 311 P.O.BOX 3695 HOUMA,LOUISIANA TELEPHONE(985) FAX (985) B ergeron & L anaux - C ERTIFIED P UBLIC A CCO UNTANTS - A PROFESSIONAL CORPORATION INDEPENDENT AUDITO R'S REPO RT THOMASJ.LANAUX,CPA M ICHAEL D.BERGERON,CPA M ARK S.FELGER,CPA CLAUDE E.BEBGERON,CPA (RETIRED) The Honorable Jerry J.Larpenter Terrebonne Parish Sherif as Ex-O ficio Tax Co lector Houm a.louisiana W e have audited the accom panying statem ent of co lections, distributions, and unse tled balances ofthe Tax ColectorFund (agency fund)ofthe Terrebonne Parish Sherif forthe year ended June 30, 2002 as listed in the lan e of contents. This financial statem ent is the responsibility of the Terrebonne Parish Sherif as Ex-O fi cio Parish Tax Co lector. O ur responsibility is to express an opinion on this financialstatementbased on ouraudit. W e conducted ourauditin accordance w ith auditing standards genera ly accepted in the United States ofam erica and the standards applicable to financialaudits contained in G overnm ent Auditinq Standards,issued by the Com ptro lergeneralofthe United States. Those standards require thatw e plan and perform the auditto obtain reasonable assurance aboutw hetherthe financialstatem entis free of m aterialm isstatem ent. An audit includes exam ining,on a test basis,evidence supporting the am ounts and disclosures in the financialstatem ent. An audit also includes assessing the accounting principles used and significant estim ates m ade by m anagem ent,as w e las evaluating the overa lfinancialstatem entpresentation. W e believe thatourauditprovides a reasonable basis forouropinion. As described m ore fu ly in Note 1,the accom panying statem entpresents inform ation only on the Tax ColectorFund (agency fund). Further,the accompanying statementofcolections, distributions,and unsetled balances has been prepared on a cash basis ofaccounting w hich is a com prehensive basis ofaccounting otherthan accounting principles genera ly accepted in the United States ofam erica. In ouropinion,the accom panying financialstatem entreferred to above presents fairly,in a l m aterial respects,the co lections,distributions and unsettled balances of the Tax Co lector Fund of the Terrebonne Parish Sherif for the year ended June 30,2002 on the basis of accounting described in Note 1. In accordance w ith G overnm ent Auditing Standards,w e have also issued our reportdated Decem ber 11,2002 on our consideration of the Tax Co lector Fund's internalcontrolover financialreporting and ourtests ofits com pliance w ith certain provisions oflaw s,regulations, contracts and grants. Thatreport is an integralpart ofan auditperform ed in accordance with GovernmentalAudtin.q Standards and should be read in conjunction with this report in co nsidering the results ofouraudit. Decem ber11, AM ERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS ---M EMBERS ---SOCIETY OF LOUISIANA CERTIFIED PUBLIC ACCOUNTANTS

4 FINA NC IA L STATEM ENT

5 TERREBO NNE PA RISH SHERIFF Tax Co lectoragency Fund Houm a.louisiana Statem entofcollections,d istributions and U nsettled Balances YearEnded June 30,2002 Unsettled balances,june 30,2001 Co lections: Ad valorem taxes Parish licenses Interestearned on: Delinquenttaxes Deposits oftaxes,licenses,etc. State revenue sharing Federalrefuge revenue sharing Tax notices,etc. Refunds and redem ptions Ta lgrass fee Louisiana Tax Com m ission's com m ission Totalcollections Tota D istributions: Atchafalaya Levee D istrict Terrebonne Parish: Consolidated G overnm ent SchoolBoard Sheriff-Law Enforcem enttax Sherif-C om m issions Fire districts Recreation districts Assessm entdistrict Refunds and redem ptions Pension funds G eographic inform ation system Louisiana Tax Com m ission's com m ission Totaldistributions Unsettled balances atjune 30,2002 $ 1,871,965 35,056, ,146 22,208 2,078,509 4,705 46,067 33,143 13, $ 39,524, ,011,871 3,600,386 2,840, ,231 1,957,108 2,766, ,418 30, , , $ 1,945,317 See accom panying notes to financialstatem ent 3

6 TERREBO N NE PA R ISH SHERIFF Tax Co lectoragency Fund Houm a,louisiana Notes to FinancialStatem ent Sum m ary ofsianificantaccountinq Policies As provided by Article V,Section 27 ofthe Louisiana Constitution of 1974,the Sherif is the ex-oficio tax co lector of the parish and is responsible for the co lection and distribution ofad valorem property taxes,parish occupationallicenses,and state revenue sharing funds. Louisiana Revised Statute 24:517(D)requires thatthe accountsofeach tax colectorbe audited annua ly. Accordingly,the accom panying statem ent reflects financialactivity of the Sherif relating only to his responsibility as ex-o flcio tax co lector. Am ounts included in this report are also included,as a agency fund,in the Sheriff's annualgeneralpurpose financialstatem ents. The accounts ofthe tax co lectorare established to reflectthe co lections im posed by law, distributions pursuantto such law,and unsettled balances due various taxing bodies and others. The accom panying financialstatem enthas been prepared on the cash basis of accounting,w ith co lections recognized w hen received and distributions reflected w hen paid. nterest-bearina Deposits State law authorizes the Sherif to deposittax co lections in a bank dom iciled in the parish w here the funds are co lected.atjune 30,2002,the Sherif has interest-bearing deposits (book balances)totaling $1,945,317,representing unsetled tax colections. Deposit balances (bank balances)atjune 30,2002 of$1,958,813 are secured by $1,165,459 of federaldepositinsurance and $793,354 ofpledged securities held by the custodialbank in the name ofthe fiscalagentbank (GASB Category 3).

7 TER R EBO N N E PA R ISH SH ER IFF Tax Co lectoragency Fund Houm a.louisiana Notes to FinancialStatem ent.continued State Revenue Sharina Funds The revenue sharing funds provided by Act1000 of2001 received during the yearwere a located am ong the taxing bodies as fo low s: Terrebonne Parish: C onsolidated G overnm ent Sherif SchoolBoard Recreation districts Fire districts Pension Funds Tota $ 2, U nsettled Balances The unsetled cash balance of$1,945,317 atjune 30,2002 consists of$1,873,934 in taxes,$71,383 in tax notices,intereston deposits,etc.

8 SUPPLEM ENTARY R EPO RTS

9 5779 HWY 3]] P.O.BOX 3695 HOUMA,LOUISIANA TELEPHONE(985) FAX (985)851"3014 B ergeron & L anaux - C ERTIFIED P UBLIC A CCO UNTANTS - A PROFESSIONAL CORPORATION THOMAS J.LANAUX,CPA M ICHAEL D.BERGERON,CPA M ARK S,FELGEE,CPA CLAUDE E.BERGERON,CPA (RETIRED) NDEPENDENT AUD ITO R'S REPO RT O N CO M PLIANC E AN D O N INTERNAL CO NTRO L OVER FINANC IAL REPO RTING BASED O N AN AUDIT O F FINANC IAL STATEM ENTS PERFO RM ED IN ACCO RDANC E W ITH G O VERNM ENT A UD ITING STANDARDS The Honorable Jerry J.Larpenter Terrebonne Parish Sherif as Ex-O fi cio Tax Co lector Houm a.louisiana W e have audited the statem entofco lections,distributions and unsettled balances ofthe Tax ColectorFund (agency fund)ofthe Terrebonne Parish Sherif as ofand forthe yearended June 30,2002,and have issued ourreportthereon dated Decem ber11,2002. W e conducted our audit in accordance w ith auditing standards genera ly accepted in the United States of A m erica and the standards applicable to financialaudits contained in G overnm ent A uditinq Standards issued by the C om ptro lerg eneralofthe United States. As part of obtaining reasonable assurance about w hether the Tax Co lector Fund financial statem ents are free ofm aterialm isstatem ent,w e perform ed tests ofits com pliance w ith certain provisions oflaws,regulations,contracts and grants,noncom pliance w ith w hich could have a direct and m aterial efect on the determ ination of financial statem ent am ounts. How ever, providing an opinion on compliance with those provisions was notan objective ofouraudit and,accordingly,we do notexpress such an opinion. The results ofourtests disclosed no instances of noncom pliance that are required to be reported under G overnm entalauditinq Standards. nternalcontrolo verfinancialredortino In planning and perform ing ourauditofthe financialstatem ents ofthe Tax CollectorFund for the yearended June 30,2002,w e considered the Terrebonne Parish Sherif's internalcontrol over financial reporting in order to determ ine our auditing procedures for the purpose of expressing our opinion on the financial statem ents and not to provide assurance on the internalcontroloverfinancialreporting. O urconsideration ofthe internalcontroloverfinancial reporting w ould not necessarily disclose a l m atters in the internal control over financial reporting thatm ightbe m aterialweaknesses. A m aterialweakness is a condition in w hich the design oroperation ofone or m ore ofthe internalcontrolcom ponents does not reduce to a relatively low levelthe risk thatm isstatem ents in am ounts thatw ould be m aterialin relation to the financialstatem ents being audited m ay occurand notbe detected w ithin a tim ely period by

10 em ployees in the norm alcourse ofperform ing theirassigned functions, W e noted no m atters involving the internalcontroloverfinancialreporting and its operation thatwe considerto be m aterial w eaknesses. How ever, w e noted another m atter involving internal control over financialreporting that w e reported to the Sherif in a separate Letter dated Decem ber 11, This reportis intended solely forthe inform ation and use ofthe Terrebonne Parish Sheriffand the Legislative Auditorforthe State oflouisiana and is notintended to be and should notbe used by anyone otherthan these specified parties. Decem ber

11 5779 HW~ 311 P.O.BOX 3695 HOUMA,LOUISIANA TELEPHONE(985) FAX (985)851-:3014 B ergeron & L anaux - C ERTIFIED P UBLIC A CCO UNTANTS - A PROFESSIONAL CORPORATION THOMAS J.LANAUX,CPA M ICHAEL D,BERGERON,CPA M ARK S.FELGER.CPA CLAUDE E.BERGERON,CPA (RETIRED) M A NAG EM ENT LETTER Decem ber11,2002 The Honorable Jerry J.Larpenter Terrebonne Parish Sherif as Ex-Oficio Tax Co lector Houm a.louisiana In planning and perform ing ourauditofthe statem entofco lections,distributions and unsettled balancesofthe Tax ColectorFund (agencyfund)ofthe Terrebonne Parish Sherif asofand for the year ended June 30,2002,w e considered the Terrebonne Parish Sherif's internal control and com pliance in order to determ ine our auditing procedures for the purpose of expressing an opinion on the financialstatem ent and not to provide assurance on internal controlorcom pliance. W e oferthe fo low ing com m entas a resultofouraudit Terrebonne Parish Tax C ollector The Terrebonne Parish Sherif,as Ex-Oficio Tax Co lector,received $9,636 in tax co lections,the source ofwhich needs to be identified so settlem entcan be m ade w ith the appropriate taxing body. W e recom m end em ployees atthe Tax Co lector's ofice research m onthly tax co lection reconciliations to determ ine the source of these co lections and the governm entalagency to w hich they should be disbursed. W e have issued a separate report on the Terrebonne Parish Sherif's internalcontroland com pliance overfinancialreporting. This letterdoes notafectoutreport dated Decem ber11, 2002,on the Tax ColectorFund (agency fund)financialstatement.this report is intended for the inform ation and use ofthe Terrebonne Parish Sherif and the Legislative Auditorforthe State of Louisiana,and is notintended to be and should not be used by anyone otherthan these specified parties. Sincerely BERG ERO N & LANAUX,CPA's.APC

12 TERREBO NN E PA RISH SHER IFF AS EX-O FFIC lo TAX C O LLECTO R SC H ED ULE O F FINDING S AN D Q UESTIO N ED C O STS Forthe YearEnded June W e have audited the Tax ColectorFund (agency fund)financialstatementforthe Terrebonne Parish Sherif as ofand forthe yearended June 30,2002,and have issued ourreportthereon dated Decem ber 11,2002. W e conducted ouraudit in accordance w ith auditing standards genera ly accepted in the U nited States ofa m erica and the standards applicable to financial audits contained in G overnm enta uditin. q Standards,issued by the Com ptro lerg eneralofthe United States. O ur audit of the financialstatem ents as of June 30, 2002 resulted in an unqualified opinion. Section ISum m ary of A uditor's Reports a. Reporton internalc ontroland C om pliance M aterialto the FinancialStatem ents nternalcontrol: M aterialw eakness Reportable C onditions Yes Yes XX No XX No Com pliance: C om pliance M aterialto FinancialStatem ents Yes XX No b FederalAw ards -Notapplicable,there w ere none c dentification ofmajorprograms - Notapplicable,there were none There w ere none Section IIFinancialStatem entfindings NotA pplicable Section IIIFederalAw ard Findings and Q uestioned Costs 10

13 TERREBO NNE PA RISH SHERIFF AS EX-O FFIC IO TAX C O LLECTO R SC HEDULE O F PR IO R YEA R FIND ING S Forthe YearEnded June SECTIO N I INTERNA L CO NTRO L A ND CO M PLIA NC E M ATERIA L TO THE FINA NCIAL STA TEM ENTS There w ere none forthe yearended June 30,2001 SECTIO N II INTERNA L C O NTRO L A ND CO M PLIA NC E M ATERIA L TO FED ERA L AW A R D S Notapplicable SECTIO N III M A NAG EM ENT LETTER No m anagem entle terw as issued forthe yearended June 30,2001

14 TERREBO NN E PA RISH SHERIFF A S EX-O FFIC IO TAX C O LLECTO R M A NAG EM ENT'S CO RRECTIV E ACTIO N PLA N Forthe YearEnded June 30,2002 SECTIO N I INTERNAL CO NTR O L AND CO M PLIAN CE M ATER IAL TO THE FINANCIA L STATEM ENT No findings w ere reported w hich require a response from m anagem entforthe year ended June SECTIO N II INTERNA L CO NTRO L AND CO M PLIA NC E M ATER IA L TO FEDERA L AW A R D S Notapplicable SECTIO N III M A NA G EM ENT LETTER Terrebonne Parish Tax C ollector Em ployees have been instructed to segregate a lfunds co lected by type,i.e. licenses,taxes,protestback taxes,bankruptcy,etc.so thatw e can easily isolate any unidentified funds as to source.this should resolve the problem of"excess" funds. In addition,em ployees are researching the $9,636 in tax co lections so se tlem entcan be m ade w ith the appropriate taxing body. This process should be com pleted shortly.

IN D IG EN T D EFEN D ER BO A RD

R!~.EW f-:fj.,,;~+ +.,Y { ~J$ r't t i(i, " 1 p M ~' i:q FIFTH JU D IC IA L D ISTRICT IN D IG EN T D EFEN D ER BO A RD FINANC IAL STATEM ENTS Decem ber31,1998 LIXd.tO.: y.r~','l~lo~l: :f,,'~ IC P:~',4,~!'H5