RECREATION DISTRICT #2 OF THE PARISH O F CO NCO RDIA CONCORDIA PARISH POLICE JURY M onterey,louisiana

Transcription

1 DJ RECREATION DISTRICT #2 OF THE PARISH O F CO NCO RDIA CONCORDIA PARISH POLICE JURY M onterey,louisiana G eneralpurpose FinancialStatem ents and Accountant's Com pilation Report Decem ber31,2003 and forthe YearThen Ended Underprovisions ofstate law,this reportis a public document.a copy ofthe reporthas been submited to the entity and otherappropriate public oficials.the reportis available forpublic inspection atthe Baton Rouge ofice ofthe Legislative Auditorand,where appropriate,atthe ofice bfthe parish clerk ofcourt. Release Date C/.~ >!t"h~ - /, JERISUE TO SSPO N Certified Public Accountant

2 REC REATIO N D ISTRICT #2 O F THE PA RISH O F CO NCO RDIA CO NCO RDIA PAR ISH PO LIC E JURY M onterey,louisiana G eneralpurpose FinancialStatem ents and Accountant's Com pilation Report Decem ber31,2003 and forthe YearThen Ended

3 R EC R EA TIO N D ISTRIC T #2 O F TH E PA R ISH O F C O N C O R D IA TABLE O F CO NTENTS Decem ber Paqe SECTIO N I-A FFIDAV IT Afidavit 2 SEC TIO N II-G EN ERA L PUR PO SE FINA N C IA L STATEM ENTS Accountant's Com pilation Report 3 G eneralpurpose FinancialStatem ents Balance Sheet -A lfund Types and AccountG roups 4 Statem entofrevenues,expenditures and Changes in Fund Balance 5 Statem entofrevenues,expenditures and C hanges in Fund Balance -Budget(CashBasis)and Actual 6 Notes to the FinancialStatem ents 7-12 SEC TIO N III-R EPO RT O N A G R EED U PO N PRO C ED UR ES Accountant's Reporton Agreed Upon Procedures Louisiana Attestation Q uestionnaire 16-17

4 SECTIO N I A FFIDAV IT

5 R EC REATIO N DISTR ICT #2 O F THE PA RISH O F CO NCO RDIA M onterey,louisiana A NNUAL SW O RN FINANC IAL STATEM ENTS A FFIDAV IT Persona ly cam e and appeared before the undersigned authority, Betty Bairnsfather,w ho is duly sw orn,deposes and says thatthe financialstatem ents, herew ith given presentfairly the financialposition ofthe Recreation District#2 ofthe Parish ofc oncordia as ofd ecem ber ,and the results ofoperations forthe, yearthen ended,in accordance w ith the basis ofaccounting described w ithin the accom panying financialstatem ents. dr' Signatuj~ Sworn to and subscribed before me,this ~ ~./~ lay ofmarch,2004 Ofi cer: A ddress Telephone Treasurer PostOfi ce Box 314 M onterey,louisiana (318)

6 SECTIO N II G EN ERA L PURPO SE FINANC IA L STATEM ENTS

7 JERISU E TO SS PO N Certified Public Accountant P O Box 445 Ferriday,Louisiana (318) Fax (318) jtosspon@ iamerica.net ACCO UNTA NT'S CO M PILA TIO N REPO RT BOA RD O F CO M M ISSIO NERS RECR EATIO N D ISTR ICT #2 O F THE PARISH O F CO NCO RD IA The accom panying balance sheetofthe Recreation District#2 ofthe Parish of C oncordia fordecem ber31,2003,and the related statem ents ofincom e,changes in retained earnings,and cash flows forthe period then ended have been com piled by m e,in accordance w ith standards established by the Am erican Institute of Certified Public Accountants. A com pilation is lim ited to presenting in the form offinancialstatem ents,inform ation that is the representation of m anagem ent. I have not audited or review ed the accom panying financialstatem ents,accordingly,do notexpress an opinion orany otherform ofassurance on them. M arch 24,2004 M em ber-am erican Institute ofcertified Public Accountants Louisiana Society ofcertified Public Acco untants

8 REC REATIO N DISTRICT #2 O F THE PA RISH O F CO NCO RDIA BA LANC E SHEET (ALL FUND TYPES AND ACCOUNT GROUPS) D EC EM BER ASSETS Cash (Note 3) $ Certificatesofdeposits(Note 3) Receivables: Ad valorem taxes State revenue sharing Accrued interest Buildings and equipment(note 4) G overnm enta Fund G eneralfund 39, ,721 1, Account G roup - G eneral Fixed Asses Total (Memorandum Only) 39, ,721 1, TotalAssets $ 88,944 $ $ 225,898 LIABILITIES AND FUND EQUITY Liabilities -accounts payable $ Fund equity - Investm entin generalfixed assets Fund balance,unreserved and undesignated ,954 $ TotalFund Equity $ 88,620 $ 136,954 $ ,954 88, TotalLiabilities and Fund Equity $ 88,944 $ $ 225,898 See accom panying notes and accountant's com pilation report. (4)

9 RECREATIO N DISTRICT #2 O F THE PA RISH O F CO NCO RDIA STATEM ENT O F REVENUE,EXPENDITURES AND CHANG ES IN FUND BALANCE (GOVERNMENTAl FUND -GENERAL FUND) O NE YEAR ENDED DECEM BER 31,2003 REVENUES Ad valorem taxes Sta te revenue sharing Federalrevenue in lieu oftaxes Interestearned C oncessions.fees and services TotalRevenue 38,458 1,833 3, EXPEND ITURES Recreation serv ices Personalserv ices and related benefits O perating services M aterials and supplies Insurance Capitaloutlay TotalExpenditures 17,739 16,312 6,892 3, $ 48,333 EXCESS (DEFICIT)OF REVENUES OVER EXPENDITURES FU N D BA LA NC E.JA NUA RY 1 FU N D BALANC E.DEC EM BER 31 4,903 83, See accom panying notes and accountant's com pilation report. (5)

10 REC REATIO N DISTRICT #2 O F THE PARISH O F CO NCO RDIA STATEM ENT O F REV ENUE,EX PENDITURES AN D C HA NG ES IN FUND BA LA NCE (GOVERNMENTAl-FUND -GENERAL FUND) BUDG ET A ND ACTUAL O NE YEA R ENDED DEC EM BER Variance Favorable RECEIPTS Ad valorem taxes State revenue sharing Federalrevenue in lieu oftaxes Interestearned Concessions.fees and services Budget 33, A ctual 37,862 1,901 3, (Unfav~rable) 4,862 (99) TotalReceipts 40,400 $ 52,708 $ 8,918 D ISBURSEM ENTS Recreation serv ices Personalservicesand related benefits $ O perating serv ice s M aterials and supplies Insurance Capitaloutlay 16,800 $ 13,800 1,700 2, ,740 $ 16,139 6,892 3, (940) (2,339) (5,192) (481) (1,607) TotalDisbursem ents 37,600 $ 48,159 $ (10,559) EXCESS (DEFICIT)OF RECEIPTS OVER $ 2,800 $ 4,549 $ 1,74g D ISBU R SEM ENTS CASH AND CERTIFICATES O F DEPOSIT BALA NCE.JANUARY CASH AND CERTIFICATES O F DEPOSIT BALANCE,DECEM BER 31 $ 51,613 $ 53,362 $ 1,749 See accom panying notes and accountant's com pilation reporl (6)

11 R EC R EA TIO N D ISTRICT #2 O F TH E PA RISH O F C O NC O R DIA NO TES TO THE FINA NC IAL STATEM ENTS As ofand forthe YearEnded Decem ber31,2003 NO TE 1 -INTR O DU CTIO N Recreation District#2 ofthe Parish ofconcordia (RecreationDistrict#2) w as created by an ordinance ofthe Concordia Parish Police Jury on Novem ber 27,1957,in accordance w ith Louisiana Revised Statute 33:4564. The Recreation D istrict#2 is governed by a board offive com m issioners w ho are qualified voters and residents ofthe district.the comm issioners are jointly referred to as the board ofcom m issioners and appointed by the m em bers ofthe Concordia Parish Police Jury. The com m issioners serve term s offive years, w hich expire on a rotating basis. The Recreation D istrictw as created forthe purpose ofow ning and operating playgrounds and otherfacilities in the district and to initiate activities thatprom ote recreation forthe generalhealth and w e l- being ofyouth.louisiana law provides thatthe com m issioners m ay receive a per diem of$10.00 foreach meeting they attend,butshalnotbe paid formore than twelve (12)meetings in each year.the commissioners have elected notto receive any com pensation. In addition,the districtem ploys no fu l-tim e em ployees. NO TE 2 -SU M M A RY O F S IG N IFICA NT AC C O U NTIN G PO LIC IES A. Basis ofpresentation -The accom panying financialstatem ents have been prepared in conformity withgeneraly accepted accounting principles (GAAP)as applied to governm entalunits. The G overnm entalaccounting Standards Board (GASB)is the accepted standard-seting body forestablishing governmental accounting and financialreporting principles. B. Reporting Entity -As the governing authority ofthe parish,forreporting purposes,the Concordia Parish Police Jury is the financialreporting entity for Concordia Parish.The financialreporting entity consists of(a)the primary government(police jury),(b)organizationsforwhich the primary governmentis financialy accountable,and (c)otherorganizations forwhich nature and significance oftheirrelationship w ith the prim ary governm entare such that exclusion w ould cause the reporting entity's financialstatem ents to be m isleading orincom plete.

12 G overnm entalaccounting Standards Board Statem entno.14 established criteria fordeterm ining w hich com ponentunits should be considered partofthe Concordia Parish Police Jury forfinancialreporting purposes. The basic criterion forincluding a potentialcom ponentunitw ithin the reporting entity is financial accountability.the GASB has setforth criteria to be considered in determ ining financialaccountability.this criteria includes: 1. Appointing a voting majority ofan organization's governing body,and a.the ability ofthe police jury to impose its wilon thatorganization and/or b. The potentialforthe organization to provide specific financial benefits to orimpose specific financialburdens on the police jury 2. Organizations forwhich the police jury does notappointa voting majority butare fiscaly dependenton the police jury. 3. Organizations forwhich the reporting entity financialstatements would be m isleading ifdata ofthe organization is notincluded because ofthe nature orsignificance ofthe relationship. Because the police jury appointsa voting majority ofthe Recreation District's board and said board is fiscaly dependenton the police jury,the districtwas determ ined to be a com ponentunitofthe C oncordia Parish Police Jury,the financialreporting entity.the accom panying financialstatements present inform ation only on the funds m aintained by the districtand do notpresent information on the police jury,the generalgovernmentservices provided by that governm entalunit,orthe othergovernm entalunits thatcom prise the governm entalreporting entity. C. Fund Accounting -The Recreation Districtuses a fund and an accountgroup to reporton its financialposition and the results ofits operations. Fund accounting is designed to dem onstrate legalcom pliance and to aid financial m anagem entby segregating transactions relating to certain govern m entfunctions oractivities. A fund is a separate accounting entity with a self-balancing setofaccounts.on the otherhand,an accountgroup is a financialreporting device designed to provide accountability forcertain assets and liabilities thatare notrecorded in the funds because they do notdirectly affectnetexpendable available financial resource s. (8)

13 The G eneralfund ofthe Recreation Districtis classified as a governm entalfund The G eneralfund accounts forthe District's generalactivities,including the co lection and disbursem entofspecific orlega ly restricted m onies and the acquisition orconstruction ofgeneralfixed assets. D Basis ofaccounting -The accounting and financialreporting treatm ent applied to a fund is determ ined by its m easurem entfocus. The G eneralfund is accounted forusing a currentfinancialresources m easurem entfocus. W ith this m easurem entfocus,only currentassets and currentliabilities are genera ly included on the balance sheet.the operating statem entofthe G eneralfund presents increases and decreases in netcurrentassets. The m odified accrual basis ofaccounting is used by the G eneralfund. The G eneralfund uses the fo low ing practices in recording revenues and expenditures. Revenues -A d valorem taxes and the related state revenue sharing are recorded in the yearthe taxes are assessed. A d valorem taxes are assessed on a calendaryearbasis,becom e due on Novem ber15 ofeach year,and becom e delinquenton Decem ber31. The taxes are genera ly co lected in Decem berofthe currentyearand January and February ofthe ensuing year. Interestincom e on tim e deposits is recorded w hen the interestis earned and could be w ithdraw n. Substantia ly a lotherrevenues are recognized w hen received Expenditures -Expenditures are genera ly recognized underthe m odified accrualbasis ofaccounting w hen the related fund liability is incurred. E. Budgets -Louisiana law exem pts a lspecialdistricts created before Decem ber31,1974,from the requirem ents ofthe LocalG overnm entbudgeta ct. The Recreation District#2 ofthe Parish ofconcordia w as created on Novem ber 27,1957,and,accordingly,is exem ptfrom the budgetary requirem ents,although m anagem enthas determ ined thatthe adoption ofan annualbudgetis desired for controlpurposes. The Recreation D istrict's budgetis prepared on a cash basis of accounting. Unexpended appropriations lapse atyearend,and the Recreation D istrictdoes notem ploy encum brance accounting. F. C ash and Cash Eeuivalents -C ash dem and deposits and cash equivalents deposits are stated atcost. U nderstate ncludes am ounts in interestbearing nclude am ounts in tim e deposits. Tim e law,the D istrictm ay depositfunds in

14 dem and deposits,interest-bearing dem and deposits,m oney m arketaccounts,or tim e deposits w ith state banks organized underlouisiana law and nationalbanks having theirprincipalofices in Louisiana. G. Fixed Assets -Fixed assets are recorded as expenditures atthe tim e purchased orconstructed and the related assetsare capitalized (reported)inthe generalfixed assets accountgroup. Public dom ain orinfrastructures are not capitalized. No depreciation has been provided on generalfixed assets. Fixed assets are valued athistoricalcostorestim ated historicalcost,using the current costforlike item s,ifhistoricalcostis notavailable. H. TotalC olum n on Balance Sheet -The totalcolum n on the balance sheetis captioned M em orandum O nly to indicate thatitis presented only to facilitate financialanalysis. Data in this colum n does notpresentfinancialposition in conform ity w ith genera ly accepted accounting principles. Neitheris such data com parable to a consolidation. N O TE 3 -CA S H A N D C ERTIFICA TES O F D EPO SIT AtDecem ber31,2003,the D istricthas cash and certificates ofdeposits (bookbalances),totaling $53,362,as folows: Interest-bearing dem and deposits Tim e deposits $39,764 13,598 Tota $53,362 These deposits are stated atcost,w hich approxim ates m arket. Under state law,these deposits(orthe resulting bankbalances)mustbe secured by federaldepositinsurance orthe pledge ofsecurities ow ned by the fiscalagent bank. The m arketvalue ofthe pledged securities plus the federaldeposit insurance m ustata ltim es equalthe am ounton depositw ith the fiscalagent. At December31,2003,the Districthas $53,362 in deposits(colected bank balances).these deposits are secured from risk by federaldepositinsurance. (10)

15 NO TE 4 -C HA N G ES IN G EN ERA L FIX ED ASSETS A sum m ary ofchanges in generalfixed assets forthe yearended Decem ber ,fo low s: Buildings Equipm ent Total Balance,January 1,2003 Additions $64, $69,135 3,319 $133,635 3,319 Balance.D ecem ber AtDecem ber31,2003,approxim ately 36 percentofthe generalfixed assets are recorded athistoricalcostand 64 percentare recorded atestim ated historical cost. The Recreation D istrictis located on land ow ned by the Concordia Parish School Board. O n February 3,1987,the schoolboard and the districtrenew ed an existing agreem entw hich provides foruse ofthe land by the Recreation District. This agreem entw ilexpire February 2,2007. NO TE 5 -RECO NC ILIATIO N O F R EVENUES AND EX PEND ITURES W ITH R EC EIPTS A N D D IS BU RS EM ENTS The budgetcom parison presented in the accom panying financialstatem ents includes the originaladopted budget. The fo low ing is a reconciliation ofthe excess ofrevenues overexpenditures on the statem enton page 5 to the statem enton page 6: Excess (deficiency)ofrevenuesoverexpenditures(page 5) Adjustments for: Currentyearaccruals (net) Prioryearaccruals(net) Excess (deficiency)ofreceiptsoverdisbursements(page 6) $ 4,904 (34,619) 34,264 $ 4,549 NO TE 6 -LEV IED TAX ES The D istrictis authorized to and has levied a 6.22 m ilad valorem tax for2003 for the operation and m aintenance ofthe D istrict.

16 NO TE 7 -IITIG ATIO N The Districtis notinvolved in any litigation atdecem ber31,2003 NO TE 8 -EM PLO Y EE BEN EFITS The D istricthas no full-tim e em ployees and does notparticipate in any retirem ent plan. Itdoes notoferany otherem ployee benefits. (12)

17 SECTIO N Itl REPO RT O N AG R EED UPO N PRO C ED URES

18 JER ISU E TO SSPO N Certified Public Accountant P O Box 445 Ferriday,Louisiana (318) Fax (318) iamerica.net INDEPENDENT AC CO UNTA NT'S R EPO RT O N A PPLYING A G R EED U PO N PRO C ED U R ES To the Board ofd irectors Ihave perform ed the procedures included in the Louisiana G overnm entalauditg uide and enum erated below,w hich w ere agreed to by the m anagem entofr ecreation D istrict#2 of the Parish ofc oncordia and the Legislative A uditor,state oflouisiana,solely to assistthe users in evaluating m anagem ent's assertions about the com m unication D istrict's com pliance w ith certain law s and regulations during the period ended Decem ber31,2003 included in the accom panying Louisiana Attestation Questionnaire. This agreed upon procedures engagem entw as perform ed in accordance w ith standards established by the A m erican Institute ofcertified Public Accountants. The suficiency ofthese procedures is solely the responsibility ofthe specified users ofthe report. Consequently,Im ake no representation regarding the suficiency ofthe procedures described below eitherforthe purpose forw hich this report has been requested orforany otherpurpose. Public B id Law 1. Selecta lexpenditures m ade during the yearform aterialand supplies exceeding $15,000,orpublic worksexceeding $100,000,and wildeterm ine whethersuch purchases were made in accordance with LSA-RS 38: (the public Bic law). No applicable expenditures in excess of$15,000 were made Code of Ethics forpublic Oficials and Public Em ployees 2. O btain from m anagem enta listo fthe im m ediate fam ily m em bers o feach board memberas defined by LSA-RS 42: (the code ofethics),and a listofoutside business interests of allboard m em bers and em ployees,as w e las their im m ediate fam ilies. M anagem entprovides m e w ith the required listincluding the noted inform ation 3. O btain from m anagem ent a listing of em ployees paid during the period under exam ination. M anagem entprovided m e w ith the required list M em ber-am erican Institute ofcertified Public Accountants Louisiana Society ofcertified Public Accountants

19 4. Determ ine w hether any of those em ployees included in the listing obtained from managementin agreed upon procedure (3)were also included on the listing obtained from managementin agreed upon procedure (2)as immediate family members. None ofthe em ployees included on the listofem ployees provided by management(agreed upon procedure (3))appeared on the list provided by managementin agreed upon procedure (2). Budgeting 5. O btained a copy ofthe lega ly adopted budgetand a lam endm ents M anagem ent provided us w ith a copy of the originalbudget. There was one am endem entto the budgetduring the year. 6. Trace the budgetadoption and am endm ents to the m inute book. Itraced the adoption ofthe originalbudgetto the m inutes ofa m eeting held on Decem ber19,2002,w hich indicated thatthe budgethad been adopted by Board ofd irectors in a unanim ous vote. O ne am endm entw as m ade to the budgetduring the yearon Decem ber16, Com pare the revenues and expenditures ofthe finalbudgetto actualrevenues and expenditures to determ ine ifactualrevenues orexpenditures exceed budgeted am ounts by m ore than 5%. Icom pared the revenues and expenditures ofthe finalbudgetto actual revenues and expenditures.actualrevenues varied from the budgeted am ounts by 22% butexpenditures w ere in excess of budgeted am ounts by 28%. The net budgetvaried only 6.2%. M anagem ent's Response: After discussion w ith Secretary/Treasurer, Betty Bairnsfather,she now unders tands the need forthe revenues and expenditures to be in com pliance w ith the budgetby 5% orless. M anagem entw ilensure thatthis is com plied w ith in the future. A ccounting and Reporting 8. Random ly select6 disburs em ents m ade during the period underexam ination and (a)trace payments to supporting documentation as to properamountof payee; exam ined supporting docum entation foreach ofthe six selected (13)

20 disbursem ents and found thatpaym entw as forthe properam ount and m ade to the correctpayee. (b)determine whetherpayments were properly coded to the correct fund and generalledgeraccount;and A lofthe paym ents w ere properly coded to the correctfund and genera ledgeraccount. (c)determine whetherpayments received approvalfrom properauthorities A ll ofthe paym ents w ere properly approved by the S ecretary/t reasurerof the District. M eetings 9. Exam ine evidence indicating thatagendas form eetings recorded in the m inutes book were posted oradvertised as required by LSA-RS 42:1through 42:12 (the open meetings law). Recreation D istrict#2 ofthe Parish ofc oncordia is required to posta notice of each m eeting and the accom panying agenda on the doorofthe district's ofice.m anagem enthas asserted in the a tached Com pliance Questionnaire thatthis is being done. Debt 10. Exam ine bank deposits forthe period underexam ination and determ ine w hetherany such deposits appearto be proceeds ofbanks loans,bonds,orlike indebtedness. Iinspected copies ofa lbank depositslips forthe period underexam ination and noted no deposits w hich appeared to be proceeds ofbank loans,bonds orlike indebtedness. A dvances and Bonuses 11.Exam ine payro lrecords and m inutes forthe yearto determ ine w hetherany paym ents have been m ade to em ployees w hich m ay constitute bonuses,advance orgifts. (14)

21 A reading ofthe m inutes ofthe districtforthe yearindicated no approval forthe paym ents noted. Ialso inspected payro lrecords forthe yearand noted no instances w hich would indicate paym ents to em ployees w hich w ould constitute bonuses,advances,orgifts. Iwas notengaged to,and did not,perform an examination,the objective ofwhich would be the expression ofan Opinion on m anagem ent's assertions. Accordingly,Ido not express such an opinion.had Iperform ed additionalprocedures,otherm a ters m ighthave com e to oura tention thatw ould have been reported to you. This report is intended solely forthe use ofm anagem entofrecreation District#2 ofthe Parish ofconcordia and the Legislative A uditor,state oflouisiana,and should notbe used by those w ho have notagreed to the procedures and taken responsibility forthe sufficiency ofthe procedures fortheirpurposes. How ever,this report is a m atterofpublic record and its distribution is notlim ited. M arch (15)

22 LO UISIA NA A'n'ESTATIO N Q UESTIO NNA IRE (ForAttestation Engagements ofgovernm ent) March 23~ ~004 (Date Transmitted) Jeri Sue Tosspon, CPA P, 0. Box 445 Ferriday, LA (Auditors) In connection with yourcompilation ofourfinancialstatementsas of[date]and forthe yearthen ended,and as required by Louisiana Revised Statute 24:513 and the Louisiana Governm ental AuditGuide,we m ake the fo lowing representations to you. W e acceptfu lresponsibility forour co m pliance with the folowing laws and regulation and th e intern alcontrols overcom pliance with such laws and regulations. W e have evaluated ourcom pliance w ith the fo low ing laws and regulations priorto m aking these representations. These representations are based on the information available to us as of (date of completion/representations). Public Bid Law Itis true thatwe have com plied with the public bid law,lsa-rs Title 38:2212,and,w here applicable,the regulations ofthe Division ofadm inistration,state Purchasing O fi ce.. Yes [IX] No [ ] Code ofethics forpublic Ofi cials and Public Em ployees Itis true thatno em ployees orofi cials have accepted anything ofvalue,w hetherin the form ofa service,loan,orprom ise,from anyone thatw ould co nstitute a violation oflsa-rs 42: Yes[~ No [ ] Itis true thatno m em berofthe im m ediate fam ily ofany m em berofthe governing authority,or the chiefexecutive ofthe governm entalentity,has been em ployed by the governm entalentity afterapril1,1980,undercircum stances thatwould co nstitute a violation oflsa-rs 42:1119. Yes[,x] No [ ] Budgeting W e have co mplied with the state budgeting requirements ofthe LocalGovernm entbudgetact (LSA-RS 39: )orthe budgetrequirements oflsa-rs 39:34. Yes[X]No[ ] Accounting and Reporting A lnon-exem ptgovernm entalreco rds are available as a public record and have been retained foratleastthree years,as required by LSA-RS 44:1,44:7,44:31,and 44:36. Yes[~]No[ ] W e have filed ourannualfinancialstatem ents in accordance w ith LSA-RS 24:514,33:463 and/or39:92,as applice ble. Yes[/~ ]No[ ] (16)

23 W e have had ourfinancialstatem ents audited orcom piled in accordance with LSA-RS 24:513 Yes[/~ ]No[ ] M eetings W e have com plied w ith the provisions ofthe O pen M eetings Law,provided in RS 42:1 through 42:12. Yes[2<] No [ ] Debt Itis true we have notincurred any indebtedness,otherthan creditfor90 days orless to m ake purchases in th e ordinary course ofadm inistration,norhave we entered into any leasepurchase agreements,withoutthe approvalofthe State Bond Commission,as provided by Article VII,Section 8 ofthe 1974 Louisiana Constitution,Article VI,Section 33 ofthe 1974 Louisiana Constitution,and LSA-RS 39: Yes [X,] No [ ] A dvances and Bonuses Itis true we have notadvanced wages orsalaries to em ployees orpaid bonuses in violation of Article VII,Section 14 ofthe 1974 Louisiana Constitution,LSA-RS 14:138,and AG opinion Yes[~]No[] W e have disclosed to you a lknow n noncom pliance ofthe foregoing law s and regulations,as we las any contradictions to the foregoing representations. W e have m ade available to you docum entation relating to the foregoing laws and regulations. W e have provided you with any co m m unications from regulatory agencies orothersources concern ing any possible noncom pliance with the foregoing laws and regulations,including any co m m unications rece ived between the end ofthe pedod underexam ination and the issuance of this report. W e acknowledge ourresponsibility to disclose to you any know n noncom pliance w hich m ay occursubsequentto the issuance ofyourreport. Date Date Date _ Note ~. Ifthe engagem entis fora routine com pilation/atestthatwilbe com pleted w ithin six m onths ofthe ~ _ entity's fiscalyear-end and the CPA w ilsubm iteithera Fax ApprovalForm oran Em ailengagem ent approvalform to the legislative auditor,the space forthe legislative auditor's approvalm ay be om ited, (17)