Southwest Suburban Sewer District Commissioner s Meeting

Transcription

1 Suthwest Suburban Sewer District Cmmissiner s Meeting Dedicated t preserve the purity f yur envirnment. Cmmissiners: William Tracy President Susan Genzale Vice President Sctt Hilsen Secretary General Manager: Rn Hall Cnsulting Attrney: Eric C. Frimdt Cnsulting Engineer: Craig Chambers December 15 th, Call t Order: Cmmissiner Tracy called the meeting t rder at 6:30 p.m. 2. Als in Attendance: Ken Nilsen & Lree Jhnsn 3. Changes r Additins t the Agenda: Added written cmmunicatins frm Nrth Highline Fire District, City f Seatac and frm Mr. Adem Delilac. Added Apprve 2016 Lcal 21-S unin cntract agreement, Apprve 2016 nn-represented (supervisr) salaries and authrizatin t enter int a jint agreement with Attrney Phil Talmadge. Remved Executive Sessin. 4. Written Cmmunicatins: Hall presented a letter frm Mr. Bb Edgar requesting that the District remve/tp sme trees n the Salmn Creek Plant prperty t preserve his view f Puget Sund. Mr. Edgar indicated in his letter that the District had tpped trees fr him in the past that were blcking his view. Hall stated that he had n recllectin f the District ever ding this, nr did any f the District emplyees he spke t. Hall recmmended t the Bard t wait in making any decisin until he has an pprtunity t meet with Mr. Edgar and take a lk at the trees he is referring t.

2 Hall presented a letter frm Bard Chair, Ray Austin f Nrth Highline Fire Department requesting current and future late fee penalties be waived. Mr. Austin stated that payments culd be late due t a number f reasns and he wuld appreciate the District nt charging them late fee penalties in the future. After lengthy discussin, the Bard directed Hall t cntact Nrth Highline Fire Department and infrm them the current penalty will be waived, but culd nt d s fr future late fees. In additin, the Bard directed Hall t prvide infrmatin t them n alternative methds f making payments n time such as quick pay, aut pay and paying a mnth ahead. Hall presented a letter and cpy f Ordinance # frm the City f SeaTac which repeals Utility Tax. The letter infrmed the District that the utility taxes applied t electric energy, natural r manufactured gas, slid waste, surface water management, telephne, and cable televisin businesses within the city. Hall presented a letter frm Adem Delalic requesting late fee penalties be waived frm ne f his fur accunts. Hall stated the Mr. Delalic has already received a late fee remval this past summer fr this accunt. After brief discussin, the Bard denied Mr. Delalic s request. 5. Public Cmment N Public Cmment. 6. Cnsent Agenda: Apprval f the Minutes fr the Nvember 17 th & 30 th, 2015 Bard meetings. Apprval and Signing f the Accunts Payable Vuchers & Payrll. Vuchers audited and certified by the Auditing Officer as required by RCW , and thse expense reimbursement claims certified as required by RCW , have been recrded n listings that have been made available t the Bard. Vuchers are included in the attached lists, and further described as fllws: Maintenance vucher numbers thrugh in the ttal amunt f $129, Cnstructin vucher numbers thrugh in the ttal amunt f $31, Maintenance vucher numbers thrugh in the ttal amunt f $365, Cnstructin vucher numbers thrugh in the ttal amunt f $1, Apprval f the Certificatin & Satisfactin f Liens Review and Accept King Cunty Investment Reprt fr Previus Mnth. Review mnthly Incme Reprt. A mtin t apprve the cnsent agenda was made by Cmmissiner Hilsen, secnded by Cmmissiner Genzale and unanimusly apprved. 7. Business Agenda: Administered by attrney Eric Frimdt, Suzy Genzale tk the Oath f Office fr Suthwest Suburban Sewer District Cmmissiner Psitin #3. Suzy Genzale signed the frmal Oath f Office which was ntarized by Sandy Gulet as a duly authrized Ntary Public.

3 Cmmissiner Tracy called fr nminatins fr the psitin f President. Cmmissiner Tracy nminated Cmmissiner Genzale. M/S/P electing Cmmissiner Genzale as President f the Bard. Cmmissiner Tracy called fr nminatins fr the psitin f Vice President. Cmmissiner Tracy nminated Cmmissiner Hilsen. M/S/P electing Cmmissiner Hilsen as Vice President f the Bard. Cmmissiner Tracy called fr nminatins fr the psitin f Secretary. Cmmissiner Hilsen nminated Cmmissiner Tracy. M/S/P electing Cmmissiner Tracy as Secretary f the Bard. The Bard determined that the term f the new fficers wuld begin effective January 1 st, Hall requested apprval fr the 2016 Lcal 21-S, 3-1/2 year unin cntract agreement and salary scale fr represented emplyees. After brief discussin, M/S/P unanimusly apprving the unin agreement. Hall als requested apprval fr the nn-represented emplyees (supervisrs) fr the same salary adjustment the represented emplyees received alng with the new lngevity incentive. After brief discussin, M/S/P unanimusly apprving the request. Craig Chambers updated the Bard n BHC Cnsultants mnthly reprt n the Miller Creek Plant Digester Cver Replacement Prject, FKC Screw Press and the Beverly Park Sewer Extensin. Ken Nilsen updated the Bard n PACE Engineer s mnthly reprt n the Lift Statin #14 & #15 prject and discussins with District staff cncerning the brken frce main at Statin #7. Attrney Frimdt requested apprval fr the 2016 Inslee, Best, Dezie & Ryder, P.S. adjusted attrney rates. After brief discussin, M/S/P unanimusly apprving the request. Hall requested apprval fr Reslutin , Transfer f Funds frm the Maintenance Fund t the Cnstructin Revlving Fund in the amunt f $1,500, After brief discussin, M/S/P unanimusly apprving the request. Hall requested apprval fr the Nrdic Cnstructin #4 Pay Request fr MCP Digester Cver Replacement prject in the amunt f $121, After brief discussin, M/S/P unanimusly apprving the request. Hall requested apprval t purchase the FKC screw press ancillary equipment in the amunt f $203, Hall reminded the Bard that the screw press was rdered a cuple f mnths ag. After brief discussin, M/S/P unanimusly apprving the request. Hall presented infrmatin fr the WASWD, January, 2016 Cmmissiners Wrkshp annuncement. Hall requested authrizatin t enter int a jint agreement with Highline Water District and Midway Sewer District in retaining the special services f attrney Phil Talmadge. Mr. Talmadge will represent the Districts against the City f Des Mines plans t implement a utility tax nt District custmers within the City f Des Mines. Attrney Frimdt pinted ut that there were tw agreements fr the Bard t apprve; 1) Jint Prsecutin Agreement, and 2) Jint Payment Agreement. After brief discussin, M/S/P unanimusly apprving the request. Hall presented a final draft f the 2016 District Annual Budget that the Bard had reviewed and discussed at a previus Special Bard meeting fr the Bard s apprval. After brief discussin,

4 M/S/P unanimusly apprving the request. Hall pinted ut that in rder t meet the District s financial needs in 2016, the Bard will need t adjust the mnthly sewer rates frm $29.50 t $31.50 per mnth. After brief discussin, M/S/P unanimusly apprving the request. Hall will prepare a Reslutin fr the first scheduled Bard meeting in January setting the new sewer rates. The new sewer rates will be effective March 1 st, Manager s Cmments r Reprts: Hall updated the Bard n the fllwing: Received dcuments frm Hillis Clark Martin & Petersn, requesting signatures fr lst 2005 municipal bnds. After brief discussin, Attrney Frimdt recmmended sending the dcument t Attrney Marc Greenugh f Fster Pepper fr his review. An update n the State Auditrs review. The Auditr has requested t set a date and time fr the exit cnference. Cmmissiner Hilsen will represent the Bard at the January 7 th meeting scheduled fr 9:30 a.m. Status f the flw study with Seattle Public Utilities. The rainy weather cnditins have been ideal fr the flw study. His meeting with Attrney Phil Talmadge. Reminded the Bard f the Hliday Emplyees Appreciatin event scheduled fr December 16 th. 9. Attrney s Cmments and Reprts: Attrney Frimdt reprted that he has been in cmmunicatin with the attrney fr Brett Fish regarding the access rad and issues relating t the Fish Prperty. Frimdt indicated that he is currently in the prcess f reviewing sme issues raised by Mr. Fish s attrney and he will reprt n that nce he has cmpleted his review. Attrney Frimdt als reprted n the status f the Haggens bankruptcy matter and the fact that Albertsns will be re-acquiring ne f the stres in Burien. Finally, Attrney Frimdt reprted that he is in the prcess f reviewing a request frm the develper f the Burien Apartments prject that has requested changes t the District s standard cnnectin charge agreement, including changes that wuld eliminate the due n sale prvisin and wuld als subrdinate the District s debt t ther lenders. Frimdt indicated his cncern regarding bth f these requests. The Bard acknwledge the cncerns raised by Frimdt. Once he has cmpleted his review, Frimdt will prvide a recmmendatin t the District Manager abut this matter and it is pssible that the develper may want t discuss this request directly with the Bard. 10. Cmmissiner s Cmments r Reprts: N cmments r reprts.

5 11. Executive Sessin: N Executive Sessin. 12. Set the next Public Meeting, Dates and Times: January 5 th, 6:30 p.m. January 19 th, 6:30 p.m. February 2 nd, 6:30 p.m. February 16 th, 6:30 p.m. 13. Adjurnment: The meeting was ended at 8:15 p.m. Attest: William Tracy President and Cmmissiner Apprve Oppse Suzy Genzale Vice-President and Cmmissiner Apprve Oppse Sctt Hilsen Secretary and Cmmissiner Apprve Oppse