Shingle Creek Watershed Management Commission Treasurer's Report

Size: px

Start display at page:

Download "Shingle Creek Watershed Management Commission Treasurer's Report"

Robert Howard
5 years ago
Views:

1 REVENUE Application Fees Shingle Creek Watershed Management Commission Treasurer's Report %age 2016 Budget May June %age YTD 2016 YTD 25, , , , Assessments Interest and Dividends Education Reimbursement 30, , Rain Garden Workshops 10, Education-MWMO Mini-Grant Miscellaneous Income - Transfer to (from) Management Plans (see following pages) - Transfer to (from) Projects (see following pages) - Transfer to (from) Grants (see following pages) 10, , Transfer to (from) CIPs - Transfer to (from) Closed Projects Account - TOTAL REVENUE 403,070 11, , EXPENSES ADMINISTRATION Administrative Services Engineering Support Project Reviews/WCA Blue Line Extension ENGINEERING 72,000 6, , , , , , Administration 55,000 4, , , Grant Application Writing 10, , Project Reviews/WCA 35,000 2, , , Blue Line Extension , , TMDL 5 Year Reviews/CIP Engineering 10,000 2, , , Construction Projects - LEGAL - Legal Services Blue Line Extension MISCELLANEOUS Bookkeeping Audit Insurance & Bonding Meeting Expense PROGRAMS Citizen Assisted Lake Monitoring (CAMP) 6, , , , ,000 4, , ,000 2, , , , , , Stream Monitoring 39,000 5, , , Monitoring Equipment 0 #DIV/0! - Volunteer Wetland Monitoring (WHEP) 2, Volunteer Stream Monitoring 3, Intensive Lake TMDL Monitoring 22, , , Annual Monitoring Report 13,450 5, , Water Quality Education Education Program 13,000 1, , WMWA Ed/Watershed Prep 18, , , MWMO Mini-Grant WMWA General Programs 16,000 1, , , WMWA Special Projects 6, Rain Garden Workshops 13,000 9, , Education Grants 2, Contribution to 4th Generation Plan 10,000 - Transfer to (from) Management Plans (see following pages) 22,000 4, , , Transfer to (from) Projects (see following pages) Transfer to (from) Grants (see following pages) 8, , , Transfer to (from) CIPs , Transfer to (from) Closed Projects Account - TOTAL OPERATING EXPENSE CASH SUMMARY 403,070 46, , , M Fund Balance at 12/31/14 758, Plus Revenue Received 2015/16 to date 752, Minus Claims Approved to Date Minus Claims Presented Current Month Fund Balance (202,795.61) (73,924.65) 1,309, ,235, Z:\Shingle Creek\Financials\Financials 2016\Treasurer's Report SC 2016.xlsxJune 2016

2 Shingle Creek Watershed Management Commission Treasurer's Report Claims Presented June 9, 2016 General Ledger Acct No May June Total Kennedy & Graven Legal - General Edinburgh - meal ECM Publishers - Hearing Notice Plan Amendment Johnson & Company, Ltd. - Audit , , League of MN Cities Ins Trust , , Metro Blooms - Rain Garden Workshops , , Mary Anderson - WMWA Ed Services Mary Anderson - WMWA Ed Reimbursement Sharon Meister - WMWA Ed Services , , Sharon Meister - WMWA Ed Reimbursement Jen Schaust - WMWA Ed Services , , Jen Schaust - WMWA Ed Reimbursement Wenck Associates 44, General Engineering , Grant Applica/Research Project Reviews , CAMP Stream Monitoring , Intensive Lake TMDL Monitoring , TMDL 5-Year Reviews , Education Education - WMWA Annual Water Quality Report Brooklyn Ctr Subwatershed Assmt , Crystal Subwatershed Assmt (Lions/Becker Park) DO Reaeration Project Grant , Twin Lake Carp Management Grant BioChar Project Grant , Blue Line Extension (Light Rail Project - BLRT) , Plan Amendment Judie Anderson's Secretarial Service 6, Administration , Project and WCA Review Support Bookkeeping Audit Engineering Support Engineering Support - Plan Amendment Education Programs Blue Line Extension DO Reaeration Project Grant Twin Lake Carp Management Grant Cost Share Projects Bio-Char Project Grant Judie Anderson's Secretarial Service WMWA General Expense WMWA Educators/WS Prep Total Claims 73, Judie A Anderson, Deputy Treasurer Z:\Shingle Creek\Financials\Financials 2016\Treasurer's Report SC 2016.xlsxJune 2016

3 Shingle Creek Watershed Management Commission Treasurer's Report MANAGEMENT PLANS 2016 Budget May June %age YTD 2016 YTD Third Generation Management Plan - Minor Plan Amendment 2, , Subwatershed Assessment 20,000 Twin Lake Subwatershed Assmt - Brooklyn Center Subwatershed Assmt 4, , , Crystal Subwatershed Assmt - - TOTAL MGMT PLANS (transfer (to) from Op Budget) 22,000 4, , , PROJECTS - - TOTAL PROJECTS (transfer (to) from Op Budget) May June %age YTD 2015 YTD GRANTS Connections at Shingle Creek Grant Revenue - Expense Balance - - (85.50) DO Reaeration Project Grant Revenue 1, , Expense 2, , , Balance (687.51) (10,472.30) (14,013.88) Twin Lake Carp Management Grant Revenue 2, , Expense , Balance 1, (342.10) 1, BioChar Project Grant Revenue 6, , Expense 4, , , Balance 1, (3,095.70) (8,457.97) Becker Park Grant Revenue 362, Expense - Balance , TOTAL GRANTS Revenue 10, , Expense 8, , , Balance 2, (13,910.10) 341, Z:\Shingle Creek\Financials\Financials 2016\Treasurer's Report SC 2016.xlsxJune 2016

4 Shingle Creek Watershed Management Commission 2016 Treasurer's Report - Capital Improvement Project Tracking CIPs Amount %age TOTAL Jan 2016 Feb 2016 Mar 2016 Apr 2016 May 2016 Jun TOTAL GRAND TOTAL TOTAL CIP CIP New Hope Bass Ck Bk Stabilz 17, Revenue -funded from Closed Project Account - Expense 1, Balance (1,983.18) CIP Plymouth Bass Lake Pond 210, Revenue 202, , Expense Balance (854.79) 202, , CIP Cost Share Projects Retrofit 50, Revenue 48, , Expense Balance (544.21) 48, , CIP Cost Share Projects Retrofit 100, Revenue Expense Balance (559.82) CIP DO Reaearation Project 42, Revenue Expense Balance (399.38) CIP Twin Lake Carp Management 125, Revenue Expense Balance (399.38) CIP Private BMP Retrofits 50, Revenue Expense Balance (399.38) Revenue 250, , Expense , , Balance (924.44) 252, , Z:\Shingle Creek\Financials\Financials 2016\Treasurer's Report SC 2016.xlsxCIP Tracking June 2016

36 West Mississippi Watershed Management Commission 2016 Treasurer's Report 2016 Budget May June %age YTD 2016 YTD REVENUE Application Fees 18, , Assessments 135, , Interest & Dividend Income Reserve - Monitoring 0 Reserve - BMP Assessment 0 Reserve - General 23, Miscellaneous Income - Transfer to (from) CIPs (see CIP Tracker page) - To (From) Reserve - TOTAL REVENUE 177, , EXPENSES ADMINISTRATION Administrative Services 30,000 3, , , Engineering Support 3, , Project Reviews 1, Blue Line Extension - ENGINEERING Administration 21,500 2, , , Grant Application Writing 1, Project Review 20,000 1, , Blue Line Extension , , LEGAL Legal Services Blue Line Extension 5, , MISCELLANEOUS Bookkeeping 2, , Audit 5,000 4, , Contingency 0 - Insurance & Bonding 2,800 2, , Meeting Expense 1, PROJECTS Macroinvertebrate Monitoring 1, Volunteer Wetland Monitoring 2, Outfall and Stream Monitoring 17,000 2, , , Annual Water Quality Report 6,000 2, , Water Quality Education Education Program 14,000 1, , Rain Garden Workshops 3,000 2, , Education Grants 2, WMWA General Programs 4, , WMWA Educators/Watershed Prep 4, , WMWA Special Projects 1, , Intensive BMP Assessment 20,000 - Brooklyn Center Subwatershed Assmt - Contribution to Construction/Grant Match 5,000 - Transfer to Management Plans (page 2) 3, Transfer to Projects (page 2) - Transfer to (from)cips - To (from) Reserves - TOTAL OPERATING EXPENSE 177,500 15, , , CASH SUMMARY 4M Fund Balance at 12/31/15 369, Plus Revenue Received to Date 142, Minus Claims Approved to Date (72,699.74) Minus Claims Presented Current Month (19,624.47) Fund Balance 439, , Z:\WestMiss\Financials\Financials 2016\Treasurer's Report WM 2016.xlsxJune 2016

37 Claims Presented June 9, 2016 West Mississippi Watershed Management Commission 2016 Treasurer's Report General Ledger Acct No Total Kennedy & Graven Legal - General Edinburgh - meal - previous month ECM Publishers-Hearing Notice-Plan Amendmen Johnson & Company, Ltd. - Audit , , League of MN Cities Ins Trust - Insurance , , Shingle Creek - Rain Garden Workshops , , Wenck Associates 6, General Engineering , Project Reviews Grant Applica/Research Plan Amendment Blue Line Extension , Education Program Intensive BMPs Brooklyn Center Subwatershed Assessment Annual Water Quality Report Water Monitoring Program , Mill Pond Dam Stream Stabilization Judie Anderson's Secretarial Service 3, Administration , Bookkeeping Audit Prep Project and WCA Review Support Blue Line Extension Education Programs Engineering Support Engineering Support - Plan Amendment BMP Assessments Mill Pond Dam Stream Stabilization Cost Share Projects Retrofit Total Claims 19, May June Judie A Anderson, Deputy Treasurer MANAGEMENT PLANS May June %age YTD 2015 YTD 3rd Generation Plan - Minor Plan Amendment 3, TOTAL MGMT PLANS (tfer (to) from Op Budget Z:\WestMiss\Financials\Financials 2016\Treasurer's Report WM 2016.xlsxJune 2016

38 West Mississippi Watershed Management Commission 2016 Treasurer's Report Capital Improvement Project Tracking CIPs Amount %age TOTAL 2012 TOTAL 2013 TOTAL 2014 TOTAL 2015 JAN 2016 FEB 2016 MAR 2016 APR 2016 MAY 2016 JUN 2016 TOTAL 2016 TOTAL ALL YEARS Ad Valorem 2012 levy 2013-Mill Pond Dam Strm Sta 125, Revenue - 122, (385.61) 1, , Expense 1, , Balance (1,580.94) 122, (385.61) 1, , Ad Valorem 2014 levy 2015-Cost Share Projects Re 50, Revenue , , Expense Balance - - (549.20) 50, , Ad Valorem 2015 levy 2016-Cost Share Projects Re 50, Revenue Expense Balance (399.38) (399.38) TOTAL CIP 175, Revenue - 122, (385.61) 51, , Expense 1, , Balance (1,580.94) 122, (934.81) 50, , Z:\WestMiss\Financials\Financials 2016\Treasurer's Report WM 2016.xlsxCIP Track June 2016

3235 Fernbrook Lane Plymouth, MN 55447 (763) 553-1144 Fax: (763) 553-9326 judie@jass.

60 3235 Fernbrook Lane Plymouth, MN (763) Fax: (763) To: Shingle Creek Commissioners From: Judie Anderson Date: June 9, 2016 Subject: 2015 Audit Included in the revised packet you received via on June 8, 2016 was a revised preliminary 2015 audit report completed by Johnson and Company. It replaces the document you received in the May meeting packet. Diane Spector and I reviewed the previous report and identified one adjustment that should be made. The total restricted funds for capital improvements account was increased from $578,791 to $585,087 to reflect the actual funds received vs. levy amount received for one project so as to be consistent with how the other projects in that account were reported. Diane and I also reviewed reasons for the negative unrestricted/unassigned fund balance at year end which, with the adjustment above, is now $47,305. This number reflects the Commission s cash position after the ad valorem funds received from the County have been paid out to the cities where those capital projects were constructed, but does not reflect the expenses occurred by the Commission. As noted in Wenck s memo entitled, 2016 Maximum Levies, oftentimes the levy funds received do not match the amounts levied. This number also reflects the situations where expenses against projects including capital projects, grantfunded projects and studies, are realized before reimbursement has been received from the funding agencies. Attached are spreadsheets showing the adjusted fund balances and the Commission s year end cash position from previous audits. In order to make future audit reports more transparent, staff will work with a former city finance director to reformat the reporting forms and provide them with the monthly Treasurer s Report Staff would also suggest that the Commissions review their Close Project Account Policy at a future meeting. Some clarifications may be necessary regarding shortfall levy funding. Z:\Shingle Creek\Financials\Financials 2015\M Negative unrestricted balance.docx

Shingle Creek Watershed Management Commission Treasurer's Report

Shingle Creek Watershed Management Commission - Treasurer's Report Budget November December %age YTD YTD REVENUE %age Application Fees 22,000 100.45 22,100.00 Blue Line Extension 2,000 - - Assessments