2016 Board of Commissioners Balanced Scorecard Indicators, targets and scores -- As of June 30, 2016
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1 Financial Stakeholder 2016 Board of Commissioners Balanced Scorecard Indicators, targets and scores -- As of June 30, 2016 Key Indicator Basis Target YTD Status Comments S1 - Sustain Our Public Partnership Board attendance at stakeholder, advocacy or special interest group meetings vs. planned attendance Reporter: Congdon Commissioner Blue Books (tracked by Clerk of Board) Target: 75 attendance at assigned groups Attendance at quarterly Mid-C commissioners/managers meeting Commissioner Blue Books (tracked by Clerk of Board) Target: 75 attendance at all meetings F1 - Maintain Strong Financial Stewardship Reporter: Bergren Quarterly operating and financial review presented by Quarterly update provided by District management within management. Board checks for adherence to budgets, long-range plans, guidelines, principles, policies, and acceptable scheduling allows days after quarter end or as soon thereafter as risk levels. Target: quarterly presentations by management completed on time with satisfactory content th 2015 Finance & Energy Resource updates provided Feb 16, 2016 and Feb 2 1st quarter 2016 Finance and Energy Resource updates provided May 16, 2016 and May 2 Generation & Transmission, Utility Services and Fiber operating updates - ongoing G1 - Ensure Effective Execution Reporter: Smith Quarterly review of Board balanced scorecard status. Each Quarterly review of objectives & indicator results by Commissioner gives an update on the status of their Reporter. assigned objectives. Target: quarterly reviews th reviewed Jan 18, st reviewed April 18, nd quarter scheduled July 18th 2016 Annual review of policies: internal controls, communications, regulatory compliance, enterprise risk management, network line extension and financial, etc. Annual review of key District policies (reviewed through normal course of business) Target: 100 review of key board policies 1 ongoing High Density Load Meetings, Jan,5,12,18th February 1, March 21, June 6, Community Forum Feb 3, Public Hearing Feb 16th. Semi-annual evaluation of General Manager performance including communications of Board expectations. Semi-annual review of General Manager along with communication of Board expectations. Target: 2 reviews 2 1 YE Review completed Jan 19th 2016 Mid-year review scheduled July 18, _2nd_BOC Targets-Scores 7/11/2016
2 Internal 2016 Board of Commissioners Balanced Scorecard Indicators, targets and scores -- As of June 30, 2016 Key Indicator Basis Target YTD Status Comments Annual evaluation of General Counsel performance including communications of Board expectations. Annual review of General Counsel along with communication of Board expectations. Target: 1 review 1 Annual review to be scheduled G2 - Approve Strategy & Business Planning Annual review and revision, if needed, of Board Balanced Scorecard to provide foundation for the strategic goal setting process. Annual strategic planning goals reviewed and set Reporter: Bolz Annual review/revision of Board Balanced Scorecard Target: 1 comprehensive review session 1 1 Annual review of strategic planning goals in preparation to support managements annual budget process. Target: 1 session 1 1 Reviewed at January 19, 2016 workshop Annual update reviewed with General Manager in January Annual District budget review and adoption Annual budget adoption as presented by District management. Target: Adoption by year end. 1 To be completed by Year End 2016 Reporter: Arseneault Board coverage in key regional/national association meetings (WPUDA, APPA, NWPPA, ENW) Target: 60 for WPUDA for 3 7 meetings Commissioner Blue Books (tracked by Clerk of Board). Attendance at regularly scheduled meetings Target: 100 for APPA for 1 2 meetings Target: 100 for NWPPA for 1 2 meetings Target: 100 for ENW for 1 quarterly mtg Commissioner Blue Books (tracked by Clerk of Board). Target: 90 attendance G - Ensure Compliance Board appoints 2 members to participate in audit committee (President, VP, and Secretary as alternate) Annual internal audit committee report & annual update from Internal Auditor Reporter: Smith Annually board appoints 2 members to participate in audit committee. (Pres. & VP, Secretary Alternate) Target: 2 board members appointed Annual internal audit committee report reviewed & receive audit committee annual update from Internal Auditor Target: 1 Annual review 1 1 Completed Jan, Completed Feb 1, _2nd_BOC Targets-Scores 7/11/2016
3 Enablers 2016 Board of Commissioners Balanced Scorecard Indicators, targets and scores -- As of June 30, 2016 Key Indicator Basis Target YTD Status Comments E1 - Evaluate Governance Positions Annual review/revision of Board Governance policy manual and the Code of Ethics Reporter: Bergren Annual review / revision of Board Governance policies Target: 1 annual review 1 1 Completed Jan 19, 2016 Annual review of Group agreement Annual review of Board performance Annual review Target : 1 Annual review Annual review of Board performance. Target: 1 annual review 1 1 Completed Jan 19, To be completed by year-end 2016 E2 - Continuously Improve board Member Skills Development of annual training plan and budget Review and update annual training program for newly elected board members Reporter: Bolz Annually review and update training plan to be used for budget preparation. Target: 1 annual review of plan Annually review and update training program for newly elected board members. Target: 1 annual review of program 1 Potential agenda topic for August workshop 1 To be completed by year-end _2nd_BOC Targets-Scores 7/11/2016
4 BOARD of COMMISSIONERS Scorecard Matrix Assignment Key: Delegate Alternate Date Ann Dennis Randy Carnan Garry Attend # Mtg Actual Target S1 - Tri Commission Regional Stakeholder Meetings 1st quarter 3/ nd quarter 0 #DIV/0! 75 3rd quarter 0 #DIV/0! 75 th quarter Jan Total by Commissioner: by Commissioner: S1 - Mid-C Commissioner / Manager Meeting January 60 April / September November Total by Commissioner: by Commissioner: Copy of 2016_2nd_BOC_tracking : S1_only 7/11/2016
5 BOARD of COMMISSIONERS Scorecard Matrix Assignment Key: Delegate Alternate Attend # Mtg Date Ann Dennis Randy Carnan Garry Committees: Board: Smith Government Affairs: Arseneault Education: Bolz Telecom: Bergren Energy: Smith Water: Congdon Communications: Bergren WPUDA - Jan Jan M WPUDA - Feb Feb WPUDA - Mar Mar B 1 1 B WPUDA - Apr April WPUDA - May no meeting WPUDA - June no meeting WPUDA - July Jul WPUDA - Sept Sept WPUDA - Water Sept 0 0 #DIV/0! 60 WPUDA - Nov Nov WPUDA - Dec Dec 0 0 #DIV/0! 60 Actual Total by Commissioner: APPA - Leg Rally 3/ APPA - Annual Conf 6/ APPA - Policy Makers 100 ENW - Jan 1/ ENW - Mar 3/ ENW - April / ENW - Oct 10/ NWPPA - Board meeting 3/ NWPPA - Education Committee 3/ NWPPA - Annual Conference 5/ NWPPA - Board meeting Attendance at Regularly Scheduled meetings Board Meeting 1/ / /1 1 1 P 1 1 2/ /7 phone B phone 1 B 3/ / / / /16 B B 0 #DIV/0! 90 Target Copy of 2016_2nd_BOC_tracking : G3_only 7/11/2016
6 BOARD of COMMISSIONERS Scorecard Matrix Assignment Key: Delegate Alternate Attend # Mtg Actual Target Date Ann Dennis Randy Carnan Garry 6/ / #DIV/0! #DIV/0! 90 Total by Commissioner: by Commissioner: *INFORMATIONAL ONLY - NOT TO BE REPORTED ON THE QUARTERLY REPORT* Attendance at Special meetings (workshops, subcommittees, and other open public meetings). Rate Info - Leavenworth 1/ \ Rate Info - Chelan 1/ Rate Info - HQ 1/ Workshop 1/ Audit committee 1/ HDL - HQ 2/ Lake Chelan Watershed 2/10 1 1st quarter Lake Chelan Boat Club 2/16 1 Peshastin Comm meeting 2/11 1 Governor Discussion - Alcoa 2/ Peshastin Watershed 3/1 1 1 Chamber Banquet 3/3 1 Audit Committee 3/22 1 Lake Chelan Watershed 3/22 1 Whispering Ridge Public 3/22 1 / Strategy Parnters 1 year & Board Workshop / Regional Water Community / B 1 Chelan Substation Community 5/2 1 P nd quarter Regional Water Rights Community 5/ Audit Committee 6/ Leavenworth Substation Community 6/28 1 P rd quarter / \ th quarter / Attendance Key: Business Leave B Personal Leave P Medical Leave M Copy of 2016_2nd_BOC_tracking : G3_only 7/11/2016
2016 Board of Commissioners Balanced Scorecard Indicators, targets and scores -- As of December 31, 2016
Financial Stakeholder 2016 Board of Commissioners Balanced Scorecard Indicators, targets and scores -- As of December 31, 2016 Key Indicator Basis Target YTD Status Comments S1 - Sustain Our Public Partnership
2018 Board of Commissioners Balanced Scorecard Indicators, targets and scores -- As of June 30, 2018
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