C O M M I S S I O N E R S J O U R N A L 101 A T H E N S C O U N T Y, REGULAR SESSION January 42 27, 2015 PAGE

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1 C O M M I S S I O N E R S J O U R N A L 101 A T H E N S C O U N T Y, REGULAR SESSION January 42 REGULAR SESSION Agenda THE BOARD OF ATHENS COUNTY COMMISSIONERS, met in regular session January 27, 2015, with Lenny Eliason presiding, Charlie Adkins and Chris Chmiel in attendance. A motion was made by Mr. Adkins and seconded by Mr. Chmiel to approve the following agenda with additions: APPROVE AGENDA ATHENS COUNTY BOARD OF COUNTY COMMISSIONERS MEETING CONVENES AT 9:30 A.M AGENDA FOR January 27, 2015 APPROVE MINUTES FROM January 13 and January 20, 2015 APPROVE BILLS 09:30 Bob Eichenberg 10:00 Ed Brown - Extension Office Update 10:15 Rick Callebs - EMS 10:30 TB Board - Warren Haydon 10:35 Lawrence McClain 10:45 HAPCAP - CDBG Updates - Jessie Powers 11: Open House Ribbon Cutting 11:30 LUNCH ~ AGENDA ITEMS Amended Certificate Dog Shelter Volunteers City of Athens Sewer Agreement County Planner Job Posting Comm. Pleas Juvenile Division Annual Reports HAPCAP - Programmatic Agreement Pro. Atty. - LETF Report HDR Payment Request#17 Sheriff - Quarterly Subgrant Report ~TRAVEL Jeff Koons, Dog Warden - OCDWA Board Mtg. - Columbus, OH CCAO Building - Jan. 21, 2015 Engineer Jeff Maiden - CEAO Engineer's Conf. - Columbus, OH - Feb. 5 & 6, 2015

2 C O M M I S S I O N E R S J O U R N A L 101 A T H E N S C O U N T Y, REGULAR SESSION January Brian Davis - Emergitech Interbadge Software Training - Columbus, OH - Mar.3-4, Dan Pfeiffer - Ohio MARCS Management - Lancaster, OH - Jan. 29, 2015 DJFS Director, Bob Gallagher - OJFS Dir. Assoc. - Circleville, OH - Jan. 28, 2015 ~NEW FUND & LINE ITEM REQUESTS/CHANGES ACWSD Special Assessments Special Assessments Sheriff - Special Reserve Deputies Reserve Deputies Donations Res. Deputies Membership Dues Expenditures Reserve Deputies Expenses Res. Deputies Membership Expenses SALT - Seniors & Law Enforcement Together SALT Donations Expenditures SALT Expenses LETF Sheriff Fund Tow Reimbursements Expenditures Tow Expenses Investigations Expenses ~APPROPRIATIONS Pro. Atty. $34, into Salaries Employees $ into Medicare $ into Workers Comp $ into PERS

3 C O M M I S S I O N E R S J O U R N A L 101 A T H E N S C O U N T Y, REGULAR SESSION January 44 $48.00 into Insurance $98.00 into PERS 911 $30, into Contract Services ~TRANSFERS Commissioners $12, from B&G Contr. Serv., into Transfers Out B&G $12, from Transfers Out, into Transfers In DJFS $63, from Courthouse Improv., into Transfers In $0.30 from Equip. Note Interest, into Equip. Note Principal $4, from Cap. Improv., into Transfers In Coroner's Office $2, from Travel, into Salaries Employees Pro. Atty. $29, from Transfers Out, into Transfers In $8, from Transfers Out, into Transfers In Engineer $60, from Bond Transfers, into Transfers In * Addition to Agenda: Safe Update (Courthouse) A motion was made by Mr. Chmiel and seconded by Mr. Adkins approving the minutes from January 13 and January 20, A motion was made by Mr. Chmiel and seconded by Mr. Adkins approving the payment of the required County Bills, which are included in the list of the ACCOUNTS PAYABLE CHECK REGISTER - Athens County, Date: January 27, 2015 and the bills are hereby the same and authorize the County Auditor to issue warrants on the County Treasurer for payment in the same. Complete list of bills maintained in the Minutes Bills

4 C O M M I S S I O N E R S J O U R N A L 101 A T H E N S C O U N T Y, REGULAR SESSION January 45 Auditor s office. A motion was made by Mr. Chmiel and seconded by Mr. Adkins approving the Resolutions for the Clean Ohio Trails Fund, CR24A Extension, The Frost Extension / COTF, and the Engineer s Cost Estimates with Buckley Group, Project # 15577, and authorize Commissioner Eliason s signature on all related documents. Bob Eichenberg will also draft a letter of interest to submit to ODNR along with the above mentioned Resolutions. (Copied to pages 42-43). A motion was made by Mr. Chmiel and seconded by Mr. Adkins approving the following agreement with Bob Eichenberg, for Interim County Planner: 1/20/2015 Round River Planning and Design, LLC 7250 Roundhouse Road o New Marshfield, Ohio Land Planning o Resource Management o Hazard Mitigation Clean Ohio Trails CR24A & Frost Extension - Resolutions Planner - Interim Agreement w/bob Eichenberg Mr. Lenny Eliason Mr. Charlie Adkins Mr. Chris Chmiel Athens County Commissioners 15 S. Court St. Athens, OH Dear Commissioners, This letter-form agreement is intended to specify the details of a contractual relationship between the Athens County Commissioners, hereinafter "County" and Round River Planning & Design, LLC, hereinafter "Consultant." The County is in need of assistance with planning and administration of several aspects of the County's planning function. The Consultant is a business managed by a certified planner, qualified to provide such assistance. The work to be provided to the County by the Consultant may include the following only upon authorization by the County: Grants administration, including but not limited to: grant writing, evaluating projects for feasibility and competitiveness, securing necessary information from other governmental departments or agencies, seeking matching funds, and assistance with administration of funded projects. Floodplain management - property determinations and answering citizen questions. Assistance with management of the meetings of the Regional Planning Commission and the Comprehensive Plan Advisory Committee. Other planning tasks the County deems necessary. The Consultant will charge the following rates for work provided:

5 C O M M I S S I O N E R S J O U R N A L 101 A T H E N S C O U N T Y, REGULAR SESSION January 46 $60/hr. for all projects and tasks assigned by the County. Itemized invoices will be submitted monthly. The County point of contact will be that County Commissioner chosen by the Board of County Commissioners. The County agrees to provide secretarial.staff for necessary mailings, including copying, for any meetings the Consultant will manage. The County will also provide an employee who will notify the Consultant of citizens with questions or concerns related to county planning. The Consultant will review any phone messages or s sent by the County on a daily basis and respond by the next business day from when the phone message or is received. It is the intent of both parties that the Consultant will operate as an independent contractor, maintaining its own office, facilities, and equipment. Athens County is to be held harmless as a result of any action undertaken by the Consultant in the performance of its duties. This agreement may be terminated with 30 days written notice by either party. By signing below the parties hereby agree to the terms as stated. /s/ Lenny Eliason, Commissioner /s/ Charlie Adkins, Commissioner /s/ Chris Chmiel, Commissioner /s/ Robert Eichenberg, General Manager Round River Planning & Design, LLC. (Consultant) /s/ John Hasely Approved as to form Assistant Athens County Prosecutor A motion was made by Mr. Adkins and seconded by Mr. Chmiel acknowledging receipt of the Amended Certificate, dated January 27, 2015 prepared by Jill Thompson, Athens County Auditor. Amended Certificate A motion was made by Mr. Adkins and seconded by Mr. Chmiel approving the Athens County Dog Shelter agreement release of liability for volunteers, as recommended by Jeff Koons, Athens County Dog Warden. Signed volunteer forms kept on file at the Dog Shelter.

6 C O M M I S S I O N E R S J O U R N A L 101 A T H E N S C O U N T Y, REGULAR SESSION January 47 Dog Shelter Volunteers A motion was made by Mr. Adkins and seconded by Mr. Chmiel to Table the City of Athens Sewer Agreement - Put on next week s Agenda. A motion was made by Mr. Adkins and seconded by Mr. Chmiel to advertise in The Athens Messenger, and post on the County Website, the following revised Athens County Planner Job Description and Help Wanted Ad for a two week period, through February 16 th, for the following County Planner Job Position : COUNTY PLANNER JOB DESCRIPTION Athens City / County Sewer Construction Agreement - Tabled County Planner Job Description - Advertise The responsibility of the County Planner is to work with the Board of County Commissioners and the Regional Planning Commission. I. Coordinate strategic planning in the following manner: a. Studies and reports relating to the physical environmental, social, economic and government characteristics of the county, i.e. update Land Use Plan. e. Floodplain Management (map interpretation, enforcement, permitting, public information, coordination with other governmental units) b. Reviewing, evaluating, and making comments and recommendations on land use, open space, transportation, public facility plans and projects affecting area development. c. Coordinating with units of local government, non-profit organizations and chamber of Commerce on land use plan issues, i.e. site development for industry, Health Department sanitation and Community Action housing and transportation. d. Promoting understanding of and recommending administrative and regulatory measures to implement plans of the county. f. Hazard mitigation planning and management. g. Other duties as required by Board of Commissioners h. Coordinating research of other government agencies, educational institutions and private organizations. II. Supervise all subdivision activities: a. Questions, reviews, inspections and recommendations. b. Enforcement c. Plat map technical assistance (minor subdivisions (lot splits) and major subdivision)

7 C O M M I S S I O N E R S J O U R N A L 101 A T H E N S C O U N T Y, REGULAR SESSION January 48 Also, refer to the Resolution of Cooperation of the ACRPC adopted 1/26/96, Article Ill, "Powers and Duties of the ACRPCn, Part C. III. Coordinate Other County Grants Application and Administration IV. Develop County Planning Studies, Regulations and Reports a. Land use (i.e. Hocking River Study, Hillside Regulations) b. USGS information (i.e. latitude/longitude and drainage calculations) V. Management and oversight of the Athens County Park Department. * Revised: January 27, 2015 January 28, 2015 Re: Help Wanted Ad Athens, County, Ohio, Population 64,608, seeks a qualified individual for the position of COUNTY PLANNER. The position reports to the Board of County Commissioners and works with the Regional Planning Commission. Duties consist of: strategic planning, coordination with grant applications, management and oversight of Athens County Park District, implementation and enforcement of subdivision and flood plain regulations, bikeway development, and other planning related duties. Qualifications include Bachelors Degree, 5 yrs experience in planning related issues related to rural areas or equivalent studies and work experience, and good management skills. Salary rage $36,000 to $50, 000. Submit resume and application by February 16, 2015 by 4:00 p.m. to: ATHENS COUNTY COMMISSIONER Attn: Planner Position 15 SOUTH COURT STREET, ROOM 234 ATHENS, OHIO Job description and application are available on the homepage of Athens County Government at under the County Information tab. Affirmative Action Employer. By Order of the Board of Athens County Commissioners Lenny Eliason, President JoAnn Sikorski, Clerk Publish 2/1 and 2/8

8 C O M M I S S I O N E R S J O U R N A L 101 A T H E N S C O U N T Y, REGULAR SESSION January 49 A motion was made by Mr. Adkins and seconded by Mr. Chmiel to acknowledge receipt of the Athens County Court of Common Pleas Juvenile Division 2013 and 2014 Annual Reports. A motion was made by Mr. Chmiel and seconded by Mr. Adkins to approve and authorize Commissioner Eliason s signature on the Execution of Amendment to the Programmatic Agreement for HUD Funded Programs, as requested by HAPCAP. A motion was made by Mr. Adkins and seconded by Mr. Chmiel to acknowledge receipt of the Prosecuting Attorney s Law Enforcement Trust Fund Report for the year A motion was made by Mr. Adkins and seconded by Mr. Chmiel authorizing Commissioner Eliason s signature on the HDR Payment Request #17, in the amount of $6, for the US 50 Corridor WW Improvement Project. A motion was made by Mr. Adkins and seconded by Mr. Chmiel authorizing Commissioner Eliason s signature on the Sheriff Athens County Domestic Violence Advocate Quarterly Subgrant Report, No WF-VA Period Ending Date: December 31, Payment Request $10, (Copied to page 45). Common Pleas Juvenile Div /2014 Annual Reports - Acknowledge Receipt HAPCAP Programmatic Agreement Prosecuting Attorney LETF Report US 50 Corridor WW Improvement Project Sheriff - Dom. Violence Advocate Quarterly Subgrant Report A motion was made by Mr. Chmiel and seconded by Mr. Adkins approving the following Travel: Jeff Koons, Dog Warden - OCDWA Board Mtg. - Columbus, OH CCAO Building - Jan. 21, 2015 Engineer Jeff Maiden - CEAO Engineer's Conf. - Columbus, OH - Feb. 5 & 6, Brian Davis - Emergitech Interbadge Software Training - Columbus, OH - Mar.3-4, Dan Pfeiffer - Ohio MARCS Management - Lancaster, OH - Jan. 29, 2015

9 C O M M I S S I O N E R S J O U R N A L 101 A T H E N S C O U N T Y, REGULAR SESSION January 50 DJFS Director, Bob Gallagher - OJFS Dir. Assoc. - Circleville, OH - Jan. 28, 2015 Travel A motion was made by Mr. Adkins and seconded by Mr. Chmiel approving the following New Fund & Line Item Requests/Changes: ACWSD Special Assessments Special Assessments New Fund & Line Item Requests/Changes Sheriff - Special Reserve Deputies Reserve Deputies Donations Res. Deputies Membership Dues Expenditures Reserve Deputies Expenses Res. Deputies Membership Expenses SALT - Seniors & Law Enforcement Together SALT Donations Expenditures SALT Expenses LETF Sheriff Fund Tow Reimbursements Expenditures Tow Expenses Investigations Expenses A motion was made by Mr. Chmiel and seconded by Mr. Adkins approving the following Appropriations: Pro. Atty. $34, into Salaries Employees Appropriations

10 C O M M I S S I O N E R S J O U R N A L 101 A T H E N S C O U N T Y, REGULAR SESSION January 51 $ into Medicare $ into Workers Comp $ into PERS $48.00 into Insurance $98.00 into PERS 911 $30, into Contract Services A motion was made by Mr. Chmiel and seconded by Mr. Adkins approving the following Transfers: Commissioners $12, from B&G Contr. Serv., into Transfers Out B&G $12, from Transfers Out, into Transfers In DJFS $63, from Courthouse Improv., into Transfers In $0.30 from Equip. Note Interest, into Equip. Note Principal $4, from Cap. Improv., into Transfers In Transfers Coroner's Office $2, from Travel, into Salaries Employees Pro. Atty. $29, from Transfers Out, into Transfers In $8, from Transfers Out, into Transfers In Engineer $60, from Bond Transfers, into Transfers In A motion was made by Mr. Adkins and seconded by Mr. Chmiel to approving the expenditure of up to $ to have General Safe and Lock from Columbus, Ohio open the Safe located in the Courthouse. Safe / Courthouse - General Safe & Lock ~ Ed Brown, Extension Office, was present for updates - Discussion centered around the Natural Resources and Master Gardner s Extension Office - Updates

11 C O M M I S S I O N E R S J O U R N A L 101 A T H E N S C O U N T Y, REGULAR SESSION January 52 Programs and their goals for the coming year. A motion was made by Mr. Chmiel and seconded by Mr. Adkins approving the following contract as requested by the Athens TB Clinic Board Contract / UMA County Tuberculosis Clinic Board: Between the Athens County Tuberculosis Clinic Board and University Medical Associates, Inc (UMA). The contract period shall be from January 1, 2015 to December 31, 2015 inclusive. The total amount of this contract shall not exceed $52, and consist of the following components. 1. Fixed costs which includes: The Directors Salary to provide oversight of the program 3% time = $3, per 12 month period. The Administrative Associate s salary to assist with support of the project 5% time = $2, per 12 month period. 2. Variable Costs include: For satisfactory performance of the clinical services described in Scope of Work the Board shall pay University Medical Associates funds to supply nursing staff for the clinic and supplies. Not to exceed: nursing staff salary and benefits per 12 month period = $7,000.00; supplies - $ Physician Services - Dr. Katy Kropf, D.O. or designee (a physician licensed to practice medicine in the State of Ohio) will provide medical supervision through University Medical Associates. Dr. Katy Kropf, D.O. and/or designee s hours will be billed at a rate of $ per hour per 12-month period - not to exceed $12,

12 C O M M I S S I O N E R S J O U R N A L 101 A T H E N S C O U N T Y, REGULAR SESSION January Laboratory Testing Services - The TB Board shall reimburse University Medical Associates $55.00 per QuantiFeron/T-Spot test for up to 500 high risk patients not to exceed - $27, A motion was made by Mr. Chmiel and seconded by Mr. Adkins approving the following contract as requested by the Athens TB Clinic Board Contract / Health Dept. County Tuberculosis Clinic Board: Between the Athens County Tuberculosis Board and Athens City-County Health Department. The Athens City-County Health Department agrees to provide Tuberculosis services, clerical support, office space and phone service for the needs of the TB Clinic Board for the control of tuberculosis. The Athens County Tuberculosis Board, agrees to provide the Athens City-County Health Department $48,000.00, in quarterly payment, for the contract period. The contract period begins January 1, 2015 and ends December 31, In addition, on an as needed basis the Board will reimburse the Department for staff completing direct observed therapy. The reimbursement will be at the rate of $45.00 for each hour of DOT services for a maximum of $12, under the contract and amendment. The total amount of this contract is $60, ~ Lawrence McClain - Did not show for appointment time. - Spoke with Prosecuting Attorney regarding matter. Lawrence McClain - No Show ACEMS Chief: A motion was made by Mr. Chmiel and seconded by Mr. Eliason approving the following SOG 7-26, as presented by Rick Callebs, STANDARD OPERATING GUIDELINES SOG Number: 7-26 Part Time Employee Holiday Premium Effective Date: Review Date: APPROVAL: JANUARY 27, 2015 * Rick Callebs, Chief of Emergency Medical Services * Lenny Eliason, Athens County Commissioner ACEMS - SOG Part Time Employee Holiday Premium

13 C O M M I S S I O N E R S J O U R N A L 101 A T H E N S C O U N T Y, REGULAR SESSION January 54 * Charlie Adkins, Athens County Commissioners * Chris Chmiel, Athens County Commissioner This outline as written or revised becomes an official operating guideline on the effective date noted above. This guideline supersedes all previous guidelines that relate to this subject. PURPOSE - This guideline authorizes the payment of overtime wages for any part time employee who works a holiday as defined below. For the purpose of this guideline, a holiday shall be defined as midnight to midnight on the designated days. Part time employees are only paid if they actually work the holiday. DESIGNATED HOLIDAYS V The following holidays are designated for part time employees to be paid an overtime wage: * New Year s Day V 1st day of January * Martin Luther King Day V 3rd Monday of January * Presidents Day V 3rd Monday in February * Memorial Day V 4th Monday in May * Independence Day V 4th day of July * Labor Day V 1st Monday in September * Columbus Day V 2nd Monday in October * Veterans Day V 11th day of November * Thanksgiving V 4th Thursday in November * Christmas Day V 25th day of December FULL TIME EMPLOYEES NOT INCLUDED V This guideline does not address holiday pay for full time employees. Full time employees are paid for holidays as outlined in Section 6.01 of the Athens County Personnel Policy manual. resulted as follows: Mr. Eliason, yea; Mr. Adkins, abstain; Mr. Chmiel, yea. The roll being called upon for adoption, the vote A motion was made by Mr. Chmiel and seconded by Mr. Adkins approving the following radio purchase request by ACEMS Chief, Rick Callebs: B&C Communications - Replacement of Six (6) Motorola 16CH 5W Portable Radios - Total Price: $4, ~ Glen Crippen - Greg Andrews - Presented the CDBG Funding Updates and the 2014 Low-Moderate-Income Summary Data. (LMI). (Copied to page 46). Also discussed was the newly required Community Development Implementation Strategy meetings (CDIS) for the Athens County's 2015 ACEMS - Radio Purchase - B&C Communications HAPCAP - CDBG Funding Updates LMI Summary Data

14 C O M M I S S I O N E R S J O U R N A L 101 A T H E N S C O U N T Y, REGULAR SESSION January 55 CDBG Program. Commissioner Eliason suggested the meetings could possibly be held at the County Extension Office. Also discussed was the Nelsonville Building window project with Mr. Crippen stating that a letter will be sent to the state regarding continued work on the project and possible sale of the building. Ceremony. A motion was made by Mr. Adkins and seconded by Mr. Chmiel to adjourn the above meeting after the 911 Ribbon Cutting Adjourn JoAnn Sikorski, Clerk Julie Brooks, Assistant Clerk Lenny Eliason, President Chris Chmiel, Vice-President Charlie Adkins