Agenda RPC Meeting. Approve the September 12, 2017 Minutes. Approve the September 2017 Financial Report. ITEM 3. Approve Preliminary Budget for 2018

Transcription

1 Agenda RPC Meeting Tuesday, October 10, 7:00pm Tuscarawas County Regional Planning Commission Board Commissioners Public Meeting Room County Office Bldg (2~ floor) 125 East High Ave. New Philadelphia, Ohio ITEM 1. ITEM 2. Approve the September 12, 2017 Minutes Approve the September 2017 Financial Report ITEM 3. Approve Preliminary Budget for 2018 ITEM 4. ITEM 5. ITEM Nominating Committee report Legal Council Director s Report

2 Tuscarawas County Regional Planning Commission Board Minutes Tuesday, September 12, 2017 Tuscarawas County Commissioners William E. Winters Board Room County Office Building (2 ~ Floor) 125 East High Avenue, New Philadelphia, Ohio )t k1i%4 The Tuscarawas County Regional Planning Commission meeting was held in the County Commissioners William E. Winters Board Room on Tuesday, September 12, 2017 at 7:00 P.M. Tedd Finlayson, Chairman, chaired the meeting. There were 16 members and 2 staff present. Item 1 Item 2 Item 3 Approval of the April 11, 2017 Minutes Don Ackerman made a motion to approve the minutes. Shawn Handrich seconded the motion. Motion carried. Approval of the AprilAugust 2017 Financial Reports John Karl made a motion to approve the financial reports. Don Ackerman seconded the motion. Motion carried. Appoint Budget Committee for 2018 and set meeting date Jill explained that we meet once or twice and the current officers and anyone else that would like to serve can be on the committee. The following individuals were appointed to the Budget Committee: Tedd Finlayson, Mike Jones, Jill Lengler, Gloria Steiner, Larry Lindberg and John Karl. Everyone agreed that 10:00 AM would be a good time. Jill will pick a date and let everyone know. Item 4 Elect Nominating Committee Don Ackerman volunteered to serve along with John Fondriest. Lee Finley made a motion that the Nominating Committee be elected as follows: Don Ackerman, John Fondriest and Tedd Finlayson. John Karl seconded the motion. Motion carried Item 5 Legal Council Jill Lengler reported that we no longer have Michael Cochran as legal counsel due to his retirement. She reported that she had approached Brad Zimmerman but he declined due to his involvement with many other Boards. Doug Frautchy, Joseph Zeglan, Dave Hanhart and Bob Stephenson were suggested. Jill will continue to work on this. Item 6 Director s Report Jill Lengler reported on her attendance at the 2017 Ohio Statewide Floodplain Management Conference: Green Infrastructure to combat flooding Social Media for Floodplain and emergency planning Flood Insurance / Ethics Understanding the Community Acknowledgement form / Update on Mitigation Grant program

3 Gave Presentation on the County s Hazard Mitigation grant and got an award for project Rs There have been some issues with R s for the natural gas pipeline installers popping up illegally. If you get calls from your constituents, here is what you can tell them: There is no zoning (unless you are Dover, Lawrence, Sandy Township or incorporated community) so R s are allowed if they follow the regulations. The County Health Department and the State Health Department are responsible for the regulations If they have more than four (4) R s on a tract (and a tract according to the ORC is any number of contiguous parcels owned by the same person) then a plan needs to be prepared by a licensed engineer and submitted to the county health department for approval. The only temporary permits for R camps in Ohio are for 21 days out of the year, 7 days at a time. (This is what the fair board has.) Jill reported on her attendance at the Active Transportation Seminar in Columbus in June that included training on bicycling, walking and transit. She reported we are to come up with an Active Transportation plan to address what we want to do to incorporate into the comprehensive plan and major subdivision regulations. The 2020 Census Meeting was held on June 29Eh~ Planning Zoning Workshop Hi Tech Design Board ery informative meeting. Tedd Finlayson asked if there was anything else. Commissioner Chris Abbuhl shared an update regarding MCO dollars and the importance to the county. The Governor is not supportive of giving the money back to the counties. Commissioner Abbuhi urged individual to contact their State Representatives and Senators to give support for MCO dollars to be returned to the counties. This would be about 600,000 for Tuscarwas County. No action was taken Tedd Finlayson asked if there was anything else. Hearing none. Tedd Finlayson asked for a motion to adjourn. Don Ackerman made the motion. Shawn Handrich seconded the motion. Meeting adjourned. Tedd Finlayson, Chairman Mike Jones, ice Chairman Gloria Steiner, Secretary

4 rrevv~ ~ REGIONAL PLANNING COMMISSION 2017 FINANCIAL REPORT CASH BALANCE 01/01/ , REENUE SEP YTD MOl MEMBERSHIPS 13, M02 LOT SPLITS , DEDICATED PRIATE DRIES ARIANCE PRINTING, ETC FLOOD ADMINISTRATION M03 COUNTY CONTRIBUTION 15, , TOTAL REENUE 15, , DISBURSEMENTS MOl SALARIES 4, , M02 SUPPLIES M03 EQUIPMENT MOS CONTRACT SERICES M07 TRAEL MOB P.E.R.S , M09 WORKERS COMPENSATION M10 INSURANCE 1, , Mu MEDICARE M200 MOl LONGEITY TOTAL DISBURSEMENTS 6, , CURRENT CASH BALANCE 60,708.97

5 TUSCARAWAS COUNTY REGIONAL PLANNING COMMISSION INCOME AND EXPENSE REPORT SEPTEMBER 2017 REENUE LOT SPLIT SELLER/BUYER {MOOM02) AMOUNT TOWNSHIP DISBURSEMENTS AMOUNT ENDOR Ladrach/Ladrach Sandy Johnston/Schlabach Rush E ndsley/matthews Lawrence MOl SALARIES 4, Jill & Gloria M02 SUPPLIES M03 EQUIPMENT M05 CONTRACTSERICES Gatehouse Media M07 TRAEL M08 P.E.R.S Jill & Gloria M09 WORKERS COMPENSATION MaO INSURANCE 1, Gloria TOTAL LOT SPLITS OTHER AMOUNT Jarod Lawyer color copy th Quarter County Commissioners 15, Mu MEDICARE Jill & Gloria M200 LONGEITY Jill TOTAL OTHER 15, TOTAL INCOME 15, TOTAL EXPENSES 6,865.71

6 Tuscarawas County Regional Planning Commission Draft 2018 Budget Breakdown Commissioners Budget Worksheet Form Department: Regional Planning Commission Number Description Salaries (elected Official) (As per QRC) MO0M01 Employees Jill Len gler Director & Gloria Steiner Executive Secretary both 3% 66, M0OM02 Supplies Printer_Ink,_Pens, file folders,_envelopes,_etc. M00M03 Equipment 3, update office_technology Legal Fees These fees are paid from the Insurance Trust Fund ContractRepairs M00M07 Travel 2, Annual conferences & operational as necessary Advertising &_Printing M00M05 Professional Services 27, Legal Consultation Auditor of State State Audit Gatehouse Media times Rep[art TBD Update to Comprehensive Plan & Subdivision Regulations Other MOOMb lnsurance* this will change, don t have info for , (1)_Employee and Spouse_Option 3 Liability M00M08 PERS 9, % of elected officials salaries, employees salaries, longevity M00M011 Medicare 1.45% of elected officials salaries, employees salaries, longevity M00M09 Workers Comp for 2017 use.85% of 2016 elected officials salaries, employees Name of Line Item Name of Provider/explanation M200M01 Employee Longevity Director only TOTAl. 127,928.00I RPC 2017 Draft 2 Budget

7 Tuscarawas County Regional Planning Commission Draft 2018 Budget Breakdown Approved October 19, 2016, 8:15 AM RPC Budget Committee 4:17 PM 10/19/16 requested only 1% rai Approved Approved Approved Approved RPC Board Co. commissioners Aud. #20 Item 2017 Budget 2018 Draft ~.. ~~ ~ ~.. z. ~ ~...~. ~ MOnO MOl Member Fees (16C per capita) 13, , M00003 Tus. Co. Membership Fees 61, , , M000M02 Permit Fees 21, , copy Fees M000M02 total 21, , Total Revenue 95, , Cash Available 48, , Total Available 143, , ~ ~,..~~4y7~ ~. Expense M000 MOl Salaries 36 hrs. /wk., 64, , M000 M02 Supplies M000 M03 Equipment 3, , M000M05 State Audit ( for 2019) 1, legal) 2, , Legal Advertising Comp. plan, sub div regs update, 44, , M000M05 Total 47, , M000M07 Travel , MOODMOB PERS (14%) 9, , M000M09 Workers Comp.01 of 2017 Payroll M100M10 Health Insurance 13, , liability 3, , Total M100M10 16, , M100M11 Medicare (1.45%) M200M01 Longevity Total Expenses 143, , % raise These # s could change based on info from auditor. Will adjust comp plan Auditor did give est for medicare, pers and workers comp RPC 2017 Draft 2 Budget

8 Tuscarawas County Regional Planning Commission Income and Expenses All funds. Membership County Year Permit Fees Fees Commissioners Yearly Income Carry Over Including Carry Total Expenses Balance Over , , tlncluded in 81, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , (Aug) 9, , , , , , , , average permit income thru August 1200/mo.x l2mos 14,400 for year will be getting 15,250 in last quarter from commmisioners