STARK COUNTY COMMISSIONERS BOARD OF COMMISSIONERS AGENDA

Transcription

1 STARK COUNTY COMMISSIONERS BOARD OF COMMISSIONERS AGENDA JUNE 13, 2018 Commissioners Janet Weir Creighton, President Richard Regula, Vice President Bill Smith, Member I. Call to Order II. III. IV. Pledge Amendments Public Speaks V. Approve Minutes VI. Resolution-Discussion and Action Finance (Jean Young) Appropriations: o Commissioners: To facilitate pass-through of insurance proceeds related to a claim on VIN#1FMEU74E47UA60547, and per the terms of the Judgement Entry on Case #2014-MI filed 2/4/15 -$4, Budget Transfers: o o Job & Family Services: Other to Capital-$10, Fund: Child Support Job & Family Services: Service to Capital-$50, Fund: Public Assistance 1

2 Award Bid (Jean Young) Job and Family Services: Award of Bid No and approval of purchase order for used furniture cubicles to the only bidder, Document Concepts dba Office Furniture Solutions - $303,419. This bid is based on a total amount for labor and material of $303, for the purchase and installation of 289 office cubicles at the Midtown Building. Any additional 6x6 cubicles purchased will cost $1,100 for labor and material, and any additional 6x8 cubicles will cost $1,200 labor and material per. Discuss and Consider Approval (Jean Young) Building Regulations: Purchase two (2) 2019 Jeep Cherokee - Vendor: Progressive Chrysler Jeep Dodge Ram - $23, plus trade-ins $ /each for two (2) 2013 Ford Escape- Total for both vehicles $37, ($18,658.50/each) Fund: Building Inspection Commissioners: A Resolution increasing for John Aller, on behalf of Stark County Mental Health & Addiction Recovery, the authorized monthly/daily procurement card expenditures from $5,000 to $10,000. Commissioners: Authorize the transfer of title of a totaled 2011 Ford Taurus- VIN# 1FAHP2DW4BG to Traveler's Insurance Co due to an accident which occurred March 23, Settlement - $6, This vehicle was involved in an accident on March 23, 2018 and Travelers Insurance has declared it to be a total loss. Pursuant to the terms of insurance, Travelers has requested that the Board authorize the transfer of said vehicle to Travelers in exchange for a payment to settle the claim. Job and Family Services: Adopt a Resolution to enter into a Subcontracting Agreement with the Canton City Health Department for the Thrive Project Fatherhood Coalition. This Subcontracting Agreement will provide funding for one Community Health Worker for the Thrive Project Fatherhood Initiative. This is a funding grant for Sixty Thousand Five Hundred Three Dollars ($60,503.00) that will run through December 31, Treasurer: A Resolution for Public Depositories, pursuant to ORC , authorizing an amount up to $10,000, to be deposited with Consumers National Bank. Effective 6/1/18-5/31/22. Treasurer: A Resolution for Public Depositories, pursuant to ORC , authorizing an amount up to $50,000, to be deposited with Home Savings. Effective 6/1/18-5/31/22. 2

3 Non-Encumbered Expenses (Jean Young) Commissioners: Market Ave. Drop Off Lane Project-Vendor: Lockhart Concrete Co.-$114, Fund Permanent Improvement Fund (No PO in place) Probate Court: Membership for Court Angel Recruiter for Court Angel Program-Vendor: Women's Impact Inc.-$50.00 Travel (Jean Young) One Clerk of Courts employee seeking $65.40 to attend Ohio Clerk of Courts Association/Summer Conference on June 20-21, 2018 in Columbus, OH. One EMA employee seeking $ to travel to attend G358 Evacuation and Reentry Planning Training Course on June 20 & 22, 2018 in Columbus, OH. One Job & Family Services employee seeking $ to attend the Child Support Partner's Summit on August 27, 28, 2018 in Columbus, OH. One Job & Family Services staff seeking $32.00 to attend the Ohio Youth Advisory Board (YAB) Officers Retreat on June 23, 2018 in Columbus, OH. One Job & Family Services employee seeking $1, to attend the National Child Support Enforcement Association (NCSEA) Leadership Symposium on August 12, 13, 14,15, 2018 in Pittsburgh, PA. One Job & Family Services employee seeking $ to attend the Adoption Assistance External Rules Workgroup on June 20, 27, 2018 in Columbus, OH. Two Job & Family Services employees seeking $40.00 to attend the Purple Project 9th Annual Foster Care Youth Conference on June 14, 15, 2018 in Cleveland, OH. Five Veterans employees seeking $ to attend OSACVSO Quarterly Meeting on July 20, 2018 in Dublin, OH. 3

4 Engineer (Rick Flory) A Resolution approving a Finding by the Board of Commissioners that the public convenience and welfare require the Improvement of the Alabama Ave. Bridge (No. LA-29-12). The Stark County Engineer is recommending the Alabama Ave. Bridge (No. LA-29-12) county road improvement project. The project will include rehabilitation of the bridge structure and associated roadway work within a project length of 0.03 miles. The Engineer, at the direction of the Board of Commissioners, will complete any required surveys, plans, profiles, cross sections, estimates of cost and specifications. The Engineer requests the Board of Commissioners find, pursuant to R.C , that the public convenience and welfare require the recommended improvements. The Engineer further requests the Board authorize the Engineer to proceed with the improvement and the expenditure of funds required by the County for their construction. A Resolution approving the T Long-Line Pavement Markings Project Change Order No. 1 to Oglesby Construction, Inc. The Board is requested to approve and authorize itself to sign change order no. 1 to Oglesby Construction, Inc. of Norwalk, Ohio, for final project quantity adjustments. The total amount of non-performance items for this change order is $2, The total additions for this change order are $ The original contract amount for this project was $141, The adjusted contract amount, factoring the additions and non-performance items above, is $139, A Resolution accepting Addendum No. 1 as part of the bid specifications, plans, and advertisement to bid the Whipple Ave. Resurfacing & Repair Project, PID# The Board is requested to approve Addendum #1 as part of the bid specifications, plans and advertisement to bid for the Whipple Ave. Resurfacing & Repair Project, PID# the addendum makes clarifications, amendments, revisions, changes and modifications to the original contract documents. The Engineer's estimate of cost is unchanged. Sanitary Engineer (Rick Flory) A Resolution of acceptance and authorization of payment of retainage in full to Wenger Excavating, Inc. for the P-582 Maplewood Bypass Project. The P-582 Maplewood Bypass Project is fully completed, inspected and approved. The Stark County Sanitary Engineer is recommending that the Board now adopt a Resolution of Acceptance, and authorize the paying of the balance of retainage in full to Wenger Excavating, Inc. 4

5 Regional Planning (Rick Flory) A Resolution approving the Reallocation of Line Item Funding for the FY 2017 CDBG Program. The RPC is requesting the Board to approve the reallocation of lineitem funding under the FY '17 CDBG program. This reallocation is based upon final figures for the four FY 2017 funded infrastructure improvement projects. The projects are at a stage of completion where it is necessary to add or subtract funding in order to close the projects out and complete the activities in full. This reallocation will utilize a reduction in project costs from the Oak Hill Park Improvement project and contingency funding to undertake additional project costs for the Perry Park Improvement project, 13th Street ADA Sidewalk Installation project, and the Minerva-Chestnut/Hart Aves. Water Main Replacement project. The additional funding is needed to offset the cost of project advertising for these three projects. A Resolution approving the Reallocation of previous CDBG Program Line Item funding for Fiscal Years The RPC is requesting the Board to approve the reallocation of line item funding from previous CDBG program Fiscal Years This reallocation will be used for the FY 2018 CDBG Program Moreland Allotment Sanitary Sewer Installation Project. The reallocation includes: $83,000 from 2015 Housing Rehab Project/Activity Costs, $18, from FY 2016 Osnaburg Septic Program, $5, from 2016 Contingencies, and $20, from 2017 Rebuilding Together NE Ohio - Veterans Home Repair Program. Overall a total of $127, will be reallocated to the Moreland Allotment Sanitary Sewer Installation project. A Resolution approving proposed amendments to the Stark County Subdivision Regulations. The RPC is requesting the Board to approve proposed amendments to the Stark County Subdivision Regulations. The proposed amendments will revise the following Articles; Definitions; Procedures; Minimum Plat and Plan Requirements; Subdivision Standards; and Revisions, Fees, Enforcement, Penalties, Variances and Appeals. Pursuant to ORC Sections and the Board held a public hearing at its regularly scheduled meeting on June 6, There were no comments from the public on the purposed amendments. Commissioners (Rick Flory) A Resolution approving the release of retainage/escrow on the Stark County Auditor Remodel of 2nd Floor Project. The Stark County Auditor Remodel of 2nd Floor Project is fully completed, inspected and approved. The Stark County Auditor and Motter & Meadows Architects are recommending that the Board now adopt a Resolution of Acceptance, and authorize the paying of the balance of retainage in full to NL Construction Corporation. 5

6 A Resolution approving a Stark County Jail Housing Agreement with the City of Massillon. The Stark County Sheriff and the City of Massillon are requesting the Board to approve and authorize itself to sign the Stark County Jail Housing Agreement. The agreement will be effective retroactively to January 1, 2018 through December 31, The rate will be $88.68 per day per prisoner, together with the fees required by Section (B) (3) (a) of the ORC. The Massillon City Council authorized this agreement by passing Ordinance on May 22, Human Resources (Michael Kimble) A Resolution Approving a Revised Table of Organization for the Department of Job and Family Services (Child Support Division). A Resolution Approving a Community Health Worker Position Description for the Department of Job and Family Services (Child Support Division) A Resolution approving re-enrollment in the County Commissioners Association of Ohio (CCAO) Worker's Compensation Group Retrospective Rating Program. Benefits (Carol Hayn) A Resolution to Adopt a Change to the Caremark Prescription Plan. VII. Commissioners Comments and Questions VIII. Adjournment 6

7 STARK COUNTY COMMISSIONERS MEETING NOTICE Janet Weir Creighton, President Richard Regula, Vice President, Bill Smith, Member Work sessions will be held in the board room every Monday at 10:00 A.M. and every Tuesday at 10:00 A.M. DAY DATE TIME LOCATION STAFF DESCRIPTION Mon 6/18 Tues 6/19 Wed 6/20 10:00 10:00 1:30 Board Room Board Room Board Room Stark Housing Network s Funding Recommendations Monthly Financial Update; Dog Pound Update Board of Commissioners 7