COMMUNITY DEVELOPMENT ADVISORY COMMITTEE TUESDAY, JUNE 11, :30 P.M. HULLUM CONFERENCE ROOM, CITY HALL 2401 MARKET STREET BAYTOWN, TEXAS 77520

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1 CITY OF BAYTOWN NOTICE OF MEETING COMMUNITY DEVELOPMENT ADVISORY COMMITTEE TUESDAY, JUNE 11, :30 P.M. HULLUM CONFERENCE ROOM, CITY HALL 2401 MARKET STREET BAYTOWN, TEXAS AGENDA CALL TO ORDER AND ANNOUNCEMENT OF QUORUM 1. MINUTES a. Consider approving the minutes of the May 28, 2013 Community Development Advisory Committee Meeting. 2. DISCUSSIONS a. Discuss the Community Development Block Grant budget recommendation for program year (B-13-MC ). 3. BUSINESS ITEMS a. Consider action on the Community Development Block Grant budget recommendation for the program year (B-13-MC ). b. Discuss and consider amending the Agreement of Understanding for the Homebuyers' Assistance and Owner-Occupied Housing Rehabilitation Programs. c. Discuss and consider amending the Agreement of Understanding for the Residential Sewer Line Repair/Replacement and Substandard Structures Abatement Programs. 4. MANAGER'S REPORT a. Program Manager's Report. 5. ADJOURN

2 THE CITY OF BAYTOWN IS COMMITTED TO COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT. REASONABLE ACCOMMODATIONS AND EQUAL ACCESS TO COMMUNICATIONS WILL BE PROVIDED UPON REQUEST. FOR ASSISTANCE PLEASE CALL , FAX , OR CONTACT VIA RELAY TEXAS AT 711 OR FOR TYY SERVICES. FOR MORE INFORMATION CONCERNING RELAY TEXAS, PLEASE VISIT: Approved for posting: Kelly Carpenter, Director of Planning and Development Service Posted by: Leticia Brysch, City Clerk (SEAL) Posted this 6th day of June, 2013, at 5:00 P.M.

3 COMMUNITY DEVELOPMENT 1. a. ADVISORY COMMITTEE Meeting Date: 06/11/2013 Consider Approving the Minutes of the May 28, 2013 Community Development Advisory Committee Meeting Prepared for: Kelly Carpenter, Planning and Development Services Prepared by: Amy Payne, Planning and Development Services Information ITEM Consider approving the minutes of the May 28, 2013 Community Development Advisory Committee Meeting. PREFACE The minutes of the Community Development Advisory Committee regular meeting are attached for your review. RECOMMENDATION Staff recommends approval. May 28, 2013 CDAC Minutes Attachments

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6 City of Baytown Community Development Advisory Committee Meeting Tuesday, May 28, 2013 Agenda Item #1 Minutes DATE PAGE# a. March 19, 2013 pp b. April 5, 2013 pp c. April 30, 2013 pp d. May 7, 2013 pp Agenda Items #2 and #3 Agenda Item #4 p a.- p. 51 Discuss the Community Development Block Grant recommendation for program year (B ). 3a.- pp Consider action on the Community Development Block Grant recommendation for the program year (B-13-MC ). City of Baytown Community Development Block Grant Program (PY13) Budget Recommendation Public Hearing The Request for Proposals and Budget Process Staff solicited applications from approximately 100 agencies Community Development Advisory Committee (CDAC) held two public hearings 12 eligible applications were received/reviewed Total request received: $988, PY13 CDBG Estimated Entitlement Anticipated PY12 Program Income Anticipated PY12 Unexpended Total Available $582,082 $47,245 $35,000 $664,327 City of Baytown CDAC Recommended Action Plan and Budget Substandard Structures Abatement $ 79,958 Community Dev. Housing Programs $361,800 Neighborhood Improvement Program $ 7,900 Senior/Disabled Transportation $ 68,131 Baytown YMCA - Swim Safe/Lifeguard $ 2,000 Bay Area Homeless Project Bridge $ 2,000 Communities in Schools A+ Splash $ 2,000 Baytown Resource - Clothing/Shoes $ 2,000 Baytown Optimist - Youth Football $ 2,000 CDBG Administration $136,538 Total $664,327 1

7 City of Baytown City of Baytown What s s Next? Be Advised. May 28, 2013: June 28, 2013 Begin Public Comment End Public Comment As of today, the City of Baytown has not received the exact amount of its CDBG entitlement. Upon receipt of the exact entitlement, a budget amendment may be necessary. July 13, 2013: August 15, 2013: October 1, 2013: City Council adopts budget Action Plan sent to HUD Funds available The City of Baytown s obligation for payment, compensation and/or expense reimbursement is limited to federal funds received. Unless adequate funds have been received by the City from HUD, the City shall have no obligations to the applicant. City of Baytown Agenda Items #5 and #6 Questions/Comments? 5a. p. 57 Program Manager s s Report. Adjournment. 2

8 COMMUNITY DEVELOPMENT ADVISORY COMMITTEE Meeting Date: 06/11/2013 Discuss the Community Development Block Grant Budget Recommendation Prepared for: Kelly Carpenter, Planning and Development Services Prepared by: Amy Payne, Planning and Development Services 2. a. Information ITEM Discuss the Community Development Block Grant budget recommendation for program year (B-13-MC ). PREFACE On May 7, 2013, the Community Development Advisory Committee (CDAC) affirmatively voted to submit the CDBG budget recommendation to the Baytown City Council. On May 28, 2013, the Community Development Division held a public hearing to give the public a chance to comment on the budget recommendation. At that time, the amount of the CDBG entitlement was unknown and the recommendation was developed based on an estimate of anticipated funds. On May 29, 2013 the City of Baytown received their CDBG entitlement, totaling $660,650. This amount is $78,568 more than the allocation anticipated by Staff and used by the CDAC to develop the budget recommendation. Based on the actual entitlement amount, the CDAC will discuss amending the aforementioned budget recommendation. The budget recommendation will be presented to City Council for consideration on July 11, A copy of the May 7, 2013 budget recommendation is attached. RECOMMENDATION Staff recommends adjusting the budget recommendation in accordance with the actual CDBG entitlement from HUD.

9 COMMUNITY DEVELOPMENT ADVISORY COMMITTEE 3. a. Meeting Date: 06/11/2013 Consider Action on the Community Development Block Grant Budget Recommendation Prepared for: Kelly Carpenter, Planning and Development Services Prepared by: Amy Payne, Planning and Development Services Information ITEM Consider action on the Community Development Block Grant budget recommendation for the program year (B-13-MC ). PREFACE The Community Development Advisory Committee (CDAC) received 12 requests for proposals (RFPs) for Community Development Block Grant funding. The Community Development Division held two public hearings for the CDAC to hear verbal presentations of each proposed activity. On May 7, 2013, the Committee discussed the proposals and prepared a budget recommendation to submit to City Council. At the time of the budget recommendation, the City had not yet received the exact amount of the CDBG annual entitlement. The City has since received the entitlement amount, the CDAC must amend the budget recommendation accordingly. On May 27, 2013, the CDBG budget recommendation was published in the Baytown Sun for a 30 day comment period. The public comment period will end on June 28, City Council will consider adopting the CDBG budget at their regular scheduled meeting on July 11, Staff must submit the budget and Action Plan to HUD no later than August 15, 2013 for a 45-day review. Once approved, funding will be available on October 1, A copy of the May 7, 2013 budget recommendation is attached. RECOMMENDATION Staff recommends approval. Attachments May 7, 2013 CDBG Budget Recommendation

10 COMMUNITY DEVELOPMENT BLOCK GRANT FY13 COMMUNITY DEVELOPMENT ADVISORY COMMITTEE BUDGET RECOMMENDATION MAY 7, 2013 AGENCY PROJECT 5 YEAR PRIORITY CURRENT BUDGET FY13 REQUEST CDAC RECOM. PUBLIC FACILITIES & IMPROVEMENTS COB Parks and Recreation Lincoln Cedars Park Improvements H $7, COB Parks and Recreation Pelly Park Improvements H $5, COB Parks and Recreation Central Heights Park Improvements H $154, Church Women United Playground H $0 $41, Total Public Facilities $166,635 $41, $0 PROPERTY CLEARANCE (Max $160,577 = 30%) COB Planning Substandard Structures Abatement H $84,636 $89, $79,958 Total Property Clearance $84,636 $89, $79,958 HOUSING ACTIVITIES COB Planning Owner-Occupied Housing Rehabilitation H $478,875 - COB Planning Residential Sewer Line Repair/Replace H $16,950 - COB Planning Homebuyers' Assistance Program H $102,264 - COB Planning Community Development Housing Programs H - $547, $361,800 Total Housing Activities $598,089 $547, $361,800 LOW- MOD AREA BENEFIT COB Planning Neighborhood Improvement Program H - $55, $7,900 Total Housing Activities $0 $55, $7,900 PUBLIC SERVICE ACTIVITIES (Max $101,071 = 15% CAP) COB Planning Senior/Disabled Transportation H $66,870 $68, $68,131 Baytown Family YMCA Swim Safe & Life Guard Training H $3,000 $5, $2,000 Baytown Family YMCA Youth Sports Program H $6,000 $9, Bay Area Homeless Services Project Bridge M $10,700 $5, $2,000 Communities in Schools Making A+ Splash H $5,000 $5, $2,000 Baytown Resource Center Clothing for School Children/School Supplies H $12,000 $13, $2,000 Baytown Evening Optimist Youth Football H $7,500 $12, $2,000 Total Public Service Activities $111,070 $118, $78,131 PROGRAM ADMINISTRATION (Max $129,071 = 20% CAP) COB Planning CDBG Administration H $135,198 $136, $136,538 Total Program Administration $135,198 $136, $136,538 TOTAL FUNDS BUDGETED/REQUESTED/RECOMMENDED $1,095,628 $988, $664,327 PY13 Estimated Annual Entitlement Estimated PY12 Unexpended Funds Anticipated PY12 Program Income Total Available Estimate 582,082 35,000 47, ,327

11 COMMUNITY DEVELOPMENT 3. b. ADVISORY COMMITTEE Meeting Date: 06/11/2013 Consider Amending the Agreement of Understanding for the Homebuyers Assistance and Owner-Occupied Housing Rehabilitation Programs Prepared for: Kelly Carpenter, Planning and Development Services Prepared by: Amy Payne, Planning and Development Services Information ITEM Discuss and consider amending the Agreement of Understanding for the Homebuyers' Assistance and Owner-Occupied Housing Rehabilitation Programs. PREFACE The Community Development Advisory Committee (CDAC) allocated $102,264 to the Homebuyers' Assistance Program for the program year. The goal of the Program is to stabilize neighborhoods by providing eight eligible homebuyers with up to $4,500 toward the down payment and/or closing costs associated with purchasing a home. As the housing market continues to gain momentum, the program is seeing an increased number of eligible applicants. To date, the program has assisted eight participants and there are three possible closings for the month of June. The Community Development staff anticipates the need for an additional $31,500 in the Homebuyers' Assistance Program budget in order to provide assistance to seven more homebuyers. Staff analyzed the budget for the Owner-Occupied Housing Rehabilitation Program and determined $31,500 may be transferred to the Homebuyers Assistance Program. Program PY12 Allocation Adjusted Allocation Homebuyers Assistance $102,264 $133,764 Owner Occupied Housing Rehab $478,875 $447,375 RECOMMENDATION Staff recommends approval.

12 COMMUNITY DEVELOPMENT 3. c. ADVISORY COMMITTEE Meeting Date: 06/11/2013 Consider Amending the Agreement of Understanding for the Residential Sewer Line and Substandard Structures Abatement Programs Prepared for: Kelly Carpenter, Planning and Development Services Prepared by: Amy Payne, Planning and Development Services Information ITEM Discuss and consider amending the Agreement of Understanding for the Residential Sewer Line Repair/Replacement and Substandard Structures Abatement Programs. PREFACE The Community Development Advisory Committee (CDAC) allocated $16,950 to the Sewer Line Repair/Replacement Program for the program year. The goal of the program compliments a city-wide initiative aimed at reducing the inflow and infiltration of wastewater into the City's sanitary sewer system. Since the Public Works Department surveyed an area with larger lot sizes, the program has seen an increase in project cost. To date, the program has assisted six participants and two additional projects will be released for bids this week. The Community Development staff anticipates the need for an additional $9,200 for an additional five projects. Staff analyzed the budget for the Substandard Structures Abatement Program and determined $9,200 may be transferred to the Residential Sewer Line Repair/Replacement Program. Program PY12 Allocation Residential Sewer Line $16,950 $26,150 Substandard Structures Abatement $84,636 $75,436 Adjusted Allocation RECOMMENDATION Staff recommends approval.

13 COMMUNITY DEVELOPMENT ADVISORY COMMITTEE Meeting Date: 06/11/2013 Receive the Program Manager's Report Prepared for: Kelly Carpenter, Planning and Development Services Prepared by: June Tyler, Planning and Development Services 4. a. ITEM Program Manager's Report. Information PREFACE Program Manager's Report. RECOMMENDATION This item is for a Program Manager's Report; no recommendation required.