HALF CENT SALES TAX CORPORATION MEETING

Transcription

1 HALF CENT SALES TAX CORPORATION MEETING 3. Consider approving funding for the award of the Animal Care Facility in the amount of $3,164, Consider recommending the Half Cent Sales Tax Annual Work Program to City Council and request a 60 day public review period as required by the Corporation bylaws. 5. Adopt the Annual Half Cent Sales Tax Fund Budget and recommend to City Council. 6. City Engineer s Report on the status of Half Cent Projects and the Half Cent 10-year Capital Improvement Projects Forecast. 7. Adjourn. TUESDAY, JULY 14, :00 PM TYLER DEVELOPMENT CENTER LARGE CONFERENCE ROOM 423 W. FERGUSON TYLER, TEXAS AMERICANS WITH DISABILITIES ACT NOTICE The City of Tyler wants to ensure that Half Cent Sales Tax Board Meetings are accessible to persons with disabilities. If any individual needs special assistance or accommodations in order to attend this meeting, please contact, Amy Downey at in advance so that accommodations can be made. CERTIFICATE OF POSTING This is to certify that on, 2015 at a.m./p.m., the above notice of meeting was City Hall. CERTIFICATE OF POSTING This is to certify that on, 2015 at a.m./p.m., the above notice of meeting was Tyler Development Center. Please call (903) if you need assistance with interpretation or translation for a City meeting. Si usted necesita ayuda con la interpretación o traducción de cualquier material en este sitio o en una reunión pública de la Ciudad de Tyler por favor llame al (903) AGENDA 1. Call meeting to order and establish a quorum. 2. Consider approval of Minutes: June 9, 2015.

2 MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF THE TYLER HALF CENT SALES TAX CORPORATION, INC. CITY OF TYLER, TEXAS JUNE 9, 2015 A meeting of the Board of Directors of the Tyler One-Half Cent (½ ) Sales Tax Corporation, Inc. was held on Tuesday, June 9, 2015 at 4:00 p.m. in the large conference room of the Tyler Development Center, 423 W. Ferguson, Tyler, Texas, with the following persons in attendance: Board of Directors: Absent: City Manager City Engineer: Deputy City Attorney CIP Budget Analyst: Mark Whatley Chris Simons Jason Trimble Stephen Mills Bryan Brandt Ralph Caraway Eloise Green Edward Broussard Carter Delleney, P.E. Steve Kean Amy Downey 1. PUBLIC MEETING OPENED Chairman, Mark Whatley established a quorum. 2. APPROVAL OF MINUTES May 12, 2015 On motion by Corporation Member Trimble, seconded by Corporation Member Mills, and carried unanimously, the Tyler One-Half Cent (½ ) Sales Tax Corporation, Inc., approved the minutes of the May 12, 2015 meeting Page 1 of 2

3 3. REQUEST FUNDING A RECONCILIATION CHANGE ORDER TO LANDVISION LANDSCAPES FOR BERGFELD PARK PLAYGROUND AREA IMPROVEMENTS PHASE I INCREASING THE HALF CENT EXPENDITURE BY $33, On Motion by Corporation Member Simons, seconded by Corporation Member Trimble and carried by 100% of the vote. The Tyler One-Half Cent (½ ) Sales Tax Board approved funding for the Reconciliation Change Order to Landvision Landscapes for Bergfeld Park Playground Area Improvements Phase I increasing the Half Cent expenditure by $33, RESENTATION OF THE HALF CENT PRIORITIZATION RANKINGS FOR THE ANNUAL WORK PLAN Corporation Members received a presentation and a draft of the Half Cent Sales Tax Annual Work Plan project rankings for FY Corporation Members and staff discussed new projects on the list and staff pointed out that the next fiscal year of the program is mostly finishing up projects in which we are already financially committed. New projects to the list such as Settler s Landing were also discussed. Corporation Members were requested to take the month of June to review the projects and project rankings and provide any feedback to City Staff by July 2 nd. No action required at this meeting. 5. CITY ENGINEER S REPORT UPDATE ON ALL HALF CENT SALES TAX PROJECTS UNDER CONSTRUCTION Carter Delleney, City Engineer provided the Board with an update on all Half Cent Sales Tax projects; including projects we are obtaining right-of-way on and under design: Half Cent Collections Report Cumberland Road Taxiway K 2015 Asphalt Overlay Police Substation Palace/26/Grand Runway 4-22 Legacy Trails Animal Care Facility No action required. 6. ADJOURNMENT Meeting adjourned at 4:54 pm. Page 2 of 2

4 CITY OF TYLER HALF CENT SALES TAX COMMUNICATION Date: July 14, 2015 Subject: Request that the Half Cent Sales Tax Board consider funding for the construction contract for the animal care facility to the lowest and most qualified bidder, TMV, LLC., in the amount of $2,864,220, and authorize $300,000 in direct costs. Page: 1 of 1 Item Reference: City Council Agenda Item M-1, April 22, 2015 As part of the Lean Six Sigma initiative, an analysis of current animal control operations was performed which indicated that an animal care facility is needed. The facility would address concerns such as disease control, inadequate resources, public access, and allow for future expansion. The property at 4218 Chandler Highway was subsequently purchased for renovation. Phase one of the renovation was first advertised requesting competitive sealed proposals on May 1, 2015 and were publicly opened and read aloud on June 9, Being a renovation, walkthroughs of the building were made available on two occasions allowing contractors to inspect the property. The following three proposals were received: Contractor Days Base Bid Deduct 1 (No PET 400) Deduct 2 (PVC ILO cast iron-drains) Deduct 3 (Typ L Copper ILO Typ K) TMV (dba Triune) 325 $ 2,954, $ 78, $ 8, $ 3, HGR 240 $ 3,459, $ 78, $ - $ - RKJ 365 $ 3,505, $ 105, $ 12, $ 12, A selection committee of five, four City staff members and one citizen, evaluated the proposals based on a pre-determined scoring criteria and contacted references. The scoring categories included price, project experience, references and personnel, company profile, responsiveness, and safety record. Upon evaluation of all information each proposer was scored (see table below). Three deduct alternates were included to help control cost overruns. None of the alternates are anticipated to adversely affect the capacity, function, or longevity of the facility, and as such are recommended by staff for inclusion. In addition to the construction contract, to complete the project other costs will be incurred by the City including, asphalt paving, wood mulch, furniture, fixtures, equipment, and materials testing. The cost for these items is estimated to be $300,

5 The following is a summary of the ranking scores and total bids with alternates deducted. Contractor Rank Score Final Bid TMV (dba Triune) HGR RKJ $ 2,864, $ 3,380, $ 3,376, The total recommended construction cost is $2,864,220 (TMV, $300,000, for a total amount of $3,164, LLC.) plus direct costs of FUNDING: Half Cent Sales Tax Fund ATTACHMENTS: 1. Project Location Map RECOMMENDATION: It is recommended that the Half Cent Sales Tax Board approve funding for the award of the construction contractt for the animal care facility to the lowest and most qualified bidder, TMV, LLC., in the amount of $2,864,220, and authorize $300,000 in directt costs. Drafted/ /Recommended By: Department Leader Carter Delleney, P.E. City Engineer Edited/Submitted By: City Manager

6 Attachment 1 Location Map