HALF CENT SALES TAX CORPORATION MEETING

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1 HALF CENT SALES TAX CORPORATION MEETING 3. Request that the Half Cent Sales Tax Board consider funding a contract for the Ashmore Drainage Channel Improvements Project to Solid Bridge Construction, LLC in an amount not to exceed $1,737, Report on the status of Half Cent Projects, and the Half Cent 10-year Capital Improvement Projects Forecast. 5. Adjourn. CERTIFICATE OF POSTING This is to certify that on., the above notice of meeting was City Hall. TUESDAY, FEBRUARY 14, :00 PM TYLER DEVELOPMENT CENTER LARGE CONFERENCE ROOM 423 W. FERGUSON TYLER, TEXAS AMERICANS WITH DISABILITIES ACT NOTICE The City of Tyler wants to ensure that Half Cent Sales Tax Board Meetings are accessible to persons with disabilities. If any individual needs special assistance or accommodations in order to attend this meeting, please contact, Carter Delleney at in advance so that accommodations can be made. CERTIFICATE OF POSTING This is to certify that on., the above notice of meeting was Tyler Development Center. Please call (903) if you need assistance with interpretation or translation for this City meeting. Si usted necesita ayuda con la interpretación o traducción de cualquier material en este sitio o en una reunión pública de la Ciudad de Tyler por favor llame al (903) AGENDA 1. Call meeting to order and establish a quorum. 2. Consider approval of Minutes: January 10, 2017.

2 MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF THE TYLER HALF CENT SALES TAX CORPORATION, INC. CITY OF TYLER, TEXAS JANUARY 10, 2017 A meeting of the Board of Directors of the Tyler One-Half Cent (½ ) Sales Tax Corporation, Inc. was held on Tuesday, January 10, 2017 at 4:00 p.m. in the large conference room of the Tyler Development Center, 423 W. Ferguson, Tyler, Texas, with the following persons in attendance (unless noted otherwise): Board of Directors: City Manager: Administrative Assistant to Traffic & Engineering Department: Project Engineer: Robert E. Lee High School Principal: Tyler Newspaper Reporter: Mark Whatley Chris Simons Jason Trimble Brian Brandt Ralph Caraway Eloyce Green Edward Broussard Samuel Brady Kyle Dykes Daniel Crawford Faith Harper 1. PUBLIC MEETING OPENED Chairman, Mark Whatley established a quorum. 2. APPROVAL OF MINUTES December 13, 2016 On motion by Corporate Member Brian Brandt, seconded Corporation Member Chris Simons, and carried unanimously, the Tyler One-Half Cent (½ ) Sales Tax Board approved the minutes of the December 13, 2016 meeting. PRESENTATION BY KYLE DYKES Engineer Kyle Dykes presented to the Board about the proposed contract for design services for the Legacy Trails Project with C.T. Brannon Corporation. 3. CONTRACT FOR DESIGN SERVICES FOR THE LEGACY TRAILS PROJECT TO C.T. BRANNON CORPORATION FOR $487,565. Page 1 of 2

3 On Motion by Corporation Member Eloyce Green, seconded by Corporation Member Jason Trimble and carried by 100% of the vote, the Tyler One-Half Cent (½ ) Sales Tax Board approved authorizing funding for a contract to C.T. Brannon Corporation in the amount of $487, CITY ENGINEER S REPORT STATUS OF HALF CENT SALES TAX PROJECTS UNDER CONSTRUCTION Engineer Kyle Dykes provided the Board with an update of the Half Cent Sales Tax major projects. Palace 26 th and Grande Animal Care Facility Transportation Enhancement Project Ashmore Courtney Miller Brynmar Court On request by Chairman Mark Whatley, Engineer Kyle Dykes game an update to the Board on the application for FEMA participation in certain drainage improvements. No Action Required 5. ADJOURNMENT Meeting was adjourned at 4:24 pm. Page 2 of 2

4 CITY OF TYLER HALF CENT BOARD COMMUNICATION Date: February 14, 2017 Subject: Request that the Half-Cent Sales Tax Board consider funding a contract for the Ashmore Drainage Channel Improvements Project to Solid Bridge Construction, LLC in an amount not to exceed $1,737, Page: 1 of 2 Item Reference: Item C-A-4; March 23, 2016; Bid On the night of November 29, 2015, a channel bank collapsed in the Ashmore Subdivision affecting several homes along Evansburg Lane. City staff took emergency action to clear debris, construct an access road along the channel, and temporarily stabilize the channel bank. In April 2016, KSA started design of the permanent improvements. The solution consisted of constructing a new concrete box culvert between Salisbury and Ashmore Lane and a new wall to support the yards on the south side of the channel above the culvert. The project also includes removing and replacing items such as fences, landscaping, and patio features as necessary in order to construct the project. The City of Tyler advertised bids for the Ashmore Channel Improvements project in the local newspaper, sent notifications to contractors and subcontractors known to perform this type of work, and displayed plans and specifications at Bids were opened and publicly read on Tuesday, December 20, Five (5) bids were received and are summarized below: Vendor Total Bid Solid Bridge Construction, LLC. $1,737, Reynolds & Kay, Ltd. $2,362, DCI Contracting, Inc. $2,441, Reid Construction, Inc. $2,708, East Texas Bridge, Inc. $2,755, Solid Bridge Construction has not done work for the City of Tyler before but they did submit an Approved Contractors Application, including an audited financial statement. Staff subsequently reviewed and approved the application.

5 Page: 2 of 2 The Ashmore Channel Project is very close to several homes and is anticipated to encounter slope stability issues during construction. To gain confidence in Solid Bridge s ability to perform work on this unique project staff requested KSA contact references and report back. While none of Solid Bridge s sample projects directly correlate with the unique challenges of this project, comments from references regarding Solid Bridge s capabilities were positive. Based on a review meeting between staff and KSA regarding Solid Bridge s bid, application, and reference feedback, the general consensus is there is no compelling evidence that Solid Bridge is not qualified to construct the project. Funding Sources: Half Cent Sales Tax/FEMA Grant (Estimated 40/60) RECOMMENDATION: It is recommended that the Half-Cent Sales Tax Board fund the contract for the Ashmore Units 3 & 4 Drainage Channel Improvements Project to Solid Bridge Construction, LLC in an amount not to exceed $1,737, ATTACHMENTS: 1. Bid Tab 2. Location Map Drafted/Recommended By: Department Leader Edited/Submitted By: City Manager Carter Delleney, P.E., MPA City Engineer

HALF CENT SALES TAX CORPORATION MEETING

HALF CENT SALES TAX CORPORATION MEETING 3. Request that the Half-Cent Sales Tax Board consider funding an amendment to the agreement with Adams Engineering for design of the Courtney Miller Drainage Project