Storm Water Mitigation Services ITB SEMINOLE TRIBE OF FLORIDA INVITATION TO BID

Transcription

1 SEMINOLE TRIBE OF FLORIDA INVITATION TO BID Solicitation #: ITB Title: Description: Storm Water Mitigation Services The Seminole Tribe of Florida ( Tribe or STOF ) is requesting proposals from qualified general contractors interested in providing services as indicated in this RFP for the Tribe s Housing Department. Solicitation Release Date: Tuesday, May 29, 2018 Pre-Bid/Proposal Conference: Friday, June 1, 10:30AM (MANDATORY) Tamiami Trail East Ochopee, FL Deadline for Questions*: Monday, June 11, 2018 Bid/Proposal Due Date: Contact Person*: Friday, June 22, 4:00PM EST Ruby Reynolds, Purchasing Contracts Specialist Seminole Tribe of Florida Purchasing Department 6300 Stirling Road Hollywood, FL RubyReynolds@semtribe.com Submission Requirements: Electronically via (preferred); or 1 Original + 3 Copies + 1 Electronic Copy on a USB drive to the Contact Person above. *ALL QUESTIONS/INQUIRIES MUST BE DIRECTED IN WRITING TO THE CONTACT PERSON ABOVE, FAILURE TO DO SO WILL BE CAUSE FOR DISQUALIFICATION OF AN AWARD UNDER THIS ITB. 1

2 SECTION I BACKGROUND / GENERAL INFORMATION The Seminole Tribe of Florida (Tribe) is a federally recognized Indian Tribe organized pursuant to Section 16 of the Indian Reorganization Act of 1934, as amended, 25 U.S.C There are six (6) Seminole Indian Reservations in the State of Florida in Big Cypress, Brighton, Hollywood, Immokalee, Tampa, and Fort Pierce. Tribal Headquarters are located on the Hollywood Reservation in an urban environment in the Greater Fort Lauderdale/Hollywood, Florida area. Firms/Individuals receiving an award, if any, may be required to procure and maintain insurance coverage throughout the term of providing these services to include General Liability ($1M/2M Aggregate), Auto Liability ($1M), and Workers Comp ($500K or Exemption) with additional coverage and provisions as deemed necessary by the Tribe. The Tribe will give preference to qualified business entities certified by the Seminole Tribe of Florida. Qualified shall mean, notwithstanding the above, that a tribal member, spouse, child, or business entity who can provide goods or services at competitive prices, has demonstrated skills and abilities to perform the task to be undertaken in an acceptable manner, and can meet the application, bonding and licensing requirements. Preference will only be given to those business entities where a Tribal Member is actively involved in the business and controls 51% or more of the organization. The selected vendor(s) will be required to submit a completed and fully executed Vendor Application and Registration Form to the Tribe s Purchasing Department, if not already an approved vendor. Upon successful completion of an investigation into the past and current activities, associations, and reputation of the applicant, the Tribe will assign a vendor number and the vendor will be added to its Master Vendor file. The Tribe may not enter into any business transactions with any bidder whose name does not appear on its Master Vendor file. This solicitation and selection process shall in no way be deemed to create a binding contract, agreement or offer of any kind between the Seminole Tribe of Florida and any entity. If the Tribe selects a firm/individual to provide the services described in this solicitation, any legal rights and obligations between the successful firm/individual, if any, and the Tribe will come into existence only when an agreement is fully executed by the parties, and the legal rights and obligations of each party shall at that time be only those rights and obligations which are set forth in the agreement and any other documents specifically referred to in that agreement and executed by the parties. Firms/Individuals shall treat any information contained in this solicitation (or accumulated through other written or oral communication with the Tribe) as confidential information. Any information provided by the Tribe to firms/individuals in this solicitation is to be used solely to permit a reply to this solicitation and firms/individuals shall make no other use of the information, inclusive of sharing the information with corporate affiliates and subsidiaries without the prior written consent of the Tribe. 2

3 SECTION II SCOPE OF WORK/SERVICES 1. OVERVIEW The Housing Department of the Seminole Tribe of Florida is requesting proposals from qualified General Contractors to provide Storm Water Mitigation Services relating to heavy flooding affecting the property located at Tamiami Trail East, Ochopee, FL during storm events, specifically in the house perimeter and the front door area. The services are as outlined in Attachment A ( Storm Water Management Report) attached to this solicitation and shall include, but not be limited to the following measurements: French drain in the North, South and West sides of the house with the following characteristics: a. Trench width = 3.0 ft b. Trench height = 3.0 ft c. Trench depth below pipe invert = 1.0 ft d. Perforated pipe = 1.0 ft diameter e. Gravel porosity = 0.32 Earth swales on top of the French drain trenches were recommended to route runoff towards the grate inlets. Earth swales to have a width of 3.0 ft and maximum depth of 0.5 ft. Type C Ditch Bottom Inlets (per FDOT standards) to collect the runoff that runs through the earth swales. PVC SDR-35 pipes in the East side of the house, to route the runoff that does not infiltrate, towards the existing channel. Install should be 12-inch diameter pipes using slopes that result in 2 feet per second (fps) of minimum velocity. A headwall in the end of drainage system to carry the flow towards the existing channel. The headwall to be used is U-type concrete end wall with steel grate (1:3 slope) per FDOT Index Number 261. A rip-rap apron to spread the flow, aiding the transition to natural drainage. The rip rap apron shall have the following characteristics: a. Length = 6.0 ft b. Width = varying from 3.7 ft (headwall end) to 4.7 ft (existing channel) c. Depth = 1.5 ft maximum d. Average rock size = 6 inches Exhibits as well as relevant Attachment A (Storm Water Management Report) is enclosed with this solicitation. 3

4 2. ADDITIONAL PROJECT REQUIREMENTS a. GENERAL LOCATION OF WORK: If property is damaged while Contractor is performing the work specified or is removed for the convenience of the work, it shall be repaired or replaced at the expense of the Contractor in a manner acceptable to the STOF prior to the final acceptance of the work. Such property shall include but not be limited to: structures, parkways, sidewalks, curbs and gutters, driveways, walls, fences, water features, footings, underground utilities, sod, shrubs, and trees affected by the work. Contractor shall notify the Housing department in writing of the site having pre-existing damage to structures, parkways, sidewalks, curbs, roadways, swales, adjacent improvements, etc., before beginning work. Failure to do so shall obligate the Contractor to make repairs. b. PROTECTION: The Contractor shall be solely responsible for pedestrian and vehicular safety and control within the work site and shall provide the necessary warning devices, barricades and ground personnel needed to give safety, protection, and warning to persons and vehicular traffic within the area. All minimum safety standards required by the STOF, State and Federal ordinances and laws shall be strictly met by the Contractor. Contractor shall make all necessary arrangements with the utility companies concerned for protection of their lines during the work period. Contractor shall exercise extreme caution to eliminate any possibility of damage to any utilities. Restore any damage to property to its original condition, at the Contractor s expense, as acceptable to the STOF. Contractor shall protect all existing and newly installed work, materials, equipment, improvements performed under this Contract. c. STORAGE OF MATERIALS: The Contractor must provide for the Contractor s own storage of material and equipment, if needed. No on-site storage is permitted at the work area unless the materials have been positioned at the site for immediate installation into or on the building. No items shall be stored overnight if resulting from a day s work due to the inability of the Contractor to complete the installation. d. REMOVAL OF DEBRIS AND CLEANING UP: All construction debris and trash shall be disposed of in a required onsite dumpster. Contractor is responsible for selecting a dumpster trash hauler. Debris and trash shall be immediately removed from the site every day. Prior to acceptance of the work by the STOF, the Contractor shall completely clean the site and remove from site all trash and debris and shall dispose of such materials. e. ADJACENT PROPERTY: When adjacent property is affected by Contract work, it shall be the Contractor's responsibility to take whatever safeguards or precautions are necessary for the protection of the adjacent property and to notify the owner thereof prior to such actions. 4

5 f. WARRANTY AND GUARANTEE: All products furnished by the selected Proposer shall be supplied with all warranties and guarantees of the manufacturer. Warranties on workmanship shall be for a period of not less than 1 year; said period to commence upon the date products are installed, or accepted by the STOF, whichever last occurs. The roof should be free from leaks caused by a sub-standard installation. Materials should be installed in a strict accordance to the manufacturer s specifications and recommendations. g. REPAIR OR REPLACEMENT: Should any defect appear during this period, the Contractor shall, at their expense, have repaired or replaced such item upon receipt of written notice from the STOF (or resident) of said defect. Said repair or replacement must be accomplished within ten (10) calendar days after receipt of notification of the defect. 3. QUALIFICATIONS a. Bids shall be considered only from vendors normally engaged in performing the type of work specified in this solicitation. Vendor must have adequate organizational resources, facilities, equipment, and personnel to ensure prompt and efficient service to the Tribe. b. At a minimum, qualifying bids/proposals shall demonstrate that the Vendor possesses the qualifications necessary to provide high quality services. To ensure the Vendor is capable of providing an acceptable level of service to the Tribe, the Vendor must meet the following minimum qualification: A current certified license as a General Contractor or Building Contractor from the State of Florida or Hendry County and must have a minimum of five (5) years experience in the construction of similar projects. Note: Subcontractors must hold a current license in the work they are contracted to perform. A copy of their license will be required at the time of contract award. Provide three (3) references for three (3) completed individual projects of similar size, scope, and complexity which were completed within the past five (5) years. The names and qualifications of the Contractor s Site Representatives. Contractor must maintain a full time, qualified Project Superintendent, Project Manager, or Principle of the firm on-site at all times when work is being performed. Proof your company is capable of obtaining adequate insurance consistent with the requirements listed in this solicitation. 5

6 4. PRE-BID CONFERENCE A Mandatory pre-bid conference has been scheduled for interested firms to attend before the due date for this solicitation. Contractors may ask questions, however, all questions must be submitted to the Contact Person in writing by the due date to receive a formal written response. The date, time and location of the pre-bid conference are as follows: Friday, June 1, 10:30AM (EST) Tamiami Trail East Ochopee, FL ANTICIPATED TIMELINE: Solicitation Release Date May 29, 2018 Pre-Bid/Proposal Conference Friday, June 1, 2018 at 10:30AM EST Deadline for Questions Monday, June 11, 2018 Bid/Proposal Due Date Friday, June 22, 4:00PM EST Award of Contract To Be Determined* Start Date for Services To Be Determined* * Dates (if any) are subject to change at the discretion of the Tribe. 6. SUBMISSION REQUIREMENTS / CONTACT PERSON Vendor(s) wishing to submit a response to this solicitation MUST submit documentation to demonstrate that they meet ALL requirements in this solicitation, including the submission of all applicable attachments, exhibits and/or forms. Proposals must be submitted by Friday, June 22 PM (EST) in hard copy or via to the Contact Person listed for this solicitation, which is as follows: RUBY REYNOLDS, PURCHASING DEPARTMENT SEMINOLE TRIBE OF FLORIDA 6300 STIRLING ROAD HOLLYWOOD, FL OR rubyreynolds@semtribe.com (Highly Preferred) All Questions/Inquiries (if any) must be submitted by Monday, June 11, 2018 to the address above. Costs stated in response to this solicitation shall remain fixed and firm for all services to be performed. Vendors are responsible for addressing all inquiries with the Contact Person listed in this solicitation to obtain clarification on concerns and issues that may affect costs and their ability to complete the solicited task(s). Any price adjustments after proposal submission must be requested in writing and approved by the Tribe. 6

7 7. ATTACHMENTS, EXHIBITS & FORMS As a part of the solicitation, all Contractors MUST complete the Exhibits and provide the documents indicated below: Attachment A (Storm Water Management Report) Exhibit A (Schedule of Values) Exhibit B (Statement of Qualifications) Exhibit C (Insurance Requirements Exhibit D (Sub-Contractor and Suppliers List) 7